HomeMy WebLinkAboutC23600 Garza Landscaping - LMA 1 901-Contract No. C23600
REQUEST
SUBMITTED BY
CONTRACTOR:
DATE:
CONTENTS
Recommendation:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award Contract No. 23600 for Landscape Maintenance Area No. 1
to Garza Landscaping, Inc. of Indio, CA (901-XX)
H. Spencer Knight
Landscape Manager
Garza Landscaping, Inc.
81101 Indio Blvd., Bldg. B-1
Indio, CA 92201
August 25, 2005
Contractor's Proposal
Agreement
Vicinity Map
By minute motion, award Contract No. C23600 for Landscape
Maintenance Area No. 1 to Garza Landscaping, Inc. of Indio, California in
the amount of $61,800.00.
Executive Summary:
On June 23, 2005 City Council rejected all bids from the May 3, 2005 bid opening for
landscape maintenance services for Landscape Maintenance Area No. 1 for Fiscal Year
2005-06 and authorized the City Clerk to re -advertise and call for bids for landscape
maintenance services for same. In the interim, landscape maintenance services for this
area have been provided by Garza Landscaping, Inc., on a month -by -month basis on
the authorization of the City Manager.
Bids were opened and read aloud on August 2, 2005 for landscape maintenance
services for Landscape Maintenance Area No. 1, which is comprised of the
Highway 111 medians, with the following results:
Garza Landscaping, Inc.
(Indio, CA)
$
61,800.00
Steven Burt & Associates
(Bermuda Dunes, CA)
$
62,556.00
Greenscape Landscape, Inc.
(Bermuda Dunes, CA)
$
75,600.00
Award Landscape Maintenance Area No. 1 to Garza Landscaping Contract No. C23600
Page 2 of 2
August 25, 2005
Shadow Palms Gardening Service (Indio, CA) $ 81,600.00
Pac West Land Care, Inc. (Palm Springs, CA) $ 83,544.00
Sunflower Landscaping (Indio, CA) $ 93,138.00
Kirkpatrick Landscaping Service (Indio, CA) $110,400.00
Staff reviewed Garza Landscaping's bid proposal and found that all bid requirements
were met. Garza Landscaping has been providing landscape maintenance services to
the City for a number of years. The company's level of performance has fluxuated
depending upon the number of contracts being serviced. With the award of this contract
for LMA 1 and the award of the contract for LMA 2, Garza Landscaping will be servicing
three (3) contract areas: LMAs 1, 2 and 7. The company has the ability to provide
adequate services to the City for this number of contracts.
Funds are available in account 241-4195-495-3320.
Therefore, staff recommends that City Council, by minute motion, award contract
# C23600 to Garza Landscaping, Inc. of Indio, CA in the amount of $61,800.00
for landscape maintenance services for Landscape Maintenance Area No. 1.
Submitted By:
pment Services
- lllx�---
Carlos Ortega
City Manager
/hsk/dhl
Department Head:
Michael Errante, P.E.
Director of Public Works
Paul Gibson
Finance Director
G �PubWorkskStall Reportsk200514ugust 2514ward Contract LMA i C23600 Garza Landscaping 901 XX doc
AFFIDAVIT OF NON -COLLUSION BY CONTRACTOR
CONTRACT NO. C23600
CONSOLIDATED MAINTENANCE AREA NO. 1
STATE OF CALIFORNIA)
)SS
COUNTY OF RIVERSIDE)
., �6 r�q being first duly swom, deposes and says: that
he is )+ c.9I r ,r 7 of —LAg.'e, za F c 0-
Onsert*Sole OWNER', 'Patter", or other proper title) (insert name of bidder or ad er p6per bftf
who submits herewith to the City of Palm Desert, a Proposal;
That all statements of fact in such Proposal are true; That such Proposal was not made
in the interest of or on behalf of any undisclosed person, partnership, company,
association or corporation; That such Proposal is genuine and not collusive or sham;
That such bidder has not, directly or indirectly, by agreement, communication or
conference with anyone attempted to Induce action prejudicial to the interest of the City
of Palm Desert, or of any other bidder of anyone else interested in the proposed
contracts; and further,
That prior to the public opening and reading of Proposal, said bidder.
(a) Did not, directly or indirectly, induce or solicit anyone else to submit a
false or sham Proposal.
(b) Did not, directly or indirectly, collude, conspire, connive or agree with
anyone else that said bidder or anyone else would submit a false or
sham Proposal, or that anyone should refrain from bidding or withdraw
their Proposal.
