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HomeMy WebLinkAboutMinutes - Housing Commission 04/14/2004TO: FROM: DATE: SUBJECT: PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM RACHELLE KLASSEN, CITY CLERK PATTY LEON, ADMINISTRATIVE SECRETARY MAY 13, 2004 HOUSING COMMISSION MINUTES Attached are the Housing Commission Meeting Minutes of April 14, 2004, approved at the . Housing Commission Meeting held May 12, 2004. Please submit to the Housing Authority Board. Thank you. cc: Carlos L. Ortega, Executive Director CITY OF PALM DESERT HOUSING COMMISSION MINUTES APRIL 14, 2004 I. CALL TO ORDER Chair Larry Saindon convened the meeting at 3:30 p.m. II. ROLL CALL Present: Members Absent: Roger Dash Carrie McLeod Manny Reyes Larry Saindon Leo Sullivan Jane Turner Also Present: Linda Ward Justin McCarthy, ACM/Redevelopment Terre La Rocca, Director of Housing Janet Moore, Senior Management Analyst Bryce White, Senior Construction Contract Administrator Ezell James, Housing Programs Coordinator James Conway, Construction Maintenance Inspector Patty Leon, Recording Secretary Guest(s): Teresa Vakili, RPM Regional Supervisor III. ORAL COMMUNICATIONS 1 Housing Commission Minutes April 14, 2004 IV. CONSENT CALENDAR A. MINUTES of the Regular Housing Commission meeting of March 10, 2004. With a motion made by Leo Sullivan and seconded by Carrie McLeod, the minutes were unanimously approved as presented. V. INFORMATIONAL ITEMS A. COMMISSION REPORTS B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT AGENCY ACTIONS T. La Rocca reviewed the memo provided to the Commission of actions from the City Council meeting of March 11, 2004. C. RPM MONTHLY STATUS REPORT (MARCH) The Monthly Status Report for January was reviewed by the Commission. Questioned on the percentage of vacancies being significantly high at California Villas and Laguna Palms, Teresa Vakili stated it was due to the on -going renovations of units at both properties. A request was made for two additional journeymen in the upcoming budget in order to turn over units quicker. Discussion followed with a suggestion to possibly hire an independent outside firm in order to accelerate the renovations of those units. Expected date of completion is December of 2004. D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT (MARCH) Report #1 for January was reviewed by the Commission. Jane Turner questioned the average monthly rate of $248 at Las Serenas for a one bedroom one bath unit. Teresa Vakili responded the report reflects the rent portion collected from the tenant and does not reflect other assistance such as section 8. 2 Housing Commission Minutes April 14, 2004 E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT (FEBRUARY) Report #2 for December was reviewed by the Commission. F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (APRIL) Newsletters were reviewed by the Commission. Teresa Vakili reviewed the activities planned for Easter. G. DESERT SUN NEWS ARTICLE - INCREASED ZONING FOR AFFORDABLE HOUSING PREDICTED" Copies of a Desert Sun new article was distributed to the Commission as informational. Janet Moore gave a brief overview on inclusionary housing and zoning, stating this is a requirement of the State for developments within Redevelopment Project Areas. She stated that an Inclusionary ordinance, adopted by various cities, requires developers of new market value housing to include a certain percentage of units affordable to very -low, low and moderate income households. The inclusionary units typically have rents or sales prices restricted by covenants for a specified term of affordability. Developers can opt -out from offering the reduced rate units by paying on in - lieu fees. H. NATIONAL MULTIFAMILY REPORT A copy of the National Mulit-family Report from Hendricks & Partners was provided to the Commission for review. I. SURVEY RESULTS FOR 2003 Commission was provided with the results of the survey mailed to all housing authority tenants. 3 Housing Commission Minutes April 14, 2004 Leo Sullivan asked for clarification of percentages significantly high in the fair and poor categories with regards to timely response to maintenance requests and quality of maintenance work performance. Teresa Vakili stated both issues have been addressed and are being corrected. VI. NEW BUSINESS A. RATIFICATION OF A $1.00 PER DOOR MANAGEMENT FEE TO RPM COMPANY Rec: By Minute Motion: That the Housing Commission approve and forward recommendation to the Palm Desert Housing Authority to ratify a $1.00 per door management fee increase to the agreement for management services with RPM Company Action: Motion was made by Leo Sullivan and seconded by Manny Reyes to approve and forward the recommendation to the Palm Desert Housing Authority to ratify a $1.00 per door management fee increase for management services with RPM Company Janet Moore stated RPM's 2 year contract expires December 31st of this year. The ratification of a $1.00 per door will be effective July 1st for the duration of the contract. B. CALIFORNIA VILLAS TEMPORARY LICENSE AGREEMENT Rec: By Minute Motion That the Housing Commission approve and forward recommendation to the Palm Desert Housing Authority to negotiate Temporary License Agreements with residents whose properties share property line with California Villas Action: Motion was made by Leo Sullivan and seconded by Manny Reyes to approve and forward the recommendation to the Palm Desert Housing Authority to negotiate Temporary License Agreements with Residents whose properties share property line with California Villas James Conway reviewed the staff report which included pictures of the locality of the wall. He indicated that the block wall is complete, and due to Housing Commission Minutes April 14, 2004 the elevation differences, of two feet, license agreements will be negotiated with the adjacent property owners so that they may take advantage of the space between the new wall and their property. ** Motion was made by Leo Sullivan and Carrie McLeod to add Palm Village Apartments staff report to the Agenda** C. PALM VILLAGE APARTMENTS Rec: By Minute Motion: That the Housing Commission approve and forward recommendation to the Palm Desert Housing Authority award of contract No. R- to V2C Group Inc., for construction management services for the Palm Village Apartments Action: Motion was made by Carrie McLeod and seconded by Manny Reyes to approve and forward the