HomeMy WebLinkAboutCDBG FY 2005/2006 One-Year Action Plan and Funding RecommendationsINTEROFFICE MEMORANDUM
Community Services Division
City of Palm Desert
REQUEST: Request for approval of the One -Year Action Plan and Outside Agency
Funding Committee's FY 2005/2006 Funding Recommendations.
SUBMITTED BY: Frankie Riddle, Senior Management Analyst
DATE: April 28, 2005
CONTENTS: 1. Staff Report
2. One -Year Action Plan
I. RECOMMENDATION:
By Minute Motion:
(1) Approve Outside Agency Committee's FY 2005/2006 Funding Recommendations and
staff adjustment based on HUD allocation;
(2) Authorize the City Manager to sign One -Year Action Plan Certifications;
(3) Approve One -Year Action Plan; and
(4) Authorize staff to submit the Action Plan to the U.S. Department of Housing and Urban
Development (HUD).
II. Executive Summarv:
Staff has finalized the One -Year Action Plan, and the Outside Agency Funding Committee has
met and reviewed all Community Development Block Grant (CDBG) applications for FY
2005/2006, with the recommendations listed within this memorandum. Since the Committee
meeting, HUD has posted FY 2005/06 funding allocations for each participating city/county. The
City of Palm Desert will receive $395,595.00 in funding for 2005/2006; staff has noted suggested
adjustments within the table below. Once City Council has approved this cycle's applications for
funding and the Action Plan, staff will submit to HUD for its 45-day review and approval process.
III. Background:
The Outside Agency Funding Committee met on Thursday, March 17, 2005, to review all
submitted Community Development Block Grant Applications for the FY 2005/06 funding cycle.
The applicants listed in the table below have been identified as potential funding recipients. The
table below has been modified to reflect the allocation adjustment provided by HUD. Total CDBG
funds for FY 2005/06 is $395,595.
Outlined within the table below are all CDBG applicants, the proposed award amount, and the
original requested funding amount as well as the applicant/organization name being
recommended for approval or denial. The Outside Agency Funding Committee is recommending
City Council approval of the following Community Development Block Grant (CDBG) applicants
and the listed dollars that are noted in the "Recommended For Approval" column:
City Council Staff Report
April 28, 2005
CAPITAL IMPROVEMENT TYPE PROJECTS
TOTAL AVAILABLE CAPITAL IMPROVEMENTFUNDS At-APPROX. 72% = $285,000
II
Recommended I Recommended
Original Request
No.
Organization Name:
! For Approval For Denial
Amount
1.
ABC Recovery
$60,000.00
$50,000.00
12.
Family YMCA
$50,000.00
I $39,422.00
13.
Operation SafeHouse
$125,000.00
I $100,000.00
14.
Stroke Recovery Center
$50,000.00
I $33,180.00.00
5. 1 No applications denied
Totals:
$285,000.00
$222,602.00
PUBLIC SERVICE PROGRAMS
;
TOTAL PUBLIC SERVICE FUNDS AT 150/6 = $59,339.25
Recommended Recommended
Original
No.
Organization Name:
For Approval
For Denial
Request
Amount
1.
Angel View
$10,000.00
$12,500.00
(adjusted based
on HUD
allocation)
2.
Dept. of Public Social Services
$7,000.00
$7,000.00
(Emergency Cold Weather
Program)
3.
FIND
$15,000.00
$35,000.00I
14.
FISH
$13,000.00
$13,000.00 J
5.
Shelter from the Storm
$14,339.25
$75,000.00
(adjusted based
on HUD
allocation)
6.
Arthritis Foundation
$15,000.00
$15,000.00
7.
I CASA
I
$30,000.00
$30,000.00
8.
I Desert Samaritans
1
$25,000.00 I
$25,000.00
9.
Father Joe's Village
I I
$25,000.00
$25,000.00
(Nightengale Manor)
J
10.
Foundation for the Retarded
I
$20,000.00
$20,000.00
11.
Institute of Critical Care
I
$172,946.00
$172,946.00
12.
I Jewish Family Services
I I
$10,000.00
$10,000.00
13.
I Latino Commission
I J
$50,000.00
$50,000.00
14.
Rancho Housing Alliance, Inc.
$15,000.00
$15,000.00
15.
I Santa Rosa del Valle, Inc.
'
$82,280.00
$82,280.00 I
Totals:
I $59,339.25
$445,226.00
$587,726.00
ADMINISTRATIVE COSTS
j
.TOTAL ADMINISTRATIVE COSTS AT APPROX.13% = $51,225.75
J
No. Organization Name:
I Costs:
1. Fair Housing Council
$21,000.00
2. City Administrative Costs
$30,255.75
(Davis Bacon, NEPA, Analysis to Impediments (HI)
(Adj. amount based on
issues, and staff costs)
HUD allocation)
Totals:
I $51,255.75
City Council Staff Report
April 28, 2005
As noted within the table, funding requests for capital improvement projects were not as
significant in dollar amount as public service programs. The requests for capital improvements
were less than the allocated 65%, while the public service requests exceeded the allocated 15%
by an astronomical amount. The requests for public service dollars increase each year; however,
the 15% allocation remains set. The recommendation for higher amounts were based on various
reasons: (1) Capital improvement projects did not meet the allocated 65%, (2) today's high cost
of construction, and (3) the fact that many organizations are finding themselves in situations
where they do not have the funds to complete the project.
Given that HUD's allocation formula has been posted and the City's award is $395,595, staff
recommends reducing the Angel View funding by $2,500 and Shelter from the Storm by $410.75
and increasing the administrative costs from $46,750 (original award) to $51,255.75. Since the
allocation is less than $415,000 (FY 2004105 award), public service programs had to be cut to
15% of $395,595 or $59,339.25. The cut from public service is recommended as being awarded
to administrative costs.
