HomeMy WebLinkAboutC23160 Microcool Outdoor Cooling Systems - Civic Center Misting SystemCITY OF PALM DESERT
Community Development/Planning
STAFF REPORT
REQUEST: REQUEST FOR AWARD OF CONTRACT FOR CIVIC CENTER
MISTING SYSTEMS. (Contract No. C23160)
SUBMITTED BY: Ryan Stendell, Planning Technician
APPLICANT: City of Palm Desert
DATE: November 18, 2004
CONTENTS: Location Map
Contractor's Proposal
Plans and exhibits
Recommendation:
By Minute Motion, that the City Council award Contract No. C21360 for the Civic
Center Misting Systems to Microcool Outdoor Cooling Systems, Inc. in the
amount of $50,873.60 and appropriate funds from Parks and Recreation Fund
430; and
Authorize a fifteen percent (15%) contingency in the amount of $7,631.04.
Discussion:
Background:
At its meeting of June 8', 2004 the Parks & Recreation Commission discussed
the possibility of adding commercial grade misting systems to many of the picnic
pavilions at Civic Center Park. The Commission loved the idea and directed staff
to install one system at pavilion #2 as a test to see what kind of response they
generated. Throughout the past several months staff has received numerous
inquiries to which areas would receive misting systems next. The Parks and
Recreation reviewed these requests and identified the following areas as key
areas in which misting systems would be needed most:
1. Picnic Pavilion #1 (East of Amphitheater)
2. Picnic Pavilion #3 (Adjacent to TennisNolleyball Courts)
3. Dog Park (Both small & large side shade structures)
Staff Report
Civic Center Park Misting Systems
Page 2
November 18, 2004
Contract No. C23160
Staff has advertised and solicited for bids. Bids closed on Friday November 5th,
2004, results are as follows.
BID BREAKDOWN
1. Pavilion #1 Complete
2. Pavilion #3 Complete
3. Dog Park Complete (Both Sides)
4. Discount for 3 systems in one contract
5. Owner Directed Special Services
$16,767.49
$17,683,72
$16,922.39
$2,500.00
$2,000.00
$50,873.60
Per line item #4, the contractor is offering a $2,500.00 discount for installing all
systems under one contract. However the bid/contract documents allow the City
Council the option to approve the installation of the individual systems for the
individual line item cost.
When staff initially installed the system at pavilion #2, the total installed unit was
approximately $13,000.00. Pavilion #2 is a medium sized pavilion which had
utilities available near the site. Based on the added size of the pavilion and
distance from available utilities staff feels pricing is acceptable although only one
bid was received.
Submitted .• v:
Department Head:
Ryan '-'' : "' Phil Drell
Planning Technician Director of Community Development
Approval:
omer Croy, "i' Development Services
Paul Gibson, Director of Finance
Carlos 0 egaj' ity Manager
CONTRACT SERVICES AGREEMENT
CONTRACT NO. C-21140-B
Civic Center Park Misting Systems
73-510 Fred Waring Drive Palm Desert, Calif.,92260
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made
and entered into this day of , 2004, by and
between the CITY OF PALM DESERT, a municipal corporation (herein
"City") and (herein "Contractor").
NOW, THEREFORE, the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services.
In compliance with all of the terms and conditions of this Agreement, the Contractor
shall perform the work or services set forth in the "Scope of Services" attached hereto
as Exhibit "A" and incorporated herein by reference. Contractor warrants that all work
and services set forth in the Scope of Services will be performed in a competent,
professional and satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall be provided
in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost
and expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement.
1.4. Completion of project. Contractor shall do all things necessary to construct the work
generally identified in Exhibit A in accordance to the Contract Documents and will
complete said work within 60 days from the Notice to Proceed date to the satisfaction of
the AGENCY's Representative.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor
shall be compensated in accordance with the "Exhibit A" attached hereto and
incorporated herein by this reference, but not exceeding the
maximum contract amount of Dollars ($ ) ("Contract Sum").