recommendation to the Palm Desert Housing Authority award of contract to V2C Group, Inc., for construction management services for the Palm Village Apartments Bryce White distributed and reviewed the staff report. He stated that four proposals were submitted from Wildan Group, Harrison Associates, The Keith Companies, and V2C Group, and had chosen V2G Group to move forward in the process. It was noted that V2C Group was involved in the rehabilitation and landscape renovation at One Quail Place and had done an exceptional job. D. PALM DESERT HOUSING AUTHORITY PROPOSED 2004-2005 BUDGET Rec: By Minute Motion: That the Housing Commission approve and authorize the Finance Director to include the 2004-2005 Palm Desert Housing Authority Operating, Capital, and Replacement Budgets in the City of Palm Desert's Comprehensive Financial Plan for 2004-2005 to be presented to the Housing Authority Board for approval Leo Sullivan referenced the staff report and asked for clarification of page 2, with regard to the replacement of an 1100 foot chainlink fence with a block wall at Las Serenas as requested under the Capital Improvements Budget. He felt this implied that the Commission had approved this item and, from his understanding, it was decided a wall was not necessary. 5 Housing Commission Minutes April 14, 2004 Although this item has not been presented to the Commission for consideration, staff obtained cost estimations for the construction of a block wall, in addition to contacting the adjacent property manager for a possible funding joint venture based on concerns received from tenants of noise level and disturbance of headlights from the adjacent property. For this reason, monies were appropriated for this expense in the upcoming budget contingent upon approval from the Housing Commission and the Palm Desert Housing Authority. The Commission agreed to exclude the request for appropriation associated with the construction of a block wall at Las Serenas from the budget since the installation of the wall itself has not been approved by the Commission. The following action was taken: Action: Motion was made by Leo Sullivan and seconded by Jane Turner to delete that particular line item depicted on the staff report from the budget for the block wall at Las Serenas. Discussion proceeded with a request made by Larry Saindon to include a comparison of last year's actual with the proposing budget. Janet Moore indicated that an exact total cannot be provided since the budget is proposed before the fiscal year is over. In regards to the credit report fees, Teresa Vakili stated that a credit report fee is charged to every applicant in order to verify credit unless they are below 45% of the County median income level. The charges shown on the report are charges incurred by the Agency from those tenants above the 45% income level. A concern was raised regarding the bank charges, Janet Moore stated that those charges are applied by the Finance Department and are fees charged by the bank to set up accounts to invest monies from the housing accounts. Staff will forward these concerns to the Finance Director. Action: Motion was made by Carrie McLeod and seconded by Roger Dash to authorize the Finance Director to include the 2004-2005 Palm Desert Housing Authority Operating, Capital, and Replacement Budgets in the City of Palm Desert's Comprehensive Finance Plan for2004-2005 to be presented to the Housing Authority Board for approval 6 Housing Commission Minutes April 14, 2004 VII. CONTINUED BUSINESS VIM. REPORTS A. HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program was provided to the Commission for review. Bryce White reported 14 homes in progress. He stated he was having difficulties getting proposals for HIP applicants as most contractors are currently very busy and therefore non -responsive. B. PALM VILLAGE APARTMENTS Bryce White reported that the City Council has approved solicitation of bids for the Palm Village Apartments consisting of demolition of existing wall, construction of retaining block and perimeter block walls, grading, and construction of the buildings exclusive of carports and offsite improvements. C. HOUSING AUTHORITY PROPERTIES UPDATE James Conway gave an oral report on the Housing Authority Properties, stating he is preparing bid documentation for the annual contracts and Request for Qualifications for a construction management services for California Villas, as well as, inspections of units. Discussion followed regarding Marco Polo's award of contract. James also updated the status on obtaining the necessary paperwork and bonding requirements prior to commencing the hallway project at Desert Pointe. D. HOVLEY GARDENS/PHASE II UPDATE; 42ND STREET SIDEWALKS; FIRST TIME HOMEBUYERS/RENTAL SUBSIDY PROGRAMS UPDATE; CATALINA GARDENS COMMUNITY ROOM Ezell James gave an oral update on the following projects: 18 Acre -Site: A civil engineer proposal for the 18 Acre Site will be presented to the Commission in May. 7 Housing Commission Minutes April 14, 2004 First Time Homebuyers/Rental Subsidy Programs First Time Homebuyers Program has been finalized and will be brought to the Commission for final approval. Catalina Gardens Community Room Funding for the Catalina Gardens community room has been identified and will proceed with proper documentation. San Marino Circle In regards to the rehabilitation of the property located at San Marino Circle, a meeting was held with Justin McCarthy, Terre La Rocca and Ezell James to determine the possibility of using component no. 7 of the Home Improvement Program as a funding source. 42nd Street Sidwalks Seven proposals were received in response to the formal solicitation of bids for the 42"d Avenue sidewalks improvements. The lowest bidder was selected, which was considerable lowerthan the engineer's estimates. A staff report to award a contract will be prepared and brought to the Commission for review. E. DESERT ROSE UPDATE Terre La Rocca reported four properties were acquired by the Agency. Staff was directed by the Council to hold properties that become available for sale until further notice due to the potential extension of El Dorado. IX. ADJOURNMENT With members of the Housing Commission concurrence, Chair Larry Saindon adjourned the meeti g at 5:34 p.m. to Wednesday, May 12, 2004, at 3:30 p.m. PATTY LEON,'RECORDING SECRETARY G:\RDA\Patty Leon\Wpdocs\Housing Commission\Minutes\2004\4-14-04.Wpd 8