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HomeMy WebLinkAboutC24200 Animal Control Services FY 2005/06CITY OF PALM DESERT BUILDING & SAFETY DEPARTMENT STAFF REPORT REQUEST: Animal Control Contract Services SUBMITTED BY: Amir "Ali" Hamidzadeh CONTRACTOR: Riverside County Community Health Agency Department of Animal Services 5950 Wilderness Avenue Riverside, CA 92504 DATE: August 25, 2005 CONTENTS: Notice Inviting Bids Request for Proposal — Animal Control Services Animal Control Services Agreement — Contract No. c24200 Scope of Services Attached Hereto (Pages 7-10) Recommendation: That the City Council by minute motion award Animal Control Services Agreement (Contract Noc24200to Riverside County Community Health, Department of Animal Services for the fiscal year 2005/2006 for animal control services. The Agreement for Contract Services for animal control will be for a term of one (1) year from the date of execution and shall not exceed $110,347.00 unless approved otherwise. Discussion: At its regular meeting of October 28, 2004, the Palm Desert City Council, by Minute Motion, approved the First Amendment to Contract No. C21431 with Riverside County Department of Animal Services. This contract expired on June 30, 2005. The Building & Safety Department prepared and advertised a Request for Proposal on July 18, 2005. The sealed bids were opened on Monday, August 5, 2005. One (1) Request for Proposal was received which was from Riverside County Community Health, Department of Animal Services. G:\BldgSfty\Amir HamidzadeMStaff Reports\AnimaICon trolServices2005.doc Staff Report Animal Control Services Agreement Page 2 August 25, 2005 The Riverside County Community Health Agency, Department of Animal Services has provided animal control services to the City of Palm Desert for the past two years. In the fall of 2005, the Valley Animal Campus is slated to open and the City's animals will be housed at the new shelter as outlined in the Joint Powers Agreement (JAP) and shelter contract between the County and participating cities which includes the City of Palm Desert. Therefore, it is staffs recommendation to approve and award contract services with the Riverside County Community Health Agency, Department of Animal Services for the fiscal year 2005/2006. Funds are available in Account No. 110-4230-442.30-90. Submitted By: Amir "Ali" Hamidzacfeh Director of Building and Safety Approval: David J. Erwin, City Attorney Appro al: Paul Gibson, Director of Finance Approval: Carlos Ort , City Manager Review and Concur: Homer Crl Developm ervices City Manager GABldgSfty\Amir HamidzadeMStaff Reports\AnimalControlServices2005.doc CITY OF PALM DESERT NOTICE OF INVITING SEALED PROPOSALS FOR ANIMAL CONTROL SERVICES FOR BUILDING AND SAFETY DEPARTMENT PUBLIC NOTICE IS HEREBY GIVEN that the City of Palm Desert Building and Safety Department is accepting written proposals from qualified agencies to provide Animal Control Services. The City is looking for agencies to provide and perform a broad range of animal control activities for the purpose of safeguarding its domestic and wild animals; promoting the humane treatment of animals, and for enforcing City Ordinances and State laws relating to animal control. The contract for the proposal will be for a term of one (1) year from the date of execution. Three (3) completed, sealed proposals will be accepted at the City Clerk's office, Palm Desert City Hall, 73510 Fred Waring Drive, Palm Desert, CA, until 2:00 P. M., Monday, August 1, 2005, at which time they will be opened and given to the Building and Safety Department. A copy of the Invitation to Bid packet may be obtained at the Building and Safety Department located at 73510 Fred Waring Drive, Palm Desert, California. Dated this 18t' day of July, 2005. RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California, 92260 (760) 346-0611 RFP - Animal Control Srvca - Bldg and Safety CITY OF PALM DESERT REQUEST FOR PROPOSAL ANIMAL CONTROL SERVICES INTRODUCTION The City of Palm Desert is requesting written proposals for consideration in the area of an animal control program forthe Building & Safety Department. The City is looking forfirms to provide and perform a broad range of animal control activities forthe purpose of safeguarding its domestic and wild animals; promoting the humane treatment of animals, and forenforcing City Ordinances and State laws relating to animal control. SCOPE OF WORK The City of Palm Desert, Building & Safety Department seeks qualified firms capable of providing animal control and management services in the following areas: • Enforcement of City regulations • Animal Pick-up and Seizure Services • Shelter Care and Disposition Services • Operating Hours • Emergency Response During and After Operating Hours • Collection of Fees, Revenues and Donations • Qualifications and Training for Animal Control Officer(s) and Kennel Attendant(s) • Educational Material and Programs • Veterinary Services SUBMISSION REQUIREMENTS The proposer shall submit a cover letter transmitting their Proposal Package to the City of Palm Desert, Building and Safety Department. 