HomeMy WebLinkAboutC21330A Prudential Overall Supply - Uniforms & Other SuppliesREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
ey: IN)
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award of Contract No. C21330A for the Rental and Service of
Uniforms and Other Supplies
Tom Bassler, Maintenance Services Manager
Prudential Overall Supply
6997 Jurupa Avenue
Riverside, CA 92504-1009
June 10, 2004
Agreement
Recommendation:
By Minute Motion:
1) Award Contract No. C21330A to Prudential Overall Supply of
Riverside, California, in the amount of $166.00 per week for the
rental and service of uniforms and other supplies.
2) Authorize the Mayor to execute the Agreement.
Discussion:
On May 11, 2004 sealed bids were opened for contract uniform and other supply rental
and services with the following proposals received:
Prudential Overall Supply (Riverside, CA)
AmeriPride Uniform Services (San Bernardino, CA)
Domestic Uniform Rental (Los Angeles, CA)
G & K Services (Ontario, CA)
$166.60 per week
$181.35 per week
$192.95 per week
$200.45 per week
Public Works staff have reviewed the proposal from the low bidder and determined that
all specifications and provisions of the bid have been met.
Staff Report
June 10, 2004
Page 2 of 2
The service agreement is for a five-year period with no extensions and a
maximum annual cost of living increase of 3%. The City Attorney has reviewed
multi -year service agreements and has provided the appropriate contract
termination wording that is included in the service agreement that will permit the
City to terminate the contract to avoid incurring any indebtedness that could not
be paid from revenues of the same fiscal year in which the debt is incurred.
Items covered under this rental service agreement are work uniforms for
maintenance personnel, shop and cleaning towels, mops and entry floor mats.
Sufficient funds are available in the FY 04/05-budget account 110-4310-433-
2140 for the annual services.
Submitted By: Department Head:
tom Bassler
Maintenance Services Manager
Approval.
ACM for Develop
Director of Public Works
Services Finance Director
City Manager
/sd
G:1PubWorks1Staff Reports120041June 1014ward Contract for Rental and Services of Uniforms and Other Supplies.doc
Prudential
verall
w Supply
SERVICE RENTAL AGREEMENT
Contract # C21330A
PRUDENTIAL OVERALL SUPPLY ("PRUDENTIAL") agrees to fumish, clean, pick-up and deliver the following merchandise and CUSTOMER agrees to
rent all merchandise listed below for the initial account installation and any additional merchandise ordered from PRUDENTIAL. CUSTOMER agrees to a
service minimum based on the initial account installation. Prices will vary for other than weekly service.
Wearing Apparel
Other Merchandise
Item
Rental Rate
Changes
per Week
Total Wearers
or items
Replacement
Value
Item
Frequency
Unit
Rate
Total
Inventory
Replacement
Value
Sk.r•-s
.35
5
aC)
ttt.oc
Tcc.iin "ra.xts
,ol
360
.6S
P... J.�s
3 5
5
.2o
dt t Z. 5 a
ilec.‘p Twck
, aS
t s v
, go)
_
`rx c G.A.,/
+
a.2,s
t G
6%-1.00
3,‘ to c.,.l,,,i.vtc,'"
3.u0
Z
7Z..ov
[.,e...
cc/5
p G,
c '"L, t G, CI -
FIRST DELIVERY DATE:
1. GENERAL PURPOSE MERCHANDISE: Merchandise rented by PRUDENTIAL is for general purpose only and is not for use in areas of flammability
risk or where contact with toxic or hazardous materials is possible. Merchandise rented by Prudential is also not considered ANSI/ISEA 107-1999 compliant.
2. TERMS: Payment shall be cash on delivery (COD). Upon approval of CUSTOMER'S credit, payment is due net 10 days end of month. All prices
reflect credit for time off due to CUSTOMER/employee vacation, holiday or sickness.
3. REPLACEMENT: In the event of damage to wearing apparel by CUSTOMER, reasonable wear excepted, CUSTOMER will pay PRUDENTIAL'S
replacement value less depreciation of 2% of replacement value for each month in service unless CUSTOMER elects Damage Insurance Program. Total
depreciation is not to exceed 80% of the replacement value. CUSTOMER will pay PRUDENTIAL'S replacement value for lost merchandise. In the event of
damage to other merchandise or equipment by CUSTOMER, CUSTOMER will pay 75% of PRUDENTIAL'S replacement value. Damage Insurance Program
is a per piece insurance rate that covers all damage related charges except gross misuse.
4. RIGHT OF CANCELLATION: Because it would be otherwise difficult or impractical to fix the exact amount of damage to PRUDENTIAL, in the event
CUSTOMER cancels or breaches this agreement for any reason, CUSTOMER will pay to PRUDENTIAL 50% of the average weekly dollar volume for the un-
expired term based on the thirteen week period preceding cancellation. CUSTOMER will also pay unpaid invoices for prior services rendered and any lost or
damage charges.
