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Home My WebLink AboutOut-of-State Travel - 82nd Annual National LeagueREQUEST: DATE: CONTENTS: Recommendation: CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT APPROVAL OF OUT OF STATE TRAVEL August 25, 2005 82ND ANNUAL NATIONAL LEAGUE OF CITIES CONGRESS OF CITIES AND EXPOSITION By Minute Motion, approve out-of-state travel for Palm Desert's Senior Management Analyst/Community Services and a member of the Palm Desert Youth Committee to attend the 82nd Annual National League of Cities Congress of Cities and Exposition, which is scheduled to be held in Charlotte, North Carolina, December 6-10, 2005. Funds are available in fiscal year 2005/06 account 110-4210-422-3061 to cover registration, airfare, accommodations and other incidental expenses associated with attendance at this event and no appropriation is needed or requested. Executive Summary: Approval of this request will permit a member of the Palm Desert Youth Committee and the Senior Management Analyst/Community Services to attend and participate in the 82nd Annual National League of Cities Congress of Cities and Exposition. Background: In order to expose members of the Palm Desert Youth Committee to various programs and projects that are being implemented throughout the State, for the past several years Committee representatives have attending the League of California Cities annual conference. During this same period of time the City has been expanding its involvement with the National League of Cities and its family and youth programs and NLC staff has suggested that its Congress of Cities and Exposition would provide an excellent opportunity to expose youth delegates to a more expanded and comprehensive experience through the programs it presents at this conference. In order to expose members of the Youth Committee to the types of youth programs and projects throughout the nation as presented by the NLC, staff is recommending that one selected representative of the Palm Desert Youth Committee and the Senior Management Analyst/Community Services, who will act as chaperone, be authorized to attend this conference, which is scheduled to be held December 6-10, 2005, in Charlotte, North Carolina. Funds are available in fiscal year 2005/06 account 110-4210-422-3061 to cover registration, airfare, accommodations and other incidental expenses associated with attendance at this event and no appropriation is needed or requested. PATRICIA SCULLY, CFEE SENIOR MANAGEMENT AN T SHEILA R. Gk,t` IGAN ASSISTANT CITY MA (AJER/PIO )YAUL GIBSON TREASURERIFINANCE DIRECTOR CARLOS L. O EGA CITY MANAG R 01) eu 07 0 :Z >, C. Q1 W to -0 C� C: Ou 01) lu o 0, -Lr) cd`-S."S ?) On C: C: cU Ln 42) tX C) t)n C'4 tz 0 -0 tii 0 ro a) m '5, WHY ATTEND THE CONGRESS OF CITIES? WHAT'S THE VALUE? The 2005 Congress of Cities provides resources, ideas, examples peer connections, expert input, practical wisdom, and much more.You can attend workshops to hear examples of successful programs, visit the exposition with more than 350 booths featuring vendors who work with local governments every day, join other city officials for practical problem -solving sessions, and attend intensive leadership training seminars to hone your skills as an elected local policy maker. Here's what local elected officials who have attended past Congress of Cities say about why you should attend this conference: 'Attending the NLC Congress of Cities is an investment, not an expense, providing excellent leadership training for elected officials and networking opportunities to share program and service ideas." Michael Boehm, Mayor, Lenexa, Kansas "The conference provides countless opportunities to learn more and get ideas on how to save city resources and improve community services." Pat Eklund, Council Member, Novato, California °The ideas shared at the Congress of Cities have helped save our city countless dollars and have steered our community into new relationships between our elected officials and citizens." Ron Schmitt, Council Member, Sparks, Nevada "The Congress of Cities was the best orientation f had as a freshman council