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HomeMy WebLinkAboutUsed Oil Recycling Block Grant - FY 2004/2005 (10th Cycle) ApplicationREQUEST: CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT Authorize Assistant City Manager of Community Services to submit application for the Used Oil Recycling Block Grant, FY 2004/05 (10th Cycle) and authorize the appropriation and expenditure of funds in the amount of $13,322. SUBMITTED BY: Frankie Riddle, Management Analyst DATE: May 27, 2004 CONTENTS: 1. Staff Report 2. 2004/05 Used Oil Recycling Block Grant Application 3. Resolution 02-13 4. Status Report Update Recommendation: By Minute Motion, (1) authorize Sheila Gilligan, Assistant City Manager of Community Services to sign and submit application for the Used Oil Recycling Block Grant, FY 2004/05 (10th Cycle); and (2) authorize the appropriation and expenditure of funds in the amount of $13,322 from the Unobligated Recycling Fund, Account No. 236-4195-454- 3090. Executive Summary: The funds will be utilized as part of the City's Permanent Household Hazardous Waste Facility in the full amount of $13,322. The facility accepts used oil, household hazardous waste, and e-waste or universal waste. The funds will be used for HHW Permanent Facility hauling, public education, and some personnel costs (see application for cost breakdown). California Integrated Waste Management Board will advance 90% of the funds and hold 10% on a reimbursement basis until proof that all grant/program conditions have been met. Discussion: City Council authorized the expenditure of City funds and applying for grants that pertain to the implementation of HHW and Used Oil Collection programs. Under this guideline staff continues to apply for all Used Oil and Block Grant and HHW Grant applications to continue funding the facility without impact either the City's or Waste City Council Staff Report Re: 2004/05 Used Oil Recycling Block Grant Management's budget. This also alleviates having to potentially charge residents to recycle these materials, which have been banned from landfills. Staff therefore requests that City Council authorize Sheila Gilligan, Assistant City Manager of Community Services to sign application and submitted to CIWMB and to appropriate and expend funds as provided above. Submitted By: Frankie'Riddl Management Analyst Department Head: 4/(r€rioeYri Robert P. Kohn Director of Special Programs 2 Sheila R. Gilliga Assistant City Mana Director of Commun ervices Approval: Carlos L. Orteg City Manager Paul S. Gibson Director of Finance/City Treasurer RECYCLE 2004/2005 Used Oil Recycling Block Grant Application (loth Cycle) Application Due Date: Received no later than June 1, 2004, 4:00 p.m. Mail To: California Integrated Waste Management Board, Attention: Grants Administration Unit MS10; BG (10th Cycle) for FY 2003/20004; 1001 I Street, P.O. Box 4025, Sacramento, CA 95812-4025 _.____ ___ Applicant: (If a regional program, list lead agency first and add/cross out jurisdictions that have changed status) Palm Desert • Estimated Total Grant Amount: $13,322.00 Address: 73510 Fred Waring Dr Palm Desert, CA 92260-2578 New Address: (If changed) Primary Contact: Frankie Riddle New Primary Contact: (If changed) _ Printed Name of Primary Contact Printed Name of Primary Contact Title: Management Analyst Title: Phone: Phone: (760) 776-6331 E-Mail address: E-Mail address: friddle@ci.palm-desert.ca.us Fax: Fax: (760) 340-0574 Signature Authority: Sheila Gilligan New Signature Authority: (if -changed) Printed Name of Signature Authority Printed Name of Signature Authority Title: Assistant City Manager Title: Phone: ' Phone: (760) 340-0611 E-Mail address: E-Mail address: sgilligan@ci.palm-desert.ca.us Fax: Fax: (760) 340-0574 Consultant: (If applicable) Contact Name: New Consultant: (If applicable and/or changed) Contact Name: Phone: 58 Phone: E-Mail address: E-Mail address: Fax: Fax: Co -Operative Project: (If applicable) Percentage (%) or Flat Amount to Lead Agency: Lead Agency: Reimbursement Option: For Grantees receiving $2'0,000 or less, the option for reimbursement payment is available. This eliminates the interest -tracking requirement for advanced payment. — — Elect the reimbursement option Proposed BG10 Grant Project Summary: (Briefly describe your proposed used oil and filter program.) Grant Spending Projections: (Check all activities that apply to your proposed program and note the percentage of total grant funds you expect to spend in the eight major categories) Permanent Collection Facility Percentage of Grant Amount . 70 ($9.322) 7 Non -Certified Collection Centers ❑ Certified Collection Centers ❑ Certified Center Hauling/Recycling HHW Permanent Facility Hauling ❑ Small Quantity Generators ❑ Filter Collection ❑ Agricultural Collection ❑ Airport Project ❑ Marina Project ❑ Other Temporary or Mobile Collection Percentage of Grant Amount 0/0 ❑ Hauling/Recycling ETemporary Events El Filter Collection ❑ Small Quantity Generators ❑ Agricultural Collection ❑ Other Residential Collection Percentage of Grant Amount 0 Hauling/Recycling ❑ Curbside Collection ❑ Door-to-door Collection 'Li Other Publicity and Education Percentage of Grant Amount . 