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HomeMy WebLinkAboutPublic Safety - Xpenditure of Cal COPS Grant Funding - Computer EqupmntCITY OF PALM DESERT COMMUNITY SERVICES/ASSISTANT CITY MANAGER STAFF REPORT REQUEST: Request for Approval of Public Safety Commission Recommendation for Expenditure of Cal COPS Grant Funding to Purchase Computer Equipment DATE: May 13, 2004 CONTENTS: Memorandum from Lt. Steve Thetford dated March 22, 2004 SUBMITTED BY: Sheila R. Gilligan, Assistant City Manager for Community Services Recommendation: By Minute Motion, approve the recommendation of the Public Safety Commission and approve an expenditure of approximately $9,551.17 in Cal COPS grand funding to purchase computer equipment. Background: At its meeting of April 14, 2004, Lt. Thetford presented a request for purchase of computer equipment to the Public Safety Commission. A copy of Lt. Thetford's staff report is attached for your information. The Public Safety Commission voted unanimously to concur with the recommendation and to forward it to the City Council for its consideration. Lt. Thetford will be available on May 13, 2004, to answer questions should the Council have any. itte dBy. SHEILA R. GILLJGA Assistant City Managr Community Services Approval: CARLOS L. OR City Manager PAUL GIBSON Finance Director G:ICityCfr*UCaren Russo 4genda XemstComputer Equipmentwpd Item D PALM DESERT POLICE DEPARTMENT Served by the Riverside County Sheriffs Department Bob Doyle, Sheriff - Coroner Bob Doyle, Sheriff- Coroner March 22, 2004 TO: Public Safety Commission FROM: Lieutenant Steve Thetford SUBJECT: Computer Equipment request Recommendation: By Minute Motion, recommend that the Public Safety Commission recommend the Palm Desert City Council concur with the Police Department's proposal to expend approximately $9,551.17 in Cal COPS (Supplemental Law Enforcement Services Funding - SLESF) Grant funding to purchase computer equipment. Executive Summary: The Palm Desert Police Department would like to upgrade the computers used by patrol staff for our report writing room. We are currently operating with limited space and have made several adjustments to our operational space configuration to allow us to operate in the most efficient environment possible. Part of this reconfiguration includes moving our report writing room to a new location that is closer to our briefing room and sergeants offices. We would like to take this opportunity to provide enough computer terminals and printing machines to accommodate our shift staffing. This proposal asks for two laptop computers and one network printer for the report writing room and a projector to be used by Station Administration for staff training. These two laptop computers will be used by Station Administration, which will allow us to move our current desktops to the report writing room for use by the patrol staff. Similar proposals have been submitted to the Cities of Rancho Mirage and Indian Wells for additional equipment to allow us to complete our goal of updating and adding the sufficient number of computers for our patrol staff. Equipment to be Purchased: Vendor: Gateway Equipment: (2) Laptop Computers & (1) HP Projector (See attached report and quote for detail) 1 Cost Analysis: The City of Palm Desert has received $100,000.00 in the Cal Cops (Supplemental Law Enforcement Services Fund) for FY 2003-2004. There is approximately $30,000 remaining in this account that was obtained by the city as a one-time grant to be expended exclusively on front line law enforcement services by providing personnel support, equipment, and programs. The total cost of this proposal would be $9,551.17. (See attached proposal and quotes) 2 Riverside County Sheriff's Department Palm Desert