Loading...
HomeMy WebLinkAboutRes 04-68 and 04-69 President's Plaza III Business Imprvmnt Dist - Annual Budget FY 2004/2005REQUEST: SUBMITTED BY: DATE: ATTACHMENTS: CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT Approval of the Presidents' Plaza III Business Improvement District Budget for Fiscal Year 2004/2005. Martin Alvarez, Senior Management Analyst June 24, 2004 Resolution No. Resolution No. President's Plaza III Property and Business Improvement District Management Plan Fiscal Year 2004/2005 Recommendation: Waive further reading and adopt: 1. Resolution No. , approving the Presidents' Plaza III Business Improvement District Budget for Fiscal Year 2004/2005 2. Resolution No. , ordering the levy and collection of assessments for Fiscal Year 2004/2005. Discussion: The Presidents' Plaza III Business Improvement District was established in 2001 for a 5-year term and budget. The City collects annual assessments to pay for services such as landscape maintenance, street sweeping, waste collection, and parking lot lighting within the common parking lot areas. The District includes properties located on the south side of Highway 111 and on the north side of El Paseo, between Highway 74 and Sage Lane. The district is in its fourth year of the 5-year term and the only modification to this years' budget is the allowed annual three percent cost of living adjustment. The Presidents' Plaza III Advisory Board met on May 18, 2003 to review the annual budget for Fiscal Year 2004/2005. The Board unanimously recommended approval to the City Council as presented. The attached resolution will approve this years' budget and allow the City to levy and collect the annual assessments for Fiscal Year 2004/2005. Staff recommends that the City Council accept the Advisory Board's recommendation and approve the attached resolutions approving the annual budget and ordering the collection of assessments for Fiscal Year 2004/2005. Staff Report President's Plaza III Budget FY 04/05 Page 2 of 2 June 24, 2004 Submitted By: Senior Management Analyst Review and Concur: Department Head: omer Croy ACM for Devel ment Services Carlos L. Ort a, City Manager Paul Gibson, Finance Director RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE MANAGEMENT DISTRICT PLAN FOR THE PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT ASSESSMENT DISTRICT, FISCAL YEAR 2004/05 The City Council of the City of Palm Desert (hereafter referred to as the "City Council") does resolve as follows: WHEREAS, in Fiscal Year 2001/2002 the City Council pursuant to the provisions of Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and Highways Code of Califomia (hereafter referred to as the "Code"), and in accordance with the provisions of the California Constitution Article XIIID conducted proceedings for the formation of the President's Plaza III Business Improvement District (hereafter referred to as the "District"), and the levy of annual assessments connected therewith; and, WHEREAS, on June 14, 2001 the City Council held a full and fair public hearing regarding the formation of the District and the establishment of annual assessments and the maximum assessments required to pay the maintenance and services of landscaping, lighting, refuse collection and all appurtenant facilities and operations related thereto for a five year period beginning July 1, 2001 and ending June 30, 2006 pursuant to the Code; and, WHEREAS, upon conclusion of the public hearing of June 14, 2001 the City Council tabulated the property owner assessment protest ballots returned and by resolution confirmed that majority protest did not exist and by resolution approved the Management District Plan, appointed an Advisory Board for the District, ordered the formation of the District, and ordered the levy and collection of the first annual assessments; and, WHEREAS, pursuant to the Code, the City Council appointed the President's Plaza III Committee as the Advisory Board for the District and this Advisory Board shall cause to be prepared an annual Management District Plan (hereafter referred to as the "Report") each fiscal year for which assessments are to be levied and collected, said Report shall be filed with the City Clerk and shall contain: any proposed changes to the District boundary; the improvements and activities to be provided; the estimated costs and method of assessment; the amount of any surplus or deficit; and contributions from other sources; and, WHEREAS, pursuant to the Code, the Advisory Board has caused to be prepared a Report in connection with the District describing the proposed improvements, services, expenditures and assessments to be levied for Fiscal Year 2004/05, and filed with the City Clerk of the City of Palm Desert and the City Clerk has presented to the City Council PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this day of , 2004, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAINED: ATTEST: RACHELLE D. KLASSEN, City Clerk City of Palm Desert, California ROBERT A. SPIEGEL, Mayor 3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT ASSESSMENT DISTRICT, FISCAL YEAR 2004/05 The City Council of the City of Palm Desert, California (hereafter referred to as the "City Council") hereby finds, determines, resolves and orders as follows: WHEREAS, on June 14, 2001 the City Council called and duly held a public hearing and property owner protest ballot proceedings for the President's Plaza III Property and Business Improvement Assessment District (hereafter referred to as the "District") pursuant to the provisions of Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and Highways Code of California (hereafter referred to as the "Code") and the California Constitution Article XIIID, for the purpose of presenting to the qualified property owners within the District the annual levy of assessments and a maximum annual assessment over a five year period beginning July 1, 2001 and ending June 30, 2006, for the costs and expenses associated with the maintenance and operation of landscaping, lighting, refuse collection and all appurtenant facilities related thereto; and, WHEREAS, the landowners of record within the District as of the close of the Public Hearing held on June 14, 2001 did cast their ballots resulting in the approval of the District formation and annual levy of assessments related thereto; and, WHEREAS, the City Council, pursuant to the Code did by previous Resolutions formed the District, and approved a Management District Plan in connection with the formation of the District and appointed an Advisory Board that shall cause to be prepared an annual report regarding the District for the City Council's approval; and, WHEREAS, the Advisory Board has held a meeting for reviewing and approving the proposed budget for Fiscal Year 2004/05 and has prepared a Report in connection with the District for Fiscal Year 2004/05, and filed with the City Clerk of the City of Palm Desert and the City Clerk has presented to the City Council such Report entitled "Management District Plan for the President's Plaza III Property and Business Improvement Assessment District, Fiscal Year 2004/05;" and, WHEREAS, The City Council has carefully examined and reviewed the Report as presented, and by previous resolution has approved said Report. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS: Section 1 The above recitals are true and correct. Section 2 The City Council desires to levy and collect the annual assessment for President's Plaza III Property and Business Improvement Assessment District for Fiscal Year 2004/05 pursuant to the provisions of the Code. Section 3 Based upon its review of the Management District Plan, a copy of which has been presented to the City Council and filed with the City Clerk, the City Council hereby finds and determines that: A. The territory of land within the District will receive special benefits from the operation, maintenance and servicing of the improvements and appurtenant facilities located within the boundaries of the District. B. District includes all of the lands so benefited; and C. The net amount to be assessed upon the lands within the District in accordance with the proposed budget for the fiscal year commencing July 1, 2004 and ending June 30, 2005 is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the special benefits to be received by each parcel from the improvements and services. D. The Assessments so described in the Management District Plan are consistent with the assessments so approved by the property owners within the District. Section 4 The Report and assessments as presented to the City Council and on file in the office of the City Clerk are hereby confirmed as filed. Section 5 The City Council hereby orders the improvements to be made, and the levy and collection of annual assessments to pay for those improvements to be presented to the County Auditor/Controller of Riverside for Fiscal Year 2004/05. The County Auditor/Controller shall enter on the County Tax Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the levy shall be paid to the City Treasurer. Section 6 The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the President's Plaza III Property and Business Improvement Assessment District, and such money shall be expended only for the improvements described in the Management District Plan. Section 7 The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2004 and ending June 30, 2005. 2 Section 8 The City Clerk is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this day of , 2004. AYES: NOES: ABSENT: ABSTAINED: ATTEST: RACHELLE D. KLASSEN, City Clerk City of Palm Desert, California ROBERT A. SPIEGEL, Mayor 3 CITY OF PALM DESERT MANAGEMENT DISTRICT PLAN PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FISCAL YEAR 2004/05 'GCS MuniFinancial Corporate Office 27368 Via Industria Suite 110 Temecula, CA 92590 Tel: (909) 587-3500 Tel: (800) 755-MUNI (6864) Fax: (909) 587-3510 Office Location Antelope Valley, CA Jacksonville, FL Los Angeles Regional Office Oakland, CA www.muni.com Pensacola, FL Phoenix, AZ Sacramento, CA Seattle, WA TABLE OF CONTENTS I. OVERVIEW 1 A. Introduction 1 B. Formation 1 II. DESCRIPTION OF THE DISTRICT 3 A. Description of the District Boundary 3 B. Description of the Improvements and Activities 3 C. Special Benefits of the Improvements and Activities 4 III. METHOD OF APPORTIONMENT 5 A. Method of Apportionment