Loading...
HomeMy WebLinkAboutC21740 Huls Environmental Management - Recycling Consulting ProgramVI 7 CITY OF PALM DESERT COMMUNITY SERVICES STAFF REPORT REQUEST: AWARD OF CONTRACT (C-21740) TO HULS ENVIRONMENTAL MANAGEMENT FOR RECYCLING CONSULTING SERVICES SUBMITTED BY: Robert Kohn, Director of Special Programs DATE: April 14, 2005 CONTENTS: 1. Contract for Recycling Consulting Services 2. Attachment "A" Proposal Summary from Huts Environmental Management Recommendation: By Minute Motion: 1. Award contract to Huls Environmental Management, Inc. in the amount of $20,600, Contract No. C-21740; 2. Authorize the expenditure of $20,600 and appropriation of funds from Account No. 236-4195-454-3090; 3. Appropriate a 10% contingency in the amount of $2,260; and 4. Authorize the Mayor to sign the contract documents Discussion: At its meeting of December 9, 2004, City Council authorized staff to call for Requests for Proposals for subject contract. Staff estimated that the consulting costs would be $75,000. The two proposals received are: 1. Hilton Farnkopf and Hobson (HFH), LLC of Newport Beach, California submitted a proposal in the amount of $65,500 2. Huls Environmental Management, Inc. of Covina, California submitted a proposal in the amount of $20,600. Both firms are well qualified and have extensive experience in the solid waste and recycling field. HFH and Huls have performed work for various organizations within the Coachella Valley. CITY COUNCIL STAFF REPORT APRIL 14, 2005 As reflected above, the bids are quite different in cost. Staff was concerned that Huls (the low bidder) would not be able to perform activities as outlined within the RFP. A meeting with the representatives of Huls was conducted on March 16 to discuss its process and costs to perform the activities as outlined within the RFP, and they assured the City that it would be able to perform all identified activities at the cost stated. Through this meeting and contact with references, staff feels confident that Huls will be able to perform under the contract. The objective is to have the consultant assist staff in the following: - Identify programs and services that further expand the City's recycling efforts within the business and residential areas - Identify gaps in services - Conduct surveys - Compile data for analysis - Contact top 40 businesses regarding recycling programs - Conduct waste audits - Conduct survey/assess residential and commercial recycling programs and services to develop recycling information including volumes, participation rates, and weekly setout rates This information would be used to develop program improvements for individual businesses, organizations, and Citywide activities. It will also assist to identify and target areas with low participation rates. Staff, Waste Management, and the consultant will work together to perform activities and improve recycling efforts within Palm Desert. Staff recommends that the City Council award the consulting contract to Huls Environmental Management, Inc., in the amount of $20,600, approve a 10% contingency in the amount of $2,260, and appropriate funds. Submitted by: 44tv"--� ROBERT KOHN Director of Special Programs Ap ?roval: `SHEILA R. GILLIGAN ACM of Community Se i s CAR LOS L. O EGA City Manager PAUL GIBSON Finance Director Contract: # C21740 - RECYCLING PROGRAM CONSULTING ERVICES AGREEMENT THIS AGREEMENT is made and entered into in the City of Palm Desert on this day of, 2005, by and between, THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and Huls Environmental Management, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on September11, 2001, CITY requested quotes from six (6) potential vendors to remove and replace flooring at the Portola Community Center per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a quote, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: (1) TERM. The term of this Agreement shall be 180 days form execution or such later date as may be agreed between parties. (2) CITY'S OBLIGATION. CONTRACTOR shall be paid in the manner set forth in the proposal, as accepted by City, subject to such additions and deductions as may be made pursuant to the contract documents and applicable Law. (3) CONTRACTOR'S OBLIGATIONS. For, and in consideration of the payments and agreements hereinbefore mentioned to be made, and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the said specifications. (4) INSURANCE. Contractor agrees to obtain and maintain the insurance policy and coverage as specified in the contract documents. (5) AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Council of the CITY. (6) TERMINATION. Either party may terminate the contract with thirty, (30) days written notice for any reason. Contract: C21740 (7) CONTRACT DOCUMENTS. The entire contract consists of the following: (a) The Agreement; (b) The Notice Inviting Quotes; (c) The Quote Terms and Conditions; (d) The Specifications; (e) The Proposal; (f) Addenda No. (s) None :(g) Any additional or supplemental specifications, instructions or notices issued in accordance with provisions of the Contract Documents. All of said Documents presently in existence are by this reference incorporated herein as if here set forth in full and upon proper insurance of their documents they shall likewise be deemed incorporated. (8) NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: Special Programs Director CONTRACTOR: City of Palm Desert F. Michael Huls 73-510 Fred Waring Drive Huls Environmental Management Palm Desert, CA 92260 1074 Parkview Drive, Suite 105 Covina, CA 91724 (9) LITIGATION COSTS. In the event, an action is filed by either party, to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. (10) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do covenant that each individual executing this Agreement, on behalf of each party is a person duly authorized. Contract: IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first hereinabove written. CITY OF PALM DESERT A Municipal Corporation BUFORD CRITES, MAYOR CITY OF PALM DESERT, CALIFORNIA CONTRACTOR Contract No. C21740 REQUESTS FOR PROPOSALS FOR A RESIDENTIAL AND COMMERCIAL RECYCLING STUDY AND BUSINESS WASTE ASSESSMENTS Submitted to: Mr. Robert Kohn Director of Special Programs r] City of Palm Desert 73-510 Fred Waring Drive ��'��� i��sEKi Palm Desert, California 92260 Submitted by: Huls Environmental Management, Ilc 1074 Parkview Drive, Suite 105 Covina, CA 91724 Contact: J. Michael Huis, Principal (626) 332-7514 ofc (626) 332-7504 fax michael@huisenv.com March 4, 2005 Contract No. C21740 i-IL41S CPAViP&0PAMe-n+Ct1 Acmckge-me-vv March 4, 2005 Mr. Robert Kohn Director of Special Programs City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California 92260 1074 Pcwkview Dwive, Stiite 105 Covina/ California 91724 (626) 332-7514 Fax: (626) 332-7504 Subject: Request for Proposal (RFP) — Recycling Consulting Services for the City of Palm Desert Dear Mr. Kohn, Thank you for considering the technical and price proposal of Huls Environmental Management, LLC (Huts Environmental). Our firm is a full service environmental management limited liability company (LLC) located in the City of Covina in Los Angeles County, but in close proximity to Coachella Valley. In fact, Huls Environmental has worked with many of the communities of Coachella Valley through our contract with Verizon Communications in which we are responsible for coordinating annual telephone book recycling drives with the many school districts located in your and nearby jurisdictions. We invite your close scrutiny of our proposal, and look forward to a favorable reception by the City. We are fully capable of undertaking the work in the timely fashion stipulated. As requested, we are providing herein three references, our cost proposal, a technical scope of work, and all associated forms. We also meet all insurance requirements as stipulated in the RFP. As the principal owner of Huls Environmental, I am legally authorized to bind the firm for the execution of the work. If you have any further questions, please feel free to contact me at the letterhead address or phone number. Sincerely, J. Michael Huls Principal attachment Voviding integrated envieonwmental seevices since 1995 P'inted on recycled paper Contract No. C21740 PROPOSAL 1. Compilation of data related to residential and commercial recycling. Data will be gathered through research and surveys with results to include: the type of collection (manual, automated, semi -automated, backyard), size of container (bin or cart), participation and setout numbers/rates for residential and commercial accounts in Palm Desert. The data will be shown in monthly and annual totals. The final report will include a summary of all recycling data and recommendations to improve, expand or add programs and recycling services within the City of Palm Desert. The City expects the data and all associated reports within 90 days of a notice to proceed. 2. Performing waste assessments of the top 40 commercial waste generators within the City of Palm Desert. Waste assessments will include a complete analysis of the waste stream, current recycling and disposal methods/activities and recommendations for additional waste reduction. The recommendations will be made in the form of a waste reduction plan for each business assessed and will include an implementation schedule. The City expects the data and all associated reports within 180 days of a notice to proceed. Note: The City of Palm Desert will provide "in conjunction with" the Franchise Waste Company access to all available information and data necessary to perform the work. City staff will also assist Consultant with contacting the 40 commercial businesses chosen for waste assessments. To: City of Palm Desert 73-510 Fred Waring.Drive Palm Desert, California 92260 From: Huls Environmental Management, Ilc Name of Bidder 1074 Parkview Drive, Suite 105 Mailing Address Covina. CA 91724 City, State & Zip CONSULTANT'S PROPOSAL The undersigned Proposer agrees that he will contract with the City of Palm Desert to provide all necessary labor, supervision, machinery, tools, apparatus and other means of construction to do all the work and furnish all the materials specified in the contract in the manner and time therein prescribed, and that he will take in full payment the amount set forth hereon. This proposal, in its entirety, all addenda, and the following documents by this reference are hereby made a part of this contract: a. Notice of Request For Proposals b. Scope of Work c. Instructions To Proposer Contract No. C21740 d. Terms and Conditions e. Special Provisions f. Special Provisions For Services g. Additional Terms and Conditions h. Non -Collusion Affidavit i. Proposer's Statement Regarding Insurance Coverage j. Worker's Compensation Insurance Certificate k. Proposer's Nondiscriminatory Employment Contractor's Proposal I. Experience Statement The cost of all labor, material, and equipment necessary for the completion of the work itemized, even though not shown or specified, shall be included in the unit price for the various items shown hereon. The City of Palm Desert reserves the right to increase or decrease the quantity of any item or omit items as may be deemed necessary, and the same shall in no way affect or make void the contract. When increases or decreases are made, appropriate additions or deductions from the contract total price will be made at the stipulated unit price. CONTRACT..................................................$ $20.600 Please check your calculations before submitting your proposal; the City will not be responsible for Proposer's miscalculations. Maximum Completion Time: Part I - "90" days from receipt of order or Notice to Proceed. Subcontractor Information. Does this prop sa 'nclude the use of subcontractors? Yes No X Initials Huls Environmental Manaqement. Ilc Company Name of Proposer 1074 Parkview Drive, Suite 105, Mailing Address (PO Box or street) Covina CA 91724 City, State, and Zip Code J. Michael Huls. REA Na a oaf �uthory� ,pr sentative Principal S' ature Title Limited Liabilitv Companv incorporated in the State of California Type of Business (Corp, Partnership, Sole Proprietorship) (626) 332-7514 (626) 332-7504 Telephone Number Facsimile Number rry Contract No. C21740 "Non -Collusion Affidavit To Be Executed By Proposer And Submitted With Proposal State of California ) County of Riverside ss. ) i ,.I . i �AE1. CVO (Proposer's Name), being first duly sworn, deposes and says that he/she is the (title) of i�� . J7► ➢k'�iytllll�►� 4 L_, the party making the foregoing proposal; that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal; and has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and further, that the Proposer has not , directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal." Huls Environmental Manaaement. Ilc Name of Proposer (Person, Firm, or Corporation) Si pn)ate of Proposer's`Authorized Representative J. Michael Huls. Principal Name & Title of Authorized Representative March 4, 2005 Date of Signing SANDRA LEE CROUCH < Comm. A 1348329 �n ' ® "NOTARY PUBLIC.CALIFOANIA Y! Riverside County MY COMM- Expires Msrch26,2006 Contract No. C21740 '-� A M E R I } STATE OF CALIFORNIA }ss. COUNTY OF to } On WkM qi '�-00- , before me, S-AA6trA- LJOP— �duGt� personally appeared J,n IWIC A61 S -- ---------- (or proved to me on the basis of satisfactory evidence) to be the person(*) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he44e4 ey executed the same in his/hQ4t4&W authorized capacity(.ias), and that by his/her4heir signature(#) on the instrument the person(q) or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature �- SA NDLEE CROUCH V! Comm. 01348329 NOTARY 40MY ,,hh PUBLIC•CALIFORNIARiverside County Comm. Expires March28,2006 (This area for official notarial seal) Title of Document r/ ib � Mtt5mn M' ldAUt t 4 Date of Document 314/05- No. of Pages —�— Other signatures not acknowledged k.)OnQ- 3008 (1/94) (General) First American Title Insurance Company Contract No. C21740 PROPOSER'S STATEMENT REGARDING INSURANCE COVERAGE (To Be Submitted With Proposal) PROPOSER HEREBY CERTIFIES that the Proposer has reviewed and understands the insurance coverage requirements specified in the Request For Proposals to Complete a Residential, "Gated Community" Survey of Recycling including method of collection, Participation and setout rates for each gated community (approximately 60) within the City of Palm Desert. Should the Proposer be awarded the contract for the work, Proposer further certifies that the Proposer can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agrees to name the City of Palm Desert, it Council, employees, and agents as Additional Insured for the work specified. Huls Environmental Manaaement. Ilc Name of Proposer (Person, Firm, or Corporation) n� S ture of Proposer's Authorized Representative J. Michael Huls, Principal Name & Title of Authorized Representative March 4. 2005 Date of Signing Contract No. C21740 WORKER'S COMPENSATION INSURANCE CERTIFICATE The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. Huls Environmental Manaaement, Ilc Name of Proposer (Person, Firm, or Corporation) Si re of Proposer's Authorized Representative J. Michael Huls. Principal Name & Title of Authorized Representative March 4. 