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HomeMy WebLinkAboutC22100A CV Construction Services - Aztec Road at Cook Street 602-02K REQUEST: SUBMITTED BY: CONTRACTOR: DATE: CONTENTS: CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Award Contract No. c2 7 I (MA to Coachella Valley Construction Services (CVCS) for Construction Management Services for the Aztec Road at Cook Street Intersection Improvements (Project No. 602-02) Mark Greenwood, P.E. City Engineer Coachella Valley Construction Services, LLC P.O. Box 2882 Indio, California 92202 June 10, 2004 Agreement Vicinity Map Recommendation: By Minute Motion, award Contract No. C22100A to CVCS for Construction Management Services for the Aztec Road at Cook Street Intersection Improvements (Project No. 602-02), in the amount of $35,000.00. Discussion: Staff requested proposals for the Construction Management Services for City Capital Improvement Projects, with proposals submitted by the following firms: CVCS RBF Consulting The Keith Companies (Indio, CA) (Palm Desert, CA) (Palm Desert, CA) Staff evaluated these proposals based upon the qualifications of the applicants, and recommends the contract be awarded to CVCS of Indio, Califomia. The Construction Manager tasks and daily duties are outlined in the attached Staff Report Award Contract No. C22100A to CVCS for Construction Management Services Page 2 of 2 June 10, 2004 proposal. Coachella Valley Construction Services will be performing this duty at the hourly rate of $125.00 per hour for 25 hours per week for the anticipated 11 weeks duration of this project. Funds are available for this service in the Project Account No. 213-4623-433- 4001. Therefore, staff recommends that City Council, by minute motion, award Contract No. C 22100A to CVCS for Construction Management services for the Aztec Road at Cook Street Intersection Improvements (Project No. 602-02). Submitted By. .301 1 A ilyarbri Mark Greenwood, P.E. City Engineer Approval: ACM for Dev •j% ment Services /efei/ City Manatw /sd Department Head: V Michael Errante, P.E. Director of Public Works Finance Director G:\PubWorks\Staff Reports\2004\June 101Award Contract to CVCS for Construction Management Services.dot CONTRACT NO. C22100A AGREEMENT THIS AGREEMENT, made and entered into this 27th DAY OF MAY, 2004, by and between the CITY OF PALM DESERT, a public body, corporate and politic, hereinafter referred to as "CITY", and COACHELLA VALLEY CONSTRUCTION SERVICES, LLC, hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, CONSULTANT is a corporation, the principal members of which are Professional Consultants duly registered under the laws of the State of California; and WHEREAS, the CITY desires to engage CONSULTANT to render certain technical and professional consulting services as set forth in Exhibit "A" (Consultant's Proposal of Services) in connection with the design of Project: Aztec Road at Cook Street Intersection Improvements (602-02). NOW, THEREFORE, the parties hereto agree as follows: (1) The CITY hereby agrees to engage CONSULTANT to perform the technical and/or professional services as hereinafter set forth. (2) CONSULTANT shall perform all work necessary within the schedules provided herein to complete the services set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. Contract No. C22100A (3) All information, data, reports, records and maps as are existing and available from the CITY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be fumished to CONSULTANT without charge by the CITY and the CITY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) CONSULTANT represents that it employs or will employ, at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. The CITY's Executive Director, or his designee, has not authorized CONSULTANT to proceed. (7) CONSULTANT shall work closely with the CITY's Executive Director, or his designated representative, who shall be the principal officer of the CITY. CONSULTANT shall review and receive the Executive Director's, or his designated representative's, approval of the details of work as it progresses. The consultant hereby designated by CONSULTANT as its representative for supervision of the work required by this Agreement is David C. Cordero. (8) CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement, and that he has not paid or agreed to pay any Page 2 of 8 G:IPubWorks\PROJECTS1602-021Contracts\AGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the CITY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event CONSULTANT's services, in the sole judgment of the CITY, are unsatisfactory or because of CONSULTANT's failure to prosecute the work with diligence or within the time limits specified or because of his disability or death. In any such case, CONSULTANT shall be paid the reasonable value of the services rendered, based upon CONSULTANT's standard hourly rates, up to the time of the termination. CONSULTANT shall keep