Rationale 5 B. Method of Apportionment Calculations 5 IV. DISTRICT BUDGET 8 B. District Budget 10 APPENDIX A - DISTRICT BOUNDARY MAP 12 APPENDIX B - DISTRICT ASSESSMENT ROLL 14 President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 I. OVERVIEW A. Introduction The City of Palm Desert (hereafter referred to as the "City") formed and established the President's Plaza III Property and Business Improvement District (hereafter referred to as the "District") beginning in Fiscal Year 2001/02 to provide the annual operation and maintenance of certain improvements that confer special benefits upon real property within the boundaries of the District. The District was established and is levied pursuant to Prtperty and Business Inlbrozenent District Law gt 1994, Part 7 (fDizision 18 f the Califonnia Streets and Highua s Cafe (hereafter referred to as the "Code"). Pursuant to the Code, property owners within the District submitted a signed petition requesting formation of the District. The District was successfully formed and a maximum assessment was approved by the property owners through an assessment ballot proceeding, conducted according to provisions of the California Constitution Arttcde XIIID (hereafter referred to as the "Article XIIID"), which was made part of the California Constitution with the passage of Proposition 218 in November 1996. Pursuant to the Code, the Council proposes to annually levy and collect assessments to provide funding for improvements and activities authorized within the District for a period of five years (Fiscal Years 2001/02 through 2005/2006). This Management District Plan (hereafter referred to as the "Plan") describes the District, improvements and activities, method of apportionment, boundaries of the District, the budgets, and the maximum assessment approved for the five-year duration of the District. The assessments are based on the estimated cost to provide the improvements, activities, and operation that provide a direct and special benefit to properties within the District. The costs of improvements, activities, and operation include all expenditures, deficits, surpluses, revenues, and reserves. The word "property," for the purposes of this Plan, refers to real property situated within the District, and identified as an individual property or parcel assigned its own Assessment Number by the County of Riverside Assessor's Office. The County of Riverside Auditor/Controller uses Assessment Numbers and specific Fund Numbers to identify, on the tax roll, parcels and properties assessed for special district benefit assessments. B. Formation A written petition of the property owners within the District, representing more than 50 percent of the proposed assessment to be levied was submitted to the City Council. The City Council initiated proceedings for the formation of the District by adopting a resolution expressing its intention to form the District. The resolution of intention contained the original Management District Plan and the time and place of a public hearing on the establishment of the District and levy of assessments. Within 90 days of adopting the resolution of intention, the City Council held a public meeting and public hearing on the matter, and caused notice to the property owners pursuant to Section 54954.6 of the Government Code. Assessment ballots (property owner MuniFinarzial Page 1 President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 protest ballots) were mailed to each property owner at least 45 days prior to the public hearing pursuant to Article XIIID. Pursuant to the Code, the City Council also published the resolution of intention in a newspaper of general circulation; mailed the resolution of intention by first-class mail to each property owner in the District and to each local chamber of commerce and business organization located within the District. At the public hearing the City Council provided the public and property owners an opportunity to provide oral protests and written protests prior to the adoption of the Management District Plan. Pursuant to the Article XIIID, the City Council tabulated property owner assessment ballots received from property owners to determine whether majority protest existed. It was determined and declared by resolution that majority protest did not exist and the property owners confirmed and approved the assessments. Pursuant to the Code, the City Council appointed an Advisory Board for the District. This Advisory Board shall make recommendations to the City Council on the expenditures of revenue derived from the levy of assessments and on the classification of properties as applicable. At least one member of the Advisory Board shall be a business licensee within the District who is not a property owner within the District. This Advisory Board shall cause to be prepared a report each fiscal year for which assessments are to be levied and collected. Said annual report shall be filed with the City aerk and shall contain: any proposed changes to the district boundary; the improvements and activities to be provided that year; the estimated costs for that year, the method of assessment; the amount of any surplus or deficit; and