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Home My WebLink AboutC22900 CO1 Marina Landscape - Hwy 111 Median Landscaping From Town Center to Hospitality 935-03CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Change Order #1 to Contract No. C22990 for Highway 111 Median Landscape (Project 935-03) SUBMITTED BY: H. Spencer Knight, Landscape Manager APPLICANT: Marina Landscape, Inc. 1100 E. Katella Avenue Anaheim, California 92805 DATE: April 28, 2005 CONTENTS: Change Order No. 1 Vicinity Map Recommendation: By Minute Motion; 1. Approve Change Order No. 1 to Contract C22990 with Marina Landscape, Inc., of Anaheim, California, in the amount of $12,897.84. 2. Move $12,897.84 from contingency to base. Discussion: On August 26, 2004, City Council awarded the Highway 111 Median Landscape Contract No. 21040A to Marina Landscape, Inc., of Anaheim, California, in the amount of $439,912.00, plus a contingency amount of $43,991.20. During the course of construction the contractor encountered three (3) situations that required remediation. It was necessary to remove 210 cubic yards excess soil over the specification amount at a cost of $4901.84. The trees that furnished by the City from the nursery at Desert Willow required $8,438.00 additional cost in transportation, to which the contractor is requesting a reimbursement of $4219.00. Staff Report Change Order No. 1 to Contract C22990 for Median Landscape on Highway 111 Page 2of2 April 28, 2005 The State of California Department of Transportation (Caltrans) reversed a previous decision to leave boulders as shown on the plans. The additional cost for this to the contractor was $7,554.00, of which the contractor is requesting the City pay half ($3,777.00) of the cost incurred. Staff has reviewed the contractors proposed change to the contract and has found it to be reasonable, and in keeping with the original contract. Funds for this work are available in the project account. Therefore, staff recommends that City Council approve Change Order No. 1 to Contract No. 22990 with Marina Landscape, Inc., in the amount of $12,897.84 and moving the same amount from contingency amount to the base contract. Submitted By: Department Head: H. Spencer Knight Michael Errante, P.E. Landscape Manager Director of Public Works Approval: ACM for Development Services City Manager /cls Finance Director W AAgenda 4ems12005.Apr 28Approve Change Order No 1 to C22990 Hwy 111 Medan Landscape 935-03 doc X -G CITY OF PALM DESERT Finance Department STAFF REPORT REQUEST APPROVE THE PURCHASE OF THE PLANETAIR AERATOR GOLF COURSE EQUIPMENT RESORT, AND APPROPRIATE PURCHASE THE AERATOR APPLICANT: NORMAN DAVIS PLANETAIR 5081 TROJAN RIVERSIDE, CA 92507 DATE: CONTENTS: Recommendation: APRIL 28, 2005 COPY OF THE EQUIPMENT BID By Minute Motion: 2. Backqround: FOR DESERT WILLOW GOLF $28,200 FROM FUND 241 TO Approve the purchase of the PlanetAir Aerator Golf Course Equipment for Desert Willow Golf Resort; and Appropriate $28,200 from Fund 241 to purchase the aerator. Desert Willow would like to acquire a piece of equipment that would allow them to effectively and efficiently aerify the golf course. Aerification is the process that creates more air space in the soil and promotes deeper rooting which in turn assists the grass to stay healthy by reducing the occurrence of disease and insects while at the same time allowing for an infusion of air and water causing a resurgence of growth. This is done by cutting small plugs or slits on the surface of the greens, fairways and roughs. As a method to efficiently aerify without disrupting the play, Desert Willow's staff recommends the purchase of the new PlanetAir Aerator. The new equipment will allow staff to aerify the high traffic areas throughout the golf course year round with little to no disturbance of play on the golf course. The equipment will increase the playability of the greens by eliminating or relieving the compaction of the greens resulting from the changes of the seasonal grasses. Staff Report