HomeMy WebLinkAboutCalifornia CD Imaging Center - Digital Imaging SrvcsCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Additional Digital Imaging Services by California CD
Imaging Center
SUBMITTED BY: Mark Greenwood, P.E.
City Engineer
DATE: May 13 2004
Recommendation:
By minute motion, approve additional digital imaging services by
California CD Imaging Center of Rancho Cucamonga, California,
for digital imaging services in the amount of $1.38 per plan sheet
and $0.10 per 8 '/2 x 11 or 8 '/2 x 14 sheet, not to exceed
$20,000.00.
Executive Summary:
In order to facilitate referencing and locating engineering documents, it became
necessary for the Public Works Department to take steps to easily index
engineering plans and documents. By having all engineering plans scanned and
referenced through digital imaging, many hours will be saved in locating
documents as well as eliminating the need to store thousands of drawings and
documents. The Public Works Department would like to incorporate the Capital
Improvement Project files into this format, as there are currently 75 boxes of
archived files in the Public Works storage room.
Discussion:
On September 18, 2002, staff requested bids from six companies that specialize
in digital imaging. Proposals were received from the following three companies:
California CD Imaging Center (Rancho Cucamonga, CA)
Matrix Imaging (Costa Mesa, CA)
Boston Computer Scanning (Tewksbury, MA)
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Staff Report -Approve Additional Digital Imaging Services
Page 2 of 2
May 13, 2004
Based on staffs review of the bids submitted, California CD Imaging Center was
selected as the most qualified. On December 12, 2002, Council awarded the bid
to California CD Imaging Center for in the amount of $1.38 per sheet, not to
exceed $20,000.
Staff has been impressed with the services provided and would like to utilize
additional services to incorporate the Capital Improvement Project files into this
format. There will be no price increases.
Funds are available for this work in Public Works Account No. 110-4300-413-
3010.
Therefore, staff recommends that City Council, by minute motion, approve
additional digital imaging services by California CD Imaging Center.
Submitted By: Department Head:
Mark Greenwood, P.E.
City Engineer
Approval:
ACM for Dev ent Services
City Manage
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Michael Errante, P.E.
Director of Public Works
Finance Director
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