contributions from other sources. The City Council may approve the report as submitted or as modified. The City Council ordered the formation of the District and the levy and collection of assessments outlined in the Management District Plan and the first levy of assessments was submitted to the County Auditor/Controller in Fiscal Year 2001/02 for inclusion on the property tax roll. President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 II. DESCRIPTION OF THE DISTRICT A. Description of the District Boundary The District consists of all parcels located in the commercial business area known as the President's Plaza III within the City of Palm Desert, County of Riverside. The District includes sixteen (16) assessed commercial parcels. The boundary of the District and the parcels therein are generally located South of Palm Desert Drive at Highway 111; North of El Paseo; West of Sage Lane; and East of Old Highway 74, and includes the Palm Desert Parking Lot - lease parcel to the City of Palm Desert located South of Highway 111; East of New Highway 74; and West of Old Highway 74. B. Description of the Improvements and Activities In an effort to enhance and improve business opportunities and the appearance of the area known as the President's Plaza III, the Agency provides funds for the renovation and capital improvement of the parking lot and landscaped areas related to this commercial business center. In conjunction with this renovation, President's Plaza III Property and Business Improvement District was formed to provide and ensure the continued operation and maintenance of the improvements after the renovations have been completed. The properties within the District receive special and distinct benefits from the improvements and activities to be funded through the assessments. The improvements include the necessary activities, services, operation, administration, and maintenance required to keep the improvements in satisfactory condition including labor, material, and equipment. The services may include, but are not limited to, regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste; and, providing for the growth, health and beauty of landscaping and lighting including cultivation, trimming, spraying, fertilizing or treating for disease or damage as well as supplying necessary irrigation and electrical energy. The specific improvements and activities include: • Parking lot lighting facilities — including but not limited to: bulbs, fixtures, poles, wiring, and electrical energy, • Parking lot landscaped areas — including but not limited to: ground cover, shrubs, trees, plants, irrigation and drainage systems and associated appurtenant facilities, • Debris removal — including but not limited to: regular mechanical sweeping of the parking lot. The costs associated with the improvements are equitably spread among all benefiting parcels within the District utilizing the method of apportionment described in Section III of this Report. The total funds collected shall be dispersed and used for only the services and operations provided to the District. President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 C. Special Benefits of the Improvements and Activities All assessed properties within the District receive special benefits from one or more of the improvements and activities funded through the District assessments. Specifically, lighting and landscaping amenities within the parking lot, and regular sweeping of the parking lot. The special benefits of lighting (parking lot lights) are the convenience, safety, and security of property, improvements, and goods. Specifically: 1. Enhanced deterrence of crime and the aid to police protection; 2. Increased nighttime safety for patrons and employees; 3. Improved visibility for pedestrians and motorists; 4. Improved ingress and egress to property; 5. Reduced vandalism and other criminal acts and damage to improvements or property; 6. Enhanced aesthetic appeal of the parking area and the properties that are associated with the parking area; 7. Increased promotion of business activities and opportunities during nighttime hours; and, The special benefits associated with landscaped islands and medians within the parking lot are specifically: 1. Improved aesthetic appeal of the parking area and nearby parcels; 2. Improved dust control; 3. Enhanced adaptation of the urban environment within the natural environment; 4. Improved traffic circulation; 5. A positive representation of the businesses within the District; 6. Centralized locations for refuse collection facilities; and, Parking lot sweeping is an essential and necessary activity for all properties— particularly commercial properties. The special benefits associated with this service are: 1. Enhanced aesthetic appeal of the parking area and the properties that are associated with the parking area; 2. Improved dust control, 3. Improved.traffic circulation The on -going operation and maintenance of the landscaping, lighting improvements and sweeping service provide no measurable general benefit to other properties outside the District or to the public at large. Therefore, these improvements and the corresponding assessments have