The request to allocate more funds to administration was to assist those organizations that may
encounter difficulties completing projects without additional funding. In situations where an
organization cannot complete a project due to lack of funds, the City is left with funds that need to
be reprogrammed to other projects/programs or, in some cases, finding some way to reprogram
funds to offset cost differences in projects that need to move forward. While this may not seem to
be an issue, when there is more than one organization in the same situation or the City has a
timeliness issue to expend funds, this can be a problem. Therefore, it was felt that additional
funds should be set -aside in administration.
The table below outlines all of the organizations that requested CDBG funding for FY 2005106,
applicant name, the requested dollar amount, type of program, previous funding, requests to other
agencies, and recommendation for approval or denial. The total amount requested from
applicants was $878,078.
Council's final approval of CDBG applicants will be included within the One -Year Action Plan and
submitted to HUD upon Final Approval. Staff recommends approval of the Outside Agency's
recommendations as submitted and the One -Year Act* n Plan.
Submitted By: Co ur_ ;� /�)17
Frankie Ridgy
Senior Management Analyst
Department Head
4�4/ "tTr
Robert P. Kohfi
Director of Special Programs
Sheila R. Gilligan/
Assistant City Manager of
Community Services
Approval:
Carlos t . 0
City Ma er
r'
Paul S. Gibson
Director of Finance
The applications have been reviewed. The following breakdown outlines the specific information of each applicant and program/project
for CDBG FY 2005/06 funding requests. The total CDBG allocation for Palm Desert is $395,595 based on HUD formula allocation. (The
total amount for capital improvements, public service, and administrative fees is listed in the header of each section.):
Applicant Name
ABC Recovery
Center
Family YMCA of the
Desert
FY 04105 Type of Project
Funding Request
CAPITAL IMPROVEMENT
$50,000 Public Facilities
Improvements and
Capital Equipment.
Construction of a wall
around the children's
playground, parking,
lighting, and landscape
work for facility.
$39,422 Capital equipment and
Rehabilitation.
RDA recently purchased
the former Wallaroo
Childcare facility located
at 44-811 Cabrillo, PD.
The facility will now be
operated by the YMCA.
The requested funding
is for remodel work to
the facility and capital
equipment.
The award will only be
for remodel work not
equipment that is not
considered fixed to the
property.
Did City Fund in CDBG Requests
FY 2004/05 & to Other Cities &
Amount Amount
'ROJECTS (72%+ = $285,000)
Yes Yes
$10,000
Ilr•7
I.r•'
Funding Recommendation &
Justification
Recommendation for approval
$60,000.
This project meets an identified
need within the City's
Consolidated Plan. The project
is to construct a wall around the
children's playground, parking
improvements, lighting and
landscaping improvements to the
ABC facility.
Recommendation for approval in
the amount of $50,000. (This
award will be dependant upon
authorization to utilize facility:
YMCA or DSUSD.)
This project is a City/RDA project
that provides direct benefit to PD
residents. The assisted group
are within the HUD identified
assumed group. This project is
consistent with the Five -Year
Consolidated Plan. Staff is
recommending $50,000 due to
the current cost of construction
and project will require prevailing
wage.
City Council Staff Report
April 28, 2005
Applicant Name
FY 04/05 Type of Project
Did City Fund in
CDBG Requests Funding Recommendation &
Funding Request
FY 2004/05 &
to Other Cities & Justification
Amount
Amount
Operation
$100,000 Public Facilities
No
Yes Recommendation for approval in the
SafeHouse
amount of $125,000.
Improvements and Final
Architectural and
This project meets an identified
Engineering
Engineer ing Design
priority need within the Consolidated
Plan. It will provide a direct benefit
Plans t0 and
designto
PD residents and community.
build a new 20-bed
emergency shelter for
This organization has raised $2.6
homeless runaways and
million in funding and has until July
throwaway children.
1, 2005, to raise remaining funds.
This will be a vital benefit to the
communities within the Coachella
Valley. Given that the organization
only has until July 1 to raise funds
and that applications received this
cycle were primarily for public
service funds, staff recommends
approval. The funds can be
reprogrammed after July 1, if the
applicant has not raised the need
funds or is unable to expend
awarded funds.
Stroke Recovery
$33,180 Public Service and
No
No Recommendation for approval in the
Center
Public Facilities
amount of $50,000.
Improvements.
Staff recommends award of
Renovation to the
$50,000. This organization provides
a benefit to Palm Desert residents
parking lot to comply
P 9 P y
who have experienced a stroke or
with ADA regulations.
heart attack. The award for $50,000
is due to the increase in
construction costs and that this
project will be subject to prevailing
wage. Generally, non-profit
organizations do not take all of this
into consideration when obtaining
project estimates.
TOTALS:
$222,602
$285,000
City Council Staff Report
April 28, 2005
Did City Fund in
CDBG Requests
FY 04/05
FY 2004/05 &
to Other Cities &
Funding Recommendation &
Applicant Name Funding Request,,
Type of Project.
Amount
Amount
Justification
PUBLIC SERVICES PROGRAMS (15% _ $59,339.25)
Angel View $12,500
Public Service.
No.
None listed
Recommendation for approval in the
amount of $10,000 (adjusted).
Hydrotherapy (physical
(however,
therapy that occurs in a
funding has
This s well-established
swimming pool)
been through
organization that provides not only
ProProgram for Angel View
g g
the Angel View
g
needed services but also housing to
its clientele. This program and
and other organizations
Thrift Shop)
facility provides benefits to those
that service a similar
Palm Desert that require their
clientele. Patients are
services.
primarily physically
and/or mentally or both
handicapped.
