HomeMy WebLinkAboutOutside Agency Funding - FY 2004/2005CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: OUTSIDE AGENCY FUNDING (CHARITABLE CONTRIBUTIONS)
FOR FISCAL YEAR 2004-2005
DATE: AUGUST 26, 2004
CONTENTS: 1) Summary of Services Provided by Outside Agency Applicants
2) Funding Summary
3) Sample Agreement
4) Minutes of April 14, 2004 and Draft minutes of June 9, 2004
Recommendation:
By Minute Motion, the Outside Agency Funding Committee recommends approval for
charitable contributions in the amount of $399,500 to the agencies listed herein.
Background:
At its April 14, 2004 meeting, the Outside Agency Funding Committee reviewed the
requests for funding submitted, and recommends the following charitable contributions to the
City Council:
Abraham Lincoln Elementary
Gerald Ford Elementary
Palm Desert Middle School
Palm Desert High School
Washington Charter Elementary
Coachella Valley Rec. & Park
C.V. Wildbird Center
Community Blood Bank
Cove Communities
Family YMCA of the Desert
Family YMCA-JB Child Care
Animal Samaritans
Friends of the Cultural Center
Friends of the Desert Mountains
Historical Society of Palm Desert
National Junior Tennis League
Palm Desert Chamber of Commerce
Palm Springs Desert Museum
Retired & Senior Volunteers
Riverside County Latino Commission
Shelter from the Storm
Youth and Govemment
TOTAL
* These agencies were added as a result of a recommendation made at the budget meeting of
June 9, 2004.
Staff Report
Outside Agency Funding for FY 04/05
Page 2 of 2
The committee recommended that the following agencies be included as an expense in the
General Fund Budget:
1. CV Economic Partnership
2. S.C.R.A.P. Gallery through the Recycle Program
Further, that the request for McCallum 2004 Open Call be included as part of the Friends of
the Cultural Center funding request.
It is staffs recommendation that the City Council approve the total amount of $399,500 to fund
the Outside Agency Charitable Contributions herein described and authorize the mayor to sign
said agreements.
Submitted By:
Paul S. Gibson, Director of Finance/City Treasurer
Approval:
d2f
Carlos L. Ortega, ity Manager
PSG:dcl
Attachments (3)
CITY COUNCIL ACTION:
APPROVED DENIED
RECEIVED OTHER
MEETING DATE
AYES:
NOES:
ABSENT:
ABSTAIN:
VERIFIED BY:
Original on File with City Clerk's Office
G:1Finance1Diana LeaAWpdocslStaf Reports120041OA04-05.wpd
Summary of Services
Provided by Outside Agency Applicants
OUTSIDE AGENCY
APPLICANT
DESCRIPTION OF SERVICES
1
Abraham Lincoln Elementary
School Organization
Gerald Ford Elementary
School Organization
3 LJames Carter Elementary
School Organization
L4 Palm Desert Middle School
5 Palm Desert High School
f
6 Washington Charter Elem. School Organization
School Organization
School Organization
7 tAnimal Samaritans
Animal Center
8 C.V. Wildbird Center 1 Bird Sanctuary
9 Community Blood Bank Blood Mobile
1_10 Cove Communities
11 CV Park & Recreation
r12 Family YMCA - JB Child Care
13 Family YMCA of the Desert
14J Friends of the Cultural Center
15 Friends of the Desert
Mountains
LOrganization
Golf Course
Child Care Center
Recreation Center
Cultural Center
Mountain Conservancy
16 I Historical Society of P.D.
17 I National Junior Tennis
League
1871 P.D. Chamber of Commerce I Chamber of Commerce
19 1, Palm Springs Desert Museum
jMuseum
Provides Access to Historical Collections
Tennis Instruction
J
20 Retired & Senior Volunteers Program to develop involvement by seniors in their community
21 Riverside County Latino Substance Abuse Program
Comm.