been identified as 100% special benefit to parcels within the District. President's Plaza III Property and Business Impro moment District Management District Plan, City of Palm Desert Fiscal Year 2004/05 III. METHOD OF APPORTIONMENT A. Method of Apportionment Rationale The costs of the District improvements and services have each been apportioned by a formula and method, which fairly distributes the net amount to be assessed among all assessed parcels in proportion to the estimated special benefits to be received by each parcel from the improvements. Parking Lot Improvements and Services Assessed parcels within the President's Plaza III PBID have use of, and access to, a centralized parking facility (lot) that provides access, parking, and delivery areas for the businesses and parcels within the District. Because the parking area is a centralized facility used and accessed by all properties within the District, each parcel's benefit is based on the size of such parcel. Therefore, it has been determined that a fair and reasonable reflection of each parcel's benefit for the parking lot improvements shall be based on the approximate size, in square feet, of each parcel. B. Method of Apportionment Calculations The Total Direct Costs of the parking lot improvements and services are apportioned to each parcel within the District based on each parcel's lot size in square feet. In addition to a parcel's Total Direct Cost assessment, each parcel is assessed for Indirect Costs, such as Administration, Insurance and a Parking Lot Fund for future sealing and re -stripping of the parking lot. The Indirect Costs for each parcel have been apportioned in the same manner as Total Direct Costs. Therefore, each parcel's Total Annual Assessment is the sum of its proportionate share of the Total Direct Costs and Total Indirect Costs. Apportionment of Direct Costs The Total Direct Costs estimated for the maintenance and servicing of the parking lot is based on the estimated annual costs to maintain the landscaping, lighting, and mechanical sweeping of the parking lot within President's Plaza III. This Total Direct Cost, divided by the sum of the square footage of all parcels within the District, establishes a rate per parcel square foot. This rate multiplied by each parcel's square footage equals the parcel's proportionate share of the parking lot maintenance costs (rounded to the nearest even penn)). The following formulas, costs and rates are proposed for the direct cost calculation of assessments for the Fiscal Year 2004/05. Please refer to the District Budget (Table 1) for future assessment rates. President's Plaza III Property and Business Improzrment District Management District Plan, City of Palm Desert Fiscal Year 2004/05 Total Direct Cost / Total Square Footage = Rate per Square Foot Rate x Parcel Square Footage = Direct Cost Assessment Component Proposed Direct Rate Costs (per sq ft) Fourth Fiscal Year $12,676 $0.027 (Fiscal Year 2004/2005) Apportionment of Indirect (Administration/Reserve) Costs To ensure the improvements, activities, and services provided and funded through the District are continued, each parcel will be assessed for Indirect Costs. These Indirect Costs include all expenses related to the administration of the District as well as the collection of money towards a Reserve Fund. The Reserve Fund Collection is to be slightly over forty percent (40%) of the annual Total Direct Costs of the District. Similar to the method of apportionment for Total Direct Costs, the District's indirect costs are apportioned to each parcel based on each parcel's lot size in square feet. The following formulas, costs and rates are proposed for the indirect cost calculation of assessments for the Fiscal Year 2004/05. Please refer to the District Budget (Table 1) for future assessment rates. Total indirect Cost / Total Square Footage = Rate per Square Foot Rate x Parcel Square Footage = Indirect Cost Assessment Component Proposed Indirect Rate Costs (per sq ft) Fourth Fiscal Year $10,901 $0.024 (Fiscal Year 2004/2005) President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 Total Annual Assessment Each parcel's Total Annual Assessment is the sum of their proportionate share of the Direct Costs and Indirect Costs. The preceding description of the method of apportionment outlines the estimated cost and rates applied for the District in Fiscal Year 2004/05, using the formulas adopted and approved when the District was formed in Fiscal Year 2001/02. The following provides a summary of the proposed assessment rates for Fiscal Year 2004/05. Please refer to the District Budget (Table 1) for future assessment rates. Direct Cost Rate + Indirect Cost Rate = Total Rate per Square Foot Proposed FY 04/05 Rate (sq ft) Direct Cost Rate $ 0.027 Indirect Cost Rate 0.024 Total Assessment Rate $ 0.051 Annual Budget Adjustments For the initial five years of the PBID, annual assessments may be adjusted by the President's Plaza III PBID Advisory Board up to three percent (3%) per year. Actual annual adjustments may range from zero percent (0%) to three percent (3%). Adjustments may differ from year to year depending on the service needs identified by the Advisory