2005 Date of Signing (626) 332-7514 Telephone Number Contract No. C21740 EXPERIENCE STATEMENT (To Be Submitted With Proposal) List at least three references for work of a similar nature performed within the last three years. I hereby certify that I have performed the work listed below. A �aj S ature of Proposer J. Michael Huls, REA Name of Proposer Description Yr. Amt. Customer & Telephone Waste assessments for multifamilv 05 $85,000 Bob Zetterbera, Coordinator ( 909 ) 477-2740, ext 4060 Auditing, assessments, data 05 $49.000 Mitchell Lansdell, Citv Manager ( 310 ) 217-9505 Waste assessments, auditina 05 $125,000 Juan Mireles, Citv Manager ( 626 ) 580-2003 SCOPE OF WORK Introduction As we understand the project specifications, the City of Palm Desert (City) is motivated to continue its fine efforts to increase recycling. The motivation comes from the fact that the City is experiencing extensive, rapid growth and desires to maintain diversion above the 50% mandate of AB 939. To further this effort, staff developed an RFP for recycling services. The objective is to have a consultant function as an extension of staff and complete residential and commercial surveys, gather data and perform analysis of the data, perform commercial waste assessments, and draft a final report with recommendations to the City designed to improve or expand recycling and diversion programs. Huls Environmental can perform this function in an exemplary and cost- effective manner as it has done for literally dozens of jurisdictions in Southern California. In the following sections, we provide our price proposal, technical response, and qualifications. Price Proposal Our total proposed price is $20,600. This includes both tasks as identified by the City of Palm Desert as detailed below. Compilation of data related to residential and commercial recycling is estimated to cost $10,600. Data will be gathered through research and surveys. The final report will include a summary of all recycling data and recommendations to improve, expand or add programs and recycling services within the City of Palm Desert. Waste audits are estimated to cost $250 each, with a total of 40 completed assessments, for a subtotal of $10,000. Waste assessments will include a complete analysis of the waste stream, current recycling and disposal methods/activities and recommendations for additional waste reduction. The recommendations will be made in the form of a waste reduction plan for each business assessed, and will include an implementation schedule. Schedule The data and all associated reports related to compilation of data task within 90 days of a notice to proceed. This means that all survey and survey reduction and analysis will be completed and submitted within the 90 days. The City expects the waste assessment reports to be completed and submitted within 180 days of a notice to proceed. This means that all research and analytical activities will be completed with the 180 days. Both tasks will start concurrently with the receipt of a notice to proceed from the City. MARCH 4, 2005 HULs ENVIRONMENTAL MANAGEMENT LLC 2 PROPOSAL TO CITY OF PALM DESERT Technical Response There are two general tasks requested: 1. "Compilation of data related to residential and commercial recycling. Data will be gathered through research and surveys with results to include: the type of collection (manual, automated, semi -automated, backyard), size of container (bin or cart), participation and setout numbers/rates for residential and commercial accounts in Palm Desert. The data will be shown in monthly and annual totals. The final report will include a summary of all recycling data and recommendations to improve, expand or add programs and recycling services within the City of Palm Desert. The City expects the data and all associated reports within 90 days of a notice to proceed." 2. "Performing waste assessments of the top 40 commercial waste generators within the City of Palm Desert. Waste assessments will include a complete analysis of the waste stream, current recycling and disposal methods/activities and recommendations for additional waste reduction. The recommendations will be made in the form of a waste reduction plan for each business assessed and will include an implementation schedule. The City expects the data and all associated reports within 180 days of a notice to proceed." "Note: The City of Palm Desert will provide "in conjunction with" the Franchise Waste Company access to all available information and data necessary to perform the work. City staff will also assist Consultant with contacting the 40 commercial businesses chosen for waste assessments." Below, we present our proposed methodology and estimated timelines to accomplish the work. Proposed Methodoloav Task 1 Conduct surveys, compile and reduce data, assess and recommend improvements, expansions, and/or additions to the City's diversion system Huls Environmental will conduct a comprehensive recycling and residual disposal survey that will meet the needs of the City of Palm Desert. New data will be gathered and tabulated to ensure the accuracy of existing data and project diversion and disposal in the residential and commercial sectors. For the residential sector, we are aware of the presence of gated communities. One aspect that can be studied is the participation of these communities along with the tract home, condos and town home, and mobile home components of the single-family sector. MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 3 PROPOSAL TO CITY OF PALM DESERT To do this survey, we will first stratify the residential sector based on local demographic data. We will identify a representative sample of homes/neighborhoods to survey from relevant populations as indicated above. For gated communities and any enclosed residential areas, we will obtain permission from homeowner associations or other tenant groups to conduct our survey. Once we have identified our samples, we will set aside one month to conduct the survey at each sampling location. The reason to do this is that the industry standard to assess participation is how many set outs in one month time. Typically, nearly all residents who do participate will do so within one month. We will also select a month, prior to summer, when all or a majority of residents should be present. In addition, we will coordinate our selection of sample locations in consultation with the hauler, who may suggest specific routes for inspection. In our survey protocol, our team will travel ahead of the collection vehicle on the day of refuse and recycling collection to assess the following per home: • How many total containers set out? • Recycling containers set out? • Green waste containers set out? • How full are the containers? • Is there contamination of the recycling and green waste containers? We will perform this survey on consecutive weeks for the one -month period to gain a full measure of participation from surveyed residents. Upon completion of this survey, we will extrapolate the results to the entire population. We expect to obtain certain results from this survey. Besides set out and participation rates, we will be able to assess contamination levels, quantify the volume of trash, recyclables and green wastes, and identify the need for additional promotion, education, and outreach. In addition, we will review the diversion reports of the hauler for the weeks in question. We will compare the set out statistics reported by the hauler and the amount of contamination and recycling reportedly collected with our data. Any discrepancies or irregularities will be discussed with the City and identified in our final report. For the commercial sector, Huls Environmental will perform an "Integrity Waste Survey" (IWS). The IWS focuses on efficient use of bins, containers, cans, carts and other recycling and solid waste receptacles utilized by residential and commercial customers. Huls Environmental personnel will accurately assess the capacity of the receptacles used and the volume used for recycling and solid waste. Simply put, Huls Environmental determines "how full' containers are, in gallons or cubic yards, prior to collection