Station Memorandum To: City of Palm Desert From: Lt. Mark Barfknecht, Palm Desert Police Department Re: Request to Purchase Computer Equipment Date: March 16, 2004 I respectfully request that the City of Palm Desert authorize $9,551.17 the purchase of two laptop computers, a network printer, and a digital projector. During the feasibility study for a new Sheriff's station, it became clear that the every effort had to be made to make the current building more useable during the several years it would take to build a new one. With that in mind, several changes have been identified that would increase efficiency and make the workflow much more logical. To maximize the usefulness of the new configuration, computer equipment is needed in areas and in quantities that currently do not exist. Therefore we are requesting the expenditure. The laptop computers and the projector will be issued to Palm Desert Station command staff to replace their current desktop systems. Those desktops would be moved to report writing and printing areas to be used by patrol personnel. The printers would be set up and networked in the same location. ‘The recommended equipment is: One (1) Gateway M350XL laptop computer with the following upgrades DVD/CD-RW Recorder/combo drive MS Office Suite (Professional version) Network card External 3 '/2 in floppy drive Cost $2,288.49 One (1) Gateway 675XL desktop replacement, laptop computer with the following upgrades MS Office Suite (Pro Version) Network Card External 3 'A in floppy drive Cost $2,980.49 One (1) Gateway Projector model 210. Cost $1,856.00 One Hewitt Packard network printer, model 2600DN Cost $1,350.00 Printer Accessories and cables $ 250.00 Sales Tax $ 676.19 Tstimated Shipping $ 150.00 Total request excluding shipping and tax. Total $9,551.17 Quotes attached Mark Barfknecht - Gateway QuoteNumber 03112863 Page 1 From: <ricki.graham@gateway.com> To: <mbarfkne@rc-lawnet.org> Date: 3/11/04 3:05PM Subject: Gateway Quote Number 03112863 Ricki Graham - Gateway, Inc. 1-800-GATEWAY ext. 800 211 4952 x 33089 ricki.graham@gateway.com Gateway Business 610 Gateway Drive - PO Box 2000 North Sioux City, SD - 57049-2000 800-779-2000 Account Executive: Ricki Graham Phone: 800 211 4952 x 33089 Fax 605 232 2715 E-Mail: ricki.graham@gateway.com Contract Number: WSCA Company Name: Riverside County Sheriffs Department Attention: MARK BARFKNECHT Address: Phone: 760 8361614 Fax E-Mail: mbarfkne@rc-Iawnet.org GW Quote #: 03112863 Quote Date: 03/11 /0416:56 CST Gateway M350XL System Quote Operating System: Microsoft® Windows® XP Professional Application Software: Microsoft® Works 7.0 Antivirus Software: Norton Antivirus Software 90 day Introductory Offer Processor: Mobile Intel® Pentium® 4 Processor 3.2GHz with Hyper -Threading Technology Memory: 512MB DDR SDRAM Hard Drive: 60GB 4200rpm ultra ATA hard drive Floppy Drive: Integrated 6-in-1 memory card reader Optical Drive: Integrated DVD-R/-RW/CD-RW recorder Expansion Slots: (1) Type II PC card slot External Ports: (2) USB 2.0, IEEE 1394 (FireWire), VGA and Parallel Additional Application Software: Microsoft® Office Professional Edition 2003 no download ** added: US $330.00 ** Screen: 15" SXGA+ TFT active matrix Video: Integrated Intel® graphics with dynamic video memory technology Keyboard and Mouse: Full -Sized Keyboard and EZ Pad® Pointing Device Multimedia Package: Integrated sound and stereo speakers, headphone/speaker jack, and mic jacks Speakers: External speakers not selected Battery: Primary high -capacity lithium ion battery with AC pack and 1 Mark Sarflmecht - Gatewa Quote Number 03112863 ra•e: yr. limited battery warranty Modem: Integrated V.92 56K modem Network Adapter Integrated Intel® 10/100 Ethernet Adapter Internet Service Provider: Six months