Board. In any event, assessments will not exceed the levels illustrated by the District Budget (Table 1). Any annual budget surplus or deficit will be accrued into the following year's PBID budget. Assessments will be set accordingly, within the constraints of the annual adjustment, to adjust for surpluses or deficits that are carried forward. MuniFinancial Page 7 President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 IV. DISTRICT BUDGET A. Description of Budget Items Direct Benefit Costs Landscape Maintenance Contract— Includes all regularly scheduled labor, material (e.g. pipe, fertilizer, insecticides), and equipment required to properly maintain and ensure the satisfactory condition of all landscaping, irrigation and drainage systems, and appurtenant facilities. All landscaping improvements within the District are contracted for maintenance and service on a regular basis. City staff will determine the frequency, specific maintenance and operations required within the District. Landscape Water— Utility cost to furnish water for required landscape irrigation. Lighting and Landscape Electric— Utility cost for furnishing of electricity required for the operation of the irrigation systems and landscape maintenance and cost of furnishing the electricity required for the operation and maintenance of the lighting facilities. The City contracts for the furnishing of its electricity for street lighting, which includes normal maintenance and bulb replacement. This cost does not include repairs or replacement of damaged facilities due to vandalism, accidents or storms. Landscape Repairs— This item includes repairs that are not normally included in the yearly maintenance contract costs. This may include repair of damaged amenities due to vandalism and storms. Also included may be planned upgrades. These upgrades could include replacing plant materials or renovation of irrigation systems. Sweeping Services —Weekly cleaning of the parking lot and gutters using a contracted, mechanized service. Indirect Benefit Costs (Administration/Reserves) District Administration— The cost to all departments and staff of the City, for providing the coordination of District services, operations and maintenance of the District, response to public concerns and education, and procedures associated with the levy and collection of assessments. This cost also includes contracting with professionals to provide additional administrative, legal, or engineering services specific to the District. County Administration Fee— This is the actual cost to the District for the County to collect District assessments on the property tax bills. This charge is based on a flat rate per fund number. County Per Parcel Fee— This is the cost to the District for the County to collect assessments on the property tax bills. This charge is on a per assessment basis, at $0.25 per assessment, and is in addition to the County Administration Fee. President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 Operating Reserze Fund Collection —The Operating Reserve Fund provides for collection of funds to operate the District, for each fiscal year, from the time period of July 1 through January when the County provides the City with the first installment of assessments collected from the property tax bills. The Operating Reserve Fund eliminates the need for the City to transfer funds from non -District accounts to pay for District charges during the first half of FY 2003/04 through FY 2005/06. Because the District began operation in FY 2001/02, with no assessments collected in the prior fiscal year (FY 2000/01), the first six months of District operations (in FY 2001/02) was funded through non -District accounts. Once the District received the first installment of assessments from the County of Riverside in January 2002, the non -District account(s) were reimbursed. Parking Lot Fund— The Parking Lot Maintenance Fund provides funds for the sealing and re -striping of the parking lot after the fourth year of the term of the District. The cost of sealing and re -striping totals $29,771.40 (15 cents per square foot multiplied by 198,476 square feet of surface area). Insurance— This line item supports insurance costs for the operation of the District. Levy Breakdown Total District Costs— This is the sum total of all budgeted Direct and Indirect costs. District Statistics Total Parcels — The total number of parcels within the District. Total Parcels to Levy —The total number of parcels within the District that will be assessed. Non -assessed lots or parcels include easements, common areas, and parcels within the boundaries of the District that currently do not benefit from the improvements. Total Parcel Square Footage— This is the sum total of the parcel square footage applied to each parcel within the District. Levy Rate per Square Foot— This amount represents the Rate being applied to each parcel's individual lot square footage. The Levy Rate per Square Foot is the result of dividing the estimated Total District Costs for that year by the sum of the District's Total Parcel Square Footage. The rate is calculated to three decimal places. President's Plaza III Property and Business