(c) Did not, in any manner, directly or indirectly, seek by agreements,
communications, or conference with anyone to raise or fix any
overhead, profit, or cost element of this Proposal price, or that of
anyone else.
(d) Did not, directly or indirectly, submit their Proposal price or any
breakdown thereof, or the contents thereof, or divulge information or
data relative thereto, to any corporation, partnership, company,
association, organization, bid depository, or to any member or agent
thereof, or to any individual or group of individuals, except to the City of
Palm Desert or to any person or persons who have a partnership of
other financial interest with said bidder in his business.
Page 8 of 39
(e) That no councilperson, officer, agent or employee of the City of Palm
Desert, is personally interested, directly or indirectly, in this contract, or
the compensation, oral or in writing, of the City Council its officers,
agents or employees, has induced them to enter into this Contract,
excepting only those contained in this form of Contract and the papers
made a part hereof by its terms.
Subsqand
sworn to before me this Q/`� day of I�
' By:
and for said
une Title: 0" �1/
HLD4 L 1d1MN
Ca - Mc i f 161i612
"dow Mft • COMMft
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Page 9 of 39
CONTRACTOR'S PROPOSAL
CITY OF PALM DESERT SUBMISSION FORM
LANDSCAPE MAINTENANCE SERVICES FOR:
CONSOLIDATED MAINTENANCE AREA NO. 1
TO: CITY CLERK
City of Palm Desert
73510 FRED WARING DRIVE
PALM DESERT, CA 92260
The undersigned declares that they have carefully examined the Specifications
accompanying the Invitation to Bid and is thoroughly familiar with the contents thereof,
Is authorized to represent the bidding firm and propose services to Palm Desert.
It is understood that the price shown hereon Includes all routine and seasonal
maintenance described in the specifications.
For each item, the averaged one -month maintenance cost shall be indicated and the
total of these costs shall be extended for the term of the contract.
ITEM
DESCRIPTION
11. Highway 111 Center Medians
2. Highway 111 North Frontage Parkways
3. Highway 111 South Frontage Parkways
4. Both Palm Desert Entry Signs East and West
TOTAL
PRICE PRICE
(MONTHLY) (ANNUALLY)
0 32. 460. 00
$ �/Q-oo $ 00
$ 9rS�D.� $ IT 4Db. o0
$ EtL5 eoV $ 61� 8D0.
TOTAL AMOUNT BASE BID IN FIGURES $ 6l� SDf7 vs
TOTAL AMOUNT BASE BID IN WORDS
hun�rcd
Page 10 of 39
CONTRACTORS PROPOSAL (CONTINUED)
The costs of any work shown or required in the Plan and Specifications, but not
specifically identified as a Pay Item are included in the Pay Items, and no additional
compensation shall be due Contractor by virtue of Contractor's compliance with the
Plans and Specifications.
Garza
COMPANY
,9/ - /0/ CA 9 220 /
ADDRESS
( 760 ) 775- 99 R R
TELEPHONE
Ze ke 6ar7G
BID PREPARED BY
70 Z _,;F,
SIGNATURE
(7�0 ) 3y2 - 0722
FAX
Pre n
TITLE
7 ,2 7
DATE
TECHNICAL ABILITY AND EXPERIENCE
The bidder must verify acceptable experience of diversified landscape maintenance,
which will enable the City to judge the responsibility, experience, skill, and
businesOnancial standing of the bidder.
Due to the location and unique nature of the plant material associated with this
maintenance area, the City Council of the City of Palm Desert reserves the right to
reject bids from firms that do not reflect adequate training, experience and qualifications
to conduct the necessary work.
Additional numbered pages outlining information required for this portion of the proposal
shall be attached as necessary.
The bidder is required to state all work of a similar character to that included in the
proposed contract that he has performed in the last three years. Provide references with
an address, contact person and phone number.
Page 11 of 39
CONTRACTORS PROPOSAL (CONTINUED)
Contract Class of
Amount Wo--��r--k
1 W,56a Mll1►11CHIU7�.-
Date Name, Address & Telephone
Completed No. of Owner
9-30-OS Brea # i axnf:ac.l
Gifv Im 'Deser-1
2 ILL 940 r•,A;AeMgt nce 9 3a - 0�
3 ,92 gp snai-4mnce 2- - nS"
t
rf
u
Due to the location, sizetextent and maintenance requirements of the maintenance
area, bidder is required to state how he will provide the necessary maintenance and
services in the specifications. State the estimated manpower your company will use
each week to fulfill the contract, including supervision, irrigation and general labor sub-
categories. Include the horticultural training and/or experience of the personnel that will
be used to oversee and/or perform the various tasks outlined in the specifications.