2.2 Method of Payment. Provided that Contractor is not in default under the terms of this
Agreement, Contractor shall be paid $
3.0 COORDINATION OF WORK
3.1 Representative of Contractor is hereby designated as being the principal and
representative of Contractor authorized to act in its behalf with respect to the work and
services specified herein and make all decisions in connection therewith.
3.2 Contract Officer is hereby designated as being the representative the City
authorized to act in its behalf with respect to the work and services specified herein and
make all decisions in connection therewith ("Contract Officer"). The City Manager of City
shall have the right to designate another Contract Officer by providing written notice to
Contractor.
3.3 Prohibition Against Subcontracting or Assignment. Contractor shall not contract with
any entity to perform in whole or in part the work or services required hereunder without
the express written approval of the City. Neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior
written approval of City. Any such prohibited assignment or transfer shall be void.
3.4 Independent Contractor. Neither the City nor any of its employees shall have any
control over the manner, mode or means by which Contractor, its agents or employees,
perform the services required herein, except as otherwise set forth. Contractor shall
perform all services required herein as an independent contractor of City and shall
remain under only such obligations as are consistent with that role. Contractor shall not
at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City.
3.5. Contractor shall cooperate and coordinate with other forces at the job site.
4.0 INSURANCE, INDEMNIFICATION AND PAYMENT BOND.
4.1 Insurance. The Contractor shall procure and maintain, at its sole cost and expense,
in a form and content satisfactory to City, during the entire term of this Agreement
including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general liability
insurance written on a per occurrence basis with a combined single limit of at least
$1,000,000 bodily injury and property damage including coverages for contractual
liability, personal injury, independent contractors, broadform property damage, products
and completed operations The General Liability Policy shall name the City of Palm
Desert as an additional insured in accordance with standard ISO additional insured
endorsement form CG2010(1185) or equivalent language.
(b) Worker's Compensation Insurance. A policy of worker's compensation insurance in
such amount as will fully comply with the laws of the State of California and which will
include $1,000,000 employer's liability.
(c) Business Automobile Insurance. A policy of business automobile liability insurance
written on a per occurrence basis with a single limit liability in the amount of $1,000,000
bodily injury and property damage, Said policy shall include coverage for owned, non -
owned, leased and hired cars.
(d) Additional Insurance. Policies of such other insurance, including professional liability
insurance in a minimal amount of $1,000,000 if contract has professional liability
exposure, as may be required in the Special Requirements. All of the above policies of
insurance shall be primary insurance and shall name the City, its officers, employees
and agents as additional insured. The insurer shall waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents, and their
respective insurers. In the event any of said policies of insurance are canceled, the
Contractor shall, prior to the cancellation date, submit new evidence of insurance in
conformance with this Section 4.1 to the Contract Officer. No work or services under
this Agreement shall commence until the Contractor has provided the City with
Certificates of Insurance or appropriate insurance binders evidencing the above
insurance coverages and said Certificates of Insurance or binders are approved by the
City. The contractor agrees that the provisions of this Section 4.1 shall not be
construed as limiting in any way the extent to which the Contractor may be held
responsible for the payment of damages to any persons or property resulting from the
Contractor's activities or the activities of any person or person for which the Contractor
is otherwise responsible. In the event the Contractor subcontracts any portion of the
work in compliance with Section 3.3 of this Agreement the contract between the
Contractor and such subcontractor shall require the subcontractor to maintain the same
polices of insurance that the Contractor is required to maintain pursuant to this Section.