225 ($ 3 , 000) % XPublic Education ❑ School Education 1 Special Events 0 Newsletter 1 Small Business -' Target Audience: '_2 Language if other than English: (circle all that apply) Spanish Mandarin Vietnamese Other: E Community Based Social Marketing 1 Transit Ads ❑ Brochure ❑ Video 0 Television 0 Newspaper ' 0 Direct Mail E Utility Insert 1 Radio Containers 1 Other Premiums E Other Stormwater Mitigation Program Percentage of Grant Amount % ❑ Stormwater Mitigation ❑ Supplies and Materials ❑ Publicity & Education 0 Personnel ❑ Other Load Checking Percentage of Grant Amount % ❑ Load Checking ❑ Other Personnel/Other Percentage of Grant Amount . 075 ($1, 000) % Personnel ❑ Other Co -Operative Project Percentage of Grant Amount Grand Total 100 Certification declare, under penalty of perjury, that all information submitted for the California Integrated Waste Management Board's co: lsideration for allocation of grant funds is true and accurate to the best of my acknowledge and belief. Authorized Signatory Title Date Electronic copies of the application can be found at the CIWMB's website: www.ciwmb.ca.goviusedoil/grants/block RESOLUTION NO. 0 2- t 3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT AUTHORIZING USED OIL AND HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATIONS TO THE CALIFORNIA laTEGRArrsD WAS I I . MANAGEMENT BOARD. WHEREAS, the people of the State of California have.enacted the California Oil Recycling Enhancement Act that provides funds to cities and counties for establishing and maintaining local used oit collection programs that encourage recycling or appropriate disposal of used oil; and WHEREAS, the people of the State of California have enacted Assembly Bill 1220 (Eastsn, 1993) that provides grants to local governments to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste (HHW) in solid waste landfills; and WHEREAS, The California Integrated Waste Management Board has been delegated the responsibility for the administration of these programs within the State, setting up necessary procedures governing application by cities and counties under these programs; and WHEREAS, the City of Palm Desert intends to apply for'used oit and household hazardous waste grants to fund various waste diversion projects in the future; and WHEREAS, The .City of Palm Desert will enter into agreements with the State of California for development of the projects. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Palm Desert, California authorizes the following: 1. Authorizes the submittal of grant applications to the California Integrated Waste Management Board for all available grants under the California Oil Recycling Enhancement Act and all available HHW grants under the California Integrated Waste Management Act for the period of June 1, 2002 through March 31,2006; and Received Apr-25-03 03:56pm From-760 340 2732 To -PALM DESERT CITY CLE Page 02 Resolution No. 02—L3 2. The Assistant City Manger of Community Services Sheila R. Gilligan, or a designee, is hereby authorized and empowered to execute in the name of the City of Palm Desert all necessary applications, contracts, payment requests, agreements, and amendments hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Palm Desert held on this I4th day of March, 2002, by the following vote, to wit: AYES: BENSON, CRITES. FERGUSON, SPIEGEL, EELLY NOES: NONE ABSENT: NONE ABSTAIN: NONE ST: SHEILA R SIG f ITY CLERK CITY OF PALM D T Received Apr-25-03 03:56pm From-760 340 2732 RICHARD S. KELL , MAYOR To —PALM DESERT CITY CLE Page 03 Status Report Update Used Oil Block Grant And HHW Grant Met with Valerie Ward on April 20, 2004, to discuss the Used Oil Block Grants and the HHW Grants. Used Oil Block Grant 8th Cycle: Valerie will be ordering used oil containers to expend budgeted $5,000 by end of April no later than first week in May. Direct Mailers (billing inserts) will be completed for HHW and Used Oil — this will expend budgeted $2,000. This will be completed by end of April first week in May. HHW Permanent Facility budget — Valerie will be expending approximately $6,500 (remaining out of $10,000) for MSE contract costs. (Note: Overage will be reimbursed upon receipt of 10% retention.) Used Oil Block Grant 9th Cycle: Publicity and Education budget of $3,000 — Valerie and I will put together a program to educate the public (i.e., purchase and distribution of used oil containers as well as educational materials at businesses, the Annual Business Expo., and/or create and education spot for Channel 10.) HHW Permanent Facility budget — funds will be expended on MSE contract costs. Load Checking budget - Valerie will check into this and see when, how often, and how much these activities cost. Nothing expended to date. o Lock Check: Have they been conducted in the past and is this mandatory? If it is, what do we need to do? Used Oil Block Grant 10th Cycle: To be submitted to CIWMB by June 1, 2004. Publicity and Education budget: We will create public education program that targets the Spanish speaking audience. Include Load Checking Costs: Need to determine how often required, what it entails, and the cost. HHW Permanent Facility budget: Budget for MSE Contract costs.