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HomeMy WebLinkAboutC23610 Garza Landscaping - LMA 2 902-Contract No. C23610 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Award Contract No. 23610 for Landscape Maintenance Area No. 2 to Garza Landscaping, Inc. of Indio, CA (902-XX) SUBMITTED BY: H. Spencer Knight Landscape Manager CONTRACTOR: Garza Landscaping, Inc. 81101 Indio Blvd., Bldg. B-1 Indio, CA 92201 DATE: August 25, 2005 CONTENTS: Contractor's Proposal Agreement Vicinity Map Recommendation: By minute motion, award Contract No. C23610 for Landscape Maintenance Area No. 2 to Garza Landscaping, Inc. of Indio, California in the amount of $89,220.00. Executive Summary: On June 23, 2005 City Council rejected all bids from the May 3, 2005 bid opening for landscape maintenance services for Landscape Maintenance Area No. 2 for Fiscal Year 2005-06 and authorized the City Clerk to re -advertise and call for bids for landscape maintenance services for same. In the interim, landscape maintenance services for this area have been provided by Garza Landscaping, Inc., on a month -by -month basis by authorization of the City Manager. This area is comprised of the El Paseo, Fred Waring Drive, Highway 74 and Monterey Avenue Medians (see attached map). Bids were opened and read aloud on August 2, 2005 for landscape maintenance services for Landscape Maintenance Area No. 2, with the following results: Garza Landscaping, Inc. (Indio, CA) $ 89,220.00 Pac West Land Care, Inc. (Palm Springs, CA) $ 94,260.00 Award Landscape Maintenance Area No. 2 to Garza Landscaping Contract No. C23610 Page 2 of 2 August 25, 2005 Greenscape Landscape, Inc. (Bermuda Dunes, CA) $ 97,220.00 Sunflower Landscaping (Indio, CA) $104,856.00 Shadow Palms Gardening Service (Indio, CA) $108,000.00 Kirkpatrick Landscaping Service (Indio, CA) $111,000.00 Steven Burt & Associates (Bermuda Dunes, CA) $156,288.00 Staff reviewed Garza Landscaping's bid proposal and found that all bid requirements were met. Garza Landscaping has been providing landscape maintenance services to the City for a number of years. The company's level of performance has fluxuated depending upon the number of contracts being serviced. With the award of this contract for LMA 2 and the award of the contract for LMA 1, Garza Landscaping will be servicing three (3) contract areas: LMAs 1, 2 and 7. The company has the ability to provide adequate services to the City for this number of contracts. Funds are available in account 110-4611-453-3370. Therefore, staff recommends that City Council, by minute motion, award contract # C23610 to Garza Landscaping, Inc. of Indio, CA in the amount of $89,220.00 for landscape maintenance services for Landscape Maintenance Area No. 2. Submitted By: Department Head: .7a H, Spi Lands Approval: 4' Carlos Ortega City Manage /hsk/dhl ight nager nt Services 6-:�> Michael Errante, P.E. Director of Public Works JG Paul Gibson Finance Director G.1Pu1)W0rkslS1a!! Reportsk2005v4ugust 2514ward Contract LMA 2 C23610 Garza Landscapong 902-XX doc AFFIDAVIT OF NON -COLLUSION BY CONTRACTOR CONTRACT NO. C23610 CONSOLIDATED MAINTENANCE AREA NO.2 STATE OF CALIFORNIA) )SS COUNTY OF RIVERSIDE) 7—G being first duly sw9rn, de oses and says: that he is l r�s� �a of �ar�za K (insert "Sole OWNER", 'Partner", or other proper title) (insert name of bidder or oche pro tle) who submits herewith to the City of Palm Desert, a Proposal; That all statements of fact in such Proposal are true; That such Proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association or corporation; That such Proposal is genuine and not collusive or sham; That such bidder has not, directly or indirectly, by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Palm Desert, or of any other bidder of anyone else interested in the proposed contracts; and further, That prior to the public opening and reading of Proposal, said bidder: (a) Did not, directly or indirectly, induce or solicit anyone else to submit a false or sham Proposal. (b) Did not, directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham Proposal, or that anyone should refrain from bidding or withdraw their Proposal. (c) Did not, in any manner, directly or indirectly, seek by agreements, communications, or conference with anyone