5. TERM OF AGREEMENT: In consideration of the substantial investment by PRUDENTIAL in merchandise and equipment to provide service to
CUSTOMER, this agreement shall continue for sixty (60) months from the first delivery date specified above
?�t �...,.—renewal-4enn. In the event of increased costs, PRUDENTIAL may, after each anniversary date of this agreement, increase its rates not to exceed-W%r any
Y.., twelve (12) month period. 3
GENERAL: CUSTOMER shall pay ail costs of collection and attomey's fees. PRUDENTIAL will not be liable for consequential damages resulting from
its inability to perform its obligations under this agreement. CUSTOMER agrees to defend ar.1 indemnify PRUDENTIAL from any claims associated with the
use of the merchandise, including any claims allegedly arising from defective merchandise. CUSTOMER agrees to pay a nonrefundable preparation fee of
$1.00 for each garment placed in service after the original thirty (30) days installation unless the garment is wom out. CUSTOMER also agrees to pay for
any lettering that is requested, the environmental fee, a delivery charge and the towel inventory maintenance charge. Should CUSTOMER'S business
identified below be sold or transferred in any way, this agreement shall remain in full force and effect and shall bind both the CUSTOMER and the purchaser.
CUSTOMER warrants that it is not contractually obligated for any of the services represented under this agreement to any other person or concem.
By: 1
Title:
Date:
PRUDENTIAL OVERALL SUPPLY
�QPORPrt �flL 5 NCI
aP
51n 101-1
For office use only:
Key Information
Weekly Volume
, 7Y 0 v }7 At-J-'\ L E.`61eT
Customer's Legal Name
By (Signature):
Printed Name:
Its Duly Authorized:
Address:
Title
City/State/Zip:
Phone:
COD/CHG
Service Frequency General Manager Approval
FORM 10032. REV. 03/20/03
CONTRACTOR'S PROPOSAL
CITY OF PALM DESERT SUBMISSION FORM
RENTAL AND SERVICE OF UNIFORMS AND OTHER SUPPLIES
CONTRACT NO. C21330A
TO: CITY CLERK
City of Palm Desert
73510 FRED WARING DRIVE
PALM DESERT, CA 92260
The undersigned declares that they have carefully examined the Specifications
accompanying the Invitation to Bid and is thoroughly familiar with the contents thereof,
is authorized to represent the bidding firm and propose services to Palm Desert.
It is understood that the price shown hereon includes all services and work described in
the specifications.
ITEM
Uniform set
with LJS or S/S shirt
CHANGES
PER WEEK
5
WEEKLY
CHARGE {each
$ .35%.50,;
. 35 - '
EXTENDED COST
X 20=$ 70.00
REPLACEMENT
COST
shirt $ 11.00
pants $ 12.50
Terry Towel
Shop Towel
36" Dust Mop
treated
180
75
3
$ .07
$ _n5
$ 1.25
X 180= $ 12.60
X 75=$ 3 75
X 3= $
3.75
Wet Mop
30
$ 1.25
X 30= $ 37.50
$ .65
$ .30
15.00
$ 8.00I
3X5 Safety Mat
5
$1 50
X 5= $ 7.50
$ 42.00
3X5 Entry Mat
4X6 Entry Mat
7
8
$ 1.50
$ 2.25
X 7= $ 10.50
X 8=$ 19.00
$
42.00
64.00
3X10 Entry Mat
1
$ 3.00
X 1=$ 3_nn
TOTAL PER WEEK: $
Page 7 of 17
, Attachment 1
Contract No. C21330A
AGREEMENT
The Contractor's standard Service Agreement shall be used as the bases for this
agreement. The following conditions shall be attached and made part of the Service
Agreement and take precedence.
(1) TERM. The Agreement is effective on the date of the last signature provided,
and will continue for sixty (60) consecutive months following the date uniforms
and apparel are first installed on City's premises.
(2) RENEWAL. No provision for automatic renewal is provided for in the Agreement.
(3) TERMINATION. Either party may terminate the Agreement at any time, with or
without cause, providing that not Tess than ninety (90) days prior, the terminating
party gives written notice of termination to the other party.
(4) INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and
Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid
Submission Form(s), Addendum Nos. ; Change Orders; additional or
supplemental specifications, drawing, maps or diagrams; and CITY issued forms
relating to this project, are hereby incorporated in and made a part of this
Agreement.
(5)
COMPLETE AGREEMENT. This written Agreement, including all writings
specifically incorporated herein by this reference, shall constitute the complete
agreement between the parties hereto. No oral agreement, understanding, or
representation not reduced to writing and specifically incorporated herein shall be
of any force or effect, nor shall any such oral agreement, understanding, or
representation be binding upon the parties hereto.
(6) ANTI -DISCRIMINATION. In the performance of the terms of this Agreement,
CONTRACTOR agrees that it will not engage in, nor permit such subcontractors
as it may employ, to engage in discrimination in employment of any person
because of the age, race, color, sex, national origin or ancestry, or religion of
such persons. Violation of this provision may result in the imposition of penalties
referred to in Labor Code Section 1735.
(7) AUDIT. CITY shall have the option of inspecting and/or auditing all records and
other written material used by CONTRACTOR in preparing its statements to
CITY as a condition precedent to any payment to CONTRACTOR.
Page 16 of 17
Contract No. C21330A
• ' Attachment 1
(8) NOTICE. All written notices to the parties hereto shall be sent by United States
mail, postage prepaid by registered or certified mail, return receipt requested,
addressed as follows:
(9)
Office of the City Clerk
CITY OF PALM DESERT
Palm Desert, CA 92260
73-510 Fred Waring Drive
Prudential Overall Supply
6997 Jurupa Avenue
Riverside, CA 92504
LITIGATION COSTS. In the event an action is filed by either party to enforce any
rights or obligations under this Agreement, the prevailing party shall be entitled to
recover reasonable attorney's fees and court costs, in addition to any other relief
granted by the court.
(10) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do
warrant that each individual executing this Agreement on behalf of each party is
a person duly authorized.
Page 17 of 17