America Online® Internet access Integrated Wireless Networking Adapter: integrated 802.11g wireless networking card Extended Service Plans: Value Service Plan-3Yr Parts/Labor/No Onsite/3 Yr Technical Support Carrying Case: Gateway Carrying Case Configured Price: US $2,240.00 System Quantity: 1 Add -On Software & Accessories Qty 1: (5502750) !omega Ext Floppy USB-Powered Drive ** added: US $48.49 Total Price: US $2,288.49 Comments: When placing your order, please attach this quote to your purchase order. A copy of this quote will be held for a period of 90 days after 03/11 /2004 Quote subject to terms of current Agreement signed by you and Gateway, or absent Agreement, to Gateways Standard Terms of Sale and applicable product and services warranties which are available by writing to Gateway Terms & Conditions, P.O. Box 1951, North Sioux City, SD 57049-1951. Prices exclude shipping and handling and taxes unless Mark Barfknecht—Gateway Quote Number 03112851 Nage opportunities are offered by independent leasing companies to qualified commercial customers for minimum acquisitions of $750 (before shipping and taxes) in Gateway products. Lease payment (if shown) is based on an 'FMV lease' (purchase option equal to 'fair market value' at lease end). Lease rate dependant on credit qualifications. Additional terms and options may be available. Documentation fees, security deposits, or advance payments may be required of lessees. All lease payments, terms, and credit qualifications are subject to change without notice or obligation. © 2001 Gateway, Inc. All rights reserved. Mark Barflmec t Gatewa Quote Number 03112851 Pa 1, From: <ricki.graham@gateway.com> To: <mbarfkne@rc-lawnet.org> Date: 3/11/04 3:01PM Subject: Gateway Quote Number 03112851 Ricki Graham - Gateway, Inc. 1-800-GATEWAY ext. 800 211 4952 x 33089 ricki.graham@gateway.com Gateway Business 610 Gateway Drive - PO Box 2000 North Sioux City, SD - 57049-2000 800-779-2000 Account Executive: Ricki Graham Phone: 800 211 4952 x 33089 Fax 605 232 2715 E-Mail: ricki.graham@gateway.com Contract Number: WSCA Company Name: Riverside County Sheriffs Department Attention: MARK BARFKNECHT Address: Phone: 760 8361614 Fax E-Mail: mbarfkne@rc-lawnet.org GW Quote #: 03112851 Quote Date: 03/11 /0416:52 CST Gateway M675XL System Quote Operating System: Microsoft® Windows® XP Professional Application Software: Microsoft® Works 7.0 AntMrus Software: Norton Antivirus Software 90 day Introductory Offer Processor: Intel® Pentium® 4 Processor 3.2GHz with Hyper -Threading Technology Memory: 1024MB DDR SDRAM (2-512MB modules) Hard Drive: 80GB 5400rpm ultra ATA hard drive Floppy Drive: Modular 6-in-1 memory card reader Optical Drive: Modular 2x DVD-R/-RW/CD-RW recorder Expansion Slots: One Type 11 PC Card Slot External Ports: (4) USB 2.0, IEEE 1394 (FireWire), VGA, Parallel, TV Out, S-Video Additional Application Software: Microsoft® Office Professional Edition 2003 no download ** added: US $330.00 ** Screen: 17.1" WXGA+ TFT Active Matrix Video: ATI Mobility Radeon 9600 8x AGP w/ 128MB DDR video memory Keyboard and Mouse: Full-sized keyboard w/ integrated 10-key pad and EZ Pad® Pointing Device Multimedia Package: Integrated sound and stereo speakers, headphone/speaker jack, line -in and mic jacks Mark Barfknec t Gatewa Quote Number 03112851 ra Speakers: Extemal speakers not selected Battery: High -capacity lithium ion battery with AC pack and 1 yr. limited battery warranty Modem: Integrated V.92 56K modem Network Adapter: Integrated 10/100/1000 Gigabit Ethernet Internet Service Provider: Six months America Online® Internet access Integrated Wireless Networking Adapter. Integrated 802.11g wireless networking card Extended Service Plans: Value Service Plan-3Yr Parts/Labor/No Onsite/3 