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HomeMy WebLinkAboutC22780 SSD Systems, Inc. - Desert Willow Golf Academy (Temp Clubhouse) & Maint Yard�-E CITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZE STAFF TO CONTRACT WITH SSD SYSTEMS, INC. TO PROVIDE A SECURITY CAMERA SYSTEM AT THE DESERT WILLOW GOLF ACADEMY (TEMPORARY CLUBHOUSE FACILITY) AND MAINTENANCE YARD SUBMITTED BY: DAVE YRIGOYEN, DIRECTOR OF REDEVELOPMENT CONTRACTOR: SSD SYSTEMS, INC. 42-540 MELANIE PLACE PALM DESERT CA 92211 DATE: MAY 27, 2004 CONTENTS: SSD SYSTEMS, INC. PROPOSAL Recommendation: By Minute Motion, that the City Council: 1) authorize staff to contract with SSD Systems, Inc., in the amount of $20,454.10 to provide a security camera system at the Temporary Clubhouse facility and Maintenance Yard; and 2) authorize the appropriation of such amount from Account No. 241- 4195-495-8092. Discussion: Last year staff upgraded the security system at the Desert Willow Clubhouse to a digital camera system. The Desert Willow Academy (temporary clubhouse facility) and Golf Course Maintenance facility do not have a camera security system. Currently, we have an alarm system on the maintenance building, but there is no video surveillance system. We have well over $1 million of equipment and assets in these areas of which some is stored outside of the building. The installation and equipment for the surveillance system will cost a total of $20,454.10. In the past two years, we have had vandals shoot the Academy with paint guns, we have had three cars broken into in the Academy parking lot, and one piece of maintenance equipment stolen out of the Maintenance Yard. None of these were big losses, but it does show our vulnerability. The surveillance equipment will help us capture any culprits, recover any losses, and most of all Staff Report Authorize contract with SSD Systems, Inc. to provide security camera system at the Desert Willow Golf Academy and Maintenance Yard Page 2 of 2 May 27, 2004 protect the customers at the Academy. The protection of our patrons and their property while at the Academy is our biggest concern. The visibility of the surveillance equipment will also be a good deterrent to any activity. SSD Systems, Inc., has installed many of our camera systems, including the Parkview building and Sheriff's Station, as well as Desert Willow. Staff would recommend the award of the contract. Submitted by: Dave Yrigoy Director of edevelopment mh Approval: Carlos L. 0 City Manager Approval: McCarthy Redevelopme Paul S. Gibson Director of Finance G:\RDA\Maria Hunt\WPDATAIYRIGOYEN\STFRPTS\052704ssdsystemscontract.doc Inc. *°"' SSD • .. Systems, a a o 42-540 Melanie Place, Palm Desert California 92211 a• ,�• (760) 341-2674 Fax: (760) 779-9429 110 FAROUND MSG Date: Name: Contact: Address: Consultant: May 11, 2004 Desert Willow Country Club - Golf Academy & Maintenance Yard CCTV Rodney Young 38400 & 38500 Portola Drive Palm Desert, CA 92260 Orlando Buduan Golf Academy & Maintenance Facility Surveillance System Eauinment Installed: Seven (7) High Resolution Auto Iris Black and White Cameras One (1) Surface Mount Black & White Dome Camera Four (4) 6-12mxn Auto Iris Lenses Three (3) 3.3-8.0mtn Auto Iris Lenses Seven (7) Outdoor Enclosures w/Sunshields, Fans, Mounts Two (2) Four Camera Power Supplies Two (2) Uninterruptible Backup Power Supplies Two (2) Four Camera Digital Video Recorders w/320Gb Hard Drives Two (2) 12" Black and White Monitors All Conduit, Cable, Wire, Connectors, Power Strips Parts Total: Sales Tax: Labor: SSD Total Price: Notes: Any applicable sales tax is included. $ 1,547.28 370.90 670.30 354.32 1,630.30 234.00 332.85 7,225.46 352.00 1.568.00 $14,285.41 1,107.12 $ 5.061.57 $20,454.10 Petronella Roofing (760-324-5483) will seal all roof penetrations made by SSD Systems to ensure that there will be no leaks. The cost to Desert Willow Country Club for this service will be $350.00, to be billed directly to Desert Willow Country Club. Desert Willow Country Club understands that all interior video cable runs win be surface run on walls and above drop ceiling, where possible. One-year warranty on parts, 90 days labor. Lift is not included. Continued Page 2 Desert Willow Country Club will install one RJ-45 wall jack for each digital video recorder as a connection to the local area network. Connection to the local area network will enable authorized users to view live or recorded video from any computer connected to the local area network and to record off selected events using the internal CD-RW driveon said computer. The Desert Willow Country Club network administrator will have to assign a static IP address for each digital video recorder to enable the above mentioned feature. 