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HomeMy WebLinkAboutRatification - FY 04/05 City/County Beverage Container FundsCITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: City Council's ratification of the FY 2004/05 City/County Beverage Container Funds submittal to be utilized for the Palm Desert Civic Center Park Recycling Program in the amount of $12,187. SUBMITTED BY: Frankie Riddle, Management Analyst DATE: May 27, 2004 CONTENTS: 1. Staff Report 2. City/County Funding Request Form for FY 2004/05 3. Picture of Trash/Recycling Containers Recommendation: By Minute Motion, (1) ratify the submittal of the City/County Funding Request for FY 2004/05 to the Department of Conservation in the amount of $12,187; and (2) authorize the expenditure of funds in the amount of $21,911.75 towards the Palm Desert Civic Center Park Recycling Program from Account No. 236-4195-454-3090. Executive Summary: The City of Palm Desert will receive $12,187 for FY 2004/05 from the California Department of Conversation's Division of Recycling. These funds will be utilized to fund the City's Park Recycling Program. This program will directly benefit the City's diversion rate and program implementation aspect of AB939 mandate. The total cost of the trash/recycling containers for the Palm Desert Civic Center Park is $21,911.75. Funds have already been set aside within this account for such programs and purchases. Discussion: The City/County Funding Request is an annual allocation that is applied for by cities and counties. The deadline for submittal was May 3, 2004. Since City Council did not have its April 28, 2004, meeting and the deadline was prior to the first meeting in May, staff submitted the application and is now requesting that it be ratified by City Council. City Council Staff Report Re: City/County Funding Request Form FY 2004/05 The funds will be utilized to purchase trash/recycling containers for the Civic Center Park. The total cost for containers is $21,911.75 that will be initially paid out of the Recycling Account. However, after the funds have been received from DOC a portion of the cost will be paid for by the City/County funds in the amount of $12,187 and the remaining portion in the amount of $9,724.75 will be paid out of Account No. 236-4195- 454-3090 (Recycling Account). This account has funds set aside for recycling programs and purchases. Once the grant funds have been received, they will be applied to this account. Submitted By: Frankie Fiddle Management Analyst Department Head: gle/ Robert P. Kohn Director of Special Programs HIRecycling/BeverageContainerGrant&Programs/CivicCenterPark.cc •n,ur: i ip //Pt am. `IL. 0 Sheila R. Gilligan Assistant City Manag Community Services Approval: Carlos L. Orte City Manager Paul S. Gibson Director of Finance/City Treasurer CITY/COUNTY FUNDING REQUEST FORM (FRF) FY 2004/2005 Please complete this form and return to the Department of Conservation by: May 3, 2004. If your mailing or contact information is incorrect, please make the necessary changes to this form. Field Representative: Laurie Yee (916) 324-1237 City/County Name Eligible Funding Amount Funding Cycle Palm Desert $12,187 FY 2004/2005 City/County Mailing Address City County, State gig 92260 Federal ID or Tax Reporting # 73-510 Fred Waring Drive Palm Desert Riverside CA 95-2859459 Citv/Countv Contact Person Telephone # Fax # E-Mail Address Ms. Frankie Riddle (760) 346-0611 (760) 340-0574 friddle@ci.palm-desert.ca.us Please check if you are a: Name of Lead Agency or JPA Submitting Form on Behalf of City /County ►5 An individual city or county ■ Lead agency (for other entities) ■ JPA Lead Agency/JPA Mailing Address City County State Zip Federal ID or Tax Reporting # Lead Agency /JPA Contact Person Telephone # Fax # E-Mail Address P ',Met DESCRIPTION (Describe vvnatyou plan to accomplish t ; raise t bevy ge container recycling rate State one or more quantifiable target§', or'objectives to: be achli)ved. (See examples on AOL webSite.}.' ' f ` The City of Palm Desert plans to implement a beverage -recycling program within all City parks. The first park will be the Palm Desert Civic Center Park located at 73-510 Fred Waring Drive, Palm Desert. The goal is to achieve a 5 to 10 percent beverage -recycling rate within the Civic Center Park, and to expand the recycling program to other parks as each park is identified. By installing recycling beverage containers within City parks the opportunity to recycle will be available for all persons utilizing the parks. The City will also implement a public education awareness program to educate and make park visitors aware of recycling and the environment. PROJECT EVALUATION (Describe the data you will track to evaluate progress towards your goal. include the bselne datayou will useforcomparison) (See egiplesoln;DOwelisite} ' �, ., i., The City of Palm Desert will track the recycling volume through Waste Management of the Desertand on -site observation by the City's Parks Crew. Since this is a new program to the City's parks, there is no recycling rate to compare to thus no baseline data. The baseline data will be established at the end of the first program year. The City will track all plastics, aluminum (cans), and glass (bottles) recycled at the Civic Center Park and other parks as the program is expanded. 