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Home My WebLink AboutC22760 Parsam Construction - Fred Waring Soundwall between Deep Canyon and Yellow Sage 653-01REQUEST: CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Authorize Award of Contract No. C22760 to Parsam Construction Inc. for the Construction of the Fred Waring Drive Soundwall Between Deep Canyon Road and Yellow Sage (Project 653-01) SUBMITTED BY: Mark Greenwood, P.E. CONTRACTOR: Parsam Construction Inc. 3334 Barnes Circle Glendale, CA 91208 DATE: June 10, 2004 CONTENTS: Agreement Vicinity Map Recommendation: By Minute Motion: 1. Authorize Award of Contract No. C22760 to Parsam Construction Inc., of Glendale, California, for the Construction of the Fred Waring Drive Soundwall between Deep Canyon Road and Yellow Sage, in the amount of $1,385,420.00. 2. Set aside $138,542.00 as 10% contingency. Discussion: On January 9, 2003, City Council approved a Reimbursement Agreement between Coachella Valley Association of Governments (CVAG), the City of Indian Wells, and the City of Palm Desert for the design engineering services for the widening of Fred Waring Drive to six lanes from Phyllis Jackson to Washington Street. As a portion of this project, the area between Deep Canyon Road and Phyllis Jackson was identified for widening. As a portion of this project a soundwall is to be constructed, as part of the mitigation to the categorical exemptions. Staff Report Award Contract C22760 for construction of the Fred Waring Drive Soundwall Page 2of2 June 10, 2004 On June 1, 2004, the City Clerk opened and read aloud the following bids: Parsam Construction Inc. (Glendale, CA) Denboer Eng. & Const., Inc. (Palm Springs, CA) $1,385,420.00 $2,193,810.00 Funds are available for this project in Account No. 400-4399-433-4001. Therefore, staff recommends that City Council by minute motion, authorize award of Contract No. C22760 to Parsam Construction, Inc., in the amount of $1,385,420.00, and authorize a 10% contingency. Mark Greenwood, P.E. City Engineer Approval: for Dev- : D - nt Services City Manage MG:AR/cls Department Head: Michael Erranie, P.E. Director of Public Works O Finance Director G:IPubWorksIPROJECTSk653-011Staf3 Reports\STAFF REPORT -Award construction contract. dot Contract No. C22760 AGREEMENT THIS AGREEMENT is made and entered into this 10th day of June, 2004, by and between City of Palm Desert, California, hereafter called "Owner", and Parsam Construction Inc., hereinafter called "Contractor". WITNESSETH RECITALS: Contractor has submitted to Owner its Contractor's Proposal for the construction of Owner's Project, the following: FRED WARING DRIVE WIDENING BETWEEN DEEP CANYON AND YELLOW SAGE - SOUND WALL, PROJECT NO. 653-01, CONTRACT NO. C22760 , in strict accordance with the Contract Documents identified below and Owner has accepted said Proposal. 1. Contractor states that it has re-examined its Contractor's Proposal and found it to be correct, has ascertained that its subcontractors are properly licensed and possess the requisite skill and forces, has examined the site and Contract in accordance with the Contract Documents for the money set forth in its Proposal to be paid as provided in the Contract Documents. AGREEMENT: IT IS AGREED BY THE PARTIES AS FOLLOWS: 1. Contract Documents: The entire contract consists of the following: (a) The Agreement; (b) The Notice Inviting Bids; (c) The Instruction to Bidders; (d) The Contractor's Proposal; (e) The Bidder's Bond; (f) The Performance Bond; (g) The Payment Bond; (h) The General Conditions; (i) The Special Provisions; (j) The Standard Specifications as modified in other portions of the Contract Documents; (k) The Plans; (I) Addenda Nos.1&2; (m) The Determination of Prevailing Wage Rates for Public Work; (n) Any Change Orders issued; (o) Any additional or supplemental specifications, notices, instructions and drawings issued in accordance with the provisions of the Contract Documents. All of said Documents presently in existence are by this reference incorporated herein as if here set forth in full and upon the proper issuance of their documents they shall likewise be deemed incorporated. 2. Contractor shall commence the work within ten calendar days after the date of the Notice to Proceed and will do all things necessary to construct the work generally described in Recital No. 1 in accordance with the Contract Documents and will complete said work within sixty (60) calendar days from the Notice to Proceed date to the satisfaction of the Engineer. G-1 Contract No. C22760 3. Contractor agrees to indemnify, defend and save Owner and its officers, agents and employees, and the Engineer harmless from: a) Any and all liability, claims, damages, losses or injuries to any person or other entity, including injury to Contractor's employees, and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of this Agreement, or which are caused or which are claimed to be caused by the negligent or intentional acts or omissions of Contractor, its subcontractors, its agents or employees, and, all expenses of investigating and defending against same. b) Any and all liability, claims, damages, losses or injuries to any and all contractors, subcontractors, material -men, laborers, or any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of the Agreement. Attention is directed to the General Specifications - Claims, Liability, and Indemnity Agreement/Hold Harmless sections, (pages, GS-18, GS-26, and GS- 29) which specifications are made part of this Agreement as set forth in Agreement paragraph 1, above. 4. Attention is directed to Section 6-9, "Liquidated Damages" of the Standard Specifications and is hereby amended to the substitute the "City of Palm Desert" in place of "Agency." Attention shall be directed to "Order of Work" within these provisions. Failure of the Contractor to complete work within the time allowed for each phase as stated in "Order of Work" within these provisions will result in damages being sustained by the City of Palm Desert. The liquidated damages shall be $2,500 dollars per calendar day of delay. 5. Should any litigation or arbitration be commenced between the parties concerning the works of improvements as referenced herein, the prevailing party in any such litigation, being the Owner or the Contractor, should be entitled to a reasonable sum for attorney's fees incurred in any such litigation relating to this Contract. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. Contractor shall be paid in the manner set forth in the Contract Documents the amount of its Proposal as accepted by Owner, subject to such additions and deductions as may be made pursuant to the Contract Documents and applicable law. G-2 Contract No. C22760 Satisfactory Performance The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the prime contractor receives from City of Palm Desert. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Palm Desert. Release of Retention The prime contractor agrees further to release retention payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Palm Desert. 8. Execution of the Agreement by the parties constitutes their agreement to abide by all applicable provisions of the California Labor Code; constitutes Contractor's certification that he is aware of the provisions of said Code and will comply with them; and further constitutes Contractor's certification as follows: "I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement which shall be deemed an original on the date first above written. CONTRACTOR: BY: ATTEST BY: Signature to be notarized TITLE: TITLE: G-3 OWNER: BY: ATTEST BY: Signature to be notarized Contract No. C22760 TITLE: Mayor of Palm Desert, CA TITLE: City Clerk of Palm Desert, CA AGREEMENT APPROVED AS TO CONTENT: MARK GREENWOOD, P.E. DAVID J. ERWIN, CITY ENGINEER CITY ATTORNEY G-4 Contract No. C22760 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That whereas the City of Palm Desert has awarded to Parsam Construction Inc. after designated as the "Principal," a contract for: FRED WARING DRIVE WIDENING BETWEEN DEEP CANYON AND YELLOW SAGE - SOUND WALL PROJECT NO. 653-01 CONTRACT NO. C22760 WHEREAS, said Principal is required under the terms of said contract to furnish a good and sufficient bond for the performance of said contract: NOW THEREFORE, we Parsam Construction Inc., the Principal, and as Surety, are held and firmly bound unto the City of Palm Desert hereinafter called the Owner, in the penal sum of One Million Three Hundred Eighty Five Thousand Four Hundred Twenty and 00/100 Dollars ($1,385,420.00) being 100% of the contract amount in lawful money of the United States of America for the payment of which sum well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounded Principal, his executors, heirs, administrators, and successors, or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants and agreements in the said contract and any alterations thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Owner, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to terms of the contract or to the work to be performed there under or the specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alterations or additions to the terms of the contract or to the work or the specifications. Should it become necessary for the Owner to institute a lawsuit or any other legal proceeding to enforce the terms and conditions of this