adequate records to substantiate costs and provide copies of original timecards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the CITY. The CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this agreement shall be used exclusively on this project and shall not be used for any other work without the written consent of CONSULTANT. In the event the CITY and CONSULTANT permit Page 3 of 8 G;1PubWorks\PROJECTS1602-021ContractsWGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A the re -use or other use of the plans, specifications, reports or other design documents, the CITY shall require the party using them to indemnify and hold harmless the CITY and CONSULTANT regarding such re -use or other use, and the CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. (11) CONSULTANT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. (12) No change in the character or extent of the work to be performed by CONSULTANT shall be made, except by supplemental authority in writing between the CITY and CONSULTANT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by the CITY to CONSULTANT, if any. (13) In connection with the execution of this Agreement, CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. CONSULTANT shall take affirmative actions to insure equal employment opportunity and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by CONSULTANT. Page 4 of 8 G:1PubWorks\ PROJECTS \602-02\Conlracts\AGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A (14) The CITY agrees to pay CONSULTANT for the work required by this Agreement on the following basis: CONSULTANT shall submit invoices monthly for services performed in the previous month not to exceed the total contract amount of: FORTY FIVE THOUSAND DOLLARS and 00/100 ONLY ($45,000.00). The CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. The CITY agrees to notify CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice. (15) CONSULTANT agrees to complete the work and submit the Final Design Consulting Phase, as displayed in Exhibit "A". (16) In the event that any judgment is entered in any action upon this Agreement, the party hereto, against whom such judgment is rendered, agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (17) This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by CONSULTANT without written consent of the CITY. (18) CONSULTANT shall be an independent contractor, not an employee of the CITY. (19) Prohibited interests are as follows: No officer, member or employee of the CITY during his tenure or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds Page 5 of 8 G:\PubWorksIPROJECTS1602-021Contracts\AGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A thereof. The parties hereto covenant and agree that to their knowledge no member of the CITY Board, officer or employee of the CITY has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the CITY, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. CONSULTANT hereby covenants that he has, at the time of this Agreement, no interest and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required pursuant to this Agreement. CONSULTANT further covenants that in the performance of this work no person having any such interest shall be employed by CONSULTANT. (20) CONSULTANT shall indemnify and save harmless the CITY, its officers and employees, from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property caused by the negligent act(s) or omission(s) of CONSULTANT, its agents or employees, while engaged in the performance of this Agreement. CONSULTANT shall submit to the CITY, before the Notice to Proceed is issued, certification of adequate coverage for "errors and omission" insurance in amounts approved by the CITY's Attorney. Any such insurance shall not be canceled prior to written notice to and approval from the CITY. (21) In case of conflicts within the contract documents, the document precedence shall be as follows: Page 6 of 8 G:1PubWorks\PROJECTS1602-021Contracts\AGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A (a) This Agreement; (b) Exhibit "A" (Consultant's Proposal of Services, and any written modifications thereto). IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. CITY OF PALM DESERT COACHELLA VALLEY CONSTRUCTION SERVICES, LLC Robert A. Spiegel, Mayor Authorized Signature ATTEST: Rachelle Klassen, City Clerk APPROVED AS TO FORM: David J. Erwin, City Attorney Page 7 of 8 G:1PubWorks\PROJECTS1602-021Contracts1AGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A EXHIBIT "A" CONSULTANT'S PROPOSAL OF SERVICES G:\PubWorks\PROJECTS\602-02\Contracts\AGREEMENT CONSULTANTCONSTRUCTABILITY REVEIW.doc Contract No. C22100A 1 1 1 1 1 1 1 1 1 1.. • 1. 