4.2 Indemnification. Contractor agrees to indemnify the City, its officers, agents and
employees against, and will hold and save them and each of them harmless from, any
and all actions, suits, claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be
asserted or claimed by any person, firm or entity arising out of or in connection with the
negligent performance of the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the negligent
acts or omissions of Contractor hereunder, or arising from Contractor's negligent
performance of or failure to perform any term, provision, covenant or condition of this
Agreement, whether or not there is concurrent passive or active negligence on the part
of the City, its officers, agents or employees but excluding such claims or liabilities
arising from the sole negligence or willful misconduct of the City, its officers, agents or
employees, who are directly responsible to the City, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said
claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers,
agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of
Contractor hereunder; and Contractor agrees to save and hold the City, its officers,
agents, and employees harmless there from;
(c) The Contractor shall maintain strict compliance with all provisions of Cal OSHA
Standards and Regulations. The Contractor acknowledges and hereby agrees to be
defined as the "Controlling Employer" at the job site. As the "Controlling Employer" the
contractor shall take reasonable steps to ensure that all subcontractors maintain
compliance with Cal OSHA Standards and Regulations. The Contractor shall be
responsible for all fines, penalties and judgments that result from Cal OSHA action;
(d) In the event the City, its officers, agents or employees is made a party to any action
or proceeding filed or prosecuted against Contractor for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the
work, operation or activities of Contractor hereunder, Contractor agrees to pay to the
City, its officers, agents or employees, any and all costs and expenses incurred by the
City, its officers, agents or employees in such action or proceeding, including but not
limited to, legal costs and attorneys' fees.
4.3 Payment Bond. A Payment Bond shall be required for this project. The amount of
the bond shall be equal to the full contract value. The Payment bond is here by
attached to this contract, incorporated here in, as "Exhibit B".
5.0 TERM
5.1 Term. Unless earlier terminated in accordance with Section 5.2 below, this
Agreement shall continue in full force until the completion of work. 5.2 Termination Prior
to Expiration of Term. Either party may terminate this Agreement at any time, with or
without cause, upon thirty, (30) days' written notice to the other party. Upon receipt of
the notice of termination, the Contractor shall immediately cease all work or services
hereunder except as may be specifically approved by the Contract Officer. In the event
of termination by the City, Contractor shall be entitled to compensation for all services
rendered prior to the effectiveness of the notice of termination and for such additional
services specifically authorized by the Contract Officer and City shall be entitled to
reimbursement for any compensation paid in excess of the services rendered.
6.0 MISCELLANEOUS
6.1 Covenant, Against Discrimination. Contractor covenants that, by and for itself, its
heirs, executors, assigns and all persons claiming under or through them, that there
shall be no discrimination against or segregation of, any person or group of persons on
account of race, color, creed, religion, sex, marital status, national origin, or ancestry in
the performance of this Agreement. Contractor shall take affirmative action to ensure
that applicants are employed and that employees are treated during employment
without regard to their race, color, creed, religion, sex, marital status, national origin or
ancestry.
6.2 Non -liability of City Officers and Employees. No officer or employee of the City shall
be personally liable to the Contractor, or any successor in interest, in the event of any
default or breach by the City or for any amount which may become due to the contractor
or to its successor, or for breach of any obligation of the terms of this Agreement.
6.3 Conflict of Interest. No officer or employee of the City shall have any financial
interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association in which
he is, directly or indirectly, interested, in violation of any State statute or regulation. The
Contractor warrants that it has not paid or given and will not pay or give any third party
any money or other consideration for obtaining this Agreement.
6.4 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other
person shall be in writing and either served personally or sent by prepaid, first-class
mail, in the case of the City, to the City Manager and to the attention of the Contract
Officer, CITY OF PALM DESERT, 73-510 Fred Waring Drive, Palm Desert, California
92260, and in the case of the Contractor, to the person at the address designated on
the execution page of this Agreement.
6.5 Interpretation. The terms of this Agreement shall be construed in accordance with
the meaning of the language used and shall not be construed for or against either party
by reason of the authorship of this Agreement or any other rule of construction which
might otherwise apply.
6.6 Integration; Amendment. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings,
if any, between the parties, and none shall be used to interpret this Agreement. This
Agreement may be amended at any time by the mutual consent of the parties by an
instrument in writing.
6.7 Severability. In the event that part of this Agreement shall be declared invalid or
unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this
agreement which are hereby declared as severable and shall be interpreted to carry out
the intent of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders this
Agreement meaningless.
