HomeMy WebLinkAboutAnnual Grass Seed PurchaseREQUEST:
SUBMITTED BY:
APPLICANT:
DATE:
CONTENTS:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Authorize the Purchase of Grass Seed
Partners
H. Spencer Knight, Landscape Manager
Simplot Partners
42-200 State Street
Palm Desert, CA 92211
May 27, 2004
Bid
from Simplot
Recommendation:
By minute motion, authorize the purchase of 314,800 pounds of
grass seed from Simplot Partners of Palm Desert, California, in the
amount of $252,403.84 (includes sales tax and shipping).
Discussion:
The City and Desert Willow purchase grass seed on an annual basis for
overseeding of City parks, sports fields, and Desert Willow Golf Resort. The City
and Desert Willow combine seed orders to maximize cost savings on the
purchase.
Sealed bids were opened on Monday, May 3, 2004, at 10:00 a.m. with the
following results:
Simplot Partners (Palm Desert, CA) $252,403.84
UHSNerdicon (Corona, CA) $257,577.45
High Tech Irrigation Inc. (Palm Desert, CA) $259,416.21
G:1PubWorkslStaft Reports120041May 271Award Grass Seed Bid.doc
Knight
anager
Staff Report — Grass Seed
May 27, 2004
Page 2 of 2
This year the City is utilizing 25,000 pounds of the grass seed and the remainder
is being used by Desert Willow. Desert Willow will house their portion and the
City's seed will be stored at the Joni Yard. Landscape Inspector, Randy Chavez,
will oversee the daily distribution of seed. Seed will be distributed in quantities
allowing for only one day's need.
Funds are available in Account No. 110-4610-453-2190, 110-4611-453-3370,
and 110-4611-453-3371 for the City's portion and the Desert Willow Corporation
will pay for the balance.
Therefore, staff recommends that City Council authorize staff to purchase
314,800 pounds of grass seed from Simplot Partners of Palm Desert, California,
in the amount of $252,403.84 (includes sales tax and shipping).
Submitted By:
4A1H.p nc-r
ds•,:pe
Approval:
AC for De ,'o . ment Services
City Manager
/sd
Department Head:
Michael Errante, P.E.
Director of Public Works
Finance Director
G:IPubWorks\Sta7Reports120041May 271Award Grass Seed Bid.doc
PROPOSAL FOR FURNISHING GRASS SEED
Responding to an invitation to Bidder furnishing grass seed to the City of Palm Desert,
the undersigned bidder, proposes and agrees to furnish the merchandise in good order as
specified. We/I will furnish and deliver the specified merchandise to the City of Palm Desert
and will accept as full payment thereof, the following amount:
ITEM ITEM DESCRIPTION ESTIMATED UNIT UNIT TOTAL
NO. QUANTITY PRICE
1. Perennial rye grass seed 302,000 LB. $ . 725/lb $ 21 8, 950.00
blend.
> Seed brand / variety: paragon /F.vPni ngshadP/Laredo 1/3 of each variety
2. Perennial rye grass seed 7,500 LB. $ .775/lb $5, 81 2.50
blend, Apron treated.
> Seed brand / variety: Paragon/Rueni ngshatiA./r.arPdo 1/3 of each variety
Apron Treated
3. Poa Trivialis grass seed 5,300 LB. $ 1 .79/ib $9, 487.00
Apron treated
> Seed brand / variety: Sabre TT Poa Trivia 1 i S Apr_onTreated
4. Amount tax:
5. Amount shipping: $ 0
TOTAL AMOUNT OF BID IN FIGURES $ 252, 4113, 84
TOTAL AMOUNT OF BID IN WORDS Two hundred fifty-two thousand, four
$18,154.34
hundred and three dollars and eighty-four cents.
COMPANY NAME:
Simplot Partners
ADDRESS
42-200 State St.
Palm Desert, CA. 92211
S NATURE Cra i 3 NoaseN DAT
TITLE TELEPHONE NO.
Sales •e. (760) 837-0040
CITY OF PALM DESERT
BID OPENING
May 3, 2004
10:00 a.m.
Project Name: 2004 Grass Seed Order
Simplot
Verdicon
High Tech Irrigation
$ /2.97,11
$
YES
YES O
YES 61-0)
YES NO
YES
YES
YES
YES NO
$
YES NO
YES NO
YES NO
YES NO
$
YES NO
YES NO
$
YES NO
YES NO
$
YES NO
YES NO
YES NO
YES NO
5/3/04 - Document2 - sd
Cost Account Distribution for Palm Tree Prunning Contract P.O. '03= 04
Account No.
Original Bid
Amount
Additional
Amount
Total
Cost
281-4374-433.32-20
$ 2,262.15
$ 2,262.15
110-4610-453.33-20
$ 2,641.30
$ 5,000.00
$ 7,641.30
110-4611-453.33-70
$ 16,065.55
$ 9,595.00
$ 25,660.55
110-4611-453.33-71
$ 2,406.50
$ 2,406.50
110-4611-453.33-20
$ 2,604.90
$ 2,604.90
TOTAL
$ 25,980.40
$ 14,595.00
$ 40,575.40
$ 40,575.40