2001/2002 and 2002/2003iEVALUATION Briefly. describeth a imea�surable outcomes achieved alter `'implementing funded ectiitities in fiscal year 2001(2002eand 2002/2I 03 (Example t) the volume of beverage containers recycled as ,meal tied by pre/post tonnage reports Was increased by'15°I° as co mitre +d, to the previous year. 2) Beverage container' recycling av+ areness as measured b" ✓., rel "' y p post consumer`sirrreys was increased by.25%due to oir;outreach efforts atsporEs venues) Funds for FY 2001/02 and FY 2002/03 were awarded to the College of the Desert to implement its campus -wide beverage -recycling program. The program was new to the campus in FY 2001/02 as a result there were no pre - tonnage numbers to compare against and Waste Management was unable to setup a tracking mechanism until January of 2002. Therefore, the numbers reported for 2001 will not be for a complete year and the percentage comparison will be a little off. By the end of the first year the College recycled 33.51 tons (July through December) of recycled materials and in FY 2002/03 recycled 39.56 tons (January through December). This resulted in a 6.05 tonnage increase in recycling from FY 2001/02 to FY 2002/03. (The City has a commingled recycling program, therefore, all materials including paper will be accounted for in the above numbers.) Waste Management of the Desert calculated the percentage numbers by tracking the weight of each material and through observation of materials recycled. The College was able to determine the success of the program through on -site observance and student surveys. The student surveys reflected an increase in the awareness of recycling on campus by students and staff, which in turn has resulted in an increase in the overall participation rate. The College initially experienced some problems implementing the program. The real issue was more from the maintenance staff than from the students. The issue was obtaining buy -in from the maintenance personnel and getting them to empty campus -recycling containers into recycling .dumpsters instead of the regular trash dumpsters. The issue with students was more about breaking old, bad habits such as throwing all items into the regular trash containers instead of the recycling containers and obtaining student participation to assist in the program implementation. However, the College Recycling Program is now up and running and should expend all awarded funds by the end of the year the next school year. ®No ❑Yes Explanation: In the following categories below, please identify the beverage container activity(ies) that you plan to implement with your city/county payment program funds. Include estimated dollar amounts. Check all boxes that apply. ❑ Restaurants/Bars ❑ Shopping Malls ❑ Theatres ❑ Special Events 0 Airports ❑ Gas Stations ❑ Government Buildings 0 Sports Complexes ❑ Businesses ❑ Theme Parks ❑ Commercial ❑ Mobile Home Parks ❑ Condominiums ❑ Apartments ❑ Senior Housing ❑ Residential ❑ Promotional Items ❑ Utility Bill Insert ❑ Web Pa • e Ad ❑ Elementary School ❑ Middle School ❑ High School ❑ Colleges/Universities ❑ School Education ❑ Public Education ❑ Recycling Coordinator ❑ Grant Administration ❑ Facilitate conversion of recycled materials into new products by assisting to establish a new business ❑ Public Transit X Civic Centers X City/County Parks ❑ Hotels ❑ Elementary Schools ❑ Middle Schools ❑ High Schools ❑ Colleges/Universities ❑ Other: Please s ❑ Other: (Please specify) Equipment/Supplies: ❑ VehiclefTruck ❑ Recycle Bins ❑ Billboard/Signs ❑ Direct Mail ❑ Media , Radio, Video Contractor/Consultant Staff Buy or use products made from recycled beverage container material ❑ Events ❑ Public Parks ❑ Beach ❑ Recreational Areas ❑ Roadway Equipment/Supplies: ❑ VehiclefTruck 0 Recycle Bins ❑ Liners/Bags ❑ Lift ate ❑ Liners/Bags ❑ Lift gate ❑ Power Washer ❑ Trailer ❑ Newsletter/Brochures ❑ Print Ads Subtotal $12,187 ❑ Power Washer ❑ Trailer ❑ Safety Equipment (gloves etc.) ❑ Storage Container (rolls, dumpsters, etc.) ❑ Other: (Please specify) Subtotal $ ❑ Safety Equipment (gloves etc.) ❑ Storage Container (rolls, dumpsters, etc.) ❑ Other: Please s.eci Subtotal $ ❑ .Other: (Please specify) ❑ Puppet Show/Live Production Materials/Supplies: ❑ Classroom presentations ❑ Recycling Guide ❑ Other: ElBrochures/Flyers/posters (Please specify) 0 Educational Packets ❑ In rural areas — share cost for back hauling recycled materials to market, share purchase of equipment or initiate co-op for purchase of recycled materials GRAND TOTAL ❑ Other: (Please specify) $12,187 (Revised: 5/3/2004) SELF -CERTIFICATION I certify that the following amount of city/county funds from the DOC were expended for beverage container recycling activities. • FY: 2001/2002 and 2002/2003 City/County Name: City of Palm Desert Amount actually expended/encumbered by June 30, 2003: $ //, Oe; Name: Frankie Riddle Title: Management Analyst Funds Title (Named on Resolution) Assistant City Manager of C Printed Name o Abov - -eprese- - 've or Designee Sheila R. Gilligan, Assistant Ci Manager of Community Services Date April 30, 2004 This form must be received by Mav 3, 2004. Send to: Department of Conservation, Division of Recycling, Community Outreach Branch, City/County Payments, 801 K Street, MS 17-01, Sacramento, CA 95814-3533. Fax to: (916) 322-8758. E-mail your field representative. If you need assistance, please call (916) 322-0613 or 1-800-RECYCLE and ask for your field representative (listed on the front of this form). (Revised: 5/3/2004)