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Home My WebLink AboutC23000-C - Verizon - PD Highlands Utility UndergroundingCITY OF PALM DESERT OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: APPROVAL FOR ENGINEERING SERVICES FOR PALM DESERT HIGHLANDS UTILITY UNDERGROUNDING ASSESSMENT DISTRICT NO. 04-01 FROM: PAT CONLON, SPECIAL PROJECTS ADMINISTRATOR DATE: JULY 10, 2004 CONTENTS: LOCATION MAP CONTRACT NO C-23000 WITH MUNI FINANCIAL SOUTHERN CALIFORNIA EDISON WORK ORDER NO. 4-7112 6879-7106 VERIZON LETTER OF 5/28/04 REQUESTING ENGINEERING DEPOSIT Recommendation: By minute motion: 1) Approve Contract No. C- 23000 with MuniFinancial in the amount of $123,087 for assessment district engineering services and include a 10% contingency in the above contract for the amount of $12,308. 2) Approve Southern California Edison Work Order No. 4-7112 6879-7106 in the amount of $3,000 for engineering services. 3) Approve Verizon Engineering pre -deposit in the amount of $5,000 for the engineering services. 4) Authorize the appropriation of $143,395 for the unobligated fund 400 reserves. Discussion: This action is necessary to begin the engineering for the Palm Desert Highlands Utility Under grounding Assessment District. This engineering work will take approximately six months to complete. Upon completion, staff will return to the City Council for the following actions: 1) The preliminary engineering report and a request to advertise for public bids and authorization to send out ballots. 2) After bids are opened, the assessment is spread and ballots are mailed out to property owners. G:1C tyMgrlAmy Hughesl Word Files\Conlon1Staff Reports171004PDHighlandsEngAppr.dot Contract NO. C23000 City of Palm Desert Staff Report July 10, 2004 3) The ballots are returned, counted, and if successful the construction contract is awarded. This entire process will take about one year to complete. If all goes well and the assessment district successfully forms, work could begin in summer of 2005 in this neighborhood. The above monies expended by the City for engineering services will be recovered from assessment district bond funds if the assessment district successfully forms. Submitted by: Approval: At0. P t Conlon Paul Gibson Special Projects Administrator Director of Finance/City Treasurer City Manager ah Carlos////,(1 L. Orteg CALLE-DEIO / T--••-, / / i • • I j ! / / ; I • ! A- °FEB nreilDEER GR1 sS lt___,__ ; I _T1 / --713 i I let 11:i I ; i • I 1 mu jmuil Amt , I i FL-. • HAYSTACK RD 1 1 I SOME 1 [ , 1i 11 i' i 1 I -- ' SOMERA RD 1 1- I I 1 I 1 I SKYWARD W, I i I 1 I,- 109. 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V El) r-i F- I suMitiT 1 1 1 1 I ---"•",. ' -., igi----+— 1, „'s --el, F____,,-;-H1 '_f. '_, . 1 VIETIOH 1 I 1 I I '', 1 r. I '; i. ! 10 i 1 , LI, , Lj_iii 1 1 .9. , MESA VIEW DR 1 Th,cg, 1 , 6 1 I 0 i i--1( i__ ---+----- . t--- •,. ••, '..'---\ -_-__,,, '7,....:\C•\ •• ..,„-<•••'(, .- !, , / -- '. GREENBRIAR \ /.- - -/' -I-I( T lt— 1 i—TH,,.% =4,=xly of Palm Desert PALM DESERT HIGHLANDS CITY COUNCIL UTILITY UNDERGROUND RESOLUTION NO. 04-36 ASSESSMENT DISTRICT EXHIBIT A Date: May 13, 2004 MESA VIE 5/28/2004 Pat Conlon City of Palm Desert 73510 Fred Waring Dr. Palm Desert, CA 92260-2578 Subject: PD Highlands Utility Undergrounding Dear Mr. Conlon: verizon 295 North Sunrise Way Palm Springs, CA 92262-5295 RECE VED MAY 2 8 204 cry OF PALM DESERT CITY MANACER In response to your request, Verizon California, Inc. is prepared to initiate an engineering study and determine the estimated cost of the work you have requested from Verizon California Inc. As the total cost of this work must be borne by you, the requesting party, our action will be contingent upon receipt of a non-refundable pre -engineering deposit of $5,000.00. If you request that the job be canceled, the engineering deposit will not be refunded and labor already charged against this job will be considered as actual costs of the job. As stated, the estimated cost to be determined, is an estimate. Your agreement with Verizon is to pay for the actual cost of the work once determined Your pre -engineering deposit will be credited to the estimated cost. In accordance with Verizon California Inc. and CaL PUC No. D&R which governs the recovery of the actual costs of facility rearrangements, I am required to collect the full amount of the estimated cost of your work in advance before any work can begin. If this pre -engineering deposit and this agreement is not submitted within 30 days of this agreements date, the matter will be considered closed. Please indicate your acceptance of these terms by signing and dating this agreement and returning it to: Verizon, 295 N. Sunrise Way, Palm Springs, CA 92262. A self- addressed envelope has been provided. Retain a copy for your records. Your check in the amount indicated above must be included with the returned -signed copy of this agreement, made payable to Verizon California Inc. Verizon will attempt to provide you with an estimated cost of your work order within 45 calendar days of receiving this agreement and Pre -Engineering Deposit amount. Any questions regarding the terms of this agreement can be directed to me. Thank you. Sincerely, Albert Hilt Engineer — Network Engineering (760) 778-3627 arh:tjw ACCEPTED: DATE: