HomeMy WebLinkAboutMinutes - Housing Commission 05/12/2004$C1
PALM DESERT REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, ADMINISTRATIVE SECRETARY
DATE: JUNE 10, 2004
SUBJECT: HOUSING COMMISSION MINUTES
Attached are the Housing Commission Meeting Minutes of May 12, 2004, approved at the
Housing Commission Meeting held June 9, 2004.
Please submit to the Housing Authority Board.
Thank you.
cc: Carlos L. Ortega, Executive Director
CITY OF PALM DESERT
HOUSING COMMISSION
MINUTES
MAY 12, 2004
I. CALL TO ORDER
Chair Larry Saindon convened the meeting at 3:30 p.m.
11. ROLL CALL
Present: Members Absent:
Roger Dash
Carrie McLeod
Manny Reyes
Larry Saindon
Leo Sullivan
Jane Turner
Linda Ward
Also Present:
Terre La Rocca, Director of Housing
Janet Moore, Senior Management Analyst
Bryce White, Senior Construction Contract Administrator
Ezell James, Housing Programs Coordinator
James Conway, Construction Maintenance Inspector
Patty Leon, Recording Secretary
Guest(s):
Teresa Vakili, RPM Regional Supervisor
III. ORAL COMMUNICATIONS
Larry Saindon congratulated Ezell James as the 2004 Hall of Fame Recipient . He
received the Outstanding Alumni Award given to former students of College of the
Desert on April 24, 2004.
Housing Commission
Minutes May 12, 2004
IV. CONSENT CALENDAR
A. MINUTES of the Regular Housing Commission meeting of April 14, 2004.
With a motion made by Leo Sullivan and seconded by Jane Turner, the
minutes were unanimously approved as presented.
V. INFORMATIONAL ITEMS
A. COMMISSION REPORTS
No reports
B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT
AGENCY ACTIONS
T. La Rocca reviewed the memo provided to the Commission of agenda
items and actions.
C. RPM MONTHLY STATUS REPORT (APRIL)
The Monthly Status Report for April was reviewed by the Commission.
Carrie McLeod inquired if the maintenance staff at our Housing Authority
properties have master keys, and what are the restrictions for entering
occupied units. Teresa Vakili responded that tenants must give permission,
during the execution of the lease agreement, or schedule an appointment
with the sales office to enter their units, unless there's an emergency or the
request is of a routine nature such as changing the AC units from heat to
cool or visa -versa.
D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT
STATEMENT (APRIL)
Report #1 for April was reviewed by the Commission.
E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT
(MARCH)
Report #2 for March was reviewed by the Commission.
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Housing Commission
Minutes May 12, 2004
F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (MAY)
Newsletters were reviewed by the Commission.
G. DESERT SUN NEWS ARTICLE - "NEW HOUSING DEVELOPMENT
OFFERS HOPE FOR NEW BUYERS"
A copy of a news article from the Desert Sun was provided to the
Commission as information. Terre La Rocca reviewed the article stating a
new local non-profit organization is providing assistance to low income
families within the valley in addition to Coachella Valley Housing Coalition.
H. A DANIEL WEINTRAUB ARTICLE PUBLISHED APRIL 27, 2004
A copy of a Daniel Weintraub article regarding Inclusionary Housing was
provided to the Commission for review.
VI. NEW BUSINESS
A. CALIFORNIA VILLAS RENOVATION PROJECT
Rec: By Minute Motion:
That the Housing Commission approve and forward recommendation to the
Palm Desert Housing Authority to authorize the award a contract to V2C
Group, Inc., for construction management services for the California Villas
renovation project
Action: Motion was made by Carrie McLeod and seconded by Linda
Ward to approve and forward recommendations to the Palm
Desert Housing Authority to award a contract to V2C Group, Inc.,
James Conway reviewed the staff report stating four firms submitted
proposals for construction management services of the renovation project
at California Villas, and V2C Group was chosen as the best qualified. V2C
Group will assist staff with managing the exterior renovation.
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Housing Commission
Minutes May 12, 2004
B. CHANGES TO THE 2004-2005 OPERATING CAPITAL AND
REPLACEMENT BUDGET
Rec: By Minute Motion
That the Housing Commission approve and authorize changes to the 2004-
2005 operating capital and replacement budget and request the Finance
Director to include them in the City of Palm Desert Comprehensive Financial
Plan for 2004-2005
Action: Motion was made by Leo Sullivan and seconded by Manny Reyes to
approve and authorize changes to the 2004-2005 operating capital and
replacement budget and request the Finance Director to include them
in the City of Palm Desert Comprehensive Financial Plan for 2004-2005
As a follow up to the Commissions concerns addressed at the previous
meeting regarding the bank charges, Janet Moore stated that a complete
review of the actual bank charges for previous years was conducted with the
Finance Director and RPM's accounting staff. Due to the elimination of the
sweep account the budget has been adjusted to a standard amount of
$250.00 per complex to cover such things as checks, deposit slips and
endorsement stamps.
Additionally, staff has included a budget for Laguna Palms rehabilitation.
When a capital expenditure is expected an estimated amount should be
budgeted to set -aside the money for that purpose.
VII. CONTINUED BUSINESS
VIII. REPORTS
A. HOME IMPROVEMENT PROGRAM UPDATE
An update on the Home Improvement Program was provided to the
Commission for review.
Bryce White reported 12 homes in progress. The program continues to be self-
sustaining allowing CDBG funds to be expended on other projects.
B. PALM VILLAGE APARTMENTS
Bryce White provided a tentative schedule of the construction of the Palm Village
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Housing Commission
Minutes May 12, 2004
Apartments. He gave a brief overview of the various preparations in order to
obtain approval of the project.
C. HOUSING AUTHORITY PROPERTIES UPDATE
James Conway reviewed the update on the Housing Authority properties provided
to the Commission.
Leo Sullivan inquired if the proper guidelines for contractual services will apply
with Restora for the floor treatment at Desert Pointe as directed by two council
members noted on the update. Terre La Rocca clarified that council does not direct
staff to utilize specific contractors but can make recommendations, as previously
done during our Housing tours. In this case, it was the entire council who
suggested considering Restora for the floor treatment based on the quality of work
performed.
D. HOVLEY GARDENS/PHASE II UPDATE; 42ND STREET SIDEWALKS; FIRST
TIME HOMEBUYERS/RENTAL SUBSIDY PROGRAMS UPDATE; CATALINA
GARDENS COMMUNITY ROOM
Ezell James reviewed the updates of projects provided in a memo.
A second meeting was requested by the Adhoc Subcommittee to finalize the
changes made to the First Time Homebuyers Program for final approval. Due to
conflicting schedules, a meeting has been tentatively scheduled for June 16, 2004.
Time to be advised.
E. DESERT ROSE UPDATE
Terre La Rocca reported five properties currently in the process of being acquired
by the Agency. As previously mentioned at the last meeting, the Agency was
directed by the Council to hold properties pending the extension of El Dorado.
Staff will request release of those units not located on Blueberry Lane.
IX. ADJOURNMENT
With members of the Housing Commission concurrence, Chair Larry Saindon
adjoued the meeting., at 4:40 p.m. to Wednesday, June 9, 2004, at 3:30 p.m.
PATTY LEON, R CORDING SECRETARY
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