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HomeMy WebLinkAboutMinute - Sister Cities Committe 04/15/2004CITY OF PALM DESERT SISTER CITIES COMMITTEE MINUTES 3:00 P.M. April 15, 2004 Administrative Conference Room I. CALL TO ORDER Chairman Talboys called the meeting to order at 3:00 p.m. II. ROLL CALL Present: Patricia Bannon Donna Jean Darby Bill Harris John Marman Nancy Jo McIntosh Rose Mary Ortega Gilbert Slagel Peggy Steen Mark Talboys, Chairman Also Present: Jan Goff, Ex-Officio Member Terry Green, Ex-Officio Member Briana Kirkwood, Ex-Officio Member O'Jay Vanegas, Ex-Officio Member Buford Crites, Councilmember Donna Gomez, Visitor Center Manager Lori Wimbish, Recording Secretary Ivette Osorio, Student at COD, Visitor Clara Newton, Visitor III. ORAL COMMUNICATIONS Absent: Chairman Talboys welcomed John Marman as a new member of the Sister Cities Committee. IV. CONSENT CALENDAR A. APPROVAL OF MINUTES OF THE REGULAR MEETING HELD MARCH 18, 2004. SISTER CITIES COMMITTEE MINUTES APRIL 15, 2004 Motion to approve the minutes of the Regular Meeting of March 18, 2004, made by Ms. Bannon, seconded by Mr. Harris, carried by a show of hands vote of 9-0. V. NEW BUSINESS None. VI. CONTINUED BUSINESS None. VII. OLD BUSINESS A. UPDATE ON TRANSPACIFIC GOLF CHALLENGE Chairman Talboys said they have 84 registrations and 105 people at the reception. He felt they have done well; numbers are slightly Tess than last year, but not by much. He said there are a number of new sponsors from last year. The donations have also been plentiful. He thanked all of the Committee members for their commitment to the golf event. Rosemary Ortega reported that Carlos Ortega, City Manager, received a fax from Felipe Filhol, General Manager of Hotel Riviera, stating that they are donating four hotel packages in Ixtapa-Zihuatanejo, including Villa del Sol, to the Sister Cities Golf Tournament. The Committee members discussed whether the donations should be included for auction at the golf tournament. Mrs. Ortega said the certificates for the hotels have a one-year expiration. Mr. Talboys said this is a very generous offer and it suggests to him that the exchange with our cities is working. John Marman suggested that the Committee use the donated hotel packages for a separate fundraiser. Mayor Pro-tem Crites said that Alaska Airlines has inexpensive flights to Mexico that could be purchased to go along with the hotel packages. The idea to save these donations for a separate fundraiser was well received. Mr. Talboys said the program for the golf tournament would be very similar to last year. He passed out a handout with a list of tasks and the delegation of each. Registration begins at 11:00 a.m. Tables will be set up for the raffle tickets and mulligan sales. Chrysler will be on hand giving test drives and $5 for each test drive will be given to Sister Cities. Live auction display, museum display from the Palm Desert City Library, brochures from Air Mexico and New Zealand, a couple of videotapes and a Power Point presentation which will run silently. Hole -in -ones at holes 14 and 17 for Club Car and Chrysler. He said there would be a need for witnesses at those holes. He has two people scheduled but hoped there would be a couple more volunteers so that they could switch throughout the day. He suggested bringing a hat and/or umbrella. There is a closest to the pin, which will not require witnesses. New Zealand wine will be G:\CityClrk\Lori Wlmbish\Sister Cities\Minutes\ Minutes 04.15.04.doc 2 SISTER CITIES COMMITTEE MINUTES APRIL 15, 2004 served with a cheeseboard provided by Jensens. Jensens has also donated a cake. There are a number of celebrities playing including, Michael Dante, Jerry Vale, Trini Lopez, James MacArthur, and Graeme Baxter. There will be various promotional boards displaying information about Sister Cities and acknowledging the sponsors. Nancy Jo McIntosh asked Mr. Talboys what time the golfers are expected to finish. Mr. Talboys said Desert Willow told him around 6:00 p.m.; however, he would like to have things in order by 5:00 p.m. In addition to the cheese board there will be pasta stations, Ceaser salad station, and antipasto selection. The no host bar will also be available. Donna Gomez mentioned that the Committee members were not excluded from bidding on the auction items so please do if you see something you like. There are a lot of great prizes this year. Also, she received a telephone call from Bruce Fessier who will be sending a photographer out to Desert Willow so the golf tournament will get some great press from the Desert Sun. He has asked us to arrange some photo opportunities with the celebrities. Mr. Talboys suggested arriving at Desert Willow at 9:00 a.m., but if anyone could be there earlier that would be great. Jan Goff said she would not be able to get to Desert Willow until after 9:00 a.m., but would like to be scheduled for the wine serving and raffle ticket sales. Mr. Marman offered his help at the tournament