2. Firms with only current animal control and expertise will be considered. Please submit your company's experience and qualifications. G \BldgShyftary Clark\WpdocstRFPVAnima1 Controi\RFPMimaiContro120052006 wpol CITY OF PALM DESERT REQUEST FOR PROPOSAL — ANIMAL CONTROL SERVICES 3. The program proposal shall be a clear, concise narrative which addresses the proposer's overall program concept, incorporating all requirements specified in the Scope of Services. • Enforcement of City regulations • Animal Pick-up and Seizure Services • Shelter Care and Disposition Services • Operating Hours • Emergency Response During and After Operating Hours • Collection of Fees, Revenues and Donations • Qualifications and Training for Animal Control Officer(s) and Kennel Attendant(s) • Educational Material and Programs • Veterinary Services 4. Provide insurance capability information. The following minimum coverages are required: • General Liability $1,000,000.00 • Automotive Comprehensive $1,000,000.00 • Workers Compensation $ 500,000.00 5. Provide appropriate cost information. SELECTION CRITERIA The following general selection criteria will be used to evaluate each consultant firm: 1. Firms qualifications and experience. 2. Qualifications and availability of staff. 3. References for similar work. 4. Responsiveness to the request for proposal. 5. Knowledge of City codes and procedures. 6. Ability to respond quickly. 7. Methodology or approach to the scope of work. 8. Cost information. CONTRACT The contract resulting from the selected proposal will be for a period of one (1) yearfrom the date of execution. This contract shall be automatically renewed from year-to-year unless either party given to the other party ninety (90) days written notice of intent to terminate on the anniversary date. Notwithstanding the foregoing, CITY may terminate this Contract, with or without cause upon ninety (90) days written notice delivered to CONTRACTOR. A standard contract approved by the City Attorney will be used. G 1BidgSltylMary ClarklWpoocslRFPlAninal Contro]\RFPAn,na]Control20052006.wp,,2 CITY OF PALM DESERT REQUEST FOR PROPOSAL — ANIMAL CONTROL SERVICES GENERAL INFORMATION Questions regarding the scope of work can be answered by contacting the Director of Building and Safety at (760) 776-6420 between the hours of 8:00 a.m. to 12:00 p.m., Monday through Friday. DEADLINE FOR PROPOSAL SUBMISSION Please provide three (3) copies of your firms proposal no later than August 1, 2005, at 2:00 p.m. Responses should be delivered to the following address and identified as bids on the envelope: City Clerk's Office 73510 Fred Waring Drive Palm Desert, CA 92260 G \&agSfty\Mary C1ark\Wptlocs\RFP44 ,mal Control\RFPAn.malControl20052006..,.3 Contract No. AGREEMENT Contract No. c24200 THIS AGREEMENT is made and entered into in the City of Palm Deserton this day of , by and between the CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and RIVERSIDE COUNTY COMMUNITY HEALTH AGENCY, DEPARTMENT OF ANIMAL SERVICES, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on July 18, 2005, CITY requested proposals from firms to provide and perform a broad range of animal control activities forthe purpose of safeguarding the health and safety of its domestic and wild animals, for promoting the humane treatment of animals and for enforcing City ordinances relating to animal control per Scope of Services; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a proposal which was accepted by CITY for said services. NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: (1) TERM. The term of this contract shall be from July 1, 2005 through June 30, 2006, or such later date as may be agreed between parties, up to a one-year maximum. (2) CITY'S OBLIGATION. Forfurnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore a total annual sum not to exceed $110,347.00, unless approved otherwise. (3) CONTRACTOR'S OBLIGATIONS. For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITYto furnish the services and to do everything required by this Agreement and the said Scope of Services. (4) HOLD HARMLESS AND INDEMNIFICATION. A) CITY shall indemnify and hold harmless all Agencies, Districts, Special Districts and Departments of the County of Riverside —its respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability whatsoever, based or asserted upon any