by the franchised hauler. Two important factors are determined by this process; 1) how efficiently the containers are utilized; and 2) if there is adequate opportunity to increase recycling and reduce costs using existing containers. This is particularly important for businesses wishing to recycle while reducing service levels, thereby reducing service costs overall. MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 4 PROPOSAL TO CITY OF PALM DESERT We plan to develop and conduct our survey by going "door to door" among all businesses that we believe contribute significant amounts of waste to the disposal stream. This includes hotels, restaurants, food stores, construction sites, resorts and golf courses as a minimum. During this process, we will not only assess the amount of waste but allow us to select the 40 businesses we will plan to conduct detailed waste assessments in Task 2. At the completion of the surveying and analysis, Huls Environmental will prepare a comprehensive report that will integrate all data, compare existing and new data, implement quality control and cross-checks, and make defensible findings within 90 days of Authorization to Proceed: • The set -out and participation rates for residential and commercial customers • Existing diversion in residential and commercial sectors • Percentage of recyclable materials, by type, currently being recycled • Materials identified as being recycled and those which are not • Service collection type used, by percentage, for both sectors • Types of recycling programs used and their effectiveness • Volume of containers utilized for recycling vs. solid waste disposal • Recommended steps to improve recycling for residents and businesses • Economic incentives for business customers generating recyclable materials • Diversion increase estimated by implementation of recommended programs In all subtasks associated with Task 1, Huls Environmental will work closely with the City's franchised hauler in gather existing and new data required by the RFP. In addition to the requirements of the RFP for data shown in monthly and annual totals, Huls Environmental will also submit data in quarterly totals to determine any seasonal fluctuations in recycling and solid waste disposal. The final report will be discussed with City staff to determine next course of action. Huls Environmental will assist City in "action steps" identified at the completion of Task I. Task 2 Perform waste assessments of the top 40 commercial waste generators In keeping with our proprietary method of commercial waste assessment as discussed in our qualifications, we shall conduct no less than 40 waste assessments at identified commercial waste generators. We understand that certain information will be made available from the hauler and that the City will help to identify the top 40 firms. We also expect to use information from Task 1 to help us identify the likely candidates. However, we can provide some preliminary suggestions on targets at this proposal stage. First, Palm Desert is advertised as a vacation destination. The area is replete with hotels, resorts, restaurants, golf courses, retail, and ancillary services. A review of the CIWMB web site disclosed a profile of the business sector in the City by tons disposed: MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 5 PROPOSAL TO CITY OF PALM DESERT PALM DESERT: 1999 Estimated Business Waste Amounts Sorted by Total Disposal y�[,yy�;,�p�y �...in8-0, ^0! ,"J'!'i.9, .T'a. ^� i k..& „i y' •• f R . k . : Retail Trade -Restaurants 7,558 Retail Trade -Other 3,4301 (Services -Hotels / Lodaina 2,1061 Construction 1,9441 -Other 1,804 (Services Services -Medical / Health 1,733 (Services -Business Services 1,567 RetailTrade-FoodStore 1,337 (Retail Trade-Buildino Material and Garden 1,135 (Services -Other Professional 1,093 (Services -Education 889 (Finance / Insurance / Real Estate / Leaal 672 Communications 371 (Wholesale Trade -Durable Goods 305 (Public Administration 268 27.6% 12.5% 7,7% 7.1% 6.6% 6.3% 5.7% 4.9% 4.1% 4.0% 3.2% 2.5% 1.4% 1.1% 1.0% The major businesses in the City are likely to be retail trade -restaurants (27% of total business waste), retail trade -other (e.g., department stores and shopping centers that contribute over 12% of total business waste), services -hotels (e.g., resorts and lodging that generate 7.7%), retail trade -food stores (e.g., markets about 5%), and construction (C&D projects that generate about 7%). Altogether, these source types contribute about 60% of all business sector waste in the City. As a consequence, any waste assessments will have to focus on these specific business groupings if significant diversion is desired. A review of the City's website showed the following specific examples: • 180 restaurants of all types (fast food, sit down, hotel, resort) • 24 golf courses • 14 shopping plazas • One Eleven Town Center • The Gardens on El Paseo (200,000 sq ft mall) • Westfield Shopping town (mall with over 100 shops) • 16 hotels and resorts We generally follow Huls Environmental's guidelines for waste assessments that are based on generator characteristics. Characteristic generating source types include: (1) warehousing, (2) office buildings, (3) restaurants and food related businesses, (4) automotive and vehicular maintenance, (5) grounds and maintenance (including golf courses), (6) "brick and mortar' retailers and wholesalers, (7) residential apartments and hotels, and (8) manufacturing, assembly, and fabrication industry. Nearly all generating MARCH 4, 2005 HLILs ENVIRONMENTAL MANAGEMENT LLC 6 PROPOSAL TO CITY OF PALM DESERT sources will exhibit one or more of these generating functions, yielding typical waste flows. Knowledge of source generation characteristics is therefore vital to matching wastes with potential end uses and users. The premise of our approach is embodied in seven simple steps: 1. Know and understand the business (before we visit!) 2. Obtain corporate permission and perform a site visit 3. Review internal process(es) and understand waste generation and flow(s) 4. Evaluate the wastes for recoverability 5. Perform integrity waste survey to ensure proper service levels 6. Identify economic incentives for recycling 7. Take visual and, if warranted, laboratory measurements 8. Determine end uses for the material(s) 9. Follow through on contacts, research, and recommendation(s) Information is collected on a generator -by -generator basis, and crafted into a "supply profile." This supply profile can be manipulated through spreadsheet applications and quickly compared with a "demand profile" (i.e., review of available markets) for similar wastes. This "supply and demand integration" allows for quick and sustainable implementation of recycling that creates a minimum of 60% diversion at large generators, and often greater diversion at both small and large accounts. Waste assessment reports will include a complete analysis of the waste stream, current recycling and disposal methods/activities, a description of the potential for recycling (supply/demand integration), and recommendations for implementation. The recommendations will be made in the form of a waste reduction plan for each business assessed and will include an implementation schedule. GENERAL QUALIFICATIONS Huls Environmental is a small business enterprise established in 1995 and incorporated in California in 2000; its licenses and permits are current. Its federal tax identification number is 95-4783042. Huls Environmental maintains requisite levels of insurance for General Liability, Auto Liability, Errors and Omissions (Professional Liability), and Workers' Compensation with admitted insurers in California rated AM Best Vll+. Huls Environmental has also proved its sustainability, working with over 40 municipalities and Fortune 500 companies on projects