22 Shelter from the Storm Domestic Violence Shelter
23 Youth and Government ; Youth program
H
G:1Finance\Diana Leal\Wpdocs\Staff Reports120041OA04-05.wpd
C1717 OF IMTJsI DESERT
Outside Agency (OA) Funding Committee
2004/2005
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Programs (d Services
Non -Profit Agencies
(7) AI3C Recovery Center, Inc. 10,000 Denied 10,000 Programs (1 Services
(8) Animal Samaritans 10,000 10,000 Programs & Services
(9) C.V. Economic Partnership 19,000 Include in General 13ttclget - Programs (d Services
(10) C.V. historical Society 12,000 Denied 10,000 Programs (4 Services
(11) C.V. Recreation and Park District 30,000 40,000 Programa 4 Services
(12) C.V. W.,klItird Center 2,000 2,000 Programs & Services
(13) C 'ty Blood Bank 10,000 5,000 - Programs & Services
(14) Clhildren's Discovery Muse 10,000 8,000 Programs (d Services
(15) Family YMCA 80,000 50,000 Programs (d Services
(16) Family YMCA - Jean Benson Chiid Care 35,000 35,000 Programs 4 Services
(17) Find food Bank 15,000 Referred to RAP 188,435 Purchase (4 Dislriho to Food
(18) Friends of the Cuhurai Center 130,000 80,000 Programs (d Services
(19) Friends of the Desert Mountains 11,000 _ 11,000 Programs (d Services
(20) I Iisloric:,I Society of Palm Desert 25,000 25,000' Services (d Office Equipment
(21) Jewish Family Service 5,000 Denied Denied Programs (d Services
(22) National Junior Tennis League 5,000 5,000 Programs (d Services
(23) Orphan Pet Oasis 6,000 Denied Programs & Services
(24) Palm Desert Chauthcr of Commerce 25,000 15,000 Programs & Services
(25) Palm Springs Desert Museum 2,0,000 Referred to Al I'P Programs (d Services
(26) Retired and Senior Volunteer Program 11,500 11,500 _ Programs (d Services
(27) Riverside County Latino Commission 24,500 15,000 Demjied Programs & Services
(28) SCRAP Gallery 10,000 Include in General Budget Programs (d Services
Requests without Application
Programs (d Services
Programs (d Services
Monthly Stipend
Programs (4 Services
Programs (d Services
Programs (d Services
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5,000 5,000
8,000 5,000
5,000 • 5,000
15,0001 10,000
10,000 7,500
S,000 j 5,000
Inc u c as pail 0 1'riett s o
the Cultural Center
Denied
Referred to One C 'tics
Denied
4,500
25,000
399,500
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(I) McCaII 2004 Open Call
(2) Natural Science Colts Nora li ve of the Desert
(3) Palm Desert Volunteer Fire Company
(4) Tools for l (,marrow
(5) Youth and Government
(6) Shelter front the Stornm
TOTALS
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AGREEMENT BY NON-PROFIT ORGANIZATION
TO PROVIDE SERVICES TO THE CITY OF PALM DESERT
FIELD1AgencyL
Fiscal Year 2004-2005
This Agreement is made and entered into this July 1, 2004, by and between the
CITY OF PALM DESERT, a municipal corporation (herein referred to as "City"), and,
FIELD(Agency) non-profit corporation (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, the Contractor is a non-profit corporation presently providing services
to persons residing within the CITY OF PALM DESERT, and has staff in place ready and
willing to provide services to the CITY OF PALM DESERT for the benefit of its residents,
and
WHEREAS, the Contractor has submitted to City an application setting forth in detail
its request for funding the services it intends to provide, and the quantity and quality of
such proposed services, which application is the basic document upon which this
Agreement is founded, and which application is incorporated herein by reference as Exhibit
"A"; and
WHEREAS, the City desires to have certain services performed for the City and its
residents by the Contractor, and the City has determined that it is advantageous to the City
and to its residents to have certain services provided by the Contractor, and that it is in the
public interest so to do; and
WHEREAS, the services which the Contractor proposes to provide, and which the
City desires to have provided by the Contractor, are itemized in its application for funding
and in Schedule A.
