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HomeMy WebLinkAboutMinutes - Housing Commission 09/01/2004CITY OF PALM DESERT HOUSING COMMISSION MINUTES SEPTEMBER 1, 2004 I. CALL TO ORDER Chair Larry Saindon convened the meeting at 3:30 p.m. II. ROLL CALL Present: Roger Dash Carrie McLeod Larry Saindon Leo Sullivan Jane Turner Also Present: Members Absent: Manny Reyes Linda Ward Janet Moore, Housing Authority Administrator Justin McCarthy, ACM for Redevelopment Dave Yrigoyen, Director of Redevelopment/Housing Lauri Aylaian, Redevelopment Manager James Conway, Construction Maintenance Inspector Bryce White, Senior Construction Contract Administrator Ezell James, Housing Programs Coordinator Patty Leon, Recording Secretary Guest(s): Teresa Vakili, RPM Regional Supervisor Jennifer Larson, Desert Sun Ill. ORAL COMMUNICATIONS 1 Housing Commission Minutes IV. CONSENT CALENDAR September 1, 2004 A. MINUTES of the Regular Housing Commission meeting of July 7, 2004. With a motion made by Leo Sullivan and seconded by Jane Turner, the minutes were unanimously approved as presented. V. INFORMATIONAL ITEMS A. COMMISSION REPORTS No reports B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY AGENDA ITEMS AND ACTIONS Janet Moore reviewed the memo provided to the Commission of agenda items and actions. C. . RPM MONTHLY STATUS REPORT (JULY & AUGUST) The Monthly Status Report for July and August were reviewed by the Commission. L. Sullivan congratulated RPM for the 100% occupancy at One Quail Place. T. Vakili provided clarification to Jane Turner regarding the rental rates at the income levels of 65% and 75% at One Quail Place. She stated that rental rates are determined based on family size and income. In this case, HUD guidelines are actually higher than the market rate, therefore, RPM will use whichever rental rate is less. L. Saindon referenced the service requests generated for the month of July and asked on the high number of requests at Desert Pointe. T. Vakili replied that there were quite a few AC request, given the heat in July. Additionally, Desert Pointe was undergoing new management which causes tenants to come forward with issues they want corrected. She added that the new property manager is doing a great job and is tracking all service requests. 2 Housing Commission Minutes September 1, 2004 L. Sullivan questioned the carpet replacements at Las Serenas. T. Vakili stated that RPM has budgeted for carpet replacement for units occupied with long term residents. C. McLeod asked if the additional staff authorized for Laguna Palms have accelerated the rehabilitation of units. T. Vakili clarified that the additional staff was authorized for California Villas, and yes they are now able to complete 8 units a month. At this time Chairman Saindon requested to change the order of Agenda items and review Item F under Information Items. Motion was made by Carrie McLeod and seconded by Jane Turner. D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (JULY & AUGUST) Report # 1 for July and August were reviewed by the Commission. J. Turner asked if the Reports had been updated with the HUD income Limits. J. Moore replied that they were and offered to provide a copy of the HUD income guidelines for Riverside County at the next scheduled meeting. E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (JULY) Report #2 for July was distributed to the Commission for review. J. Moore apologized to the Commission for providing July's Report the day of the meeting and stated it was being corrected due to inconsistencies in the formulas. F. HOUSING AUTHORITY PROPERTIES UPDATE (JAMES) James Conway reviewed the update on the Housing Authority properties provided to the Commission. L. Sullivan asked James Conway if he could emphasize the work being done on the properties. J. Conway stated that those properties are continuing day to day maintenance due to move -outs and the rehabilitation process. Housing Commission Minutes G. FIRST TIME HOMEBUYERS PROGRAM (EZELL) September 1, 2004 E. James reported that corrections have been made to the program and were forwarded to our legal counsel for review, staff received it back yesterday. At the beginning of today's meeting, Ezell James provided a complete packet to Carrie McLeod for her review. Carrie McLeod will forward her input to Ezell James. VI. NEW BUSINESS A. DESERT POINTE HALLWAY PROJECT Rec: By Minute Motion: Action: Motion was made by Jane Turner and seconded by Carrie McLeod to forward recommendation to the Housing Authority Board to Award of Contract No. HA to Mr. Guthrie for the mural work within the Desert Pointe Hallway/Staircase Project. James Conway reviewed the staff report provided to the Commission. L. Sullivan asked on the significantly high increase in the cost of the mural from when this concept was first presented to the Commission. J. Conway replied that the artist will incorporate the artwork throughout the property as opposed to one hallway as originally proposed. He displayed two renderings provided by the artist to show how the artwork would be integrated. B. DESERT POINTE HALLWAY PROJECT Rec: By Minute Motion: Action: Motion was made by Carrie McLeod and seconded by Leo Sullivan to forward recommendation to the Housing Authority Board to approve Change Order No. 1 to Contract No. HA 21380, Zeuss Construction, Incorporated fora newflooring application atthe Desert Pointe Hallway Project. James Conway reviewed the staff report stating that several staff members had approached him with suggestions to upgrade the flooring. After several meetings with staff and members of the City Council, it was decided to use a non -slippery stone tile finish that would compliment the mural. A sample of the floor tiles selected were displayed