Purchase of PlanetAir Aerator - Golf Course Equipment Aprii 28, 2005 Page 2 of 2 Currently, three course maintenance staff members manually aerify the golf course. The new equipment would be attached to a turf truckster, and would allow staff to perform hands-free aerification in a timelier manner. This will result in a savings of approximately 25 labor hours each time the golf course is aerified. The PlanetAir Aerator is exclusively sold and distributed by Norman Davis PlanetAir since they hold a patent on this product; therefore, no other bids were received. Staff recommends that Council approve the purchase of the PlanetAir aerator and that $28,200 be appropriated from Fund 241. Submitted By: Paul S. Gibson Director of Finance Approval: � .-�� ' Carlos L. Ortega �G� City Manager /L� �� e Yrigoyen Director of evelopment & Housing C.'.Documents and Settings�ahernandezLLoca/ Setf�ngslTempordrylntemet Fdes�OLK51Doc1 doc Desert Willow Golf Resort (760) 346-0015 (101) Fax (760) 346-9459 Memorandum To: Dave Yrigoyen CC: Anthony Hernandez From: Rodney Young Date: April 9, 2005 Re: Capitol Purchase of PlanetAir Aerator Dave, The PlanetAir Aerator is a new technology that will allow Mike Tellier to perform aerification throughout the year while not have disruption of the turf on the surface. It is a sole source due to its patented camming system that allows the aerification tines to cut into the turf surface similar the action of a knife. While the knife is below the surtace it is "shattering" the compacted soil below the surface and then due to the camming system the tool is able to retract out of the turf the same angle and same hole that it entered into the turf. The new unit will attach to the existing turf truckster. The new unit also allows the maintenance staff to perform aerification hands free and more efficiently. The greens treatment can now be performed with one operator in one morning for all 18 holes as opposed to three operators in two mornings. This is a savings of 25 labor hours each time it is done. PlanetAir is also diverse enough to allow the staff to use larger tines and use in high traffic areas in the fairways, tees, and approaches. Additional aerification treatments can be conducted during the busy season because of the speed it is conducted and because it does not disrupt the surface for our big ticket payers and does not require the loss of any tee times. The benefit of the additional aerification treatments will allow the putting surface to be at an even higher standard by relieving the compaction and it will assist with the transition of the Bermuda grass in the spring. The unit will be used year round and will supplement our existing aerification program. . . Norman Davis PlanetAir Q��n�4L,. . �e[a�C:ru�� P�� F.'+ L�� ; �°iy c.. A�rato� �1�r�cu� ��'J��f�] 5081 Trojan Riverside, CA 92507 Phone: 951.341.3900 Fax: 951.276.4869 Desert Willow Golf Resort Michael Tellier, CGCS 38-500 Portola Ave Palm Desert, CA 92260 Customer ID 181 1 560 1 560.13 1 560.12 Good Thru Payment Terms 3/12/OS Net 15 Days QUOTATION Quote Date: Feb 10, 2005 Quote Number: i2a Page: i Sales Rep - u c� � y��;�,y,, �,,W ,. � rf ��k��,•u t�'rSti�,KrtlN4�li9�N0 4te? You May Deduct 5500.00 forMaking Payment when Delivered PlanetAlr High Dens(ty 50 Tow, 23 HP Vanguard, 6 Gallon Fuel Tank, Electric Start, Battery, Tach/Hour Meter, Oil Cooler, Automatic Cluch/Thottle Pull Off Aerator Assembly Fee Factory Rebate You May Deduct $500.00 For Making Payment When Delivered Kubota Tractors and Implements at Wholesale Prices wth Purchase PlanetAir Aerator 26,500.00 26,500.00 I I � 225.00 225.00 I 1,200.00 -1,200.00 � Subtotal 25, 525. 00 Sales Taa i,96o.�s Freight on Board Factory 690. 00 Total 2e,i�s.�s � - �_ �� , .___4-- CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Change Order No. 1 to Contract No. C22990 for Highway 111 Median Landscape (Project 935-03) SUBMITTED BY: H. Spencer Knight, Landscape Manager APPLICANT: Marina Landscape, Inc. 1100 E. Katella Avenue Anaheim, California 92805 DATE: April 28, 2005 CONTENTS: Change Order No. 1 Vicinity Map Recommendation: By Minute Motion; 1. Approve Change Order No. 1 to Contract No. C22990 with Marina Landscape, Inc., of Anaheim, California, in the amount of $12,897.84. 