NOW THEREFORE, in consideration of the mutual promises and agreements
herein contained, and other valuable consideration, the parties hereto, and each of them,
do hereby agree as follows:
1. All recitals set forth hereinabove are incorporated herein as undertakings and
representations by the parties hereto.
2. RESPONSIBILITIES OF CONTRACTOR:
Page 1
FIELDjAgencyl_
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
A. Contractor agrees to provide to City all of the services specified and detailed
in its application for funding and in Schedule A, and to conduct all programs
specified therein in a manner to reflect credit upon the City and Contractor.
Contractor represents and warrants to City that it is able to provide, and will
use funds granted by the City to provide the services represented in
Contractor's application for funding. City provided funds shall be used only
for those purposes specified in such application.
B. Contractor shall report to City in January on the services provided, with such
detail as City may reasonably request; the report may be in the form
attached as Schedule B. Similar information, using the form specified in
Schedule C, shall be provided at the time of any request for funding for the
2004-2005 Fiscal Year.
C. Financial Reporting: Any contractor receiving or due to receive $20,000.00
or more from the City during the 2004-2005 fiscal year shall provide to City
a financial statement prepared by a recognized accounting firm approved by
or satisfactory to City's Finance Director completed within the most recent
twelve (12) months showing the Contractor's, financial records to be kept in
accordance with generally accepted accounting standards. The report shall
include a general ledger balance sheet which identifies revenue sources and
expenses in sufficient detail to demonstrate contract compliance and be
balanced to bank statements. Any organization receiving or due to receive
less than $20,000.00 in the current fiscal year from the City shall provide a
copy of the organization's most recent charitable trust report to the Attorney
General, or other financial information satisfactory to City's Finance Director.
The financial information provided for in this paragraph shall be furnished no
later than January 31, 2005.
3. RESPONSIBILITIES OF CITY:
A. In consideration of the performance by Contractor of the services as
specified in Schedule A, the City shall pay a one time sum to the Contractor,
during the Fiscal Year 2004-2005, those sums specified in Schedule A,
payable within twenty (20) days of the delivery of an executed original of this
Agreement. No payments shall be made until Contractor has submitted to
City, in form satisfactory to the City's Finance Director, a request for
payment.
Page 2
FIELD(Agencyy
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
B. The appropriation of funds by the City prior to or following the execution of
this Agreement, forthe expenditures and services contemplated herein, shall
not create fixed or binding obligations upon the City to pay same to the
Contractor; all payments shall be dependent upon the filing of proper
request. The City may consider, during its mid -year budget review, an
additional allocation of funds to the Contractor, but no assurance of
additional funding is given.
4. TERM OF AGREEMENT. This Agreement shall be effective as July 1, 2004 and
continue in effect until June 30, 2005, unless sooner terminated in accordance with
the termination provisions set forth hereinafter. The parties contemplate that the
City may desire to enter into a new Agreement for similar services for the
subsequent Fiscal Year, but unless a new Agreement is entered into, Contractor
shall not be obligated to provide any services, nor shall Contractor be entitled to
payment for services rendered, after June 30, 2005.
5. UNILATERAL TERMINATION: Despite the provisions that this contract shall be in
force until June 30, 2005, this Agreement may be terminated by either party, with
or without cause, at any time upon either party giving thirty (30) days' written notice
to the other party of said termination. Upon such notice being properly given, this
Agreement shall terminate upon the date specified in the written notice. If this
Agreement is so terminated the Contractor shall be compensated for the services
provided as of the date of said termination based upon services rendered prior to
termination, with compensation in proportion to the amount of expenditures and
obligations properly shown by reports submitted. In the event that Contractor has
received the full one time sum provided for in this Agreement at the time of any
such termination, Contractor shall promptly refund any surplus funds to City.
Amounts due shall be determined on a prorated basis, in accordance with Schedule
A, with any amounts due to be prorated based upon the period during which the
Agreement continued in effect, prior to termination.