member" Jean Quan, Council Member, Oakland, California "The NLC Congress of Cities helps elected officials develop a better vision for their city through workshops, networking, and leadership development." James Mitchell, Council Member, Charlotte, North Carolina V attended for the opportunity to talk about similar problems and to find solutions to those problems that would not occur in a letter, e-mail, newspaper etc." James Taylor, Council Member, Littleton, Colorado 'When I was a newly -elected mayor, the Arational League of Cities in general and the Congress of Cities in particular were invaluable resources to me for practical advice, best practices, and support from elected officials with many more years of experience than 1 had. Nearly i years later, the Congress of Cities is still the best place to find solutions to local challenges. " Anthony A. Williams, Mayor, Washington, i)C; NLC President The 2005 Congress of Cities and Exposition will offer several unique learning opportunities for city officials over a five-day period such as: • General Sessions featuring nationally recognized speakers • Workshop Sessions featuring subject matter experts and experienced city officials • Host City Mobile Workshops • Leadership Training institute Seminars • Constituency Group Events • State League Events • Networking Activities • Problem Solving Clinics • An Exposition of over 350 booths Connecting with Charlotte Delegates attending the 2005 NLC Congress of Cities in Charlotte, December 6 through 10, will be treated to southern hospitality at its best. Known as the Queen City, Charlotte has undergone tremendous growth during the past 10 years. It is now the second largest banking city in the world and is a showcase for successful private -public partnerships. The Charlotte host committee is lining up the city's premier attractions for NLC delegates in December. Visit the NLC website at www.nlc.org for regular updates on host city plans. Host City Mobile Workshops Learn about the exciting programs underway in Charlotte and how you can replicate them back home to help your city run more efficiently and save money. Host city mobile workshop sessions will take place Wednesday, December 7 through Friday, December 9,and will include: • Neighborhood Revitalization Strategy - Making Neighborhoods Better • Integrating Greenways into the Community • Innovative Solutions to Smart Growth in Small Towns • Transit Oriented Development in Charlotte's South End • Leaving the Lights on in Your Downtown • Behind the Checkered Flag -The Economics of NASCAR • Community Policing -The impact of Neighborhood Action Teams TUESMYt DECEMBER 6 LeaderAlp Tralning.lnstitple Seminars " 9.00 am. - s•00 p.m. ' . 10 Reasons to Attend the wrlDisb DECEIISBE! 7 2005 Congress of Cities Board of Directors Meeting . %t[[ C Advisory Conndt Meeting ;!C 9NLC:00 PolicyConnniRee Meetings ant AMERICA'S CITIES AND TOWNS Host City Mobile Workshops TEAMING UP FOR TOMORROW Leadership Training Institute Seminars 9.•00 a.m. - 5:00 p.m. 1. Discover new approaches to leadership, governance, and Orientation Session for First Time Attendees problem solving by attending general sessions, conference 5,45 p.m. - 6:45 p.m. workshops, and networking sessions. Opening Reception with Exhibitors 6:30 p.m. - 8:00 p.m: 2. Learn creative approaches to working in the current economy. THUR5DAY, DECEMBER 8 3. Hear from high profile nationalspeakers who will offer g p Opening General Session 9:OQa.m. - 11:00 a.m. their perspectives on issues and challenges facing the Welcoming Lunch in Exhibit Hall leaders of the nation's cities and towns. 11:00 a.m. - 1:00 P.M. Exposition 4. Gain access to a broad network of information and 11;00 a.m. - 5:00 p.m. resources -experts, vendors, city leaders, youth delegates, Conference Workshops NLC staff, colleagues, and friends - all gathered in one 1:00 p.m. - 2:30 p.m. 2:45p.m, -4:15 p.m. place for five days. Resolutions committee Meeting 5. Visit and learn about successful programs in Charlotfe that 1:00 P. M. :.. ; .. might work in your comcriunity, ; Host city Mobile workshops 1:30 p.m.