HomeMy WebLinkAboutC22640 MOU - CVAG - Regional PM10 Street Sweeping PgrmREQUEST:
SUBMITTED BY:
APPLICANT:
DATE:
CONTENTS:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Approve AB2766 Memorandum of Understanding (MOU) with the
Coachella Valley Association of Governments (CVAG)
Michael Errante, Director of Public Works
Coachella Valley Association of Governments
73-710 Fred Waring Drive
Palm Desert, CA 92260
May 13, 2004
MOU
Recommendation:
That City Council, by minute motion;
• approve the AB2766 MOU between CVAG and the City of Palm
Desert for Fiscal Year 2005 Regional PM10 Street Sweeping
Program, and
• authorize the Mayor to execute the agreement.
Discussion:
On April 26, 2004, CVAG's Executive Committee approved the AB2766 MOU between
CVAG and its member jurisdictions.
We have received a request from CVAG that this MOU be adopted as soon as possible
so they may implement the program by July 1, 2004.
Staff Report
May 27, 2004
Page 2 of 2
Therefore, staff recommends that City Counci, by minute motion, approve the
subject MOU and authorize the Mayor to execute the same.
Submitted By:
Michael Errante, P.E.
Director of Public Works
Approval:
ACM for Del•. nt Services
/sd
Finance Director
G:IPubWorks1 Staff Reports120041May 271Approve MOU with CVAG for PM10 Regional Street Sweeping.doc
CVAG
COACHELLA VALLEY ASSOCIATIONof GOVERNMENTS
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County of Riverside • Agua Caliente Band of Cahuilla Indians • Cabazon Band of Mission Indians • Torres Martinez Desert Cahuilla Indians
April 27, 2004
Carlos Ortega
City Manager
City of Palm Desert..
73-510 Fred Waring Drive
Palm Desert, CA 92260
Dear Carlos:
1,1044
RECEIVED
APR. 2 8 Z004
TY OF PALM DESERT
CITY MANAGER
At their meeting of Monday, April 26, 2004, CVAG's Executive Committee approved the
following staff recommendation relative to CVAG's AB2766 Memos drum of Understanding
(MOU) with its member jurisdictions:
"Staff Recommended Motion: That the Executive Committee approve the
AB2766 Memorandum of Understanding between CVAG and member
jurisdictions and direct staff to. distribute the MOU to the member
jurisdictions for adoption."
To that end, please find attached two originals of the MOU for the City of Palm Desert. Please
review the MOU, sign the two originals, keep one for your records and return the other on final
to CVAG, attention May Godfrey.
Given the implementation date of July 1, 2004, we ask that this item be placed on your
Council's agenda for consideration and action by your city council as soon as possible. If you
have any questions, please contact me or my assistant, Valarie Franklin, at (760) 346-1127.
Staff is also available to attend your city council meeting should you so desire. Finally, please
contact us when this item is agendized for action so thatwe may track each MOU's progress.
We thank the City of Palm Desert for their assistance in helping us meet the local share
requirement for the Regional PM 10 Street Sweeping Program. As we mutually work towards
regaining our PMI 0 attainment status, your cooperation on this air quality project benefits us
all.
Aurora Kerr
Director Community Resources
attachment
73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • (760) 346-1127 • FAX (760) 340-5949
F:\VFrankiin\PM10 Air Quality\AB 27661Jurisdictional MOU Letter.wpd
AB2766 MEMORANDUM OF UNDERSTANDING
BETWEEN
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
AND
CITY OF PALM DESERT
JULY 1, 2004
This Memorandum of Understanding (MOU) is made and entered into by and between the
Coachella Valley Association of Governments (CVAG) and the City of Palm Desert. The
purpose of this MOU is to document the parties' understanding of and responsibilities for the
allocation of a portion of the funds received by the City of Palm Desert from revenues derived
from the AB2766 Motor Vehicle Registration Fee Assessments Program to CVAG for the
Coachella Valley Regional PM10 Air Quality Program.
BACKGROUND
AB2766 funds are to be used to reduce emissions caused by motor vehicles consistent with
requirements of the California Clean Air Act and the South Coast Air Quality Management
Plan. Staff of the South Coast Air Quality Management District (SCAQMD) have stated it was
the District's intention when allocating initial supportto CVAG, that the portion of PM10 in the
Coachella Valley attributable to mobile sources be covered by local AB2766 funds allocated
to CVAG to help continue the regional administration of the PM10 Air Quality Program.
In addition to the regional administration of the PM10 Air Quality Program, CVAG's regional
AB2766 reserve funds have been allocated to the Clean Streets Management Program to
serve as a local match (11.47%0) for federal CMAQ funds (88.53%0) which fund the Regional
PM10 Street Sweeping Program. This amounted to $192,000 in regional AB2766 funds for
fiscal year 2003-04 and has depleted CVAG's reserve.