Arthritis Foundation $15,000
Public Service.
Yes
Yes
Recommendation for denial.
$10,000
Consulting/contracts for
Facility and programs are located
educational and
within Palm Desert. Programs will
physical therapy
be conducted at the Portola
program instructors.
Community Center and will directly
benefit many Palm Desert residents.
Continuation of existing
However, the City has funded the
programs.
Organization several times over the
past five years. Given prior funding
and priority needs, staff
recommends denial.
CASA $30,000
Public Service.
Yes
Yes
Recommendation for denial.
$10,000
Recruit and train 20
This program was provided funding
community volunteers
in FY 2004/05 to recruit and train 20
and provide counseling
volunteers. I do not believe they
services for Palm
have accomplished this task.
Therefore, staff recommends denial
Desert youth/area. This
during this cycle. The City has
is a court appointed
funded this organization several
program through the
times within the past five (5) years.
County.
City Council Staff Report
April 28, 2005
Applicant Name
FY 04/05
Type of Project
Did City Fund in
CDBG Requests Funding Recommendation &
Funding Request
FY 2004105 &
to Other Cities & Justification
Amount
Amount
Department of
$7,000
Public Service.
Yes
Yes Recommendation for approval in
Public Social
$5,000
the amount of $7,000.
Services,
Emergency Cold
Riverside County
Weather Program for
This program meets an identified
the homeless in the
need within the City's
Coachella Valley
Consolidated Plan and provides
a direct benefit to the PD
community. Funding to lease a
facility that provides shelter
during winter months provides
safe shelter for the homeless.
This will also minimize homeless
persons seeking shelter within
residential and commercial areas
of the City.
Desert Samaritans
$25,000
Public Service.
Yes
Yes Recommendation for denial.
for the Elderly
$14,250
Funds to be used for
This facility is located within
non -personnel costs
Palm Desert and provides a
such as equipment,
direct benefit to Palm Desert
supplies, maintenance,
residents and meets an identified
and transportation for
priority need within the City's
the programs that assist
Consolidated Plan.
senior clients. (e.g.,
non -ambulatory &
ambulatory trans.,
financial aid/medical
assistance, etc.)
DBA: Father Joe's
$25,000
Public Service.
Yes
Yes Recommendation for denial.
Village
$28,966
Funds to provide food
This program was funded in FY
(Nightengale Manor
services and
2004/05 for facilities
Facility)
employment services,
improvements/capital
case management, and
improvements. Staff has already
other services/programs
suggested funding for similar
provided at the facility.
programs for this cycle.
City Council Staff Report
April 28, 2005
Applicant Name FY 04/05
Funding Request
F.I.N.D
$35,000
Type of Project
Public Service.
I spoke with Dan Tenold
of FIND regarding the
CDBG request, the
types of equipment
identified is not
considered capital
equipment, therefore,
would not quality under
the capital
improvements section.
At most some of the
equipment could be
purchased under public
service. It was agreed
that the FIND request
would be for public
service to purchase
food and operating
costs.
FISH $13,000 Public Service.
Program distributes
food directly to the
homeless and very low
to low-income
individuals and families.
The food distributed is
dried and canned food
goods.
Did City Fund in CDBG Requests Funding Recommendation &
FY 2004/05 & to Other Cities & Justification
Amount Amount
No Yes Recommendation for approval in
the amount of $15,000.
Program provides a benefit to
the Palm Desert community and
is consistent with the Five -Year
Consolidated Plan.
Also, this organization is one of
the major providers of food within
the Coachella Valley. It has
faced many problems over the
past few years and has recently
undergone a 95% Board change.
FIND has been struggling to
keep its doors open. I do not
believe the Valley can allow this
organization to close its doors or,
at least, until another
organization/alternative has been
identified to fill this vital role in
the community.
Yes Yes Recommendation for approval in
$10,000 the amount of $13,000.
Program meets identified need
within the Consolidate Plan and
provides a direct benefit to the
community. This is a very
grassroots program with very
minimal overhead costs and
operates through the efforts of
volunteers. This organization
provides more services to those
in need with very little overhead.
City Council Staff Report
April 28, 2005
Applicant Name
FY 04/05 Type of Project
Did City Fund in
CDBG Requests Funding Recommendation &
Funding Request
FY 2004/05 &
to Other Cities & Justification
Amount
Amount
Foundation for the
$20,000 Public Service.
Yes
Information Not Recommendation for denial.
Retarded
$20,000
Provided
Funding request to
The City assisted in FY 2003/04
purchase two vans that
in the purchase of two retrofitted
will be retrofitted to
vans. The purchased had to be
accommodate
reprogrammed from capital
handicapped clients.
improvement/equipment to
public service. There were
issues related to whether or not
this purchase qualified or not.
However, staff and HUD agreed
that the vehicles were directly
related to providing the needed
services to the Foundations
clients. Given this fact and that
the City already assisted in the
purchase of two vans, staff
recommends denial of the
request.
Institute of Critical
$172,946 Public Service.
No
Yes Recommendation of denial.
Care Medicine
Start a new program
While this program provides a
involving education
benefit to the community, the
about cardiac arrest,
recommendation is to deny.
primary focus is on
Given the limited public service
educating bystanders
funds and the requested dollars,
on how to promptly
staff does not believe the dollars
intervene in rescue and
available would make an
response to victims.
impression on the programs
success or failure as a result
CDBG funds would be better
directed to an alternative
program.