1 1 1 0 1 1 1 1 1 Coachella Valley Construction Services, LLC Construction Management • Inspection • Plan Check • Specification & Contract Document Review Quantity Take -off Verification • Estimating/Budgeting • Bid Solicitation °Specializing in site -work for commercia residents subdivision and public works construction" Proposal: t.ctability Review and Construction anaerent Services for the City of Palm Desert Capital Improvement Projects Submitted To: City of Palm Desert Department of Public Works 73-510 Fred Waring Drive Palm Desert, MCA 92260 .: March 24,-2 1 Contract No. C22100A March 23, 2004 Mr. Armando Rodriguez, P.E. City of Palm Desert Department of Public Works 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Re: Proposal to Provide Constructability Review Services for the City of Palm Desert Capital Improvement Projects Dear Mr. Rodriguez, Coachella Valley Construction Services, LLC (CVCS) is pleased to respond to your request for a proposal to perform constructability review services for the City of Palm Desert's Capital Improvement Projects. Coadieila Valley Construction Services, LLC is a company developed to provide project support to the public works and private sector participating in the vast and rapid growth of infrastructure in the Coachella Valley. CVCS provides services intended to assist the construction sector with project planning and development CVCS specializes and offers the following Pre -bid Construction Support Services as part Construct -ability Review element: • Detailed Review and Analysis of Design Drawings. • Detailed Review and Analysis of,Referenced Specifications and the Contract Documents. • Quantity Take -off Verification. • Construction Budget Review. • Construction Estimating. • Construction Scheduling. • Value Engineering. CVCS provides questions, comments and recommendations related to the clarity, consistency, and thoroughness of design as it relates to the plans, referenced specifications, contract documents, budget estimates, scheduling and construction. Additionally, CVCS provides an independent document review and plan check making corrections to confusing, conflid3ng and/or ambiguous language, construction details, quantities and construction notes. Our objective is to review plans and specifications for these potential errors or omissions that may be costly to the project after the award of a contract, and to bring these to the agencies attention prior to the bidding process. These.`risk redudng services" are intended to assist the agency with project budgeting and project cost control during the planning stage. Another service provided by CVCS is "value engineering". During plan review, value -engineering alternatives are recommended, related to material utilization and/or methods of construction, relative to their effectiveness, efficiency, economy and life cycle in today's market prices. This service can prove to be a `cost savings service" should alternative options become available to a given project • Contract No. C22100A CVCS also offers Construction Management Services with the following specific project tasks as part of its construction support services during the construction phase of a project: Construction Management (Daily Activities) • Project site -visit for contractor and owner interaction to verify contractor activities and construction progress as it relates to the project plans, specifications, contract documents, project schedule, project safety and deansiness. • Verification and review of contractor material, labor and equipment utilization. • Review of daily inspection reports as provided by the project inspector. • Review of project correspondence including: material submittal requirements, project schedules, weekly schedule up -dates, RFI's, change orders, etc. • Coordination of participating utility agencies, agency inspectors and/or representatives to facilitate construction progress. Construction Management (Weekly Activities) • Weekly Construction Progress Meeting with the contractor and agency/owner personnel. At these weekly meetings participants will review an agenda which discusses the projects progress relative to the following items: • Project schedule. • Construction activity updates. • Statement of working days or remaining time for completion. • Review and response to new and outstanding action items and/or project concerns. • Project safety, traffic control, deansiness and appearance. • Weekly Project Photos are produced to verify contractor activities, construction progress, projects commitment to project safety, traffic control, deansiness and appearance. Construction Management (Monthly Activities1 • Schedule of Values review and verification. • Change Order review and verification. • Extra Work review and Verification. • Field Quantity review and verification. • As -built Drawing review and verification. • Progress Payment/Payment Requisition review and verification. These services are intended to assist the agency with contract administrative requirements specific to the contract, relative to the start, progress, and successful completion of a project. Contract No. C22100A Statement of Experience and Oualifications