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Home My WebLink AboutC22560B CleanStreet - Accept PM10 Post Wind Event Street Clean-upContract No. C22560 _,y.__ K.... CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Accept PM-10 Post Wind Event Clean Up Services SUBMITTED BY: Tom Bassler, Maintenance Services Manager CONTRACTOR: CleanStreet 1937 West 169th Street Gardena, Ca 90247 DATE: July 8, 2004 CONTENTS: Letter dated June 9, 2004 Chronic Blow Sand Overview Recommendation: By Minute Motion: Accept PM-10 clean up services by CleanStreet for streets in Palm Desert as proposed in their letter. Discussion: Cleanstreet is the contractor performing the Regional Street Sweeping Program contract administered by the Coachella Valley Association of Governments (CVAG). When wind events occur and streets accumulate sand beyond the scope of sweeping conditions in the CVAG contract, it is the responsibility of the city to arrange for the clean up to bring the streets to an acceptable sweeping condition. In the past, Palm Desert has accomplished the work with city staff and equipment or contractor services. Responding to post wind event clean ups diverts the city's limited resources from scheduled work and projects and the use of contract services is practical and desirable. However, obtaining a contractor capable of performing the work is near impossible. Staff Report Accept PM-10 Post Wind Event Clean Up Services July 8, 2004 Page 2 of 2 As part of the Regional Street Sweeping Program, CleanStreet has identified the special needs of valley cities regarding post event clean up and developed a program that can provide the necessary manpower and equipment to accomplish the work quickly and efficiently at a reasonable cost. It is Public Works staff recommendation the services proposed by CleanStreet be accepted for the duration of their Regional Street Sweeping Program contract with CVAG. Funds are available for this work in account 110-4310-433-3320 and agencies can be reimbursed 88% of the cost for this additional work through CVAG. Submitted By: Tom Bassler Maintenance Services Manager Approval: ACM for Dev-' : p"' nt Services City Manager Department Head: Michael Errante, P.E. Director of Public Works Finance Director Contract No. C22560B /• CleanStreet Cleaning Your Environment June 9, 2004 Mr. Tom Bassler Public Works Department CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Re: Clarification of Protocol for Additional PM10 Services Dear Mr. Bassler, We are seeking a clarification of our responsibilities for additional PM10 cleaning services that would become effective June 14, 2004. We are striving to achieve 100% of our PM10 elimination goals as set forth in our agreement. The following is a proposal for our providing additional service when the criteria of 25 MPH winds is met and when blow sand is curb level and requires more than three passes with a Tymco 600 Air Sweeper. When this criteria is met the agency has the responsibility to clean the roadway of blow sand. The agency is free to accomplish this work in a manner it deems appropriate. The agency may or may not use CleanStreet services. CleanStreet is obligated to provide these services if requested by the agency. CleanStreet is motivated to provide high quality services at a very reasonable cost in order to encourage agencies to use our services. Services 1. Traffic Lane Clearing During wind events, sand can encroach into traffic lanes on a frequent basis. We will provide a two man crew with shovels and a Vac All sweeper to your locations at a cost of $95.00 per hour, one hour minimum charge, with one additional hour allotted for travel. Debris collected will cost an additional $15.00 per ton if a cost free dumpsite is not available. 1937 West 169th Street, Gardena, California 90247 (800) 225-7316 CleanStreet.com E-mail: info@CleanStreet.com Fax: (310) 538-801 5 CleanStreet Cleaning Your Environmelt 2. Heavy Sand Removal On certain streets the sand accumulates up to and in excess of 15 tons per half mile of roadway. Heavy sand is best removed with loaders and dump trucks. We will provide the following equipment at the following costs: PB Front End Loader Dump Truck 10 Wheel Dump Truck Skip Loader Vac All Mobil Broom Sweeper Debris Cost $70.00 per hour $80.00 per hour $80.00 per hour $80.00 per hour $80.00 per hour Whenever possible we will attempt to bring the blow sand to a destination without cost. When that is not possible the debris cost will be $15.00 per ton. 3. Final Sweep Some agencies may prefer to remove the bulk of the sand with their own staff and equipment. Once the agency has completed its work we will come and do a final, thorough sweeping of the street curb to curb to remove all sand possible. There will be a one hour minimum charge at a cost of $80.00 per hour. I hope this protocol is acceptable to everyone. We remain flexible and anxious to get this issue resolved in a way that's good for everyone. 1 look forward to meeting with you all in person to discuss this further. Sincerely yours, CleanStreet Cleaning Your Environment Chronic Blow Sand Overview There are approximately 13 locations on the regional schedule that are routinely severely impacted by blow sand when winds exceed 25 mph. Please see attached list. We anticipate identifying additional sites as we become more and more familiar with our responsibilities. These chronic hot spots require additional PM10 cleaning services. CleanStreet is contractually obligated to provide these services. CleanStreet is entitled to compensation for these additional services. The protocol for these services require the responsible agency to order these additional services and to coordinate and supervise the work and to compensate CleanStreet as necessary. The agencies are entitled to re- imbursement from CVAG for 88% of the cost of these services. Since the inception of our contract on April 26, 2004, there have been six consecutive weeks of winds exceeding 25 mph. CleanStreet has provided approximately 20 to 40 machine hours per week and incurred tipping fees in excess of $3,000 cleaning these 13 chronic blow sand areas. To date CleanStreet has provided this extra PM10 blow sand work voluntarily and without compensation. CleanStreet seeks to clarify the terms and requirements of the contract and to implement the protocol and compensation envisioned by the contract beginning June 14, 2004. N C 0 Iri as 0 0 J C CO cn 0 CO 0 ._ 0 L U C + n. 2 in N Remedy Remove sand. Work presently under way. Fence? Remove sand. Work presently under way. Stabilize or fence open field west side of Washington Stabilize or fence open field west side of Monterey Stabilize or fence open field City scraped road of bulk of sand City scraped road of bulk of sand Estimated Machine Hours Per Event + 0 l Net CO I 2-4 a- N I r N 1 e- v- M N I •- N e- Tonnage Estimated Per Event 100 tons + sand overflowing on to road 50 tons + sand overflowing on to road 12 - 20 tons 6 -12 tons C 1 - 2 tons 2 tons 2 tons Estimate 6 tons C 0 r CO C S N N C N 1 - 2 tons Agency Riverside County Riverside County Riverside County Riverside County Riverside County Riverside County Palm Desert Palm Desert Palm Desert Palm Desert Palm Desert Rancho Mirage Rancho Mirage Location North side of Dinah Shore, Bob Hope to Alamo 38`" St., Washington to Varner Washington Blvd., North of 10. Del Webb Monterey, North of 10 Adams, Varner to 38`" Bob Hope, Ramon to Dinah Shore Dinah Shore, Bob Hope to Monterey Monterey, Country Club to10 Gerald Ford, Monterey to Portola Frank Sinatra at Monterey Frank Sinatra, East of Cook South side of Dinah Shore, Bob Hope to Alamo Bob Hope, South of Dinah Shore