Improsement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 B. District Budget The District Budget shown on the following table (Table 1) lists the estimated costs of providing the various improvements and services within the District. The costs and the resulting rates for Fiscal Year 2001/02 through Fiscal Year 2005/06 are based on the estimated costs to provide the improvements and services for each year, adjusted for the three percent (3%) inflation factor. The Advisory Board, appointed by the City Council, will annually review the District costs and make recommendations for any changes or adjustments to the budget. Changes to the budget could result in changes to the annual assessment, but the resulting total assessment may not exceed the maximum rates established in the original Management District Plan, without first obtaining property owner approval through assessment ballots. MuniFinar ial Page 10 President's Plaza III Property and Business Improxrment District Management District Plan, City of Palm Desert Fiscal Year 2004/05 Table 1. President's Plaza III PBID, Estimated Five -Year Budget Budget Items Direct Costs Landscape Maintenance Landscape Water Lighting and Landscape Electric Landscape Repairs Sweeping Services Subtotal Direct Costs Indirect Costs District Administration County Administration Fee County Per Parcel Fee Operating Reserve Fund Parking Lot Fund Insurance Subtotal Indirect Costs Total District Costs District Statistics Total Parcels Total Parcels To Levy Total Parcel Square Footage Levy Rate Per Square Foot Reserve Information Beginning Reserve Balance Ending Reserve Balance Estimated Estimated Estimated Budget Budget Budget 2001 /02 2002/03 2003/04 Estimated Budget 2004/05 Estimated Budget 2005/06 Proposed Budget 2004/05 $ 3,360 $ 3,461 $ 3,565 $ 3,672 $ 3,782 $ 3,672 720 742 764 787 810 787 3,900 4,017 4,138 4,262 4,389 4,262 500 515 530 546 563 546 3,120 3,214 3,310 3,409 3,512 3,409 $ 11,600 $ 11,948 $ 12,307 $ 12,676 $ 13,056 $ 12,676 $ 3,000 150 4 5,000 5,955 1,500 $ 3,090 155 4 5,955 1,500 $ 3,183 159 4 5,955 1,500 $ 3,278 164 4 5,955 1,500 3,377 169 5 5,955 1,500 $ 3,278 164 4 5,955 1,500 $ 15,609 $ 10,704 $ 10,801 $ 10,901 $ 11,005 $ 10,901 $ 27,209 $ 22,652 $ 23,108 $ 23,577 $ 24,061 16 16 16 16 16 16 16 16 453,956 453,956 453,956 453,956 $ 0.0599 $ 0.0499 $ 0.0510 $ 0.0519 - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Parking Lot Fund Information Beginning Parking Lot Fund Balance $ Ending Parking Lot Fund Balance $ - $5,955 5,955 $11,910 $11,910 $17,865 $ 5,000 $ 5,000 $17,865 $23, 820 $ 23,577 16 16 16 16 453,956 453,956 $ 0.0530 $ 0.0519 $ 5,000 $ 5,000 $17,865 $23,820 Notes: 1. All Budget items for FY 2002/03 through FY 2005/06 are increased by the proposed 3% inflation factor except for the Parking Lot Fund and the cost of Insurance. Mtn iFinan ial Page 11 President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 APPENDIX A - DISTRICT BOUNDARY MAP The boundary map for the District is on the following page and is inclusive of all parcels identified on the County of Riverside Assessor's Parcel Map Book 627, Page 192. MuniFinan ia1 Page12 President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 Exhibit A — DISTRICT BOUNDARY MAP INSERTED HERE MuniFinanaal Pam 13 President's Plaza III Property and Business Improvement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 APPENDIX B - DISTRICT ASSESSMENT ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor's Map for the year in which this Report is prepared. A listing of parcels assessed within this District, along with the assessment amounts, is included on the following page. MuniFinanrial Page 14 President's Plaza III Property and Business Improzement District Management District Plan, City of Palm Desert Fiscal Year 2004/05 Table 2. President's Plaza III PBID Proposed Levy Information APN Situs Address Property Owner F/Y 04/05 Lot Size Proposed (sq ft) Levy Rate F/Y 04/05 Proposed Assessment 627-192-006 627-192-009 627-192-014 627-192-020 627-192-021 627-192-022 627-192-023 627-192-024 627-192-033 627-192-034 627-192-035 627-192-036 627-192-037 627-192-038 627-192-039 627-192-040 73185 US Highway 111 73211 US I-Eghway 111 73100 El Paseo 73160 El Paseo 73170 El Paseo 73180 El Paseo 73190 El Paseo 73200 E1 Paseo 73241 US Highway 111 73101 US Highway 111 73125 US Highway 111 73040 El Paseo 73080 El Paseo 73155 US Highway 111 73195 US Highway 111 73130 El Paseo Darrnon Real Estate Investment Inc Darmon Real Estate Investment Inc El Paseo Collection North Rural Stores Inc Linder David &Barbara W Ray Henderson Md Inc Lyons Gary W Karoo Norton S Center Associates Just L1c Brown Chantal Et Al Cotter James F El Paseo Collection North Fairfield Home Inc Darmon Real Estate Investment Inc Langman David Langman Airline Total 11,000 $0.0519 10,933 $0.0519 33,940 $0.0519 11,980 $0.0519 11,958 $0.0519 11,936 $0.0519 11,814 $0.0519 35,741 $0.0519 43,560 $0.0519 45,738 $0,0519 46,173 $0.0519 17,424 $0.0519 34,848 $0.0519 44,431 $0,0519 21,932 $0,0519 60,548 S0.0519 453,956 $ 570.90 567.42 1,761.48 621.76 620.62 619.46 613.14 1,854.94 2,260.76 2,373.80 2,396.36 904.30 1,808.60 2,305.96 1,138.26 3,142.44 $ 23,560.20 MurriFinznrial Page 15