as well. Ms. Gomez thanked Mr. Marman for getting the West Coast Turf sponsorship. B. UPDATE ON TRIP TO IXTAPA-ZIHUATANEJO Ms. Gomez handed out an itinerary for the trip to the Committee. She said 23 people would be going to Ixtapa. She discussed the itinerary with the Committee. Ms. Gomez worked with Raul Chavez on the planning of events. She said she asked Mr. Chavez to arrange a tour of the hospital for the Committee. Mrs. Ortega suggested a tour of the Child Care Center. Ms. Gomez asked Carmen Huras to arrange a trip to the Recycling Center. If the trip were not possible Carmen Huras said she could arrange a Power Point presentation of the Recycling Center. Mr. Villanueva has offered his home for the final evening. Mr. Chavez is open to any further suggestions any Committee member may have he would entertain. Ms. Gomez said if there are any problems with the itinerary or the trip itself, she needs to know. G1CityClrk\Lori Wimbish\Sister Cldes\Minutes\Minutes 04.15.04.doc 3 SISTER CITIES COMMITTEE MINUTES APRIL 15, 2004 VIII. REPORTS AND REMARKS A. CITY COUNCIL Mayor Pro-tem Crites said the City Council approved a Resolution on April 8, 2004, that approved coverage for Workers' Compensation for the Sister Cities Committee members. B. COMMITTEE CHAIR None C. COMMITTEE MEMBERS Patricia Bannon said she received the papers for the fire engine equipment that has yet to go to Ixtapa. She said the ambulance equipment transportation costs are still too expensive. Ms. Bannon suggested that she could carry the equipment with her to Ixtapa during this upcoming trip. Mayor Pro-tem Crites said this could be discussed after the meeting. Ms. Ortega introduced Ivette Osorio who is a student at College of the Desert. When she learned of this program she wanted to participate in some manner. She is donating a silver jewelry set designed by her father who is a jeweler. D. SUBCOMMITTEE MEMBERS - Art, Culture & Education Donna Jean Darby said they would have a detailed report at next month's meeting. O'Jay Vanegas discussed the lecture series that is offered to the public. The last segment of this series is scheduled for April 21st at the Spa Resort Casino from 7:00 p.m. to 9:00 p.m. He passed out brochures regarding this series. Ms. Darby said she would try to attend. Tourism & Economic Development None Humanitarian Mrs. Ortega said they are still waiting for the paperwork covering the second stage of the Humanitarian Project. She said it was her understanding that all of the equipment is now there and if the G:1CityClrk\Lori Wimbish1Sister Cities 1Minutes\Minutes 04.15.04.doc 4 SISTER CITIES COMMITTEE MINUTES APRIL 15, 2004 Committee would like to go see it before it is shipped, please do so. E. STAFF Ms. Gomez spoke with Raul Chavez about the donation project as well and their intentions are very good and he apologized over and over again because of the delays. Mr. Chavez said this has been a learning process for them. Ms. Gomez passed out Ixtapa-Zihuatanejo's magazine "Another Day In Paradise." She copied the December 2003 issues specifically because of the article on their visit to Palm Desert. She said she always has copies available. She also said that the City's Newsletter would be sent to them in return. Ms. Gomez said her contacts in Zihuatanejo have encouraged the Committee to bring a guitarist for the Guitar Festival. She has spoken with Kal David about going to Zihuatanejo. The following are the things he would require to go on this trip. He would need transportation for two people. The Guitar Festival organizers provide accommodations and food. He also wants per diem and a couple of other things. She said there is no money in this year's budget. We could possibly take proceeds out of the golf tournament to make this happen. Bill Harris asked what the total cost would be? Mr. Talboys asked what per diem was he talking about? Ms. Gomez said he did not give her an exact amount. She said airfare would be around $1,000.00 for two people. She suggested if the Guitar Festival were going to be an annual event, maybe they would budget for this next year. If the Committee feels strongly about our having representation this year we can discuss this further. She added that the intention of this trip was for the Donation Project. The fact the Guitar Festival is at this time is strictly a coincidence. Mr. Marman said the Committee seeks things that can be exchanged, possibly next year during the Dance Choreography Festival in November the Committee could include a dance troop or individual from Zihuatanejo and then in turn send a guitarist from here to perform at their Guitar Festival in April. The consensus of the Committee was to attend this year's Guitar Festival and should they feel that it would be appropriate to have an entertainer attend next year, they would discuss it at that time. IX. ADJOURNMENT Adjournment was at 4:05 p.m. Lori Wimbish, Recording Secretary G:\CityCtrk\Lori Wimbish\Sister Cities\Minutes\Minutes 04.15.04.doc 5