DavidA Corder+ -President David A. Cordero is the founder and president of Coachella Valley Construction Services, LLC. Mr. Cordero has over 13 years of experience in public works, state, federal and private construction contracting. He has served as an active estimator and construction manager for various projects throughout Southem California currently partidpating in the vast growth of infrastructure projects and site work developments of the Coachella Valley, since 1995. Mr. Cordero's educational background consists of a Bachelor of Science Degree in Construction Engineering Management from California State University, Long Beach and an Assodate of Science Degree in Materials Engineering Technology from Don Bosco Technical Institute, Rosemead, CA. Additionally, Mr. Cordero is currently finalizing the acquisition of a State of California Class A Contractors License and initializing the formation of a general engineering construction company. Mr. Cordero has served in various management positions obtaining and applying his experience with a diverse group of contractors that specialize in the various trades of dvil construction. These contractors indude Southern Califomia Underground Contractors, Brea, CA., Granite Construction Company, Indio, CA., and Dateland Construction Company, Coachella, CA. Mr. Cordero specializes in street improvements; including excavation, grading, asphalt paving and concrete. Underground utility construction including; sewer, water, storm drain, fire -line and dry utilities for public works, commercial, residential and subdivision construction. Applicable local Coachella Valley construction projects estimated and/or managed by Mr. Cordero indude the following: (additional project list available upon request): • US Navy Dept., Sturgis Rd. Street Improvements, United States MGACC, 29 Palms, CA., $227, 522.00 • City of Cathedral City, Downtown Core St. Improvements, Cathedral City, CA., $723,684.00 ■ City of 29 Palms, Adobe Road Street Improvements, 29 Palms, CA., $1,034,556.00 • City of Coachella, Mecca Street PM-10 Street Improvements, Coachella, CA., $163,030.00 • CVWD, Sewer Improvements at Ave of the States, Palm Desert, CA., $213,213.00 ■ City of Cathedral City, Civic Center North Extension Street Improvements, Cathedral Gty, CA., $199,841.00 • Marriott Desert Villas Site Work, Palm Desert, CA., $1,320,039.00 • Lowe Reserve Sewer and Water Improvements, Palm Desert, CA., $1,055,996.00 • City of Indio, Clinton Street Sewer Improvements, Indio, CA., $580,050.00 ■ City of Coachella, Highway 86/Ave 51 Emergency Sewer Repair, Coachella, CA., $58,679.00 • Palomino Lane Sewer Improvements, Palm Desert, CA. $20,000.00 • Talavera Sewer and Water Improvements, Thousand Palms, CA., $363,136.00 • City of Indio, Hwy 111 Manhole and Water Valve Adjustment Program, Indio, CA., $40,450.00 • Gty of La Quinta, Ave 54 Resurfacing, La Quinta, CA., $100,391.00 • City of Rancho Mirage, Bob Hope Drive Street Improvements, Rancho Mirage, CA., $221,451.00 • .City of Palm Desert, Monterey Ave and Country Club Dr. Resurfacing, Paim Desert, CA., $206..605.00 • City of Palm Desert, Cook St., and 42nd Ave Street Improvements, Paim Desert, CA., $1,021,641.00 ■ City of Palm Desert, Hwy 111 and Portola Ave Street Improvements, Palm Desert, CA., $419,663.00 • Portola Ave 14" Irrigation Replacement, Paim Desert, CA., $527,795.00 • City of Rancho Mirage, Hwy 111 Sewer Improvements, Rancho Mirage, CA., $1,250,000.00 • City of La Quinta, Assessment District Area D Underground, La Quinta, CA., $2,500,000.00 • Bermuda Dunes, LLC On -site & Off -site Improvements, Bermuda Dunes, CA., $650,000.00 • Westin Mission Hills Site Improvements, Rancho Mirage, CA., $9,000,000.00 • Charlotte Southwest Corp Site Improvements, Indio, CA., $930,000.00 • ; . CVHC at Johnson St Subdivision Site Improvements, Mecca, CA., $820,000.00 • CVHC, Palm Springs Apartments, Site' Improvements, Mecca, CA., $150,000.00 • CoaCiella ValkiiC�oitniction VSer vaast, LLC Contract No. C22100A • CVHC at Ave 53, Cachinillas Subdivision Site Improvements, Coachella, CA., $1,200,000.00 • Sterling Estates II Underground Improvements, Rancho Mirage, CA., $ 380,000.00 • Traditions at La Quinta Site Improvements, La Quinta, CA., $250,000.00 • Orchard Villas II, Sewer, Water, Storm Drain Improvements, Coachella, CA., $210,000.00 • Baronet & Company, Coachella Apartments, Underground, Coachella, CA., $450,000.00 • Baronet & Company, Cathedral City Apartments, Underground, Coachella, CA., $600,000.00 • Mirada Estates Grading and Paving Improvements, Rancho Mirage, CA., 500,000.00 • City of Palm Desert RDA, Merle St. Street Improvements, Palm Desert, CA., $890,000.00 • City of Paim Desert RDA, Entrada Del Paseo Site Improvements, Palm Desert, CA., $1,500,000.00 • City of Palm Desert, Hwy 111 @ Town Center Street Improvements, Palm Desert, CA., $900,000.00 • Pintura, Palm Canyon Village, Site Improvements, Palm