Estimated Manpower (hours per month):
Supervision: YO Irrigation Technician: y0
General Labor: .120 — Total Manpower: D
Horticultural Training and Experience (use additional sheet If needed):
Page 12 of 39
CONTRACTORS PROPOSAL (CONTINUED)
Please include the following:
Local OfiYce
Address: GarZQ j ana%9 pah4 .1n�
gel- /a/ 1tid, o_ lvj
_r'" ; e 9.0 o l
Phone: (7 6 o) 7 7� - 9 9 R R
Emergency Contact Person
Name: _L_ u , .S .Sa /A_4 a ►^ n r
Phone: �O) ;?SQ
Sub -Contractor List:
ze ke Garza
Nome /ho.6i/t.
List the names and addresses of each sub -contractor who will perform work in or about
the maintenance area, and indicate what portion of the work will be done by each sub-
contractor.
Subcontractor's Name: M 1 �e L Duran
License Number. Q L 37141
Address: Yy -S.2) M en = Sj,
_TM di^ c4. 2220I
Telephone: ( 7460 ) 3Y 7 - a o � 6
Work to be performed: f°esfi�idr_ �vn1iCat;on
Subcontractor's Name:
License Number.
Address:
Telephone: ( )
Work to be performed:
Subcontractor's Name:
License Number
Address:
Telephone: ( )
Work to be performed:
Page 13 of 39
EXTRA WORK PRICING SCHEDULE
LABOR
Additional Laborer (general landscapelremedial) $—Ls, s° per hour
Additional Irrigation Laborer (hand work, trenching) $ °—° per hour
Additional Supervisor $_15. 22 per hour
IRRIGATION PARTS — Installed
Heads: 1) Rain Bird Drip XBT Series $ y, So ea
2) Rain Bird 1800 Pop Ups with Nozzle $ 3.So ea
3) Rain Bird 1400 Series Bubbler $ ea
4) Hunter 120 $ 35. oo ea
5) PGM's $ )S. va ea
6) Bowsmith .5, 1, 2 GPM $ 3. o Q_ ea
Valves:
Note. All electric replacement valves will be Rain Bird GB Series. All Ball Valves
will be Full Port Plastic.
1" Valve: 1)
Filter
$ 3S, uo ea
2)
Pressure Reg.
$ 1.5. Q�L ea
3)
Solenoid
$ 20 . nn ea
4)
Bleeder Screw
$ 7. no ea
5)
Diaphragm
$ 2 6,6o ea
6)
Plungers
$ 1,0,eo ea
7)
Screens
$ 6S, n0 ea
8)
Entire Drip Assembly Valve
$ 156, 00 ea
9)
Entire Electric Valve
$ 1 n , opea
10)
Ball Valve w/Fittings
$ 2(J. a ea
11)
Valve in Heads (if applicable)
$ _ )0, oo ea
12)
Master Valve
$ 1 eo, do ea
13)
DIGA-EIT Solenoids
$ 75. 00 ea
1 '/:" Valve: 1)
Filter
$ 150, 40 ea
2)
Pressure Reg.
$ g6 . on ea
3)
Solenoid
$ -7n . w ea
4)
Bleeder Screw
$ 7. Qom, ea
5)
Diaphragm
$ 36. w) ea
6)
Plungers
$ 1 D .00 ea
7)
Screens
$ 7S. Qo ea
8)
Entire Drip Assembly Valve
$ ea
Page 35 of 39
9)
Entire Electric Valve
$ 175. 00 ea
10)
Ball Valve w/Fittings
$ ea
11)
Valve in Heads (if applicable)
$ I O.60 ea
12)
Master Valve
$ 1.2O. QQ ea
13)
DIG/LEIT Solenoids
$ '7S. 00ea
2" Valve: 1)
Filter
$ ?00. d¢ ea
2)
Pressure Reg.
$_tea 0.00 ea
3)
Solenoid
$_ 30.00 ea
4)
Bleeder Screw
$ 7. nQ ea
5)
Diaphragm
$ .56, oo ea
6)
Plungers
$ 7. ro ea
7)
Screens
$ RS,nO ea
8)
Entire Drip Assembly Valve
$ j n, Q6 ea
9)
Entire Electric Valve
$ .20D .110 ea
10)
Ball Valve w/Fittings
$ , ad ea
11)
Valve in Heads (if applicable)
$ /0. 61) ea
12)
Master Valve
$ i.SO, 60 ea
13)
DIG/LEIT Solenoids
$ 75,00 ea
PLANT MATERIAL
Note: Unless otherwise described, replacement plant material will be whatever is
normal and customary for the City of Palm Desert.