6.8 Waiver. No delay or omission in the exercise of any right or remedy by a
nondefaulting party on any default shall impair such right or remedy or be construed as
a waiver. A party's consent to or approval of any act by the other party requiring the
party's consent or approval shall not be deemed to waive or render unnecessary the
other party's consent to or approval of any subsequent act. Any waiver by either party of
any default must be in writing and shall not be a waiver of any other default concerning
the same or any other provision of this Agreement.
6.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or
made a party to any action or proceeding in any way connected with this Agreement,
the prevailing party in such action or proceeding, in addition to any other relief which
may be granted, whether legal or equitable, shall be entitled to reasonable attorney's
fees, whether or not the matter proceeds to judgment.
6.10 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so
executing this Agreement, such party is formally bound to the provisions of this
Agreement, and (iv) the entering into this Agreement does not violate any provision of
any other Agreement to which said party is bound.
7.0 CHANGE ORDERS
Reference is made to Section 8 "Change in Work" of the Standard Specifications.
Each approved change order shall be considered as an amendment to the Contract
Documents and will not be considered approved until executed by the Owner.
The above does not limit the ability of Engineer to issue further detail drawings,
explanations and instructions that are customarily given by an Engineer during the
course of similar work. Engineer will furnish Contractor with reasonable promptness
when such further detailed explanations, instructions and drawings may be necessary
for the proper execution of the work, and Contractor shall conform to same provided
they are consistent with the intent of the Contract Documents. In giving such additional
instructions, explanations and drawings, Engineer has authority to make minor changes
in the work, which do not involve extra cost and are not inconsistent with the Contract
Documents.
Contractor's acting on such instructions, explanations and drawings of Engineer means
that Contractor agrees that such explanations, instructions and drawings are within the
scope of the work in accordance with the intent of the Contract Documents and do not
constitute a basis for modification of the Contract Documents as to price or time.
8.0 CHANGES IN WORK & CHANGES IN CONTRACT PRICE
8.1 The Owner may at any time, as the need arises, order changes within the scope of
the work without invalidating the Agreement. If such changes increase or decrease the
amount due under the Contract Documents, or in the time required for performance of
the work, an equitable adjustment shall be authorized by Change Order.
The Engineer, also, may at any time, by issuing a Field Order, make changes in the
details of the work. The Contractor shall proceed with the performance of any changes
in the work so ordered by the Engineer unless the Contractor believes that such Field
Order entitles him to a change in Contract Price or Time, or both in which event he shall
give the Engineer WRITTEN NOTICE thereof within seven (7) days after the receipt of
the ordered change. Thereafter the Contractor shall document the basis for change in
Contract Price or Time within thirty (30) days. The Contractor shall not execute such
changes pending the receipt of an executed Change Order or further instructions from
the Owner.
8.1 The Contract Price may be changed only by a Change Order. The value of any
work covered by a Change Order or of any claim for the increase or decrease in the
Contract Price shall be determined by one or more of the following methods in the order
of precedence listed below:
a. Unit prices previously approved.
b. An agreed lump sum.
c. The actual cost for labor, direct overhead, materials, supplies, equipment, and
other services necessary to complete the work. In addition there shall be added
an amount to be agreed upon but not to exceed fifteen (15) percent of the actual
cost of the work to cover the cost of general overhead and profit.
9.0 CONTRACTORS PROPOSAL
It is understood that the quantities shown hereon, except for those quantities marked
"Lump Sum", are but estimates and the final payment will be based upon the actual
work performed, subject to such adjustment and alterations as elsewhere provided
herein.
ITEM NO.
ITEM DESCRIPTION
UNIT
UNITS QUANT COST
TOTAL
01
PAVILLION #1 COMPLETE
SYSTEM
1
LS
$
$
02
PAVILLION #2 COMPLETE
SYSTEM
1
LS
$
$
03
DOG PARK COMPLETE SYSTEM
1
LS
$
$
04
DISCOUNT FOR 3 SYSTEMS IN
ONE CONTRACT
1
LS
$
$
TOTAL BID PRICE (BASE BID)
$
Agency reserves the right to award items 01-03 as individual contracts or any
combination thereof.
The costs of any work shown or required in the Plans and Specifications, but not
specifically identified as a Pay Item are included in the Pay Item, and no additional
compensation shall be due Contractor by virtue of Contractor's compliance with the
Plans and Specifications.
TOTAL AMOUNT BASE BID IN FIGURES $
TOTAL AMOUNT BASE BID IN WORDS
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement
as of the date first written above.
CITY:
CITY OF PALM DESERT,
a municipal corporation:
Robert Spiegel, Mayor
ATTEST:
Rachelle Klassen ,CMC, City Clerk
APPROVED AS TO FORM:
Dave Erwin, City Attorney
CONTRACTOR:
By:
Name:
Title:
Address:
CONTRACT ATTACHMENTS:
EXHIBIT "A"; SCOPE OF WORK AND PLANS & EXHIBITS
EXHIBIT "B", PAYMENT BOND.
ADDENDUM NO. 1
Civic Center Park Misting Systems
Project No. 701-04
Contract No. C23160
To all Plan Holders and prospective Bidders:
NOTICE:
This addendum forms a part of the contract documents for the above named project and
modifies the original specifications dated November 5, 2004. All portions of the
Contract documents not specifically modified in this Addendum remain in full force and
effect.
Please note the following changes to the Contract Documents:
A. Section 9.0 Contractors Proposal amended to read as follows:
QUA UNIT
ITEM NO. ITEM DESCRIPTION UNITS NT COST TOTAL
01
PAVILLION #1 COMPLETE
SYSTEM
1
LS
$
$
02
PAVILLION #3 COMPLETE
SYSTEM
1
LS
$
$
03
DOG PARK COMPLETE
SYSTEM
1
LS
$
$
04
DISCOUNT FOR 3 SYSTEMS IN
ONE CONTRACT
1
LS
$( )
$( )
05
OWNER DIRECTED SPECIAL
SERVICES
1
LS
$2,000.00
$2,000.00
TOTAL BID PRICE (BASE BID)
$
B. Added section 10.0, INFORMATION REQUIRED OF BIDDER (SEE
ATTACHED)
(NO BID WILL BE CONSIDERED UNLESS THIS DOCUMENT IS COMPLETED
IN FULL. ALL APPLICABLE ITEMS MUST BE FILLED OUT)
INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the following information. Additional
sheets may be attached if necessary.
(1) Address
(2) Telephone No.
(3) Type of Firm (Individual, Partnership or Corporation)
(4) Corporation organized under the laws of the State of
(5) Contractor's License No. Exp. Date
Contractor hereby swears under penalty of perjury that this information
provided is true and correct.
By: Title:
Signature Contractor
(6) List the names and addresses of all owners of the firm or names and titles
of all officers of the corporation:
(7) Number of years' experience as a Contractor in construction work
(8) List at least three similar projects completed recently:
Contract Class of Date Name, Address &
Amount Work Completed Telephone No of
Owner
1.
2.
3.
(9) List the names and addresses of each Subcontractor who will perform
work in or about the work improvement, and indicate what portion of the work will
be done by each Subcontractor:
Subcontractor's Name:
License Number:
Address:
Telephone:
Work to be performed:
Subcontractor's Name:
License Number:
Address:
Telephone:
Work to be performed:
Subcontractor's Name:
License Number:
Address:
Telephone:
Work to be performed:
(10) List the name of the person who inspected the site of the proposed work
for your firm
(11) A financial statement or other information and references sufficiently
comprehensive to permit an appraisal of your current financial condition
may be required by the Owner.
CITY OF PALM DESERT
BID OPENING
DATE: I\ 1 TIME: Zi- ?%4A-
PROJECT NAME: C. `)'� '°'~ V `06
S„
CONTRACTOR PRICE BIDDERS
BOND
/v%c lv aoo 1 7eAvIA
4%950 ,$'73 .
, JD
SUBCONTRACTOI
LIST
11,0V.•1i VVV
1 LVV I • VIOL/ VV4 f-I YY
ADDENDUM NO. 1
Civic Center Park Misting Syste
Project No. 701-04
Contract No, C23160
To all Plan Holders and prospective Bidders:
NOTICE:
This addendum forms a part of the contract documents for the ab•ve named project and
modifies the original specifications dated November 5, 2004. All portions of the
Contract documents not specifically modified in this Addendum main in full force and
effect.
Please note the following changes to the Contract Documents:
A. Section 9.0 Contractors Proposal amended to rc - d as follows:
- ITEM NO..
I,7/ 00 :7i
01
ITEM DESCRIPTION UNI.VS
II'''t'Va.,il .� 91 64': � ri?A
QUA
:. UNIT
NT COST 1-01-AL
�C, ` " 1 iiikVi '�I �!k!`�r".1�i'
PAVILLION #1 COMPLETE
SYSTEM
1
LS
$
02
PAVILLION #3 COMPLETE
SYSTEM
1
LS
$
03
DOG PARK COMPLETE
SYSTEM
1
LS
$
$ 4a
04
DISCOUNT FOR 3 SYSTEMS IN
ONE CONTRACT
1
LS
$( )
$�; )
05
OWNER DIRECTED SPECIAL
SERVICES
1
LS
$2,000.00
$2,000.00
411.112V �:71 �7 _ ______
$ 1 F 734152
B. Added section 10.0, INFORMATION REQU
ATTACHED)
D OF BIDDER (SEE
Nov-0Z-ZOU4 09:Z4 from -PALM utbtKI rubLIL rfUKIW Litt
rbuaairuan 1-46o r.1.1u4iuu4 r-rua
(8)
(NO BID WILL BE CONSIDERED UNLESS THIS DOCUMENT IS COMPLETED
IN FULL. ALL. APPLICABLE ITEMS MUST BE FILLED OUT)
INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the following information. Additional
sheets may be attached if necessary.
AddressR 1e LR-! t s // • u 1J /T f3 us,gt.b P,L/ , C/
Telephone No. (P v 3 a 2--) J) )
Type of Firm (Individual, Partnership or orporatio ('DE PUeH-I o Ni
ell Li L)J PJ I &
Corporation organized under the laws of the State of
Contractor's License No. &U g 5 3 Exp. Date 1 te,&
Contractor hereby swears under penalty of perjury that this information
provided Is true and correct.
By:
Title: C /t L. / 7-7 Toni
re Contractor
(6) List the names and addresses of all owners of the firm or names and titles
of all officers of the corporation:
IIIIE L M /i1 0�e>
(7) Number of years' experience as a Contractor in construction work
t
List at least three similar projects completed recently:
Contract
Amount
2. o2�?GY�I�`'0
3. /9Geo��'
Name, Address &
Telephone No of
Owner
74o 3,/6 -c•&/l A 3&''/
d ,9-1- 4.7e 7-
73-S .0 FieeP 14,e./,16 be.
P/,' LN DE5f, -r G/3
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7 1 3D0 /BUA, 1ku PR
p lFdN j>
Class of Date
Work Completed
/ /17/o3
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1: City of Palm Desert
73510 Fred Waring Dr.
Palm Desert, CA 92260
760-346-0611 x384
2: Boehm Child Development Center
74200 Country Club Dr.
Palm Desert, CA 92260
760-346-6829
3: Palm Springs High School
2401 E. Baristo Rd.
Palm Springs, CA 92262
760-778-0406
NOV-u1-1UU4 ua:co
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I411.0411VaU I-LOU 1•4,1614/VV4 r-Iwo
(9) List the names and addresses of each Subcontractor who will perform
work in or about the work improvement, and indicate what portion of the work will
be done by each Subcontractor: Subcontractor's Name: L 6 Lge_- 71e/�
License Number: r� / — a 3 99
Address: c9-‘) ' L 1q fiF (..06N/
uk04-ry 9,95,
Telephone: qGJ J 47 9- 9 b
Work to be performed: Le c-rie}- L ' rD 6
Subcontractor's Name:
License Number:
Address:
-r a 1,15-' 7to1\(
Telephone:
Work to be performed:
Subcontractor's Name:
License Number.