ranging from the very small to over $300,000 per year. Our firm has never been discharged or terminated for nonperformance on any contract. We not only integrate technical know-how, but we are effective communicators with diverse communities and audiences ranging from Compton to Diamond Bar, and from haulers to corporate managers. Huls Environmental is eminently qualified in solid waste planning and recycling, and is technically proficient to conduct field studies as well as prepare written documents, including graphics. In the following section, we provide a comprehensive description of MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 7 PROPOSAL TO CITY OF PALM DESERT the background, experience, and organization of Huls Environmental to support the project team to carry out the proposed project successfully and in a timely manner. A review of relevant experience is described for each area of expertise desired by the City of Palm Desert. Waste stream analysis and survevs at commercial and residential buildinqs and complexes. Waste stream analysis and surveys are a forte of Huls Environmental. There are many firms that claim -� expertise in this area, but only Huls Environmental provides expertise developed over three decades by Principal and owner, J. Michael Huls, REA., that is truly unique and driven by recycling, not disposal. Generating Sources Scavengers & Charities Private Haulers �- 11 11 Municipal Programs -1� 6rokers & Dealers Markets Primary & secondary lndustdeWE)ports Minor linkaip Resource Diversion Plow Our firm has conducted Direct link I In the Recycling Industry literally hundreds of waste audits through commercial recycling program and waste generation studies that result in real diversion. We don't ascribe to "cooking the books" or documenting solely to have study information. Our staff are practitioners that have the know-how and capability to set up sustainable real diversion programs that work for local business. Huls Environmental has a proprietary approach that is based on generator characteristics. Characteristic generating source types include: (1) warehousing, (2) office buildings, (3) restaurants and food related businesses, (4) automotive and vehicular maintenance, (5) grounds and maintenance (including golf courses), (6) "brick and mortar' retailers and wholesalers, (7) residential apartments and hotels, and (8) manufacturing, assembly, and fabrication industry. Nearly all generating sources will exhibit one or more of these generating functions, yielding typical waste flows. Knowledge of source generation characteristics is therefore vital to matching wastes with potential end uses and users. The premise of our approach is embodied rin seven simple steps: 1. Know and understand the business (before we visit!) 2. Obtain corporate permission and perform a site visit 3. Review internal process(es) and understand waste generation and flow(s) 4. Evaluate the wastes for recoverability 5. Take visual and, if warranted, laboratory measurements 6. Determine end uses for the material(s) 7. Follow through on contacts, research, and recommendation(s) MARCH 4, 2005 HULs ENVIRONMENTAL MANAGEMENT LLC 8 PROPOSAL TO CITY OF PALM DESERT Information is collected on a generator -by -generator basis, and crafted into a "supply profile." This supply profile can be manipulated through spreadsheet applications and quickly compared with a "demand profile" for similar wastes. This "supply and demand integration" allows for quick and sustainable implementation of recycling that creates a minimum of 60% diversion at large generators, and often greater diversion at both small and large accounts. We have performed waste stream analysis and business recycling for over 30 municipalities including but not limited to: • Paramount • Gardena • Rolling Hills Estates • Diamond Bar • Rancho Cucamonga • El Monte For instance, in the City of Bell, Huls Environmental is currently working on a waste stream analysis for a large company that produces grout. They are disposing of large amounts of the spent inert material to the tune of nearly $100,000 per year. Huls Environmental has found a likely market for the waste, and is negotiating the recovery of the material at a price that will save nearly 80% of the cost for the account. As part of a citywide waste auditing program in the City of Duarte, our staff conducted a waste audit at City of Hope Medical Research Center, the largest generator in the City. Not only did we set up cardboard, wastepaper, and CRV recycling, but through our efforts institutional recycling was established for plastics and other materials. The Center received one of the California Integrated Waste Management Board's "Statewide Top Ten WRAP Winners" in 2004 as a result of our efforts. Furthermore, we wrote a winning competitive grant in the amount of $65,000 for the City of Hope to the Department of Conservation to implement a public venue recycling program throughout.the campus. This was later matched with another $10,000 from the City of Duarte to augment the DOC grant. In Rancho Cucamonga, Huls Environmental has been evaluating multifamily complexes in the City for the past six months. As a result of the waste stream analyses, Huls Environmental has devised up to four potential programs for implementation. These include switching a portion of the trash bins for recycling bins, installing 96 gallon automated carts at all enclosures, conducting collection events on a monthly basis, and conducting weekly collection at a single complex location. The systems are currently being implemented with the full support of the management company and Trammel Crow Properties the property owner. Previously, Huls Environmental investigated the feasibility of establishing plastic shrink wrap recycling routes in Rancho Cucamonga as well. This project stemmed from a series MARCH 4, 2005 HULs ENVIRONMENTAL MANAGEMENT LLC 9 PROPOSAL TO CITY OF PALM DESERT of warehouse firm waste audits performed over two months that identified significant quantities of recoverable plastics. Huls Environmental has worked closely with the firms and with plastic recyclers who are currently negotiating for the free collection of the plastic that shall be remade into plastic pallets overseas. We expect this project to be initiated presently. The Irvine Company has retained Huls Environmental through its affiliate company Div - Con Environment to manage its complete waste stream generated by over 25 million square feet of office and manufacturing premises in San Diego, Irvine, Los Angeles, and San Jose. Huls Environmental has used its technical staff and a "squad" of trained interns to assess bin service at over 92 separate properties. Based on the review, Huls Environmental negotiated a successful agreement with the existing hauler to set up recycling that will divert no less than 40% of currently disposed waste, and result in significant cost savings to the Irvine Company. It is noted that Irvine Company pays Huls Environmental for its consulting service through a percentage of the savings accrued from the projects. Diversion systems survev. design, and development. Huls Environmental has conducted numerous benchmark studies for recycling related programs. Not only has Huls Environmental conducted over a dozen Board -approved new base year studies, but it has conducted several specialty studies for the purpose of benchmarking key information for either development or monitoring of diversion efforts. For instance, for Rancho Cucamonga, that City fell far below the diversion goal in 2000, after having nearly achieved the diversion mandate in previous years. The City did not anticipate such a situation and called upon Huls Environmental to investigate the reasons why in 2002. Huls Environmental conducted a three weeklong disposal study at the local