City Council Staff Report
April 28, 2005
Applicant Name
FY 04/05 Type of Project
Did City Fund in
CDBG Requests Funding Recommendation &
Funding Request
FY 2004/05 &
to Other Cities & Justification
Amount
Amount
Jewish Family
$10,000 Public Service.
No
Yes Recommendation of denial.
Services of the
Desert, Inc.
Counseling and case
There are many organizations
management of clients.
that provide this service in
conjunction with other needed
services. Given the requests for
public service funding, funding is
vitally needed in other areas.
Latino Commission
$50,000 Public Service.
No
Yes Recommendation of denial.
(Riverside County)
Leasing of storefront
Funded in FY
The City funded in FY 2003/04
facility in Coachella to
2003/04 for
and is still working to expend
provide drug and
Land
funds. Staff recommends
alcohol abuse
Acquisition/
waiting until this program is up
programs.
Capital Improve.
and running prior to award of
CDBG funds.
Rancho Housing
$15,000 Public Service.
No
No Recommendation of denial.
Alliance, Inc.
Good Neighbor
The City has such programs and
Services Education and
there are other similar programs
Training. (This is a
provided to Palm Desert
homebuyer and related
residents. Given identified
training program.)
needs in other areas that are
consider more of a priority at this
time and the existence of similar
programs, staff recommends
denial at this time.
Santa Rosa del
$82,280 Public Service.
No
No Recommendation of denial.
Valle, Inc.
Health Care To You
While this program sounds good
Program. This is a
the City has no working
mobile clinic proposed
experience or knowledge of how
to service Palm Desert
reliable or reputable this
residents living within
organization is. Residents
RDA owned affordable
utilizing this service will assume
housing units and other
that the City is sponsoring the
areas identified as
program and may rely on that in
having very low, to low
make a decision to access this
City Council Staff Report
April 28, 2005
and moderate -income
program.
persons.
Staff recommends that this
program be denied at this time.
However, staff recognizes that
this could be a very good
program for residents. The
organization and program results
in other communities will be
monitor for success.
Shelter from the $75,000 Public Service. Yes
Yes Recommendation for approval in the
Storm $12,500
amount of $14,339.25 (adjusted).
Funds requested to pay
for core staff and
Since the amount requested is
operations of the
significantly more than the City has
Shelter's Community
ty
available for public service
programs and the needs of other
Counseling Center in
organizations, staff recommends
Palm Desert.
funding in the amount of $14,750.
This program services residents of
other communities as well.
TOTALS: $587,726 $59,339.25
City Council Staff Report
April 28, 2005
Applicant Name
Fair Housing Council
amity Administrative Fees
ADMINIST 2ATIVE PROGRAMS AND PROJECTS 03%+ = $51,225.75)
Did City Fund in CDBG Requests
FY 04/05 FY 2004/05 & to Other Cities & Funding- Recommendation &
Funding Request' Type. of Project. Amount '.' Amount Justification
$21,000
$46, 750
TOTALS: $67,750
Tenant/Landlord
complaints and
education
Funds to assist staff
with Davis -Bacon
issues, tracking, and
training. Also funds to
assist with
Environmental process,
if any.
Yes N/A Recommendation for approval in the
amount of $21,000.
Contract reouired as part of CDBG.
Yes N/A Recommendation for approval in the
amount of $30,255.75 (adjusted).
These funds will assist staff in
complying with Davis -Bacon and the
National Environmental Protection
Act (NEPA) issues, the Analysis to
Impediments (AI) Report, and staff
costs to implement program.
$51,225.75
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General Information:
The City of Palm Desert adopted the (2003-2008) Five -Year Consolidated
Plan and now is preparing its third (FY 2005/2006) One -Year Action Plan to be
submitted to the U.S. Department of Housing and Urban Development (HUD) on
May 13, 2005. The Action Plan is the projected one-year use of funds that the
City proposes to utilize to address the identified priority needs and local
objectives for the 2005/2006 year under Community Development Block Grant
(CDBG). The City anticipates CDBG allocation is $395,595,000 to fund
programs and projects that meet National Objectives and create a viable urban
community by providing benefits to the homeless, and persons of low and
moderate income, decent housing and living conditions as well as other
programs and projects that meet the National Objectives. Outlined below are the
various funding sources available at the local, state, and federal levels to
accomplish the housing and non -housing community development needs as well
as other community needs.
Resources:
Federal Resources:
Communitv Development Block Grant Proqram: The City anticipates
CDBG allocation for FY 2005/2006 is $395,595 to carry out the identified priority
needs addressing housing, homeless, senior/youth programs, handicap, etc.
These funds will be dispersed to subrecipients that have been identified as
programs and projects that meet specific needs as identified within the
Consolidated Plan and Action Plan and that meet one of the three national
objectives (to benefit at least 51 % low to moderate income persons, slum and
blight, and community development needs having a particular urgency).
Non -Federal Public Resources:
Program Income: Program income generated as a result of the interest
generated from programs will be utilized for CDBG programs.
Redevelopment Housinq Set -Aside Funds: Set -Aside funds are used for
housing activities such as acquisition, rehabilitation, new construction, and First -
Time Homebuyers Programs.
Outside Aqencv Funding: A portion of the City's General Fund monies are
utilized to fund various non-profit organizations needs that address homeless,
youth, handicap, domestic abuse, etc. The Outside Agency Funding Committee
awards these funds annually.
Page 2 of 14
Private Resources:
For -profit: Potential resources could include Savings Associations
Mortgage Company and private lending institutions.
Non-profit: There are currently no non-profit funds identified.