Address:
Telephone:
Work to be performed:
(10) List the name of the person who inspected th site
for your firm e//'/4 L/ %7ZF7pA
(11) A financial statement or other information and re
comprehensive to permit an appraisal of your curre
may be required by the Owner.
f the proposed work
ferences sufficiently
�t financial condition
Division of Nortec Industries Incorporated
72-128 Adelaid Street Thousand Palms, CA. 92272 USA
Tel 760-322-1 1 1 1 Fax: 760-322-4341
E-mail- craig@microcool.com
Web site- www.microcool.com
California State Contractors License# 802853
• • • • • • • • • •
Proposal for: -
City of Palm
Attn: Ryan Standell
Dog Park & Pavilion 1 & 3 - Civic Center Park
Water Based Environmental Solutions
Outdoor Cooling System
MicroCool° Cooling System with High Pressure Fog.
General Overview
The object of the MicroCool® high pressure fogging system is to reduce
outdoor temperatures to a comfortable level for the guest in the covered
pavilion area.
Design Parameters
The 2 pavilions will have fog nozzles installed around the parameter of the
cover to cool the areas. The nozzle lines will be made of stainless steel
tubing and will be secured to the structure every 24" with stainless steel
clamps and the nozzles will have a thread locking agent applied to the
threads to prevent possible vandalism.
Cooling is greatly increased when the humidity is very low and the
temperature is high allowing for cooling of up to 30°F. With summer highs
of over 115° ambient (shaded), temperatures can be reduced to a
comfortable 80/85° (depending on outside ambient conditions).
MicroCool has been supplying cooling systems for over 23 years and can
rely on data from many such systems as examples.
Pump Modules
MicroCool®pump modules are designed specifically for this application.
One MicroCool® E3.2 pump module will be supplied and installed at
each location. All MicroCool® pump modules are built at an ISO 9002
standard facility and are W. Armroved.
The standard pump module includes 10 and 5 micron water filters to
prevent solids in the water supply from clogging the nozzles. A water
conditioner is also included to prevent calcium deposits forming inside
the nozzles and plumbing.
The pump is also equipped with a low-pressure switch that turns off the
system if insufficient inlet water pressure (20 psi) is present. An electric
drain solenoid valve relieves line pressure on shut down so the nozzles do
not weep or drip. All components are mounted on an aluminum frame
that has an aluminum insulated cover that is designed to be installed in
direct weather. The MicroCool will prove a cover over the pump
module to protect it from possible vandalism.
Water Based Environmental Solutions
Page 2 of 9 5 November, 2004
Nozzle Lines and Manitolding
The nozzle line that is attached to the exterior of each shade structure
within the grasp of the public will be made of 3/8" O.D. stainless steel
tubing and secured every 24". The tubing will not rust or corrode.
The underground manifold line will be 3/8" and '/a" ID flexible line to
decrease friction pressure losses. The manifold line will be installed onto a
PVC chase install underground from the pump module to the base of the
pavilion post. The concrete at the base of the post will be saw cut and
the manifold laid into the cut so it will be below the concrete surface.
The saw cut will be filled with a urethane.
Each nozzle line is tested for integrity to a pressure of 2,500 psi to ensuring
that the system arrives for installation, pre -tested and completely ready
for use. All nozzles are attached to antidrip valves to insure against
dripping and have an oring seal for easy installation and removal if
required.
Operation
The pump module will be located in an area specified by the customer
and will operate by a push button located at each cooling location. The
push button will operate the system for a set amount of time and shut off
automatically. This push button will be heavy duty and safe in the grasp
of the public.
'Summary
A water supply of 8 Gpm at a constant 40 psi is required for pump
module. The pump -module requires a single phase 208/230volt electrical
supply rated a 30amps or a three phase 208/230volt electrical supply
rated a 20amps. Other voltages are available. Water supply and
electrical power is included in this proposal.
EvducitiOn Criteria
*Past Experience- MicroCool® has been designing, engineering and
manufacturing high-pressure fog systems for over 23 years. References
will be provided upon request.