transfer station/materials recovery facility. The study was organized on the basis of commercial routes, waste streams, and materials. The study was able to clearly identify the reasons for the shortfall of diversion, and recognize opportunities for diversion development. As a result, programs in C&D debris recycling, illegal hauling, commercial sector recycling, and education were launched over the next two years resulting in significant progress toward the mandate. In another instance, Huls Environmental conducted benchmarking studies for residential and commercial waste disposal and recycling in Diamond Bar in and about 1999-2000. The city did not have any viable program other than voluntary recycling, reflected in a low diversion rate of below 20% in 1998. Fearful of possible sanctions from the Waste Board, the City retained Huls Environmental to conduct benchmark studies and then facilitate a six-month long task force to consider the findings and help develop a totally new waste collection and recycling system. Huls Environmental conducted waste assessments at all 300 commercial accounts in the City, and conducted a detailed assessment of the residential sector as well. This information was shared with the task force that was set up by City Council. Over a six-month period, Huls Environmental facilitated the task force, educating over 60 community representatives in the process, and culminating in their MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 10 PROPOSAL TO CITY OF PALM DESERT selection of one of the more rigorous diversion programs in the state. The City enacted a citywide disposal ban on recyclables (1999), a variable rate for both sectors (2000), and rolled out their new system in late 2000. The City has adopted several other programs as well based on the benchmark studies, resulting in a diversion rate rising from 25% in 1999 to 59% in 2002, and 57% in 2003. This is without any "cooking of the books" or other phony means of counting diversion. Every ton of diversion identified by the AB 2494 calculator is new diversion and readily identifiable by the City through its monitoring system set up as result of the Huls Environmental benchmark studies. General Information about the Firm and Proiect Team Huls Environmental Management, LLC (Huts Environmental) is a small business enterprise established in 1995 and incorporated in California in 2000; its licenses and permits are current. Its federal tax identification number is 95-4783042. Huls Environmental is certified as small business enterprise with the State of California. It is also certified by the County of Los Angeles Office of Affirmative Action Compliance as a Local Small Business Enterprise (vendor #11841901). Huls Environmental was incorporated in the state of California in January 2000 as Limited Liability Company. J. Michael Huls is the firm's principal and owner. Huls Environmental is located at 1074 Parkview Drive. Suite 105, Covina, California 91724. Huls Environmental maintains project offices as the need arises. Currently, project offices are located in the South Bay area of Los Angeles County at the Gardena City Hall at 1700 West 162"d Street, Gardena, California 90247, and in the Inland Empire at the Rancho Cucamonga City Hall at 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Huls Environmental was established in 1995 to serve Southern California municipalities in all aspects of environmental management. We are particularly adept at designing, implementing, and funding innovative and practicable solid waste and recycling programs. Huls Environmental has specialized in developing award -winning, state and nationally recognized and sustainable recycling programs for a number of customers including Verizon, the City of Hope, and the City of Diamond Bar. Huls Environmental's experience is quite varied and extensive, having worked for over 40 municipalities in Southern California including the County of Los Angeles (current client), City of Gardena, City of Diamond Bar, City of Rancho Cucamonga, City of Corona, and many other jurisdictions. We do not work for haulers, but are well known for our work in managing and working with haulers. Commitment to Perform Work within Deadline — Huls Environmental is committed to completing the work within a reasonable timeframe. We foresee no issue with the proposed deadlines. Very rarely do our services exceed timelines set by our client municipalities. Staffing — The personnel to be assigned to the project will include the following, each of which has a short bio attached: MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 11 PROPOSAL TO CITY OF PALM DESERT J. Michael Huls — Principal and Project Director Mr. Huls is the principal and the founder of Huls Environmental. He has consulted to the World Bank and United Nations, the US EPA, the Chemical Manufacturers Association, and Fortune 500 businesses such as IBM and Verizon. He was a founding Board Member of the National Recycling Coalition in 1976, and was a co-founder of the California Resource Recovery Association in 1974. He is currently listed in the national directory published by Continental of Who's Who of Executives and Professionals. Michael has directed and conducted several projects concerning enterprise fund development, RFPs, hauler audits, and contract negotiation. Besides working on similar projects while employed at other consulting companies, at Huls Environmental he has conducted projects including development and ongoing management of the Integrated Waste Management Fund for the City of Diamond Bar. His role will be to lead the team in the project, providing overall technical direction and client contact. He will supervise technical activities, personally review supporting data, and develop study findings and recommendations. Mr. Huls will prepare and present the final report to the City. Sandy Costandi — Project Manager Ms. Costandi is an adept project manager with over four years of experience in the field of solid waste and recycling. She currently manages a number of significant projects for Huls Environmental including (1) a multi -jurisdictional recycling implementation project for Verizon involving over 50 communities in California, affecting more than 100 haulers, and coordination of hundreds of media contacts, and (2) a C&D debris recycling and reuse education project for the County of Los Angeles. Her role will be to manage the team to effectively use its talents and resources given the short time frame afforded the project. Louis C. Ippolito — Project Engineer Mr. Ippolito has been involved in recycling and solid waste since 1989. As an engineer for Emcon Associates, Mr. Ippolito was responsible for the characterization of residential, commercial and industrial waste streams for thirty-five (35) California cities in response to the California Integrated Waste Management Act of 1989 (AB 939). Mr. Ippolito's expertise can be described as "recycling and refuse economics." After developing and implementing the first "bag and tag" curbside collection system for the City of Hawthorne, Mr. Ippolito went on to design, develop and implement residential and commercial recycling programs for twenty-two (22) California cities. His current projects include developing and implementing curbside recycling programs for the cities of Arvin and McFarland, California. MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 12 PROPOSAL TO CITY OF PALM DESERT In the past year, Mr. Ippolito has written and successfully applied for $100,000 in DOC grants, $57,000 in Used Oil grants and $275,000 in HHW grants for several cities. Mr. Ippolito also designed and managed the first Commercial Commingled Recycling Materials Recovery Facility in New Jersey and was involved in the analysis and financial computations of two (2) southern California clean