IDIS Proqram:
The City of Palm Desert implemented and has utilized the HUD IDIS
Program since becoming a Direct Entitlement City in FY 2003/04 and has
continued to use the system for program updates and financial reimbursement.
The City will continue to use the IDIS system for program and activities
identification, allocation funding for each activity, and activity status updates.
The system will be used for program monitoring of each activity and funding
availability.
Geographic Distribution:
The City of Palm Desert will not be undertaking area benefit projects or
programs during FY 2005/2006. Therefore, there will be no geographic
distribution within the City limits of Palm Desert. All program activities will benefit
the very low to, low and moderate -income persons, limited clientele activities,
and housing activities. The geographic distribution will be Coachella Valley wide
as most of the organizations are located in other cities (e.g., Coachella, Indio,
Cathedral City, and Palm Springs, etc.), but the activities of these organizations
have a direct and indirect impact on the Palm Desert Community and meet the
identified needs; therefore, the City has recommended funding the organizations
listed within the Action Plan. A Geographical map of the Coachella Valley is
attached but not necessarily required, as the City is not proposing to fund any
area benefit projects in this cycle.
Activities to be undertaken to Address Priority Needs:
The Action Plan describes the City's activities that will meet specific areas
of need as identified within the Consolidated Plan. The following is a list of
needs identified within the Strategic Plan Section:
- Non -housing Programs and Projects
- Homeless
- Senior Programs
- Domestic and Child Abuse
- Persons with Disabilities Issue
- Administration
- Fair Housing: Tenant/Landlord Issues
- Public Facilities Improvements: Transitional Housing, food
distribution center, historical preservation museum, persons with
disabilities facilities, etc.
Page 3 of 14
Long-term (Five -Year) Strategic Plans are listed within the Consolidated
Plan. Those listed above identify areas of need within the Plan for FY
2005/2006. Listed below are the specific projects that address these needs.
CDBG General Requirements, Planned Activities, and Funding for FY
2005/2006:
General Requirements:
Executive Summary: The proposed goals and activities for the One -
Year Action Plan include providing safe and decent housing facilities for persons
with disabilities, to address child abuse, neglect, and training programs, to
address senior issues more specifically transportation needs, to address
homeless issues such as emergency cold weather program and food distribution
programs. Various programs and projects have been approved that will improve
public facilities and services, housing and medical services.
In the FY 2005/06 cycle the City is proposing to fund projects that will
provide a significant benefit to the community such as (1) Operation SafeHouse
project, which is a housing and counseling center for abused, neglected, and at -
risk youth; (2) Stroke Recovery Center parking modification to comply with ADA
thus meet handicap access needs of its clients; and (3) Angel View to provide a
physical therapy program to the physically and mentally handicapped.
The City will be funding three or four capital improvement and public
facilities/renovation projects. It should be noted that the City proposes to fund
the Family YMCA in the amount of $50,000 to renovate the Wallaroo Childcare
Center (a Redevelopment Agency owned facility), if it is the organization
approved to operate the facility. However, if the Desert Sands Unified School
District is approved then the $50,000 will be awarded to the Operation
SafeHouse project. The date to name the facility operator has not been set to
date and may not be decided until later in the year. Since the CDBG Action Plan
must be submitted to HUD for approval and to move forward projects, the above
recommendation was made and approved by City Council.
There were a total of 19 applications received excluding the Fair Housing
Application as this is under program administration. Out of the 19 applications
four (4) were for capital improvement and/or public facilities
improvement/renovation projects while the other 15 were for public service
programs. The City awarded additional funds to the each of the four capital
improvement/public facilities improvement projects as funds were available and
construction costs are extremely high leaving many non-profit organizations
unable to proceed or complete projects as planned.
The City in the FY 2004/05 recommended utilizing CDBG funds to build a
new facility or purchase an existing facility to create a multi -use that will house
the FIND organization and possibly other non -profits. However, this project is
Page 4 of 14
more extensive than the set aside CDBG funds would provide and the timeline
required to undertake this project will be at least two years. Therefore, the City
reprogrammed CDBG to alternative organizations that met the identified needs
within the Five -Year and One -Year Action Plans.
Displacement:
Proposed programs and projects do not involve the relocation of tenants
or homeowners. However, the City does follow the state and federal regulations
for displacement and relocation of persons.
Citizens Participation and Notices:
The City of Palm Desert initiated the Citizens Participation process. The
process started with the:
The Notice of Community Development Block Grant 31st Year
Public Hearing, Application Process, and the Needs Assessment
Outline (for public comment) was published on November 25 and
December 2 of 2004.
Copy of the Notice of Public Hearing, Application, and Needs
Assessment were mailed to all organizations listed on the City's
CDBG mailing list (approximately 59 public entities and non-profit
organizations) in November 2004.
- The first Public Hearing before City Council to receive public input
and open the FY 2005/06 process for the Community
Development Block Grant Program was December 9, 2004.
- Opened first 30-day public comment period on December 9, 2004.
- Notice of Community Meeting regarding CDBG Program and FY
2005/06 Cycle published on January 19 and 26 of 2005.
- February 8, 2005, conducted Community Meeting.
- Outside Agency Funding Committee meeting on March 17, 2005,
to review and approve CDBG application for the FY 2005/2006
cycle.
- Published Notice of Final 30-day Public Comment Period on April
7, 14, and 21 of 2005. Period opened March 23 to April 22, 2005.
- Published Notice of Final Public Hearing before City Council at its
meeting of April 28, 2005, published on April 7, 14, and 21 of
2005.
Final Notice:
Final Notice is hereby given that the public hearing on the proposed FY
2005/2006 One -Year Action Plan of the City of Palm Desert will be held at 4:00
p.m. or anytime thereafter on April 28, 2005, in the Palm Desert Council
Chambers located at 73-510 Fred Waring Drive, Palm Desert, California.