by James Conway. This treatment 2 Housing Commission Minutes September 1, 2004 will be installed throughout the landings, hallways, and staircases. Zeuss Company will sub -contract with Restora, a well known company who has earned a good reputation with this type of product. C. McLeod requested that language be added to Zeuss's Contract to ensure that Zeuss sub -contract with Restora. C. LAGUNA PALMS EXTERIOR RENOVATION Rec: By Minute Motion Action: Motion was made by Carrie McLeod and seconded by Leo Sullivan to forward recommendation to the Palm Desert Housing Authority Board to enter into a contract with Prest Vuksic (Contract No. HA - ) for architectural design services and development of project scope for rehabilitation of the Laguna Palms Housing Development A revised staff report was distributed to the Commission to include the cost associated with the architectural design services and development of the project scope for the rehabilitation of _ Laguna Palms. Janet Moore introduced John Vuksic with Prest Vuksic Architect, who was present to answer any questions the Commission may have. J. Moore stated that after reviewing the condition inventory provided by Mr. Vuksic, a considerable amount of work to the structure is required in order to bring the property up to Code as well as update the exterior aesthetics. A color rendering of Laguna Palms front entrance was displayed showing the property in its current condition and what the architect proposes to do. Mr. Vuksic also provided the Commission with conceptual design drawings of the upgrades proposed to be incorporated throughout the property. Additional discussion followed relative to parking and carports, and it was noted that both will be addressed, if feasible, within the rehabilitation. VII. CONTINUED BUSINESS Vill. REPORTS A. HOUSING AUTHORITY NEWSLETTER (AUGUST AND SEPTEMBER) Newsletters were reviewed by the Commission. Housing Commission Minutes September 1, 2004 B. HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program was provided to the Commission for review. B. White reported 25 participants in the program at this time. For informational purposes, he also provided an update on the Facade Enhancement Program. C. PALM VILLAGE APARTMENTS B. White reported that the existing wall has been demolished, and the construction of the new wall has started. D. CATALINA GARDENS COMMUNITY ROOM E. James displayed a conceptual color renderings of the proposed community room provided by Kristy Hanson. He stated that the community room was reduced in size from 4200 to 3500 square feet. The project will be funded by CDBG monies. There was mention of a low garden wall to separate the Joslyn Senior Center and the community room thereby establishing a subtle boundary. E. PHASE 11 18-ACRE SITE UPDATE Ezell James reviewed the update provided to the Commission. Conceptual design drawings of four models for the single-family project were displayed. E. James stated that Kristy Hanson presented these drawings to the Adhoc Subcommittee at their last meeting and were approved. The models include 2 single -story homes and 2 two-story homes consisting of three and four bedrooms. The square footage will vary from 1568 to1632. Also discussed at the Adhoc meeting were the senior villas. Linda Ward's concerns were addressed. Staff advised that the senior villas and the community room concepts will be forwarded to the Architectural Review Committee this month for approval and then to the Planning Commission. L. Sullivan questioned the Commission's role with regard to approving the projects, and conveyed that it appeared like the Commission was not being made part of the G1 Housing Commission Minutes September 1, 2004 approval process. Staff explained that since these are Redevelopment Agency projects, not funded bythe Housing Authority, technically it did not require approval of this body, but would be provided to the Commission as informational. Input from this Commission is very important when implementing projects such as these which is the reason for including Housing Commission members on the Adhoc Subcommittees. F. PALM DESERT REDEVELOPMENT AGENCY ORGANIZATIONAL CHART In follow-up to the Commissions request at the last meeting, Justin McCarthy provided an organizational. chart of the reorganization that occured with the departure of Terre La Rocca. He gave an overview of the primary duties and responsibilities of staff. Advised the Commission to contact Janet Moore with questions with respect to Housing Authority Properties, and Lauri Aylaian with questions to projects that are in development or implementation. Dave Yrigoyen and Justin McCarthy will also be available to answer any questions from the Commission pertaining to Redevelopment and Housing forthe City of Palm Desert. G. DESERT ROSE UPDATE J. Moore reported that several houses are in the process of being resold. The highest selling price at Desert Rose is a three bedroom home for $114,000. lX. NEXT MEETING DATE: J. Moore announced that the Council will meet once in November due to the observance of two recognized Holidays. They are moving their first meeting to the third Thursday as opposed to the second Thursday. Based on this, staff will ask the Housing Commission in October for permission to move their November meeting to the third Wednesday. Miscellaneous Larry Saindon reported that he would not be able to attend the next Housing Commission meeting as he will be on vacation. X. ADJOURNMENT With members of the Housing Commission concurrence, Chairman Saindon adjourned the meeting at 5:05 p.m. The next regularly scheduled meeting is set October 13, 20 4 at 3:30 p.m. rsk PATTY LEO , R CORDING SECRETARY GARDATatty Leon\Wpdocs\Housing Commission\Minutes\2004\9-1-04 .wpd 7