*Foci Droplet Size- Our USA manufactured, patented fog nozzle produces
a 10 micron water droplet fog by water pressure only. We do not require
any costly compressed air of impingement pins that wear. Our nozzle has
been selected by NASA to be on board a 2003 Space Shuttle flight and
conduct experiments with 10 micron water droplet fog. See our web site
for further information at www.microcool.com.
Water Based Environmental Solutions
Page .3 of 9 5 November, 2004
*Safety- The pump module has a non -corrosive aluminum frame and an
aluminum cover so this pump module can be installed in direct sunlight
and weather. The motor is an open drip type, thermally protected. The
complete pump module is UL Approved electrically and hydrostatically.
The pump controls are mounted inside a NEMA 4X enclosure.
Atomization lines are UV safe and reinforced to 3000 psi. The system
operates at 1000 psi.
The complete system is tested at our plant before shipping to ensure a
quality product. Complete pump manuals and wiring diagrams will also
be provided.
*NOTE- The compression fittings used to connect me stainless steel tubing shall be
stainless steel for proper connections. Brass and other dissimilar metal compression
fittings are used by some companies and are not rated for 1000 psi and could be a
liability to the owner if they were used in this application.
*Installation and Durability- All of the components of the fog system are
designed for constant duty operation. A full 2-year warranty on the
complete system will be provided with this system.
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Water Based Environmental Solutions
Page 4 of 9 5 November, 2004
i
Water Based Environmental Solutions
Page .5 of 9 5 November, 2004
System Pricing
Dog Park
Fog System Equipment $8922.39
Fog System and Water Supply Install $1800.00
Trenching $1700.00
Electrical Supply $4500.00
Total Installed Price $16,922.39
Cooling System Details
Total Nozzles
Total GPM
Total number of stages
Water Conditioner
Installation
Concrete Saw Cut
Underground trenching
Electrical
Water Supply
CA Sales Tax
Water Based Environmental Solutions
Page 6 of 9 5 November, 2004
106
2.65gpm @ 1000 PSI
1
Included
Included
Included
Included
Included
Included
Included
Pavilion #1
Fog System Equipment $6767.49
Fog System and Water Supply Install $1500.00
Trenching .$2000.00
Electrical Supply $6500.00
Total Installed Price $16,767.49
Cooling System Details
Total Nozzles
Total GPM
Total number of stages
Water Conditioner
Installation
Concrete Saw Cut
Underground trenching
Electrical
Water Supply
CA Sales Tax
Water Based Environmental Solutions
Page .7 of 9 5 November, 2004
146
3.6 gpm @ 1000 PSI
1
Included
Included
Included
Included
Included
Included
Included
Pavilion #3
Fog System Equipment $6083.72
Fog System and Water Supply Install $2550.00
Trenching $2100.00
Electrical Supply $6950.00
Total Installed Price $17,683.72
Cooling System Details
Total Nozzles
Total GPM
Total number of stages
Water Conditioner
Installation
Concrete Saw Cut
Electrical
Water Supply
CA Sales Tax
Water Based Environmental Solutions
Page 8 of 9 5 November, 2004
106
2.65 gpm @ 1000 PSI
1
Included
Included
Included
Included
Included
Included
Notes -
The electrical installation has been quoted to use the existing conduit
for the light circuit at pavilion #3. The existing # 10 conductors are not
sufficient to supply the required voltage at the distance from supply.
New #4 conductors will be pulled. If the existing conduit is not usable,
new conduit will have to be run; this will be a separate change order
bid and is NOT included in this bid.
All precautions will be taken not to cut through any water, electrical,
irrigation lines, but in the event of such damage, MicroCool or its subs
will not be liable and the cost to repair undisclosed lines will be the
reasonability of the City of Palm Desert.
The MicroCool°warranty of Two Year shall apply to all components as
detailed in our warranty.
STANDARD TERMS AND CONDITIONS
l . Prices are valid for 60 days.
2. Prices are net FOB. (Ex -Works) Palm Springs. California.
3. Terms of payment: Written PO and NET 30
Thank you,
iee Atd4ersa44.
MicroCool Outdoor Cooling
Water Based Environmental Solutions
Page .9 of 9 5 November, 2004
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