Page 5 of 14
The Final 30-day Public Comment Period to receive public input will be open
from March 23 to April 22, 2005. Anyone interested in providing input must do so
by 5:00 p.m. on April 22, 2005. Suggestions may be placed in writing addressed
to Frankie Riddle, Senior Management Analyst at City of Palm Desert, 73-510
Fred Waring Drive, Palm Desert, California, 92260, or by phone at (760) 346-
0611, ext. 331.
City Council will conduct the Final Public Hearing to review and approve
the proposed FY 2005/2006 One -Year Action Plan and proposed grant awards at
its meeting of April 28, 2005, at 4:00 p.m. or soon thereafter. The meeting will be
held at the Palm Desert Civic Center, Council Chambers Conference Room
located at 73-510 Fred Waring Drive, Palm Desert, California. The City Council
will be open and close the final public hearing and receive final public input and
consider approval of the Action Plan. Upon Council approval of the Plan, it will
be mailed to the U.S. Department of Housing and Urban Development on or
about May 16, 2005.
Program Monitoring and Performance Measurement System:
The monitoring systems that the City has in place and will continue to
follow is as outlined within the Consolidated Plan; however, reference will be
reiterated here:
Program Monitoring: The City of Palm Desert through the Community
Services Division will continue to appropriate monitoring actions of all
Community, Planning, and Development (CPD), funded activities and recipients
in accordance with applicable U.S. Department of Housing and Urban
Development regulations and requirements as well as the Consolidated Plan.
The guiding principles and objectives of the monitoring is to ensure that the
primary benefits of all activities are intended, directed, and received by targeted
groups including but not limited to: low and moderate income households,
homeless, elderly, "at -risk" youth, persons with disabilities, special need
households, and women and minority -owned businesses.
Monitoring activities will be carried out through the following methods:
Proiect Reportinq: Necessary reporting, including audits will be submitted
and reviewed on a monthly, quarterly basis, and/or monthly basis (as required) in
all housing, homeless, public services, public facilities, and other CPD activities
to allow prompt and effective program/project evaluation, corrective actions, and
completion.
Contracts and Agreements: The City will ensure that all contracts and
agreements, including subrecipient agreements and subcontracts, contain the
necessary language that details the type of information required, the appropriate
format, and frequency of reporting.
Page 6 of 14
Monitoring Visits: City staff will conduct on -site monitoring visits as
required (not less than annually) to all cooperating subrecipients, sponsors, or
other agencies conducting CPD activities for review of record keeping, project
activities accessibility, performance, etc. The City will also continue providing
annual training workshops to cooperating subrecipients and other agencies
covering procurement, reporting, performance, etc.
Federal Requlatory Compliance: City staff will ensure that all CPD funded
activities comply with applicable Federal regulations including environmental
clearance, labor compliance, procurement, affirmative action, equal opportunity,
fair housing, etc.
CPD Funded Proiect Review: City staff will review and analyze all proposed
uses of CPD funds, both County and cooperative cities, to ensure adherence and
continuity with the Five -Year Consolidated Plan, focusing upon the adopted
comprehensive community needs assessments and other recognized community
planning documents.
- Other: City staff will ensure that subrecipients, sponsors, and other agencies
compliance with City and HUD or other required regulations and guidelines.
Performance Measurement System: The City of Palm Desert is working to
develop and implement a Performance Measurement System by the end of 2005. The
Performance System will be put into place to account for how effective CDBG program
funds are addressing the needs of our community. The system will address two major
area: (1) Productivity and Program Impact. The system will address the six identified
components: (1) preparatory work, (2) selecting outcome/output measures, (3)
specifying outcome/output indicators, (4) data collection preparation, (5) validating the
measurement system, and (6) analyzing and reporting outcomes/outputs. To achieve
compliance the City will develop accomplishment matrices, pre and post surveys, on -site
visits and interviews and other tools that will assist in monitoring and undertaking the
performance measurement of each activity.
Analysis of Impediments (Al) Report:
The City of Palm Desert has prepared the Analysis of Impediments to Fair
Housing Report, which addresses fair housing issues. This report is included with this
Action Plan.
Anticipated CDBG Allocation:
According to HUD's city/county allocation for FY 200512006 the City of Palm
Desert's allocation will be $395,595.
Program Income:
The City of Palm Desert through the Home Improvement Program (HIP) as
provided in the FY 2003/04 CAPER Report received $97,134.20 program income
($93,579.81 in loan payments and other reimbursements plus $3,554.39 in interest
income and interest revenue) for the period of July 1, 2003 to June 30, 2004. The City
estimates that the HIP Program will receive $95,000 in loan payments and $6,000 in
Page 7 of 14
interest for the period of July 1, 2005 to June 30, 2006. This program has a special
revolving/set aside accounts specifically for loan payments and interest earned. All
funds received from payment loans to interest will continue to be utilized for the HIP
Program.
Separation Agreement Funds and Prior Year HIP Funds:
The City of Palm Desert entered into a Separation Agreement dated June 30,
2003, with the County of Riverside for the remaining City CDBG Funds in the amount of
$96,093.20. Once Program Income and loan repayments are expended the, City will
work to expend the funds provided through the Agreement. However, since many
applicants have repaid loans due to the low interest rates, the City is experience some
delay in expending these funds. As soon as the opportunity presents itself, these funds
will be expended. The City may need to reprogram Program Income received through
the HIP Program in order to draw down these funds.