-5:00p.m. G. Observe and participate in setting INational Municipal State Municipal League and Constituency Group policy for the nation's cities and towns. Receptions/Events 5:00 p. m. - 8.•00 p. m. 7. - Hone- your leadership skills by attending special F'RIDAY, DECEMBER 9 Leadership Training Institute seminars that will increase the General Session 9:00 a.m. -10:30 a.m. value of your trip to Charlotte. Exposition - S. Share experiences and net- 10:30 a.m. - 3:00 p.m. work with local leaders from Conference Workshops 10:45 a.m. - 1235 p.m. �. ` ♦ : ' throughout the country. 3:45 p.m. - 5:15 p.m. 9. See old friends and make Exhibit Hall Lunch new ones. 1230 p.m. - 2:00 p.m. Host City Mobile Workshops 10. Help your city/town prepare 1:30 p.m. —5:00 p.m. dyyr for a better future by talking State Municipal League and Constituency Group about emerging issues and ReceptiouslEvents hearing about local solutions. 6.00 p.m.-8:00p.m. Youth Delegates Event 7.00 p.m. - 10:00 p.m. Visit the ALC website SATURDAY, DECEMBER 10 at www nlc.org Ecumenical Prayer Breakfast for more detailed ,� s 7:30 a.m. -9:00 a.m. and up-to-date General Session information about w 9:15 a.m. - 10:45 a.m. the conference Conference Workshops schedule, general.k' session speakers, i 11:00 a.m. - 12:30 p m. conference workshops, Delegates Luncheon and other conference 1245 p.m. - 235 p.m. uctivities. Annual Business Meeting 2:30 p.m. Host City Closing Event 7.00 p.m. CONFERENCE REGISTRATION Whether you are registering online, downloading your registration fo: or sending it to NLC Meeting Services with a check, you can find up-to-date and detailed information about registration categories, constituency group events, leadership training seminars, the conference program and the city of Charlotte on the NLC website at www.nic.org. Not an NLC Member? Savings on conference fees are just one of the benefits of NLC membership.To find out if your community is a direct member city or to receive membership information, please call the NLC membership office at (202) 626-3190 or visit the NLC website at www.nlc.org. Special Travel Discounts to Charlotte NLC is partnering with USAirways and`Amenc:an'Air]ines to offer discounted airfares and with Avis and Thirfty Car Rental Agencies to special car rental rates.Visit the NLC website at wwwnlc.org to learn more about how to take advantage of these partnerships. Accommodations All general sessions and workshop sessions as well as the exposition will be held at the Charlotte Convention Center. For a list of confe_ rence hotels and descriptions, visit the NLC website 'at wwwnlc.org. Conference Registration and Hotel Cancellation policies All requests for cancellation must be in writing, postmarked by November 18, 2005, and are subject to a $50 processing fee. No partial refunds will be made if you decide not to attend particular functions. No refunds will be accepted after the cancellation deadline. To guarantee your room, all hotels require a one night deposit plus tax, per room, 14 days before arrival.This is required even if you plan to arrive before 6:00 p.m. All reservations that are not guaranteed 14 days before arrival will be canceled. FOR QUESTIONS, CALL 1-888-319-3864 or 703-449-6418 or Email: nlccocregandhousing@jspargo.com PLEASE MAKE A COPY OF THE REGISTRATION/HOUSING FORM AND THE NLC POLICY AND PROCEDURES FOR YOUR RECORDS. What's Included in Your Conference Registration Fee Registration Dates and, Deadlines September 15, 2005. Early registration postmark deadline. November 18, 2005. Cancellation postmark deadline. November 28, 2005: Requested changes to existing hotel accommodations deadline. November 28, 2005.