6. RELATIONSHIP OF PARTIES: It is understood that the contractual relationship of
the Contractor to the City is that of Independent Contractor; Contractor is not the
agent of the City, nor an employee of the City. City shall not direct the manner in
which Contractor provides its services, but Contractor shall be responsible for the
results achieved. The means by which Contractor provides the services specified
hereunder shall be determined solely by Contractor. City shall exercise no control
over the manner and details of performance, the specific hours that any employee
of Contractor may work, who shall be employed by Contractor or which employee
Page 3
FIELD1Agency)
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
is assigned to any particular function or duties; nor shall City provide supplies or
tools utilized to accomplish the tasks undertaken by Contractor.
7. ASSIGNMENT: This Agreement shall not be assigned or duties hereunder
delegated by Contractor without the written consent of the City.
8. AMENDMENT: This Agreement may be amended or modified only by written
agreement signed by both parties, and failure on the part of either party to enforce
any provision of this Agreement shall not be construed as a waiver of the right to
compel performance of such provision or provisions.
9. WORKERS COMPENSATION INSURANCE AND OCCUPATIONAL SAFETY AND
HEALTH ACTS: The Contractor shall obtain and maintain during the term of this
Agreement such Worker's Compensation Insurance as may be required by state
law and shall comply in all respects with the provisions of both federal and state
occupational safety and health statutes.
10. LIABILITY INSURANCE: Contractor shall procure and maintain for the duration of
this Agreement liability insurance against claims for injuries to persons or damages
to property in an amount not less than One Million Dollars ($1,000,000.00) which
may arise from or in connection with the activities of Contractor or employees of
Contractor under this Agreement. All such insurance shall name the City of Palm
Desert as an additional insured and, upon written request, Contractor shall fumish
the City with certificates of insurance documenting such coverage.
11. HOLD HARMLESS: The Contractor's relationship to the City is solely that of an
independent contractor. No employee of the Contractor is an employee or agent
of the City in any respect, and Contractor shall be solely responsible for all activities
of its employees, agents, its own independent contractors and third parties for all
losses, costs, damages or injuries (including wrongful death) caused by or arising
out of any act or omission of the Contractor, its employees, agents, or independent
contractors relating to the services performed or to be performed by the Contractor
hereunder. Contractor specifically agrees to save and hold harmless the City, its
officers, employees and agents from any liability or claim of liability arising from
performance under this Agreement.
12. POLITICAL ACTIVITY PROHIBITED: The Contractor shall not itself, or by its
officers or directors acting on behalf of the Contractor, engage in any form of
political activity in relation to local govemmental affairs. This provision shall not
Page 4
FIELDNAgencyL
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
preclude Contractor from supporting or opposing legislation affecting Contractor's
operations or directly affecting Contractor's members, but the Contractor, either as
an organization, or by activities of its officers and directors acting on behalf of the
organization, shall not actively support, endorse or oppose a candidate for local
(city, county, school district or other local unit of government) office, or any local
elected official, nor shall any of Contractor's publications, pamphlets, brochures or
promotional newsletters play any such role in local political matters. Nothing herein
shall prevent an officer or Board Member from seeking elective office in his or her
own right, but no endorsement of any such candidacy by the Contractor shall be
permitted. Contractor further agrees not to participate in, or otherwise intervene in
(including the publication or distribution of statements concerning), any political
campaign on behalf of, or in opposition to, any local elected official or candidate for
public office. Nothing herein shall preclude any individual officer, director or
member of the Contractor from taking part personally in any political campaign, so
long as such person's participation is solely as any individual and not as a
representative or agent of the Contractor.
13. COOPERATION WITH CITY OFFICIALS: The Contractor agrees that it will
cooperate and work closely with all officials of the City, including the City Manager,
in its performance of this Agreement.
14. CONTACT PERSONS: All contacts conceming the implementation or interpretation
of this Agreement shall be made between the City Manager on behalf of City and
the Executive Director of Contractor.