services of CITY, its officers, Contract No. employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to propertydamage, bodily injury, or death or any other element of any kind or nature whatsoever and resulting from any reason whatsoever arising from the performance of CITY, its officers, agents, employees, subcontractors, agents or representatives from this Agreement. CITY shall defend at its sole expense, all costs and fees including but not limited to attorney fees, cost of investigation, defense and settlements or awards of all Agencies, Districts, Special Districts, and Departments of the County of Riverside, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any claim or action based upon such alleged acts or omissions. B) With respect to any action or claim subject to indemnification herein by CITY, CITY shall, attheir sole cost, have the right to use counsel of their own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of COUNTY provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes CITY'S indemnification to COUNTY asset forth herein. CITY's obligation to defend, indemnify and hold harmless COUNTY shall be subject to COUNTY having given CITY written notice within a reasonable period of time of the claim or of the commencement of the related action, as the case may be, and information and reasonable assistance, at CITY'S expense, for the defense or settlement thereof. CITY'S obligation hereunder shall be satisfied when CITY has provided to COUNTY the appropriate form of dismissal relieving COUNTY from any liability for the action or claim involved. C) The specified insurance limits required in this Agreement shall in no way limit or circumscribe CITY'S obligations to indemnify and hold harmless the COUNTY herein from third party claims. D) In the event there is conflict between this clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not relieve the CITY from indemnifying the COUNTY to the fullest extent allowed by law. E) COUNTY shall indemnify and hold harmless all Agencies, Districts, Special Districts and Departments of the CITY —its respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability whatsoever, based or asserted upon any services of COUNTY its officers, 2 Contract No. employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature whatsoever and resulting from any reason whatsoever arising from the performance of COUNTY, its officers, agents, employees, subcontractors, agents or representatives from this Agreement, COUNTY shall defend at its sole expense, all costs and fees including but not limited to attorney fees, cost of investigation, defense and settlements or awards of all Agencies, Districts, Special Districts and Departments of the CITY, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any claim or action based upon such alleged acts or omissions. F) With respectto anyaction orclaim subjectto indemnification herein by COUNTY, COUNTY shall, attheir sole cost, have the right to use counsel of their own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of CITY provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes COUNTY'S indemnification to CITY as set forth herein. COUNTY'S obligation to defend, indemnify and hold harmless CITY shall be subject to CITY having given COUNTY written notice within a reasonable period of time of the claim or of the commencement of the related action as the case may be, and information and reasonable assistance, at COUNTY'S expense, for the defense or settlement thereof. COUNTY'S obligation hereunder shall be satisfied when COUNTY has provided to CITY the appropriate form of dismissal relieving CITY from any liability for the action or claim involved. G) The specified insurance limits required in this Agreement shall in no way limit or circumscribe COUNTY'S obligations to indemnify and hold harmless the CITY herein from third party claims. H) In the event there is conflict between this clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not relieve the CITY from indemnifying the COUNTY to the fullest extent allowed by law. (5) INSURANCE. A. Liabilitv Insurance. The CONTRACTOR shall procure and maintain forthe duration of the contract commercial general liability insurance against claims for injuries to persons or damages to property which may arise from or in connection with the 3 Contract No. performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be borne by the Contractor. The Contractor shall maintain general commercial liability or not less than One Million Dollars ($1,000,000.00) per occurrence for all covered losses and not less than Two Million Dollars ($2,000,000) general aggregate. Any deductibles or self -insured retention must be declared to the City and approved bythe