Materials Recovery Facilities. Mr. Ippolito recently developed an RFP for the City of McFarland to solicit proposers for implementation of a curbside recycling program. Mr. Ippolito is well known for his role in conducting comprehensive financial audits for municipalities. He has led audits in the cities of Carson, South Gate, Lynwood, Gardena, EI Monte, and several other communities. His work over the past 10 years has led to the recovery of nearly $10 million in underpayments, nonpayments, and missed payments of franchise fees, AB 939 fees, and contractual services. Insurance Coverage for Huls Environmental Commercial General Liabilitv coveraqe includinq premises, operations, products and completed operations, contractual liabilitv. independent contractors liability: — Huls Environmental has $2,000,000 commercial general liability coverage per occurrence and aggregate. Automobile liabilitv coverage for bodily iniury and property damaqe. Coveraqe will include contractual liability. — Huls Environmental has $1,000,000 auto liability each accident for bodily injury and property damage including contractual liability. Emplover's liabilitv: $1,000.000 each accident for bodily iniury or disease. Coveraae shall include a waiver of subroaation endorsement for Palm Desert. — Huls Environmental has $1,000,000 professional liability coverage. Workers' Compensation Insurance: In full conformance with the laws of the state of California. — Huls Environmental maintains a $1,000,000 policy in good standing with State Fund. Listina and Description of Related Exaerience in Assessments and Compliance Analvsis Among our firm's accomplishments include effective RFPs, hauler audits and administration, rate studies and analyses, outreach, funding, programming, training, reporting, surveys, and technical assistance. We provide a few applicable projects for review that are keyed to the requested reference information as identified in the RFP: Client: City of Gardena Contact: Mitchell G. Lansdell, City Manager @ (310) 217-9505 Address: 1700 West 162"d Street, Gardena, CA 90247 Status: . Current with a dollar value of $49,000 Key Staff: J. Michael Huls, Amelia Lukitobudi, David Little, and Lisa Harris MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 13 PROPOSAL TO CITY OF PALM DESERT Huls Environmental is currently engaged with the City of Gardena on a variety of projects. It has worked continuously since August of 2001. The City has had a very difficult time with recalcitrant haulers and the burden of a compliance order that was placed on the City prior to Huls Environmental's engagement. For the City, we conducted an RFP process in 2001-02 to select up to four semi -exclusive haulers for the commercial -industrial sector. This process was very fast paced; beginning in September 2002 with a bidding process, and completed by the end of that calendar year. All aspects were handled by Huls Environmental including publication of the RFP, preparation of the agreements and RFP, review and evaluation, recommendations, and coordination with staff and council. The project was performed within budget. Huls Environmental has worked with the City to design, develop, and implement a series of programs that range from hauler management to construction and demolition waste recycling, to fund development. Huls Environmental is currently evaluating the efforts of all haulers and their programs and is engaged in implementing a revised and new diversion systems to address future programmatic requirements for AB 939 compliance and solid waste collection, processing and disposal. Even as this effort is underway, we have to monitor and guide the progress of five haulers in implementation of MRF processing, source separation, and C&D waste recycling. In addition, Huls Environmental has developed in the past year mandatory ordinances for recycling of commercial and C&D waste. In particular, we devised a funding mechanism for staff to recoup its costs of monitoring and inspecting job sites and evaluating contractor compliance with the C&D regulations. The contact for this project is Ledra Sanchez, Recycling Coordinator at the City of Gardena, 1717 West 162nd Street, Gardena, CA 90247. Her phone number is (310) 217-9570. Client: City of Diamond Bar Contact: David G. Liu, P.E., Deputy Director of Public Works/(909) 396-5672 Address: 21660 E. Copley Drive, Suite 190, Diamond Bar 91765 Status: Current since 1995 with a dollar value of $15,000 for FY 2004-05 Key Staff: J. Michael Huls, Amelia Lukitobudi, and Sandy Costandi City AB 939 Compliance — Huls Environmental has acted as the City of Diamond Bar's (DB) Integrated Environmental Services Coordinator since 1995. In this capacity, Huls Environmental is responsible for DB's environmental compliance with all environmental statutes including AB 939 and NPDES. Huls Environmental is currently administering the solid waste permit and contracting system, and is coordinating and conducting environmental outreach activities in the community. Current dollar amount is about $15,000, but since inception, Huls Environmental has received and executed programs for a cumulative fee of over $350,000. Hauler Administration — The solid waste permit and contract system is of some interest, as Huls Environmental has in the past administered and monitored the activities of the two refuse haulers and several recyclers. Huls Environmental has been MARCH 4, 2005 HULs ENVIRONMENTAL MANAGEMENT LLC 14 PROPOSAL TO CITY OF PALM DESERT responsible for review and evaluation of permit applications and re -permitting; diversion activities; reporting; fees and financial requirements; insurance and liability; and monitoring. The two haulers are exclusive contractors, with each responsible for one sector, either bin -served customers (nonresidential) or barrel served customers (residential). More recently, Huls Environmental has assisted the City's recycling coordinator in these duties. As part of its past duties, Huls Environmental has been responsible for development and ongoing maintenance of the City's Integrated Waste Management Fund. This fund is used for all City activities for NPDES including site inspections, enforcement and education, and for AB 939, including street sweeping debris composting, public education and outreach, HHW and a -waste management, grant management, hauler management, and more. It had been the responsibility of Huls Environmental to monitor the fund for liquidity, to identify and secure new funding sources, and plan monetary expenditures annually. RFP Process — In 1999, Huls Environmental was requested to develop and execute an RFP process for selecting a refuse -service provider(s). Huls Environmental developed an RFP, and a mechanism for evaluating responses including criteria and specifications. Huls Environmental qualified the responding firms based on their references and qualifications packages. Subsequently, Huls Environmental evaluated the detailed bid packages from the qualified firms, comparing rates, pricing assumptions, and justification. Subsequently, two firms were selected, each handling exclusive fractions of the waste stream (i.e., residential and commercial). The City was reimbursed $50,000 for the procurement process by the winning haulers. System Feasibility and Project Development — Before the selection of the exclusive contractors, Huls Environmental worked with City Council and staff to devise a new solid waste ordinance that mandated recycling and waste prevention. The new ordinance specified variable rates for both nonresidential and residential accounts, banned the disposal of readily recyclable materials, and created incentives for recycling and waste prevention activities. This was the basis of specifications for the competition. To develop the ordinance and proposed system, Huls Environmental facilitated