Yr Technical Support Carrying Case: Targus BlackTop Deluxe Carrying Case Configured Price: US $2,932.00 System Quantity: 1 Add -On Software & Accessories Qty 1: (5502750) (omega Ext Floppy USB-Powered Drive ** added: US $48.49 ** Total Price: US $2,980.49 Comments: When placing your order, please attach this quote to your purchase order. A copy of this quote will be held for a period of 90 days after 03/11/2004 Quote subject to terms of current Agreement signed by you and Gateway, or absent Agreement, to Gateways Standard Terms of Sale and applicable product and services warranties which are available by writing to Gateway Terms & Conditions, P.O. Box 1951, North Sioux City, SD 57049-1951. Prices exclude shipping and handling and taxes unless otherwise noted. AOL Promotional Plan Customers: TO AVOID BEING CHARGED A MONTHLY FEE, CANCEL BEFORE PROMOTIONAL PERIOD ENDS. Promotional period begins 30 days from receipt of system. All AOL Customers: You may incur surcharges even during promotional period for premium services, or long distance charges on your phone bill, depending on location and calling plan. Communication surcharges may also apply with some access numbers and in AK For details and access numbers call 1-800-846-2000. Check with your local phone company to determine whether the access number you select is a local call for your calling plan. New U.S. members only. Major credit card or checking account required. Use may be limited, especially during peak usage. Certain Microsoft® software product(s) included with this computer may use technological measures for copy protection. IN SUCH EVENT, YOU WILL NOT BE ABLE TO USE THE PRODUCT IF YOU DO NOT FULLY COMPLY WITH THE PRODUCT ACTIVATION PROCEDURES. Product activation procedures and Microsoft's privacy policy will be detailed during initial launch of the product, or upon certain reinstallations of the software product(s) or reconfigurations of the computer, and may be completed by Internet or telephone (toll charges may apply). Leasing MarkBarfknecht Gatewa Quote Number 03112743 Page From: <ricki.graham@gateway.com> To: <mbarfkne@rc-lawnet.org> Date: 3/11/04 3:05PM Subject: Gateway Quote Number 03112743 Ricki Graham - Gateway, Inc. 1-800-GATEWAY ext. 800 211 4952 x 33089 ricki.graham@gateway.com Gateway Business 610 Gateway Drive - PO Box 2000 North Sioux City, SD - 57049-2000 800-779-2000 Account Executive: Ricki Graham Phone: 800 211 4952 x 33089 Fax: 605 232 2715 E-Mail: ricki.graham@gateway.com Contract Number: WSCA Company Name: Riverside County Sheriffs Department Attention: MARK BARFKNECHT Address: Phone: 760 836 1614 Fax: E-Mail: mbatfkne@rc-lawnet.org GW Quote #: 03112743 Quote Date: 03/ 11 /0416: 23 CST Projector 210 System Quote Projector: Projector Model 210 with XGA resolution featuring DLPTM technology with 1,500 market comparable lumens (1,200 ANSI lumens)/900:1 contrast ratio 1024 x 768 resolution, NTSC/PAL, 480p, HDTV (720p/1080i RGBHV) External Ports: RGB, Composite, S-Video, component (YPbPr, YCbCr), audio (RCA and mini jack), USB, M1 DA Dimensions: 9.1" x 9.6" x 2.7" (W x D x H), approximate weight 3.51b. Extended Service Plan Including Limited Warranty: 3 year total protection plan - parts, labor, advanced exchange, lifetime tech support, and 90-day lamp warranty Cables: Standard cables included Standard Accessories: AC power cable, VGA cable, S-Video cable, VGA -Component cable, Composite cable, (2) batteries, soft carrying case, and user's guide Configured Price: US $1,856.00 System Quantity: 1 Total Price: US $1,856.00 Mark Barfknecht Gatewa Quote Number 03112743 Comments: When placing your order, please attach this quote to your purchase order. A copy of this quote will be held for a period of 90 days after 03/11/2004 Quote