'In addition, the password protected viewing software will need to be installed on each computer having access to the recorder. Should the Desert Willow Country Club choose to have SSD Systems install the remote viewing/access control software on the customer provided computer/server, SSD will not be responsible for said computer/server, software or data. Customer shall also make arrangements to have this computer available for the technician at the time of the installation. SSD Systems recommends that customer make arrangements to have their own computer personnel load this software on the computer to avoid any possible problems that may result from the installation of this software. Customer is responsible for providing adequate lighting. Customer will be responsible to set aside two hours for training on the Digital Video Recorder System. Any additional time or training will be done on an hourly basis. Specifically excluded are 120 V.A.C. conduit. All material remains the property of Security Signal Devices, Inc. until paid for in full and may be removed at any if not paid within 90 days of installation. The buyer is solely responsible for the correct application of all systems. All Work to be completed in a workmanlike manner according to stsndard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will be an extra charge. No exchanges or replacement of parts will be permitted after acceptance of this proposal. All agreements contingent upon strikes, accidents or delays beyond our control. Buyer or owner to carry fire, theft, and other necessary insurance. Our workers are fully covered by Workers' Compensation Insurance. The above prices, specifications and conditions are satisfactory and are hearby accepted. Payment will be made as requested. This proposal may be withdrawn if not accepted in 30 days. Accepted By: Title: Date: Scope Of Work Golf Academy &Maintenance. Surveillance System Golf Academy Building Install one wall mounted B&W camera with 3.3-8.0mm Vari-Focal lens inside environmental enclosure on Golf Academy building. This camera is to provide a wide-angle view of the parking lot. Install one wall mounted B&W camera with 3.3-8.0 Vari-Focal lens inside environmental enclosure on Golf Academy building. This camera is to provide a wide-angle view of the teaching area. Install one wall mounted B&W dome camera with Vari-Focal lens on wall underneath main entry awning. This camera is to provide a wide-angle view of all activity underneath the awning. Install one wall mounted B&W camera with 3.3-8.0mm Vari-Focal lens inside environmental enclosure on Golf Academy building. This camera is to provide a wide-angle view of the entry/exit driveway to the parking lot. Pull video cable back to head -end in Golf Academy Manager's office. Install one 4 camera digital video recorder and one twelve inch black and white monitor in Golf Academy Manager's office. Connect all video cables to digital video recorder. Program digital video recorder, fine tune and focus all cameras, test system, and train personnel on proper use. Golf Maintenance Building Install one roof mounted B&W camera with 6.0-12.0mm Vari-Focal lens inside environmental enclosure on Golf Maintenance building using SSD installed conduit. This camera is to provide a medium -angle view of the middle entry/exit gate. Install one roof mounted B&W camera with 6.0-12.0mm Vari-Focal lens inside environmental enclosure on Golf Maintenance building using SSD installed conduit. This camera is to provide a medium -angle view of the West entry/exit gate. Install one roof mounted B&W camera with 6.0-12.0mm Vari-Focal lens inside environmental enclosure on Golf Maintenance building using SSD installed conduit. This camera is to provide a medium -angle view of the area around the gas tank. Continued Page 4 Install one roof mounted B&W camera with 6.0-12.0mm Vari-Focal lens inside environmental enclosure on Golf Maintenance building using SSD installed conduit. This camera is to provide a medium -angle view of the covered heavy equipment area underneath the freestanding