15. NOTICES: Whenever it shall be necessary for either party to serve any notice on
the other party respecting this Agreement, such notice shall be served by certified
mail addressed as specified below, unless and until a different address is specified
by either party. Such notice shall be deemed to have been served within
seventy-two (72) hours after the same has been deposited in the United States Post
Office with postage fully prepaid thereon. This shall be valid and sufficient service
of notice for all purposes.
16. OFFICERS AND DIRECTORS: Contractor shall provide to City a current listing of
its officers and directors, and shall, within thirty (30) days after any change in such
listing provide a new up-to-date listing of all officers and directors.
17. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between
the parties. Any prior representations, promises, or agreements, written or oral, by
whomsoever made, are superseded by the terms and conditions set forth herein.
Page 5
FIELDIAgency)
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
Any purported term or condition not specified herein shall be deemed of no force
or effect. The application for funding submitted by Contractor to City and Schedule
A annexed hereto are part of this Agreement.
18. ATTORNEYS' FEES: In the event that any party to this Agreement shall bring an
action to enforce the provisions of this Agreement or as a result of any default in the
performance of any of the provisions of this Agreement, the prevailing party in such
action shall be entitled to recover all costs and expenses, including reasonable
attomeys' fees, incurred by such party in connection with such action.
19. GOVERNING LAW: This Agreement shall be construed and governed by the laws
of the State of California.
Page 6
FIELD(AgencyL
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
TO THE CITY:
Rachelle Klassen, City Clerk
CITY OF PALM DESERT
73-510 Fred Waring Drive
Palm Desert, CA 92260
TO THE CONTRACTOR:
FIELD(Agency)_
FIELD(Contact)
FIELD(AddressL
FIELD(City, State ZipL
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their
respective authorized officers, effective as of the July 1, 2004.
CONTRACTOR:
FIELDfAgencyL
Executive Director
Print Name
APPROVED AS TO FORM:
City Attorney
Print Name
CITY OF PALM DESERT
a Municipal Corporation
Mayor
Print Name
ATTEST:
City Clerk
Print Name
APPROVED:
City Manager
Page 7
Print Name
F[ELD(Agencyl.
Agreement by Non -Profit Organization
to Provide Services to the City of Palm Desert
State of California
County of
On , before me,
Date Name and Title of Officer (Eg. "Notary Public")
Personally appeared
Name(s) of Signer(s)
personally known to me, proved to me on the basis of satisfactory evidence, to be the
person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
Place Notary Seal Above
SCHEDULE A
SERVICES TO BE PROVIDED BY CONTRACTOR
(Attached and incorporated with Agreement)
All services specified in Contractor's application for funding for Fiscal Year 2004-
2005, dated July 1, 2004, including, but not limited to, those services specified below on
this Schedule, or as described on any attached sheets made a part of Schedule A:
The proposed services described herein set forth the services described in the
Application, which is the basic document upon which this Agreement is founded, and which
Application is incorporated herein by reference as Exhibit A, and attached hereto.
SUMS TO BE PROVIDED BY CITY TO CONTRACTOR
In consideration for services rendered, City agrees to provide the sum of FIELD(
Amount) to Contractor for Fiscal Year 2004-2005.
SCHEDULE B
REPORT OF SERVICES RENDERED
AND TO BE RENDERED
(DUE JANUARY 31, 2005)
CONTRACTORS, by its duly authorized official, hereby submits to the CITY OF
PALM DESERT its report on services rendered and to be rendered by Contractor,
including how the funds were expended and the number of Palm Desert residents that
were benefitted, pursuant to that certain "Agreement by Non -Profit Organization to provide
services to the CITY OF PALM DESERT" effective July 1, 2004.
CONTRACTOR certifies that it has maintained its office during the hours contracted
for, and has continuously provided all services contracted for, and assures the City it will
conduct all programs contracted for, as specified below on this Schedule, or as described
on any attached sheets made a part of Schedule B:
Included in the services provided, Contractor has, during the period covered by this
Report, performed the following approximate services during the period July 1, 2004 to
December 31, 2005.