to raise or fix any overhead, profit, or cost element of this Proposal price, or that of anyone else. (d) Did not, directly or indirectly, submit their Proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Palm Desert or to any person or persons who have a partnership of other financial interest with said bidder in his business. Page 8 of 50 (e) That no councilperson, officer, agent or employee of the City of Palm Desert, is personally interested, directly or indirectly, in this contract, or the compensation, oral or in writing, of the City Council its officers, agents or employees, has induced them to enter into this Contract, excepting only those contained in this form of Contract and the papers made a part hereof by its terms. Subscrib and swor� to before me this —12eday of t ubli rfand for said my and State toz.rMMA can► me i sc ftX o M1► COM. EWk" Oct v, 2008f war ;�OUe 20 (,S D By: Title: Al Page 9 of 50 CONTRACTORS PROPOSAL CITY OF PALM DESERT SUBMISSION FORM LANDSCAPE MAINTENANCE SERVICES FOR: CONSOLIDATED MAINTENANCE AREA NO. 2 TO: CITY CLERK City of Palm Desert 73510 FRED WARING DRIVE PALM DESERT, CA 92260 The undersigned declares that they have carefully examined the Specifications accompanying the Invitation to Bid and is thoroughly familiar with the contents thereof, is authorized to represent the bidding firm and propose services to Palm Desert. It is understood that the price shown hereon includes all routine and seasonal maintenance described in the specifications. For each item, the averaged one -month maintenance cost shall be indicated and the total of these costs shall be extended for the term of the contract. ITEM DESCRIPTION PRICE PRICE (MONTHLY) (ANNUALLY) 1. El Paseo Street Medians $ 2. ,(ZQD, -0-0 $ 2. Palm Desert Community Center $ ' p �p , oc $ go 3. Palm Desert Historical Fire Station $ gyp, oo $ 0o 4. Frontage Road Parkway — Highway 74 $ 160. °O $ 13.2oo . D0 5. Fred Waring Drive Medians from Deep $ $ Canyon to North of Highway 111; from Deep Canyon South to the San Pascual Channel; the south wall / SOD, � �60 Q pp, S2 6. Town Center Way Medians $ eo $ ' 72. . oa 7. Monterey Avenue Medians from El Paseo $ $ Drive to the Whitewater Channel 1,1$6. O0 /y . /co'po 8. San Pablo Avenue Medians $ 7,� 6 $ "900. 00 9. Palm Desert Visitors Center $ / Y0, °O $ >_ G FrO. p0 10. Portola Avenue Median and the eastside $ $ ' parkway between Alessandro/ El Cortez 3oO. °D 11. Charger Sculpture on Hwy 74 between $ $ El Paseo and Hwy 111 Sip. =° 9 o. 12. Magnesia Falls Drive Median $ / 2 0. '* $ /�yy0 . °O 13. Phyllis Jackson Lane (East Side) $ y Q , S-0 $ yip . 0O TOTAL $ 7�y 3 22 $ R9 Page 10 of 50 CONTRACTORS PROPOSAL (CONTINUED) TOTAL AMOUNT BASE BID IN FIGURES $ �-?2 d,, 2- 0- TOTAL AMOUNT BASE BID IN WORDS nrnp- -/Ao sancl 1-wo r uridre-d fwe►t The costs of any work shown or required in the Plan and Specifications, but not specifically identified as a Pay Item are included in the Pay Items, and no additional compensation shall be due Contractor by virtue of Contractor's compliance with the Plans and Specifications. Garza Lr nrL5C4,o1n4 _i/C COMPANY f `� ADDRESS (760) 77,5--19aS' TELEPHONE .;RF-ek e. Gaza BID PREPARED BY (74,)) 3112 - b 722 FAX pres I�th TITLE �',� _ mil' •—• _ � " � 7 " �,� SIGNATURE ��� DATE TECHNICAL ABILITY AND EXPERIENCE The bidder must verify acceptable experience of diversified landscape maintenance, which will enable the City to judge the responsibility, experience, skill, and business/financial standing of the bidder. Due to the location and the unique nature of the plant material associated with this maintenance area, the City Council of the City of Palm Desert reserves the right to reject bids from firms that do not reflect adequate training, experience and qualifications to conduct the necessary work. Additional numbered pages outlining information required or this portion of the proposal shall be attached as necessary. The bidder is required to state all work of a similar character to that included in the proposed contract that he has performed in the last three years. Provide references with an address, contact person and phone number. Page 11 of 50 CONTRACTORS PROPOSAL (CONTINUED) Contract Class of Date Name, Address & Telephone Amount Work Completed No. of Owner 1 