Proposed Program and Project Listing:
To achieve the identified goals and objectives outlined within the One -Year
Action Plan the City will implement the following programs and projects as part of the
Community Development Block Grant Program (CDBG) Action Plan for FY 2005/2006.
The first table outlines projects/programs recommended for approval as part of the FY
2005/06 CDBG funding cycle and the second table outlines projects/programs that will
be funded through Program Income (see page 7 for details — Program Income):
PROPOSED CDBG PROJECTS AND PROGRAMS
FOR FY 200512006
CAPITAL IMPROVEMENT, HOUSING, AND OTHER PROJECTS
Organization/Agency
Project/Program Type:
Approved Amount:
Name:
ABC Recovery
Public Facilities
$60,000.00
Improvement
Family YMCA
Public Facilities
$50,000.00
Improvement
(See page four under
Executive Summary for
details on project funding
and possible reallocation
of funds.)
Operation SafeHouse
Capital Improvement/New
$125,000.00
Construction
Stroke Recovery Center
Public Facilities
$50,000.00
Improvement
Totals:
$285,000.00
Page 8 of 14
Organization/Agency
Name:
Angel View
Dept. of Public Social
Services
FIND
FISH
Shelter from the Storm
Totals:
PUBLIC SERVICE PROGRAMS
Project/Program Type:
Physical Therapy Program
for handicap
Emergency Cold Weather
Shelter Program
Food Distribution Program
Food Bank
Counseling Program for
Abused Spouses and
children
ADMINISTRATION PROGRAMS/FEES
Fair Housing Council
City: Program
Administration
(Davis Bacon, NEPA,
Analysis to Impediments
(HI) issues, and staff costs)
Subtotal
Total CDBG Funds:
Administration
Administration
Approved Amount:
$10, 000.00
$7, 000.00
$15, 000.00
$13,000.00
$14, 339.25
$59,339.25
$21,000.00
$$30,255.75
$51,255.75
$395,595.00
PROPOSED PROGRAM/PROJECT USE OF
PROGRAM INCOME AND TRANSFERRED FUNDS
Organization/Agency Project/Program Type: Type of Funds & Amount:
Name:
Home Improvement Housing Rehabilitation
Program (HIP)
Total:
Page 9 of 14
Program Income &
Transferred Funds
$97,134.80
Activities Description:
All of the below listed programs and projects are funded through the Community
Development Block Program (CDBG):
ADMINISTRATION:
1. Project Type: Tenant/Landlord (Anti-Discrim.) Amount: $21,000.00
Matrix Code: 21 D Reg. Code: 570.206
Organization: Fair Housing Council of Riverside County
Location: 3600 Lime Street, #613, Riverside, California, 92501.
(Community -wide)
Project Description: The funding will provide for staffing,
administration, and direct program costs for tenant/landlord dispute resolution,
anti -discrimination resolution, investigation of discrimination complaints,
investigation of landlord/tenant complaints, education/outreach services, training,
and legal services efforts within to Palm Desert residents.
Benefit: People (Project Objective: DA)
Potential Number to be Served: Estimated 900 —1,000
Priority: High
2. Project Type: Program Administration Amount: $30,255.75
Matrix Code: 21A Reg. Code: 570.206
Organization: City of Palm Desert
Location: 53-510 Fred Waring Drive, Palm Desert, California, 92260.
(Community -wide)
Project Description: The City of Palm Desert will utilize the funds to
assist with the CDBG Program administration for such activities as Davis -Bacon
Labor Training, NEPA issues, and the preparation of the Impediments Analysis
(Al) Report, program tracking and monitoring, preparation of reports, etc.
Benefit: N/A
Potential Number to be Served: N/A
Priority: High
CAPITAL IMPROVEMENTS AND PUBLIC FACILITIES
IMPROVEMENTSIRENOVATIONS:
3. Project Type: Public Facilities
Matrix Code: 03
Organization: ABC Recovery
Location: 44-374 Palm Street,
(Community -wide)
Improvement Amount: $60,000.00
Reg. Code: 570.201(c)
Indio, California, 92201. (11.12 acre site)
Page 10 of 14
Project Description: Construction of a wall around the children's
playground, parking lot and lighting modifications, and landscaping maintenance
at facility.
Benefit: Facility
Potential Number to be Served: N/A
Priority: High
4. Project Type: Public Facility Improvements Amount: $50,000.00
Matrix Code: 03M Reg. Code: 570.201(c)
Organization: Family YMCA of the Desert
Location: 44-811 Cabrillo Avenue, Palm Desert, California, 92260.
(Community -wide)
Project Description: Remodel/renovation of the former Wallaroo
Childcare Center that was purchased by the City's Redevelopment Agency.
Renovation work will be interior repairs throughout facility.
If the City does not designate the Family YMCA of the Desert to operate
the childcare facility, the $50,000 award will be reprogrammed to the Operation
SafeHouse Project.
Benefit: Facility
Potential Number to be Served: N/A
Priority: Low
S. Project Type: Public Facilities Improvement Amount: $50,000.00
Matrix Code: 03 Reg. Code: 570.201(c)
Organization: Stroke Recover Center
Location: 2800 East Alejo Road, Palm Springs, California, 92262.
(Community -wide)
Project Description: Renovation/modification to parking lot to bring into
ADA compliance and minor landscape work to facility grounds.
Benefit: Facility
Potential Number to be Served: N/A
Priority: Medium
HOMELESSNESS:
6. Project Type: Capital Improvement Project/ Amount: $125,000.00
New Construction
Matrix Code: 03Q Reg. Code: 570.201(c)
Organization: Operation SafeHouse
Location: 72-710 East Lynn Street, Thousand Palms, California, 92260.