This report, herein by reference as Schedule B, shall after being completed be
returned to the City of Palm Desert, no later than January 31, 2004.
The undersigned, the duly authorized official of the Contractor, certifies that the
information provided herein is true and correct.
Dated: By:
Name of Organization (Contractor)
Signature of Authorized Official
SCHEDULE C
REPORT OF SERVICES RENDERED
AND TO BE RENDERED
(DUE APRIL 1, 2005)
CONTRACTOR, by its duly authorized official, hereby submits to the CITY OF
PALM DESERT its report on services rendered and to be rendered by Contractor,
including how the subject funds were expended and the number of Palm Desert residents
that were benefitted, pursuant to that certain "Agreement by Non -Profit Organization to
Provide Services to the CITY OF PALM DESERT" effective July 1, 2004.
CONTRACTOR certifies that it has maintained its office during the hours contracted
for, and has continuously provided all services contracted for, and assures the City it will
conduct all programs contracted for.
Included in the services provided, Contractor has, during the period covered by this
Report, performed the following approximate services during the period July 1, 2004 to
June 30, 2005.
This report, herein by reference as Schedule C, shall after being completed be
retumed to the City of Palm Desert, no later than April 1, 2005, along with your request
for funding for Fiscal Year 2005-2006.
The undersigned, the duly authorized official of the Contractor, certifies that the
information provides herein is true and correct.
Dated: By:
Name of Organization (Contractor)
Signature of Authorized Official
RECEIPT OF FUNDS
Pursuant to that certain "Agreement by Non -Profit Organization to Provide Services to the
City of Palm Desert," dated , the undersigned, a duly authorized
official of Contractor, does hereby confirm and acknowledge that on the day of
, 2004, the undersigned personally received on behalf of Contractor, the CITY
OF PALM DESERT check, Number , in the amount of $ , made
payable to (Contractor).
DATED: CONTRACTOR:
(Name of Contractor)
(Signature of authorized official)
(Name of signing authorized official)
CALL TO ORDER
ROLL CALL
ORAL
COMMUNICATIONS
APPROVAL OF
MINUTES
OLD BUSINESS
NEW BUSINESS
1.
OUTSIDE AGENCY FUNDING COMMITTEE
Minutes
April 14, 2004, 11:30 a.m.
A regular meeting was called to order by Finance Director Paul
Gibson on Wednesday, April 14, 2004, at 11:30 a.m.
Present were the following members, constituting a quorum:
Paul Gibson, Bob Spiegel, Buford Crites, Carlos Ortega, Sheila
Gilligan and Dave Erwin
Absent were the following members: None
Also, present was Veronica Tapia
None.
Upon motion of Mr. Spiegel, seconded by Mr. Erwin
and by unanimous vote, the minutes of the February 24,
2004 meeting were approved as submitted.
None.
A. Regional Access Project (RAP) Funding
Rec: Review list and determine for approval if the outside
agencies should be funded through RAP.
It was the concurrence of the Committee to forward the
request submitted by FIND Food Bank to the Regional
Access Project for funding consideration.
B. Requests for Outside Agency Funding
The following requests will not be forwarded to the City
Council for action until the City of Palm Desert receives
the final State budget results.
SCHOOLS
Abraham Lincoln Elementary School PTO
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $5.000. Further, aside from the one-time
annual funding request, additional requests for funding
submitted throughout the fiscal year will not be
considered by the Committee.
AGENDA - OUTSIDE AGENCY FUNDING COMMITTEE Page 2
Meeting of April 14, 2004
2. Gerald Ford Elementary
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $5.000. Further, aside from the one-time
annual funding request, additional requests for funding
submitted throughout the fiscal year will not be
considered by the Committee.
3. James Earl Carter Elementary PTO
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $5.000. Further, aside from the one-time
annual funding request, additional requests for funding
submitted throughout the fiscal year will not be
considered by the Committee.