1 Gallon Shrub Installed $ 6 - W
5 Gallon Shrub Installed $ fS, 00
15 Gallon Shrub Installed $ 6S. 00
*15 Gallon Tree Installed $ 7 0
*24" Box Tree Installed $ )95, M
*30" Box Tree Installed $
*36" Box Tree Installed $ 41 7S, 00
Note: Anything over 360 Box size will be priced upon request.
1 Gallon Vine Installed 011)
5 Gallon Vine Installed $ Oo
15 Gallon Vine Installed $ 1(5", 00
Page 36 of 39
Sod Replacement Installed
$_�.SSr per sq ft
*To include the following: Stakes (if needed), cinch ties, clean-up, water in (dig hole, set
tree, back fill) adding irrigation if needed.
TOTAL $ y6.7G . SS
q,(Ozro.os✓
At the City's discretion, additional work may be paid for Time and Materials using
an hourly labor rate and materials plus 15% mark up on materials.
Page 37 of 39
GARZA LANDSCAPING INC.
................................................................................................................................................................................................................................
81-101 Indio Blvd B-1
Indio, CA. 92201
Phone (7600) 775-9988
Fax (760) 342-0722
HORTICULTURAL TRAINING AND E UMENCE
I have 28 years of hands on experience in the landscaping construction and landscaping
maintenance trade. I stated my own business in 1977 after receiving an AA degree in
Ornamental Horticulture from College of the Desert. I studied classes such as Turf Grass
Management, Plant Identification, Entomology, Landscape Design and Planning,
Conservation of Natural Resources, Soils and Plant Nutrition, Arboriculture, Pesticide
Laws and Regulations and many other related courses that I can apply at work on a daily
basics. I am familiar with most irrigation clocks and certified through Altec Irrigation in
the proficiency of the Leit solar clocks, such as the ones used by the City of Palm Desert
In the past I have employed up to 150 employees, maintained many Home Owner
Associations and several city contracts in various cities, and landscaped hundreds of
residences and tract homes in the Coachella Valley.
I have worked continuously for the City of Palm Desert for the last 7 years in several of
the city landscape maintenance areas. I have maintained areas No.1, No.2, No3, No.6 and
No.7. I am very familiar with all the different plants and their requirements, and
understand the expectations and requirements of the City of Palm Desert, due to the many
years of our relationship.
GARZA LANDSCAPING INC.
81-101 ladlo Blvd B-1
ladio, CA. 92201
Liceate # 437953
LANDSCAPE MAINTENANCE AREA No. 1
PROJECT No. 901-XX
CONTRACT No. C23600
I received the following addenda (3)
1. Addendum No. I
2. Addendum No. 2
3. Addendum No. 3
7
5
�/
AGREEMENT
THIS AGREEMENT is made and entered into the City of Palm Desert on this 25th day of
August 2005, by and between THE CITY OF PALM DESERT, a municipal corporation,
hereinafter referred to as "CITY", and Garza Landscaping, Inc., referred to as
"CONTRACTOR".
WITNESSETH:
WHEREAS, on July 7, 2005, the CITY invited bids for landscape maintenance services
for City maintained properties per specifications; and
WHEREAS, pursuant to said invitation, CONTRACTOR submitted a proposal, which
was accepted by CITY for said services.
NOW, THEREFORE, in consideration of their mutual promises, obligations, and
covenants hereinafter contained, the parties hereto agree as follows:
(1) TERM. The term of this Agreement shall be from October 1, 2005, through
September 30, 2006 or to such later date as may be agreed in writing between
parties.
(2) CITY'S OBLIGATIONS. For furnishing services, as specified in this Agreement,
CITY will pay and CONTRACTOR shall receive in full compensation, therefore
the total sum sixty-one thousand eight hundred dollars ($61,800.00) as set forth
in the Contract Documents and adopted by the CITY.
(3) CONTRACTOR'S OBLIGATION For, and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by CITY,
CONTRACTOR agrees with CITY to furnish the services and to do everything
required by this Agreement and the Specific Terms and Conditions.