- Advanced registration by fax or on-line deadline. After this date, please plan to register on -site. • Four General Sessions with Nationally Recognized Speakers • The Delegates Lunch • Over 40 Concurrent Workshops Addressing Critical • The Host City Closing Event Issues Facing Today's Local Leaders • Access to the Exhibit Hall with over 350 Exhibit Booths, • Host City Mobile Workshops City Showcase and Vendor Workshop Presentations • The Opening Reception • A Conference Bag • Two Exhibit Hall Lunches • A Printed Conference Program NLC Congress of Cities Conference Registration and Housing Form Charlotte Convention Center, Charlotte, NC. December 6 -10, 2005 For Faster Registration and Housing Reservation, Register Online at http://www.nic.org No housing or registration will be processed without accompanying payment in full. Hotel Reservations: You must be registered for the Conference to reserve a hotel room. Are you a newly elected official? Size of city'? To guarantee your room, all hotels require one night's deposit plus tax, per room 14 days prior to your arrival. This is required even if you plan to arrive before 6:00 p.m. Name Gender If accommodations are not guaranteed 14 days in advance, the reservation will be canceled. Title L] Please make my hotel reservation as indicated below. City/Organization j ] I do not require hotel accommodations at any of the hotels listed below. Mailing Address (] Please contact me regarding suite information. City State Zip Room Dates: Arrival Date: —i_1_ Departure Date: _1_/— Room Type: LJ Single (1 person/1 bed) Smoking Phone Fax LJ Double (2 peoplell bed) Non -Smoking Email LJ Double/Double (2 people/2 beds) Registrant's Email Room types cannot be guaranteed but Hotels will attempt to accommodate all requests. Spouse/Guest Name' (S60 fee) 'Spouse/Guest not eligible for a separate hotel room. Fee Is NONREFUNDABLE. Sharing My Room With (for Hotel Check In Purposes): Child Name (14 and under, no fee) Age Special Request (e.g., wheelchair accessible rooms, etc.): Youth Delegate" (15-18, $75 fee) Age If you have special housing or transportation needs, please contact NLC Meeting Services. "Loral officials are encouraged to register youth as active participants in this conference to Hotel Choices: Indicate your first -choice hotel with the number 1". Number the other contribute to NLC's youth agenda. If the youth delegate requires hotel accommodations hotels from '2" to "16' in order of preference. The hotel listing appears in the order of the separate from yours, attach their registration form with your completed form. hotel map numbers. Youth Chaperone Name ($75 fee) (Local Elected City Officials are not eligible for this rate.) Special Conference Rates 5 $355 First -Time Attendee $ SG $ 60 Spouse/Guest (non-refundable) $ 7 $75 Youth Delegate S 8 $75 Youth Chaperone (not applicable to elected officials) $ Registration Fees: Early/Online Advance/Online 1 NLC Member City $455/$430 $4951$465 $- 2 Associate Member $455/$430 $495/$465 S- 3 SML Member City S5751$545 $620/$590 $_ 4 Non-Member/Other $6951$665 $7351S705 $_ Eligible for Early Fee if Postmarked by September 15, 2005. Eligible for On-line Advance Fee if Registered by November 28, 2005. Visit wwwntc.org and register Online for discounted online rate. Registration for Leadership Training Institute Seminars (Dec. 6 and Dec. 7, 2005) To REGISTER, codes and fees are listed beside the Leadership Training Institute iitle in this brochure or NLC Websde You must be registered for the conference in order to attend. Tuesday, December 6 - Full -Day Seminar Code: — Tuesday, December 6 - Morning Seminar Code: — Tuesday, December 6 - Afternoon Seminar Code: S Wednesday, December 7 - Full -Day Seminar Code: $ Wednesday, December 7 - Morning Seminar Code: S Wednesday. December 7 - Afternoon Seminar Code: $ LTI Participant & Recognition Luncheon - $40 Code: $ Special Events P1 $50 Ecumenical Prayer Breakfast Code: $ Constituency Group 2006 Combined Dues and Special Event Fees To REGISTER, codes and fees are listed under the Constituency Group section of the brochure or NLC Website. You must be registered for the conference in order to participate APAMO Dues/Activities Code: $ GLBLO Activity Fee Code: $ HELO Dues/Activities Code: S HELO Activity Fee (nonmember only) Code: $ NBC-LEO Dues/Activities Code: $ NBC-LEO Membership Luncheon Event (nonmember only) Code $ UCC Membership Luncheon Roundtable$ Code: $ WIMG Dues/Luncheon Code: $ WIMG Luncheon (nonmember only) Code: $ WIMG Welcome Reception (members & nonmembers) Code: $ TOTAL REGISTRATION FEE: $ WDW aaml _Adam's Mark Hotel $99 _Hampton Inn Charlotte Uptown $99 _Charlotte