4.. Palm Desert High School Foundation
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $10,000. Further, aside from the one-time
annual funding request, additional requests for funding
submitted throughout the fiscal year will not be
considered by the Committee.
5. Palm Desert Middle School PTO
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $7,500 (Requested amount $15,000).
Further, aside from the one-time annual funding request,
additional requests for funding submitted throughout the
fiscal year will not be considered by the Committee.
6. Washington Charter School Foundation
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $5,000. Further, aside from the one-time
annual funding request, additional requests for funding
submitted throughout the fiscal year will not be
considered by the Committee.
AGENDA - OUTSIDE AGENCY FUNDING COMMITTEE Page 3
Meeting of April 14, 2004
OUTSIDE AGENCIES
7. ABC Recovery Center, Inc.
The application was reviewed.
It was the concurrence of the Committee that the applicant
be denied their request.
8. Animal Samaritans
The application was reviewed.
It was the concurrence of the Committee to review the
program with Council Member Benson. in addition, to
hold funds available for Animal Samaritans to be
discussed at the next Outside Agency Committee meeting.
9. C.V. Economic Partnership
The application was reviewed.
It was the concurrence of the Committee that this is a an
organization through which the City of Palm Desert
participates and should not be a part of the Outside
Agency funding requests but rather a part of the City's
general budget.
10. C.V. Historical Society
The application was reviewed.
It was the concurrence of the Committee that the applicant
be denied their request.
11. C.V. Recreation and Park District
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of$30.000. The Committee also recommended
that staff review CVRPD's fiscal condition and provide the
Committee with a funding recommendation at the next
Outside Agency Funding Committee meeting.
12. C.V. Wildbird Center
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $2,000.
AGENDA - OUTSIDE AGENCY FUNDING COMMITTEE Page 4
Meeting of April 14, 2004
13. Community Blood Bank
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $5.000 (Requested amount $10,000).
14. Cove Communities Children's Discovery Museum of the
Desert
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $8.000 (Requested amount $10,000).
15. Family YMCA
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $50.000 (Requested amount $80,000). In
addition, that staff meet with YMCA to review their
programs.
16. Family YMCA - Jean Benson Child Care Center
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $35.000.
17. FIND Food Bank
The application was reviewed.
It was the concurrence of the Committee that the applicant
be denied their request and referred to the Regional
Access Project.
18. Friends of the Cultural Center, Inc.
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $80.000 (Requested amount $130,000).
AGENDA - OUTSIDE AGENCY FUNDING COMMITTEE Page 5
Meeting of April 14, 2004
19. Friends of the Desert Mountains
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $11,000.
20. Historical. Society of Palm Desert
The application was reviewed.
it was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $25,000 (includes $8,000 for employee
salaries).
21. Jewish Family Services
The application was reviewed.
It was the concurrence of the Committee that the applicant
be denied theirrequest. (Note that Jewish Family Services
is renting space at the Portola Community Center).
22. National Junior Tennis League
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $5,000.
23. Orphan Pet Oasis
The application was reviewed.
It was the concurrence of the Committee that funds be Set
aside. In addition, that staff review their program with
Council Member Benson to determine if this agency
should receive funding.
24. Palm Desert Chamber of Commerce
The application was reviewed.
it was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $15,000 (Requested amount $25,000).
AGENDA - OUTSIDE AGENCY FUNDING COMMITTEE Page 6
Meeting of April 14, 2004
25. Palm Springs Desert Museum
The application was reviewed.
It was the concurrence of the Committee that funding in
the amount of $20,000 be placed on hold until the funding
request can be reviewed by the Art In Public Places (AIPP)
Committee.
26. Retired and Senior Volunteer Program
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in full, in
the amount of $11.500.
27. Riverside County Latino Commission
The application was reviewed.
It was the concurrence of the Committee that the
applicant be approved their request for funding, in part, in
the amount of $15.000 (Requested amount $24,500).
28. S.C.R.A.P. Gallery
The application was reviewed.