awning. Pull video cable back to head -end in Golf Maintenance Manager's office. Install one 4 camera digital video recorder and one twelve inch black and white monitor in Golf Maintenance Manager's office. Connect all video cables to digital video recorder. Program digital video recorder, fine tune and focus all cameras, test system, and train personnel on proper use. Note: Network Administrator to provide static IP address and RJ-45,Jack for each digital video recorder. Client agrees with all phases of work to be done by SSD Systems. Accepted By: Title: Date: SSD Systems, Inc. 42-540 Melanie Place Palm Desert, CA 92211 760-341-2674 800-888-0444 FAX 760-779-9429 Invoice ------ Customer Name: Desert Willow Country Club Address: 38995 Desert Willow Drive City: Palm Desert, CA Zip Code: 92260 Installation: $ 19,346.98 Sales Tax: 0 $ 1,107.12 Subtotal $ 20,454.10 Less Deposit: $ 10,227.05 Balance due at completion: $ 10,227.05 Comments: Date: 5-11-04 S.S.D. Representative Subscriber Signature Date 4 camera, easy to install and use standalone digital multiplex recorders The New D4 is a cost effective entry level digital multiplex recorder, that combines video multiplexing, digital video recording, remote viewing and audio recording in a single easy to use and install package. The D4 has a price and feature set that now makes digital technology accessible to smaller applications - such as banks, gas stations and other small recall outlets - where a dedicated CCTV system is required. Designed to have the "look and feel" of a traditional CCTV system, the D4 offers up to one month's on board recording, live quad display, the choice of PPP or ethernet remote viewing, automatic set-up features, and a user- friendly interface to keep Installation and operator training to a minimum. Supplied free with the D4, the new IR. remote gives front panel control of the unit for operator ease of use. The D4 provides uninterrupted, high quality digital recording with a digital signature applied to all images. Images can be accessed by the user at the simple touch of one button, or via powerful GOTO and event preview facilities. Digitally signed events can also be copied to an external CD-R or other SCSI archive media. New remote network support software provides an excellent training and diagnostics tool. D4 together with free DM network viewer software enables system adjustments to be made remotely over the network. One user may connect to the unit in a password protected admin mode that allows access to the menus, as they appear on the unit themselves. System adjustments can then be made remotely without the need for a site Alit._ For further information please visit the website: www.dedicatedmicros.com or contact customer services in your region COST-EFFECTIVE ENTRY DIGITAL SOLUTION FOR SMALLER APPLICATIONS NETWORK REMOTE SUPPORT ALLOWS ONE ADMIN USER TO ACCESS DIRECTLY THE MENU SYSTEM ON UNIT, ALLOWING SYSTEM CHANGES TO BE MADE REMOTELY IR REMOTE CONTROL OFFERS FRONT PANEL CONTROL INCLUDING PLAYBACK AND VIEW OF EVENT LOG TWO REMOTE VIEWING OPTIONS - SUPPORTS PPP AND ETHERNET CONNECTIONS LIVE QUAD DISPLAY a SIMULTANEOUS RECORD, PLAYBACK, BACKGROUND IMAGE ARCHIVING, MULTIPLE USER NETWORK VIEWING AND PLAYBACK WITH NO LOSS OF PERFORMANCE DIGITAL SIGNATURE APPLIED TO ALL RECORDED IMAGES " SINGLE CHANNEL AUDIO RECORDING BUILT IN ACTIVITY DETECTION a FAST ACCESS OF UP TO ONE MONTHS RECORDINGS IN ONE BOX NO VCR TAPES OR MAINTENANCE w QUICK AND EASY TO INSTALL WELDEX OEM MANUFACTURER OF CCD CAMERAS COLOR AND BMW WEATHERPROOF'ARMORDOME WITH VARIFOCAL LENS MAIN FEATURES • UNIQUE DESIGN - No other camera can offer the same high technology in durability, dependability, and picture quality as theARMORME can. • HIGH -IMPACT LEXAN DOME AND TAMPER -PROOF HARDWARE - The ARMORME does not give in when abused or vandalized, • FULLY WEATHER -SEALED WITH A NEMA 4 RATING - This ARMO►RDOME is able to withstand extreme temperatures and weather conditions. • NO EXPOSED CABLING AND ATTRACTIVE DESIGN - This ARMORDOMEfits perfectly into heavy industrial, corrections, and residential applications. • EASY INSTALLATION - With the VARIFArL 3.5 mm to 8.0rnm lens on a manual pan & tilt mount, the installers have never had Itso easy. • OTHER FEATURES _ AC-24V or DC-12V in high and normal resolution. AN,IPAREE Q1011*.D $1111111421v, Mounted Under Awning V 4 14 toi— — z p...1 • p• 0 CD C• ;NO V) !M."