2. Move $12,897.84 from contingency to base. Discussion: On August 26, 2004, City Council awarded the Highway 111 Median Landscape Contract No. 21040A to Marina Landscape, Inc., of Anaheim, California, in the amount of $439,912.00, plus a contingency amount of $43,991.20. During the course of construction the contractor encountered three (3) situations that required remediation. It was necessary to remove 210 cubic yards excess soil over the specification amount at a cost of $4901.84. The trees fumished by the City from the nursery at Desert Willow required $8,438.00 additional cost in transportation, to which the contractor is requesting a reimbursement of $4219.00. Staff Report Change Order No. Page 2 of 2 April 28, 2005 1 to Contract C22990 for Median Landscape on Highway 111 The State of California Department of Transportation (Caltrans) reversed a previous decision to leave boulders as shown on the plans. The additional cost for this to the contractor was $7,554.00, of which the cvntractor is requesting the City pay half ($3,777.00) of the cost incurred. Staff has reviewed the contractors proposed change to the contract and has found it to be reasonable, and in keeping with the original contract. Funds for this work are available in the project account. Therefore, staff recommends that City Council approve Change Order No. 1 to Contract No. 22990 with Marina Landscape, Inc., in the amount of $12,897.84 and moving the same amount from contingency amount to the base contract. Submitted By: � �� H. p ncer ight La ds pe anager Approval: Department H � �� `Ac�IGI for v ment Services City Manager /cls Michael Erra�ite, P.E. Director of Public Works Finance Director 1'°� G 1PubWorkswROJECTS1935�03�StaNRepo�t�CO al.doc �—, - CITY OF PALM DESERT CONSTRUCTION CHANGE ORDER P.O. # Contract # Median Landscape for Highway 111 Project # Project Description: between Town Center Way and Hospitality Row Contractor Name Marina Landscape, Inc. Contractor Street Address 1140 E. Katella Avenue Vendor # 6895 City, State, Zip Anaheim, California 92805 Contract Change Order #1 11777 C22990 935-03 Pursuant to the terms of the original contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated, all work shall conform to the terms, general conditions, and special provisions of the originai contract. _DESCRIPTION_OF CHANGE I� Contingency used? (circle one) I Yes No � Increase/Decrease in Amount �$ If yes, amount moved to base: �$12,897.84 � Increase/Decrease in Days � j Contract Amount (include past change orders) �439,912.00 � � Contract Date of Completion � PIus/Minus Current Change Order 12,897.84 � � Plus/Minus Current Change Order � Revised Total Contract Amount $452,809.84 l � Revised Date of Completion 1. ORDERED BY: Department Head 3. APPROVED BY: City Manager Date 2. CERTIFIED FUNDS AVAILABLE Director of �inance 4. APPROVED BY: City Council Date Date We, the undersigned Contractor, have given caretul consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all materials, pertorm all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. ACCEPTED BY: ContractorNendor Date .` ,i 1 0 � � Fred Waring Dr � � � � � C >- > v � e �,. o � 3 �' ° o �° o . 4 PROJECi o � � LOCATION o � � � Highwoy 111 PROJECT � E! Paseo � LOCATION Q � PF2�JECi � LOc AiION, .� � v o� � Y �i � � 0 .� -.q b U b � c 0 c 0 U aai � � VICINITY MAP � ��1 _ ,:':, , -�,�. ;f?,.'l'; �°`t'�'� ��. :';°��-�, !� y�Y' :�1� •.'.. .��. , ;�./'' u�-•�. �;�: L�y � �� D� PUBUC WOqKS DEPMTMENT �ra�o mm � ontic � otse�r �► otta-2s�e T�4dwr• t7W 31l-pe11 fae (700) �1-70Ya � o� , soo� 3�0. .soo. r ._...—�-.....--� � SCALE 1"�t500' I waw � �E CITY OF PALM DESERT °""'"' V{CINITY MAP Q�Ot N � �G — PROJECT LOCATION Fairway Or � � � 0 0 U � �,�T 1 sH�ErS 1 - nt � - � I f /I]/7G01 ... �