It was the concurrence of the Committee to remove this
item from the Outside Agency Funding requests and place
the amount requested in the budget as part of the recycle
program.
REQUESTS WITHOUT APPLICATION
1. McCallum 2004 Open Call
It was the concurrence of the Committee to deny the
request and consider the request a part of the funding
provided to Friends of the Cultural Center.
2. Natural Science Collaborative of the Desert
It was the concurrence of the Committee to deny the
request.
AGENDA - OUTSIDE AGENCY FUNDING COMMITTEE Page 7
Meeting of April 14, 2004
3. Palm Desert Volunteer Fire Company
It was the concurrence of the Committee to deny the
request and forward the request to the Cove Commission
for consideration.
4. Tools for Tomorrow
It was the concurrence of the Committee to deny the
request.
5. Youth and Government
It was the concurrence of the Committee to approve the
request for funding, in full, in the amount of $4,500.
6. Shelter from the Storm
It was the concurrence of the Committee to approve the
request for funding in the amount of $25.000.
REPORTS AND
REMARKS
NEXT MEETING DATE
ADJOURNMENT
Respectfully submitted,
None.
To be determined at a later date.
There being no further business, the meeting was
adjourned by Mr. Gibson at 12:31 p.m.
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OUTSIDE AGENCY FUNDING COMMITTEE
Minutes
� } e
June 9, 2004, 9:30 a.m. -
CALL TO ORDER
ROLL CALL
ORAL
COMMUNICATIONS
APPROVAL OF
MINUTES
OLD BUSINESS
NEW BUSINESS
A regular meeting was called to order by Finance Director Paul
Gibson on Wednesday, June 9, 2004, at 9:42 a.m.
Present were the following members, constituting a quorum:
Paul Gibson, Bob Spiegel, Buford Crites, Carlos Ortega, Sheila
Gilligan and Dave Erwin
Absent were the following members: None
Also, present was Diana Leal
None.
Upon motion of Mr. Crites, seconded by Mr. Spiegel
and by unanimous vote, the minutes of the April 14, 2004
meeting were approved as submitted.
None.
A. Regional Access Project (RAP) Funding
Rec: Review list and determine for approval if the outside
agencies should be funded through RAP.
It was the concurrence of the Committee to forward the
request submitted by FIND Food Bank to the Regional
Access Project for funding consideration.
B. Requests for Outside Agency Funding
The following requests will not be forwarded to the City
Council for action until the City of Palm Desert receives the
final State budget results.
OUTSIDE AGENCIES
A.
Animal Samaritans
The application was reviewed.
It was the concurrence of the Committee that the applicant
be approved their request for funding, in full, in the amount
of $10.000.
Outside Agency Funding Committee
Minutes of June 9, 2004 Page 2
B. C.V. Recreation and Park District
The application was reviewed.
It was the concurrence of the Committee that the applicant
be approved their request for funding in the amount of
$40,000 (original amount requested: $30,000. Additional
$10,000 recommended to assist with capital
improvements).
C. Family YMCA
The application was reviewed.
Staff met with YMCA representatives to discuss their
programs. It was the concurrence of the Committee that
the applicant be approved their request for funding in the
amount of $50,000.
D. Family YMCA - Jean Benson Child Care Center
The application was reviewed.
It was the concurrence of the Committee that the applicant
be approved their request for funding in the amount of
$35,000.
E. Orphan Pet Oasis
The application was reviewed.
It was the concurrence of the Committee that the applicant
be denied their request.
REPORTS AND Mr. Gibson said that excess funds can be allocated in the
REMARKS general fund to cover the CVAG Red Ant Program.
It was the concurrence of the Committee to approve the
transfer of excess funds into the general fund budget to
cover the CVAG Red Ant Program.
NEXT MEETING DATE To be determined at a later date.
Outside Agency Funding Committee
Minutes of June 9, 2004 Page 3
ADJOURNMENT There being no further business, the meeting was adjourned by
Mr. Gibson at 10:06 a.m.
Respectfully submitted,
Diana Leal, Recording Secretary
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