City Center Courtyard by Marriott $114 —Hilton Charlotte Center City $135 —Charlotte Marriott City Center $135 _Hilton Charlotte Executive Park $109 —Charlotte Marriott Executive Park $119 _ Won Garden Inn Charlotte Uptown $109 _Doubletree Hotel Charlotte Gateway Village $109 _Holiday Inn Charlotte Center City $125 _The Dunhill Hotel Uptown $129 _Omni Charlotte Hotel $129 _Embassy Suites Hotel $124 _Residence Inn Charlotte Uptown $129 _Four Points by Sheraton Charlotte Uptown $89 _The Westin Charlotte $138 Hotel Deposit Information: All major credit cards with expiration date of 12/05 or later are accepted at the conference hotels. All checks, government purchase orders, vouchers or claims must be submitted to the hotel with your Reg ID number at least 4 WEEKS (November 7, 2005) prior to arrival, and are subject to hotel approval. Registration Fee Payment Information L-] Charge my REGISTRATION FEES to VISA, MasterCard or AmEx listed below L_] Check for REGISTRATION FEES made payable to National League of Cities L_] Purchase Order for REGISTRATION FEES - copy must be enclosed & payment must be received by November 28, 2005. Hotel Deposit Payment Information [_] Charge my HOTEL DEPOSIT to the credit card listed below. L ] Check for HOTEL DEPOSIT Please submit to hotel address noted on NLC Meeting Services' confirmation 4 WEEKS prior to arrival - subject to hotel approval. L j Purchase Order for HOTEL DEPOSrr. Please submit to hotel address noted on NLC Meeting Services' confirmation 4 WEEKS prior to arrival - subject to hotel approval. Credit Card Authorization: NLC Meeting Services is authorized to use the card below to pay all applicable registration fees and guarantee my hotel reservation. I understand that one night's room charge will be billed through this card if I fail to show up for my assigned housing on the confirmed date unless I have canceled my reservation with the hotel at least 72 hours in advance. Visa/MasterCard/AmEx Number Exp. Dale Card Holder Name Card Holder Signaturp Additional Credit Card Authorization: For hotel deposit only if different than the credit card number listed above. (Expiration date must be 12M5 or later, per hotel requirement.) Credit Card Number Exp. Date Card Holder Name Card Holder Signature Return Conference Registration and Housing Form to: Fax: 703-631-6288 (Credit Card and Purchase Orders Only- No Checks) Mail: NLC Meeting Services, c/o J. Spargo & Associates, Inc. 11212 Waples Mill Road, Suite 104, Fairfax, VA 22030 For more Information: Phone: 888-319-3864 or703-449-6418 Email: nlccocregandhousing@jspargo.com —Make a copy of this form for your records'"^ Office Use Only Payment Check# Amount Hit Subblk Cate Rate Reservations - Book Flights - Passenger Details Page 1 of 2 Na;>74 AmericanAirlines7 Book Flights Reservations Select FligMs Passenger Details xraveI Informalion To continue with your reservation: Nei. SAAver • Verify your itinerary and fare summary & $J1e6f81 �fteTssw • Complete the Passer_er Deta,ls information below AAdventage'r • View the Detailed Faje Rules Pmduds &t GifCS &asibas & A9WW Reference About Us i Guarantee Carrier Flight Departing Number City r AA. AMERICAN AIRLINES AAA AMERICAN AIRLINES AAA AMERICAN AIRLINES AAA AMERICAN AIRLINES Contact AA FAQ Sea 0 0 0— Flight Summary Payment Ticketing Option From: Cia or Airpert rode To: Cily or AirL rt_(' PSP CLT and airports within 0 Miles - and airports within C Departure Date: IM Dec 7 Early Mom WA Return Date: Dec - 9 Morning Number of Flights to Display: 10 - Number of Stops: No Preference I MORE OPTION! I Arriving Date & Time City Date & Ti 1160 PSP Palm Springs 12/07/2005 07:14 AM DFW Dallas/ Fort Worth 12/071200: 1474 DFW Dallas/ Fort Worth 12/07/2005 12:54 PM CLT Charlotte 12/07/200 1741 CLT Charlotte 12/0912005 08:39 AM DFW Dallas/ Fort Worth 12109/200: 2649 DFW Dallas/ Fort Worth 12/09/2005 03:46 PM PSP Palm Springs 12109/200 Average Fare per Person - 586.48 USD Passcnger_Type Used in Far per Peon .additional Taxes and Fees Total Pricing per Person 1 Adult 586.48 USD 39.30 USD Z Your Total Price Plans Flexible? Check Ii • Fares are not guaranteed until tickets are purchased • For Non-U.S. residents, local_taxes may apply. • Flights not on American Airlines, American Eagle, or AmericanConnection® are on a req_jes! basis on availability are subject to change • In order to comply with federal security regulations, we may provide government agencies access to c you disclose to us https://www.aa.com/apps/resen•,ationsiEnterPassengerDetails.jhtml,j sessionid=CFQWJYK... 