subject to terms of current Agreement signed by you and Gateway, 's Standard Terms of Sale and applicable or absent Agreement, to Gateway product and services warranties which are available by writing to Sioux Gateway Terms & Conditions, P.O. Box 151,oriand taxes City, SD 57049-1951. Prices exclude shipping handling and included with ess otherwise noted. Certain Microsoft® software productin s) this computer may use technological measures for copy protection. DO SUCH EVENT, YOU WILL NOT BE ABLE TO USE THE E PRODUCT IF YProduct activationUNOT FULLY COMPLY WITH THE PRODUCT ACTIVATIONll PROCEDURES. detailed during procedures and Microsoft's privacy�c,.ertain reinstallations of the initial launch of the product, or upon software product(s) or reconfigurations of the computer, and may be completed by Internet or telephone (toilcharges maycapply) to ied opportunities are offered by independent and taxes) commercial customers foproducts. Lease payment (if shown) (beforeminimum acquisitions of $750 based on an and taxes) in Gateway p 'FMV lease' (purchase option equal to 'fair market value' at lease end). Lease rate dependant on credit qualifications. Additional dditderms and options may be available. Documentation fees, epoments, terms, advance payments may be required of lessees. All lease and credit qualifications are subject to change without notice or obligation. © 2001 Gateway, Inc. All rights reserved. Quote* LLC031104.03 4Gateway_ 610 Gateway Drive North Sioux City, SD 57049-2000 Date: March 16, 2004 client: Riverside County Sheriffs Department Account Manager: Laura Champlin Attn: Phone: 800-211-4952 Opt 4 Edu/State & Local Govt 800-216-2940 Opt 4 Federal Govt Phone: Fax: 605-232-1822 E-Mail: E-Mail: WRAC@gateway.com Fax: Part Number 6608847 Product Description Quantity Unit Price Price Hewlett Packard Business Inkjet 2600DN 1 $ 1,350.00 $ 1,350.00 $ WSCA 91-00151 $ $ $ $ $ Comments Part number beginning with 660 or 661 have the warranty through the manufacturer, not Gateway. Have you heard about our 42" Plasma Display Subtotal $ 1,350.00 Shipping(included) Tax Total Ask me about our award winning Training and how you can take advantage of it $ 1,350.00 Quote subject to terns of current Agreement sued by you and Gateway, or absent Agreement, to Gateways Standard Terns of Sale and applcable product and services warranties which are available by writing to Gateway Terre & Conditions, P.O. scot 1951. North Sioux City, SD 570494951. Prices exclude sh*ping and handling and tams unless otherwise noted. AOL Promotional Plan C4stonrertc TO AVOID BEING CHARGED A MONTHLY FEE, CANCEL BEFORE PROMOTIONAL PERIOD ENDS. Promotional period begin 30 days from receipt of system. Ad AOL Customers. You may Aar sterna/gee even dirNg promotional period for premium senates, or on dstance dAmgen on you phone MI, depending on location and oairg plan. Cmmamicsdan surcharges may also apply w5h some access numbers and in AK For details and access numbers cal 1 800."48i000. Chedc with your foal phone compaly b determine whether the access number you selectis a local cal for your calling plan. New U.S. members only. Major credt card a checking accant required Use may be hated, especially doing peak usage. Certain Miaosofte software product(s) i cl ded weh this compeer may use technological measures for copy protection. IN SUCH EVENT, YOU IMLL NOT MAKE TO USE THE PRODUCT IF YOU DO NOT FULLY COMPLY WMTHTME PRODUCT ACTIVATION PROCEDURES. Product acdeadm procedures and Microsoft's privacy poky wi be detaled duig MOal launch of the product, or upon certain rei staktloi s of the software Product(s) or remrrigvatIors of the eorrpi1er, and may be completed by Internet or telephone (toll charges may apply). 0 2001 Gateway, Inc. AI rights raserved.