Springs, CA., $600,000.00 • City of Beaumont, Ring Ranch Rd. Sewer, Water, Storm Drain, Street Improvements, Beaumont, CA., $630,000.00 Coachella Valley Construction Services, LLC was developed to provide project support and serve as an additional resource to the public works sector. CVCS provides "risk reducing services" that allows for cost control at project planning and design phase of a project. CVCS services have demonstrated to minimize financial liability, project claims and/or change orders to various projects. Applicable projects CVCS has provided Constructability Review Services include: • • • • • • • City of Palm Desert, Magnesia Falls Dr. from Monterey Ave to Deep Canyon Rd. and Deep Canyon Rd. from Magnesia Falls Dr. to Buttonwood Dr., Project 648-99, Palm Desert, CA., $4, 780,000.00 City of Paim Desert, Sagewood Dr. Stomp Drain, Project 604-02, Paim Desert, CA., $692,150.00 City of Palm Desert, Hwy 111 from Portola Ave to Panorama Dr. and from Deep Canyon Rd. to Village Center Dr., Project 635C-00, Palm Desert, CA., $1,062,062.00 City of Paim Desert, Hwy 111 from Larkspur Lane to Portola Ave., Project 635B-00, Palm Desert, CA., $958,090.00 City of Palm Desert, Hwy 111 at Town Center Way and El Paseo, Project 635A-00, Palm Desert, CA. $892,711.50 City of Palm Desert, Portola Ave. Street Improvements, Project 630-99, Palm Desert, CA., $892,711.50 City of Palm Desert, Portola Ave. Sidewalk Project Magnesia Falls to Quicksilver, Project 633-02, Palm Desert, CA., $342,042.00 City of Palm Desert, Aztec Road at Palm Desert High School and Cook St. Project, Palm Desert, CA., $781,267.00 City of Palm Desert, Hwy 111 Signal and Street Improvements at Desert Crossing, Project 615-02, Palm Desert, CA., $359,647.00 CVCS performed constructability review services for the above projects that induded items of work such as: dearing and grubbing, grading, excavation, channel lining removal and replacement, water main relocation, roadway widening, bridge widening, storm drain improvements, retaining and masonry block wall improvements, landscape and irrigation improvements, street removal items induding asphalt, concrete, drainage and other existing facilities, street improvements including grading, excavation, aggregate base, and asphalt paving, median re -construction, concrete improvements such as curb and gutter, kidewalk, ribbon gutter, and stamped concrete, traffic striping and marking items, traffic control items, inter -connect items and traffic signal modifications. • Contract No. C22100A Scooe and Pricing for Services Const actability Review 0 $1,200.00 Per Sheet and Includes: • Detailed Review and Analysis of Design Drawings. • Detailed Review and Analysis of Referenced Specifications and the Contract Documents. • Quantity Take -off Verification. • Value Engineering. • Construction Budget Review (Provided by Engineer and/or City). • Spread Sheet Summary with Questions, Comments, and Recommendations. ■ Project Site Photos for Reference. Construction Estimating 0 $150.00 Per Contract Document Bid Item and Indudes: • Quotation and/or Detailed Estimate with the cost material, labor and equipment including % overhead and % mark-up with today's market prices. • Construction Schedule. • Project Site Photos for Reference. Construction Management 0 $150.00 Per Hour and Indudes: • Construction Management (Daily Activities as Described in the CM Section of Proposal) • Construction Management (Daily Activities as Described in the CM Section of Proposal) • Construction Management (Daily Activities as Described in the CM Section of Proposal) Construction Management Services are based on forty (40) hours per week for the duration of a project in order to fulfil/ the specific tasks described in the construction management section of this '`;; proposal. Spec tasks associated with constriction management may be modified and outlined upon -"' request to better serve any given project and/or requirement Schedule of Hourly Billing Rates Effective April 01, 2004 • Construction Manager $125.00/Hour • Assistant Construction Manager $ 95.00/Hour • Inspector/Observer $ 75.00/Hour ■ Project Assistant $ 65.00/Hour • Administrative Assistant $ 25.00/Hour Payment for Services The Payment for services lasting less than one month is due and paid in two installments. The first installment shall be 30% of the quoted agreed amount, and due at the beginning of the service. The second and final balance is dale upon completion of the work prior to the release of information to the client. For -services lasting more than one month, the first installment shall be 30% of the quoted agreed amount, and due at the beginning of the service. The balance will be invoiced on a bi-weekly basis. Payment will be required upon receipt of the invoice. Please note that alternate payment terms may acceptable by mutual agreement. Coachella Valley Construction Sesvfoes, LLC • C9ntract NO. C22100A t i taitto- EKED WAR