6/24/2005 Reservations - Book Flights - Passenger Details Page 2 of 2 Passenger Name(s) To expedite airport check in, enter first names as they appear on government issued photo IDs. Disability Assistan( First Name Last Name Suffix AAdvantage Number Passenger Type Required Adult Contact Information In case we need to contact you regarding your travel plans. please provide the following information (at least one phone number is required) Inl'I Area/City Number Ext. Code Code Home 1 — — Business — Email Address Business ExtrAA Account Number If you have a Business ExtrAA Account Number, please enter it now. ARC / IATA Number If you have an ARC or IATA number. please enter it now 'START OV E l.0 rr s I Coo_ricght I Leon' I PRIVACY_ FOUCY 1 ;=,Stomer Service Plan I Riowser Comp otibdlt� PRIVACY American https://w-ww.aa.comlappslreservationslEnterPassengerDetails. jhtml; j sessionid=CFQ WJYK... 6/24/2005 Reservations - Book Flights - Passenger Details Pagel of 2 Homy Logirt AmericanAirlines' Book Flights Reservations Select Flights Passenger Details Travel Wormalion To continue with your reservation: Mel SAkver • Verify your itinerary and fare summary & Special offerss'" a Complete the Pass=nger De•.a-ls information below AAdvenlageK • View the Detailed Fare Rules Prodwls & Gifts Business prtag vm & Agency Refereme ADoul Us Guaratrtee contact AA FACT Sea u C 0 Flight Summary Payment Ticketing Option: From: ;'.in or :;pr.`t oN,_ To: (_t or Airport C PSP CLT and airports within 0 Miles and airports within C Departure Date: M Dec 7 Early Morn Return Date Dec 9 Morning Number of Flights to Display: 10 - Number of Stops: No Preference - I MORE OPTION: Carrier Flight Departing Number City Date & Time AAA AMERICAN AIRLINES AMA AMERICAN AIRLINES AMA AMERICAN AIRLINES AAA AMERICAN AIRLINES Arriving City Date & Ti 1160 PSP Palm Springs 12/07/2005 07:14 AM DFW Dallas/ Fort Worth 12/071200. 1474 DFW Dallas/Fort Worth 12/07/2005 12:54 PM CLT Charlotte 12/07/200: 1741 CLT Charlotte 12/09/2005 08:39 AM DFW Dallas/ Fort Worth 12/091200: 2649 DFW Dallas/ Fort Worth 12/09/2005 03:46 PM PSP Palm Springs 12/09/200: Average Fare per Person - 586.48 USD Passenger Type Used. in Fare per -Person Pricin 1 Adult 586.48 USD Additional Taxes_ancl Fees Total per Person 39.30 USD Your Total Price Plans Flexible? Check Ii • Fares are not guaranteed until tickets are purchased • For Non-U.S. residents, !cca taxes may apply. • Flights not on American Airlines, American Eagle, or AmericanConnection® are on a west basis on availability are subject to change • In order to comply with federal security regulations, we may provide government agencies access to d you disclose to us https://www.aa.com/apps/reservations/EnterPassengerDetai ls. j html-,j sessionid=CFQ WJYK... 6/24/2005 Reservations - Book Flights - Passenger Details Page 2 of 2 Passenger Name(s) To expedite airport check in, enter first names as they appear on government issued photo IDS. Disability Assistanr First Name Last Name Suffix AAdvantage Number Passenger Type Required Adult 71 Contact Information In case we need to contact you regarding your travel plans. please provide the following information (at least one phone number is required): Intl Area/City Number Ext. Code Code Home — — Business — — — Email Address Business ExtrAA Account Number 1' you have a Business ExtrAA Account Number, please enter it now. ARC / IATA Number If you have an ARC or IATA number, please enter it now START OVE Af� 'eerS I Copy.iIlI I Leg,l I PRIVA,!—Y POLI^_Y I Customer Service Pla_-._ I Browser Cempatib,l il; �. �~-�-� �tJ11JI71J'• r..ILJ.. I ••�'- PRIVACY sssoaw. � mericans AAA https://wNA, w.aa.com/apps/reservations/EnterPassengerDetaiIs.jhtml-,j sessionid=CFQWJYK... 6/24/2005