a Council -select Task Force of community activists and representatives, whose charge was to identify the future of solid waste management in the City and to make recommendations to Council in July 1998. This Task Force concluded its investigation in June after five months of study and meetings. Huls Environmental provided the technical direction for the Task Force, and facilitated each meeting that were always attended by no less than two Council Members as well as City Staff including the Public Works Director and the City Manager. The cost for this component was about $10,000. Client: City of San Gabriel Contact: Steven Preston, Deputy City Manager @ (626) 308-2810 Address: 425 South Mission Drive, San Gabriel, California 91778 Status: Current since 1999 with contract value of $15,000 Key Staff: J. Michael Huls, Amelia Lukitobudi, and Sandy Costandi MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 15 PROPOSAL TO CITY OF PALM DESERT Contract Negotiations — Huls Environmental assisted the City in 2000 with renegotiating its long-term contract with its service provider to add MRF processing of residential waste, automation of its residential refuse collection, upgrading of its voluntary manual green waste collection to automated status, inclusion of variable rates for residential services, and transformation of MRF processing residue from the bin - served accounts. By carefully auditing the performance and contract provisions of the exclusive hauler, Huls Environmental was able to maintain residential rates at the same level for the smaller of two types of automated carts, while commercial rates rose less than three percent. Huls Environmental was hard pressed to develop such a favorable negotiated outcome for the City since the hauler was only "bidding against itself." This required Huls Environmental to carefully quantify the overall costs of the solid waste system without the benefit of _any data from the hauler. We were able to document savings from the discontinuation of the curbside recycling system, reduced operational costs, and added value in the contract terms for the hauler since it was given an additional four years. Client: City of El Monte Contact: Juan Mireles, City Manager @ (626) 580-2003 Address: 11333 West Valley Blvd, El Monte California Status: Current since 1/04 with contract value of $185,000 Key Staff: J. Michael Huls, Louis Ippolito, Sandy Costandi, and Amelia Lukitobudi Commercial and Residential RFP Process — Huls Environmental is currently managing the commercial and residential recycling and refuse collection RFP process for the City of El Monte. This includes selection of haulers, recyclers for new franchises in both sectors. Other duties include development and implementation of new recycling programs for the commercial and residential waste streams. Education and outreach programs are also being developed for residents and businesses to foster maximum participation in the new recycling programs. Huls Environmental has been instrumental in auditing the haulers for irregularities in fee payments and compliance performance during 2004. While the exact terms of the fee recovery cannot be disclosed at this time or the identity of the guilty parties, it can be stated that the public record shows a fee recovery in excess of two million dollars. Client: City of Azusa Contact: Louie H. Pedroza, Jr. @ (626) 812-5253 Address: 213 East Foothill Blvd 91702 Status: Performed in 1995, but contract is current Key Staff: J. Michael Huls and Sandy Costandi Contract Negotiation — For the City of Azusa (Azusa), Huls Environmental implemented a used oil opportunity grant, a household hazardous waste grant, three used oil block grants, and helped to administer and implement Azusa's solid waste and AB 939 program. Among Huls Environmental's accomplishments included successful negotiation of a long- term agreement with a new franchise hauler that yielded over $1 million in complementary MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 16 PROPOSAL TO CITY OF PALM DESERT waste prevention and recycling programs and City services. To support this effort, Huls Environmental was required to audit the hauler for performance issues. Client: City of Walnut Contact: Jack Yoshino, Senior Administrative Assistant @ (909) 595-7543 Address: 21201 La Puente Road, Walnut, California 91789 Status: Performed in 1999 Key Staff: J. Michael Huls Solid Waste Consulting — Huls Environmental assisted the City to renegotiate its long- term contract with Waste Management. Huls Environmental provided technical assistance to the City in determining the validity of the hauler's proposed rates, services, and activities. Huls Environmental helped to identify the appropriate levels of fees, and assisted in the structuring of the new contract. Based on the assistance, the City successfully launched its automated, three -container system including recyclables, green waste, and refuse. Client: City of Rancho Cucamonga Contact: Bob Zetterberg @ (909) 477-2740, ext 4060 Address: 10500 Civic Center Drive, Rancho Cucamonga CA 91729 Status: Ongoing since 2002 Compliance Evaluation — Huls Environmental has worked with the City to address AB 939 compliance issues since mid -year 2002. At that time, Huls Environmental conducted an assessment of the City's AB 939 compliance status; a process that yielded a number of program initiatives including C&D debris recycling, commercial sector recycling, multi -family recycling, and an economic analysis of the commercial sector rate structure that resulted in a redevelopment of the commercial sector rates to allow for select load processing. Spreadsheets were developed that estimated likely franchise fee impacts from the imposition of the new rate system and forecast the likelihood that some generators might opt out of the select load processing by choosing to source separate their wastes. In partial fulfillment of its SB 1066 Time Extension, Rancho Cucamonga requested Huls Environmental to devise a practical C&D waste recycling system. Huls Environmental did that by crafting a citywide ordinance requiring developers and contractors to meet a 50% diversion requirement for all covered projects but excluding individual single-family homes, and non -construction permits. A key facet of the system was a refundable deposit requirement and a non-refundable fee for City services. Coupled with the ordinance, Huls Environmental designed and prepared an application and reporting forms for contractors to complete. Additionally, information about recycling outlets for a variety of materials was published to help applicants identify likely markets for materials. Sample materials are provided in Attachment 4 of this proposal. Huls recently produced through a subcontractor an instructional video for general contractors and developers on the requirements of and means of complying with the MARCH 4, 2005 HULS ENVIRONMENTAL MANAGEMENT LLC 17 PROPOSAL TO CITY OF PALM DESERT City's C&D waste diversion program. The video included a pre -production stage, involving storyboards, scripts, and preliminary shoots, and was published in January 2004. Huls Environmental is also working currently on conducting onsite technical audits of construction sites to assure conformance with C&D recycling requirements. More recently, Huls Environmental is examining all solid waste disposed during the past four years for discrepancies and reporting errors. This will likely reduce the City's disposal liability and raise its diversion rate. Ability to Comply with all Applicable Local, State, and federal Health and Safety Laws and Regulations In the history of Huls Environmental, we have always abided by health and safety standards and code. We have never been cited for noncompliance and never had any lost days to due accidents or safety infractions.