bond, then all costs of said proceeding, including attorneys' fees, shall be awarded to the prevailing party. H-1 Contract No. C22760 IN WITNESS WHEREOF, identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on this day of 20 CONTRACTOR: BY: ATTEST BY: Signature to be notarized TITLE: TITLE: OWNER: BY: TITLE: Mayor of Palm Desert, CA APPROVED AS TO CONTENT: ATTEST BY: TITLE: City Clerk of Palm Desert, CA MARK GREENWOOD, P.E. DAVID J. ERWIN, CITY ENGINEER CITY ATTORNEY H-2 Contract NO. C22760 CITY OF PALM DESERT PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: THAT WHEREAS, the City of Palm Desert (sometimes referred to hereinafter as "Obligee") has awarded to Parsam Construction Inc. (hereinafter designated as the "Contractor"), an agreement dated June 10, 2004, described as follows: FRED WARING DRIVE WIDENING BETWEEN DEEP CANYON AND YELLOW SAGE - SOUND WALL, PROJECT NO. 653-01, CONTRACT NO. C22760, (hereinafter referred to as the "Contract"); and WHEREAS, said Contractor is required to furnish a bond in connection with said Contract, and pursuant to Section 3247 of the Califomia Civil Code; NOW, THEREFORE, we, Parsam Construction Inc., the undersigned Contractor, as Principal, and a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the Taws of the State of California, as Surety, are held and firmly bound unto the City of Palm Desert and to any and all persons, companies or corporations entitled to file stop notices under Section 3181 of the California Civil Code, in the sum of One Million Three Hundred Eighty Five Thousand Four Hundred Twenty and 00/100 Dollars ($1,385,420.00), said sum being not less than one hundred percent (100%) of the total amount payable by the said Obligee under the terms of the said Contract, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said Contractor, his or its heirs, executors, administrators, successors or assigns, or Subcontractors, shall fail to pay for any materials, provisions or other supplies, implements, machinery or power used in, upon, for or about the performance of the Public Work contracted to be done, or to pay any person for any work or labor of any kind, or for bestowing skills or other necessary services thereon, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Contractor and his or its Subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor as required by the provisions of Section 3247 through 3252 of the Civil Code, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board or Internal Revenue Service from the wages of employees of the Contractor or his or its Subcontractors, the Surety or Sureties hereon will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In addition to the provisions herein above, it is agreed that this bond will inure to the benefit of any and all persons, companies and corporations entitled to serve stop notices under Section 3181 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond. I-1 Contract No. C22760 The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the said Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Specifications. No final settlement between the Obligee and the Contractor hereunder shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. Contractor and Surety agree that if the Obligee is required to engage the services of an attorney in connection with the enforcement of the bond, each shall pay Obligee's reasonable attorney's fees incurred, with or without suit, in addition to the above sum. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day , 20 PRINCIPAUCONTRACTOR: SURETY: (Typed Name of Contractor) (Typed Name of Surety) By: By: (Signature) (Signature of Attorney -in -Fact) (Typed Name and Title) (Typed Name of Attorney -in -Fact) The rate of premium on this bond is per thousand. The total amount of premium charged: $ (the above must be filled in by corporate surety). IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the Califomia Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with federal, grant or loan funds, it must also appear on the Treasury Department's most current list (Circular 570 as amended). THIS IS A REQUIRED FORM. I-2 Contract No. C22760 Any claims under this bond may be addressed to: (Name, Address, and Telephone Number of Surety Company (Name, Address and Telephone Number of agent or representative for service of process in California if different from above) I-3 • ":. • • AlaLDAIIMS141- "",..... • _ • - •• - 7111.11gAMIVA f .• . „ . • b- , -..;;- --:__i_...i__.„ r.,____•___„, . . .-- / . 1.: • ; , -1 . •--..1 - - - - .,', : ' -.T..' .1- •--. \\' \ .. - _ • • 1-it' • -•- •- - .- • IL__ .. .44 14 1.14 1.1 • . — • 74- • 7: / 1_4 . 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