Risk Manager. The self -insured commercial liability and automobile liability are to contain the following provisions: Contractor shall maintain a self -insured program of commercial general liability to protect the Contractor and the City, its officers, officials, employees, agents and volunteers from liability arising out of activities performed by or on behalf of the Contractor, products and completed operations of the Contractor; premises owned, occurred or used bythe Contractor; including automobile liability insurance on owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers. 2. For any claims related to the Contractor's insurance coverage the Contractor's coverage shall be primary insurance as respect to the City, its officers, employees, agents and volunteers. Any insurance or self- insurance maintained by the City, its officers, employees, agents and volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Any failure to comply with the reporting or other provisions of the policies including breach of warranties shall not affect coverage provided the City, its officers, officials, employees, agents or volunteers. 4. Contractor's self-insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. Any change to the items listed above must be brought up to City's attention, with a thirty (30) days prior written notice. Insurance shall be placed with current A.M. Best's rating of not less than A:VII. B. Automobile Insurance. During the term of the contract, and any extension thereof the Contractor shall procure and maintain automobile liability insurance of not less than One Million Dollars ($1,000,000.00) per accident for all covered losses. 4 Contract No. C. Worker's Compensation Insurance. The Contractor shall procure and maintain Worker's Compensation insurance as required bythe State of California and Employer's Liability Insurance. The Employer's liability policy shall be not less than One Million Dollars ($1,000,000.00) for all covered losses. D. Verification of Coveraue. The Contractor shall furnish the City with original endorsements effecting coverage required bythis clause. The endorsements are to be signed by a person authorized by the insurerto bind coverage on its behalf. The endorsements are to be provided on standard ISO forms. All endorsements are to be received and approved by the Risk Manager. E. Independent Contractor. CONTRACTOR shall perform all services required herein as an independent contractorof CITY and shall remain at all times as to CITY a wholly independent contractor. (6) AMENDMENTS. Any amendment, modification, orvariation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Council of the CITY. (7) TERMINATION. CITY reserves the right to terminate this Agreement at any time, with or without cause, upon written thirty (30) day notice to CONTRACTOR. Upon receipt of any notice of termination from CITY, CONTRACTOR shall immediately cease all services hereunder except such as may be specifically approved in writing by CITY. CONTRACTOR shall be entitled to compensation for all services rendered prior to receipt of CITY'S notice of termination and for any services authorized in writing by CITY thereafter. (8) INCORPORATED BY REFERENCE. The Notice Inviting Bids, and the Bid Scope of Services are hereby incorporated in and made a part of this Agreement. (9) COMPLETE AGREEMENT. This written Agreement, including, all writings specifically incorporated hereby in reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. (10) RECORDS AND REPORTS. Upon request by CITY, CONTRACTOR shall prepare and submitto CITY records and reports concerning CONTRACTOR'S performance of the services rendered underthis Agreement. CITY shall have access, upon reasonable notice, to the books and records of CONTRACTOR related to CONTRACTOR'S performance of this Agreement in the event any 5 Contract No. audit is required. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: OFFICE OF THE CITY CLERK City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 CONTRACTOR Riverside County Community Health Agency Department of Animal Services 5950 Wilderness Avenue Riverside, CA 92504 Attention: Paige Hamtil, Administrative Services Officer (12) LITIGATION COSTS. In the event a action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. (13) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do covenant to each individual executing this Agreement on behalf of each party is a person duly authorized. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first herein above written. CITY OF PALM DESERT A Municipal Corporation BUFORD A. CRITES, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA CONTRACTOR Riverside County Department of Animal Services (Signature must be notarized) A