HomeMy WebLinkAboutC22950 Papillon Graphics - PD Tabletop BookCITY OF PALM DESERT
COMMUNITY SERVICES
STAFF REPORT
REQUEST: Consideration of a staff recommendation to enter into an agreement
with Papillon Graphics for the printing of the Palm Desert book.
DATE: June 24, 2004
Recommendation:
By Minute Motion, approve the agreement with Papillon Graphics for the printing of
7,500 newly created Palm Desert books in the amount of $69,719. Funds are
available in this year's budget, FY 03/04.
Discussion:
Many people travel to destinations and bring home picture books as souvenirs.
While several books exist about Palm Springs and the Coachella Valley, there has
not been a book created with Palm Desert as the focus.
For the past year, staff has been selecting photos and working with a designer and
copywriter to create a Palm Desert table top book. The book is now at a stage in
production that requires selecting a printer.
Following were the printing bids received:
Ace Printing: $75,249
Anderson Printing: $108,487
Papillon Graphics $69,719
In addition to being the lowest bid, staff is confident Papillon Graphics will print to the
high standards necessary to create a beautiful book that represents Palm Desert.
Funds are available in this year's budget, FY 03/04.
Submitted By:
KristyKr idin
g
11-e-cco HYZE4rtu;,)0
Marketing )Manager
Carlos L. Orteg
City Manager
Sheila R. Gilli
Assistant City Man
Paul Gibson
Director of Finance
PAP IL,0Nj("�_
Tel: 760.776.8714 Fax: 760.779.0723
Quotation
DATE: January 21, 2004
CLIENT: City of Palm Desert
ATTENTION: Piper Close
DESCRIPTION: Palm Desert Coffee Table Book; 216 Page + 8 Page Double Gated Folded Cover
COVER: Flat size 36-5/8 x 9 prints 4/4 (process) + overall Satin Aqueous Coating. Bleeds included with heavy
coverage. Die -score Cover Spine and gatefold pages.
BODY: Flat size 18-1/4 x 9 (includes 4-4 page fold -outs between forms and folded 1/8" short of face), prints 4/4
(process) + overall Satin aqueous Coating. Bleeds included with heavy coverage
FINISHING: Perfect Binds to 9 x 9 with face of FC & BC flush with body, carton pack convenient.
DTP/PROOFS: Composite Color Digital Matchprint Proofs / Digital Blueline from CREF supplied in Readers
Spreads. We add grind -off and paginate.
Customer/Designer to supply electronic file with all elements in place with a set of marked up lasers. Papillon Graphics to preflight, trap file
and prepare for printing.
QUANTITY: 7,500
STOCK: Cover: 130# McCoy Silk Cover
Body: 100# McCoy Silk Book
Drum scans to Disc
PRICE: $69,719.00 $31.50 each
Prices are good for sixty days and subject to inspection of film, art, disk or any other materials furnished to Papillon Graphics, Inc. Customer
alterations will bill as additional cost. Please add sales tax if applicable.
SCHEDULE: TBD
DELIVERY: Included to Palm Desert / samples to Full Gallop
TERMS: 50% deposit, balance net 30 days
Acceptance: The undersigned accepts the terms of this proposal and agrees to the terms stated.
Signature: Please print name and title:
Quantity:
Customer order no.: Date:
Terms of payment: 30 days net with credit approval. All invoices paid after due date will be assessed a late payment service charge of 1- Y %
per month or the maximum rate allowed by law, whichever is lower. If Papillon Graphics, inc. shall be a party to such action or proceeding to
enforce any of the terms of this agreement, the prevailing party in such action or proceeding shall be entitled to receive from the opposing
party, costs and reasonable attorney fees incurred in investigating, prosecuting, defending, or appearing in such action or proceeding.
Thank you for the opportunity to submit this quotation. Please call if you have any questions or need any
revisions. 74.4%dD426c