(4) HOLD HARMLESS AND INDEMNIFICATION. CONTRACTOR agrees to
defend, indemnify, and hold harmless The City of Palm Desert, its officials,
officers, employees, representatives, and agents from and against all claims
lawsuits, liabilities or damages of whatsoever nature arising out of our connection
with, or relating in any manner to, any act or omission of CONTRACTOR, his
agents, employees, subcontractors and employees thereof in connection with,
the performance or non- performance of this Agreement. The CONTRACTOR
shall thoroughly investigate any and all claims and indemnify the CITY and do
whatever is necessary to protect the City of Palm Desert, its official, officers,
employees, agents, and representatives as to any such claims, lawsuits,
liabilities or damages.
(5) AMENDMENTS. Any amendment, modification, or variation from the terms of
this Agreement shall be in writing, signed by the CONTRACTOR and approved
by the City Council of the CITY.
(6) TERMINATION. If, during the term of this Agreement, CITY determines that
CONTRACTOR is not faithfully abiding by any term or condition contained
herein, CITY may notify CONTRACTOR in writing of such defect or failure to
GAPubWorks\Staff Reports\2005\August 25\Attachments\Agreement LMA1.doc
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perform; which notice must give CONTRACTOR a three-day notice of time
thereafter in which to perform said work or cure the deficiency. If CONTRACTOR
fails to perform said work or cure the deficiency within the three (3) days
specified in the notice, such shall constitute a breach of this Agreement and CITY
may terminate this Agreement immediately by written notice to CONTRACTOR
to said effect. Thereafter, except as otherwise set forth herein, neither party shall
have any further duties, obligations, responsibilities, or rights under this
Agreement except, however, any and all obligation of CONTRACTOR's surety
shall remain in full force and effect, and shall not be extinguished, reduced, or in
any manner waived by the termination hereof. In said event, CONTRACTOR
shall be entitled to the reasonable value of its services performed from the
beginning of the period in which the breach occurs up to the day it received
CITY's Notice of Termination, minus any offset from such payment representing
the CITY's damages from such breach. CITY reserves the right to delay any such
payment until completion of confirmed abandonment of the project, as may be
determined in the CITY's sole discretion, so as to permit a full and complete
accounting of costs. In no event, however, shall CONTRACTOR be entitled to
receive in excess of the compensation quoted in its bid.
The City Council may terminate the contract with 30 days written notice for any
reason.
(7) INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and
Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid
Submission Form(s), Addendum Nos. ; Change Orders; additional or
supplemental specifications, drawing, maps or diagrams; and CITY issued forms
relating to this project, are hereby incorporated in and made a part of this
Agreement.
(8) COMPLETE AGREEMENT. This written Agreement, including all writings
specifically incorporated herein by this reference, shall constitute the complete
agreement between the parties hereto. No oral agreement, understanding, or
representation not reduced to writing and specifically incorporated herein shall be
of any force or effect, nor shall any such oral agreement, understanding, or
representation be binding upon the parties hereto.
(9) ANTI -DISCRIMINATION. In the performance of the terms of this Agreement,
CONTRACTOR agrees that it will not engage in, nor permit such subcontractors
as it may employ, to engage in discrimination in employment of any person
because of the age, race, color, sex, national origin or ancestry, or religion of
such persons. Violation of this provision may result in the imposition of penalties
referred to in Labor Code Section 1735.
(10) AUDIT. CITY shall have the option of inspecting and/or auditing all records and
other written material used by CONTRACTOR in preparing its statements to
CITY as a condition precedent to any payment to CONTRACTOR.
GAPubWorks\Staff Reports120051August MAttachments\Agreement LMA1 Am
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(11) NOTICE. All written notices to the parties hereto shall be sent by United States
mail, postage prepaid by registered or certified mail, return receipt requested,
addressed as follows:
Office of the City Clerk
CITY OF PALM DESERT
73-510 Fred Waring Drive
Palm Desert, CA 92260
(12) LITIGATION COSTS. In the event an action is filed by either party to enforce any
rights or obligations under this Agreement, the prevailing party shall be entitled to
recover reasonable attorney's fees and court costs, in addition to any other relief
granted by the court.
(13) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do
warrant that each individual executing this Agreement on behalf of each party is
a person duly authorized.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the day and year first hereinabove written.
CITY OF PALM DESERT
A Municipal Corporation
BUFORD A. CRITES, MAYOR
CITY OF PALM DESERT, CALIFORNIA
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
APPROVED AS TO FORM:
DAVID J. ERWIN, CITY ATTORNEY
G:\PubWorks\Staff Reports\2005\August 25\Attachments\Agreement LMA1.doc
CONTRACTOR
APPROVED AS TO CONTENT:
MICHAEL J. ERRANTE, P .E.
PUBLIC WORKS DIRECTOR
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