(Community -wide)
Page 11 of 14
Project Description: This project is for the new construction of a 16,000
square foot — 20 bed emergency shelter that will provide basic needs (food,
shelter, clothing, and counseling) for runaway or throwaway youth (homeless).
Funds will be utilized for the first phase of construction dealing with street
improvements and curb and gutter and construction if funds provide.
Benefit: Facility
Potential Number to be Served: N/A
Priority: High
PUBLIC SERVICES PROGRAMS AND OTHER SPECIAL NEEDS:
7. Project Type: Public Service/Handicap Amount: $10,000.00
Matrix Code: 05B Reg. Code: 570.201(e)
Organization: Angel View
Location: 12-379 Miracle Hill Road, Desert Hot Springs, California,
92240. (Community —wide)
Project Description: Implementation of a Hydrotherapy Program
(physical therapy program undertaken in water/pool) for the physically and
mentally handicap clientele. This program will be offered to other organizations
in need of similar services/program.
Benefit: People
Potential Number to be Served: 80 to 130
Priority: Medium
8. Project Type: Public Service/ Amount: $7,000.00
Homeless: Emergency Cold Weather Shelter
Matrix Code: 05 Reg. Code: 570.201(e)
Organization: Riverside County Dept. of Public Social Services
Location: 43-143 North Jackson Street, Indio, CA 92201.
(Community -wide)
Project Description: Funds will be provide for the leasing of the National
Guard Armory in Indio to provide shelter for the homeless population in Riverside
County (more specifically within the Coachella Valley) during the cold weather
months.
Benefit: People
Potential Number to be Served: 946 unduplicated persons
Priority: High
Page 12 of 14
9. Project Type: Public Service/ Amount: $15,000
Food Distribution/Homeless and Non -homeless
Matrix Code: 05 Reg. Code: 570.201(e)
Organization: F.I.N.D. Food Bank
Location: 68-615 Perez Road, Cathedral City, California, 92234.
(Community -wide)
Project Description: Funds will be provided for the purchase of foods
and the food distribution/food bank operation. Food is distributed to individuals
but primarily to other non-profit food distribution organizations and organizations
that provide meals to clients.
Benefit: People
Potential Number to be Served: 15,000 plus persons or 10 to 15 non-
profit organizations
Priority: High
10. Project Type: Public Service/ Amount: $13,000.00
Food Distribution/Homeless and Non -homeless
Matrix Code: 05 Reg. Code: 570.201(e)
Organization: FISH of the Lower Coachella Valley
Location: 83-233 Indio Blvd., #7, Indio, CA 92201. (Community -wide)
Project Description: Funds will be provided for the purchase of
perishable and non-perishable items to distribute to the homeless, very low to
low-income individuals and families. Food and other products are items
distributed primarily for preparation at home.
Benefit: People
Potential Number to be Served: 15,000 to 20,000
Priority: High
11. Project Type: Public Service/ Amount: $14,339.25
Counseling Program
Matrix Code: 05G Reg. Code: 570.201(e)
Organization: Shelter from the Storm
Location: 73-555 Alessandro Drive, #D, Palm Desert, California, 92260.
(Community —wide)
Project Description: Funds will be provided to assist in the Community
Counseling Center dealing with domestic violence issues, life skills, and other
issues that are related to domestic violence experiences. This program is offered
to clients as well as those within the community in need of such service.
Benefit: People
Potential Number to be Served: 400
Priority: High
Page 13 of 14
12. Project Type: Home Improvement Program Amount: $0.00
Matrix Code: 14A Reg. Code: 570.202(a)(1)
Organization: Redevelopment, Housing Authority Department
Location: 73-510 Fred Waring Dr., Palm Desert, CA 92260.
(Community -wide)
Project Description: Home Improvement Program (HIP). Funds will
provide to very low and low income households who are owner occupied. There
are four components of HIP: (1) Emergency Grants up to $3,000; (2)
Rehabilitation Grants up to $12,500; (3) Matching funds up to $2,500; (4) Low
interest loans up to $25,000. All four components of the HIP are available for
home repairs including, but not limited to, Health and Safety Code issues, energy
efficiency repairs/replacemenVretrofitting, including windows, doors, air
conditioning and heating, roof, termite treatment, electrical, exterior paint, and
handicap aid installation; ten year liens will be recorded in exchange for
participation in the Program. Funds will not be awarded to this program until
separation funds and program income has been expended.
Program Income:
The City of Palm Desert through the Home Improvement Program (HIP) as
provided in the FY 2003/04 CAPER Report received $97,134.20 program income
($93,579.81 in loan payments and other reimbursements plus $3,554.39 in interest
income and interest revenue) for the period of July 1, 2003 to June 30, 2004. The City
estimates that the HIP Program will receive $95,000 in loan payments and $6,000 in
interest for the period of July 1, 2005 to June 30, 2006. This program has a special
revolving/set aside accounts specifically for loan payments and interest earned. All
funds received from payment loans to interest will continue to be utilized for the HIP
Program.
Separation Agreement Funds and Prior Year HIP Funds:
The City of Palm Desert entered into a Separation Agreement dated June 30,
2003, with the County of Riverside for the remaining City CDBG Funds in the amount of
$96,093.20. Once Program Income and loan repayments are expended the, City will
work to expend the funds provided through the Agreement. However, since many
applicants have repaid loans due to the low interest rates, the City is experience some
delay in expending these funds. As soon as the opportunity presents itself, these funds
will be expended. The City may need to reprogram Program Income received through
the HIP Program in order to draw down these funds.
Benefit: People
Potential Number to be Served: Estimated 50 - 100
Priority Need: High
Page 14 of 14