CVAG received an air quality grant from the South Coast Air Quality Management District
(AQMD) in the amount of $258,000 over the next three years to assist with the local regional
match for the Regional PM10 Street Sweeping Program. Their grant is tied to a dollar for
dollar match from CVAG. Analysis shows that we fall short of the dollar for dollar match to
AQMD's grant. Member jurisdictions will therefore need to contribute additional AB2766
funds.
At their March 29, 2004 meeting, the Executive Committee approved the following motion:
"That the Executive Committee approve the modification of CVAG's AB2766 formula from
33% to 45% to help provide the local match of 11.47% required for federal funds for the
Regional PM10 Street Sweeping Program beginning July 1, 2004 through June 30, 2007.
AB2766 MODEL MOU 4/29/04
RESTRICTIONS
The funds accruing to CVAG from this MOU are designated forthe regional administration of
the PM10 Air Quality Program as outlined by the "State Implementation Plan for PM10 in the
Coachella Valley" (CVSI P) which was adopted by the SCAQMD Governing Board in June,
2002. Expenditures will be for salary and expenses relating to the ongoing management of
the Program such as staff, meetings, the preparation of agendas, publicity, community
outreach, and local match for the Regional PM10 Street Sweeping Program.
PROCEDURE
In 1991 each CVAG jurisdiction passed an ordinance adopting the AB2766 Program, setting
up a separate account from which to disburse and subsequently monitor and audit these
revenues. Revenues are distributed quarterly by the SCAQMD, based on each jurisdiction's
proportionate number of registered motor vehicles. Effective July 1, 2004, and for each
quarter thereafter, the City of Palm Desert shall forward an amount equal to 45% of revenues
to CVAG. CVAG shall likewise deposit all monies received as a result of this MOU in a
separate account, and provide an annual report to each jurisdiction.
CANCELLATION CLAUSE
This MOU shall continue in effect until or unless the AB2766 MotorVehicle Registration Fee
Assessments Program is discontinued, or the Coachella Valley Regional PM 10 Air Quality
Program, as administered by CVAG, shall be discontinued or CVAG, for whatever reason,
is dissolved or otherwise disbanded, whichever shall occur sooner.
EXHIBIT A: AB2766 Funds for 2002-03 and 1st Quarter 2003-04
EXHIBIT B: Revenue and Expenditures Projections for Fiscal Year Ending 6/30/2005
EXHIBIT C: Sample of impacts of increase in current formula to jurisdictions
COACHEIL'A�ALY'ASSOCIATION OF GOVERNMENTS
By:
Title: Chairman Date: i` —02!..P "0
CITY OF PALM DESERT
By:
Title:
Date:
AB2766 MODEL MOU 4/29/04
F:1VFranklin\PM10 Air Quality'AB 27661Jurisdictional AB2766 MOU.wpd
EXHIBIT "A"
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
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Amount Total
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Amount
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Amount
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Amount
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4th Qtr. Ending 6/30/03
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$33,344.91
2nd Qtr. Ending 12/31/02
Amount
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2,587.02
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$4,383.24 I
2,346.10
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EXHIBIT "B"
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
AB2766 - REVENUE AND EXPENDITURES PROJECTIONS
FOR FISCAL YEAR ENDING JUNE 30, 2005
Current Percentage (33.33%)
Revenue:
Investment income 1,000
AB2766 Revenue 135,867
Total Revenues 136,867
Expenditures:
Operating expenditures - CVAG (66,000)
CMAQ program match - CVAG (7,000)
Proposed contracts (3,000)
Nick Nickerson's contract match (7,000)
Street Sweeping Contract Match - CVAG
($172,050 - 50% AB2766; 50% AQMD) (86,025)
Total Expenditures (169,025)
Balance after projected FY2004/05 operations (32,158)
Proposed Percentage (45.0%)
1,000
183,435
(66,000)
(7,000)
(3,000)
(7,000)
(86,025)
184,435
(169,025)
15,410
AB2766 FUND BALANCE
Balance as at 6/30/03 307,714
FY2003/04 PROJECTIONS
Revenue:
Investment income
AB2766 Revenue
1,000
132,821
Total Revenues 133,821
Expenditures:
Operating expenditures - CVAG (66,000)
CMAQ program match - CVAG (7,000)
Proposed contracts (10,000)
Nick Nickerson's contract match (7,000)
Street Sweeping Contract Match - CVAG (194,514)
Total Expenditures
Balance after projected FY2003/04 operations
Cash flow needed for the program
Remainder for program
(284,514)
157,021
(141,321)
15,700
In FY 2004/05, cash flow
needed will be less:
157,021
(125,000)
32,021
JURISDICTION PORTION
Difference I
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$ 3,323.77
$ 41,392.41
$ 22,944.75
$ 34,346.68
$ 35,031.60
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CVAG PORTION
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$ 24,569.74
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I$ 7,682.25
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PROJECTED DIST.
BY SCAQMD
JURISDICTION (2.3% INCREASE)
O•
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$ 18,583.851
$ 4,985.41
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$ 34,415.41
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