94"Z60 2 ILZ m n Att 9 -3 0—OS MOLI'M lrnance 9-30 -Dr? rnA to nce. 9 -30- 0 S Due to the location, size/extent and maintenance requirements of the maintenance area, bidder is required to state how he will provide the necessary maintenance and services in the specifications. State the estimated manpower your company will use each week to fulfill the contract, including supervision, irrigation and general labor sub- categories. Estimated Manpower (hours per month): Supervision: 4/0 Irrigation Technician: il0 General Labor: 1/80 Total Manpower: S6 0 Horticultural Training and Experience (use additional sheet if needed): See a7/a.chPa/ ,Thrg/ Page 12 of 50 CONTRACTORS PROPOSAL (CONTINUED) Please include the following: Local Office Address: L a s Siva/�. , Phone: 9 9 S�r' Emergency Contact Person Name: L u l"s . /1x z_ar sir Phone: S - Sub -Contractor List: 2tk Grza 40m e rob i l t (740) 3VO -.7kRS� er 2S0 -3Zy$ List the names and addresses of each sub -contractor who will perform work in or about the maintenance area, and indicate what portion of the work will be done by each sub- contractor: Subcontractor's Name: M r k e L, a1 r-a n License Number: QL 3714 l Address: yy -S.� l M e n r'o e_ Sf . _nd,'o . C'4 . Telephone: ( 760 ) 3LO - go Work to be performed: l��sf iGi Q /1 ca7Fi o r1 Subcontractor's Name: License Number: Address: Telephone: ( 1 Work to be performed: Subcontractor's Name: License Number: Address: Telephone: ( 1 Work to be performed: Page 13 of 50 CONTRACTORS PROPOSAL (CONTINUED) Maintenance Equipment: Please list company owned equipment to be used to provide the landscape maintenance services requested in the contract specifications. Turf: 76," Tra r,.4 ee.� o ,�Prr 3 a l '� �{oncla ro%1ary motJe-#� 'Echo s7�ic,r e�� er G�io �� riaCi a7�r�, _�c� RowGr , Eartl) 04 V '4et ** � P r e cL olPsl � �� �'ar�a sca/�cr� � Blue � cl r-C P761 for / ,.l7on d4 -Ft er and Annual Flowers: ha nj IAabifl D D Ir n ✓s �� l �p r 0 Other Activities as Listed: �/� f ��� Q/, ,,,, p fru �,� -1'I seuercd 11 )oick (�e fku,�L / �ed'se Ni �n �a •� Page 14 of 50 EXTRA WORK PRICING SCHEDULE LANDSCAPE MAINTENANCE AREA No. 2 EXTRA WORK PRICING SCHEDULE LABOR W_T 4M Additional Laborer Additional Irrigator Additional Supervisor IRRIGATION PARYS — Installed $ / 8, 00 per hour $ f 2, oo per hour $ ;ZS. 0 0 per hour Heads: 1) Drip Emitter $ 4/..S0 ea 2) Rain Bird 1800 Pop Ups $ i . sr, ea 3) Rain Bird 1400 Series Bubbler $ ea 4) Hunter 120 $ 2s, oo ea 5) Hunter 140 $ �O , oo ea 6) Hunter 125 $ yo . oo ea 7) PGP $ yo, oo ea 8) PGM ea Valves: Note: All electric replacement valves will be Rain Bird GB Series. All Ball Valves will be Full Port Plastic. !f other manufacturer is used, the City will pay cost of materials plus a 15% mark- UP- 1" Valve: 1) Filter $ 357, 0o ea 2) Pressure Reg. $ /. .ob ea 3) Solenoid $ :z r on ea 4) Bleeder Screw $ 7). t,rZea 5) Diaphragm $ -.c). (Ir ea 6) Plungers $ 1 v , o o ea 7) Screens $ GS. Qo ea 8) Complete Drip Assembly Valve $ /SD , M ea 9) Complete Electric Valve $ /oo , Qo ea 10) Ball Valve w/Fittings $ mod, va ea 11) Valve in Heads (if applicable) $ /Q.00ea 12) Solar Solenoids $ ? S5, Do ea 1 '/2" Valve: 1) Filter $ 1 SD,QO ea 2) Pressure Reg. $ moo, on ea 3) Solenoid $ zo . 00 ea 4) Bleeder Screw $ i, 0 ea 5) Diaphragm $ z3p_.Dp ea 6) Plungers $ io l 00 ea Page 40 of 50 2" Valve: EXTRA WORK PRICING SCHEDULE LANDSCAPE MAINTENANCE AREA No. 2 7) Screens $ 7S. UO ea 8) Complete Drip Assembly Valve $ /t. 6 . do ea 9) Complete Electric Valve $ i 7s ► oo ea 10) Bali Valve w/Fittings $ So . oo ea 11) Valve in Heads (if applicable) $ in , ba ea 12) Solar Solenoids $ 7S, 0oea 1) Filter $ 3cy, oo ea 2) Pressure Reg. $ soo , nQ ea 3) Solenoid $ 3o . og ea 4) Bleeder Screw $ 7, oo ea 5) Diaphragm $ .SD, oo ea 6) Plungers $ z op ea 7) Screens $ R,5 , e) Q ea 8) Entire Drip Assembly Valve $ /SO.6o ea 9) Entire Electric Valve $ ate, W ea 10) Ball Valve w/Fittings $ 4'0, QQ. ea 11) Valve in Heads (if applicable) $ /o. en ea 12) Master Valve $_��D .Dd ea 13) DIG/LEIT Solenoids $ 7.5, 00 ea Irrigation components 11/2" in diameter or larger will be paid the contractual hourly rate plus materials with a 15% mark-up PLANT MATERIAL REPLACEMENT Note: Unless otherwise described, replacement plant material will be whatever is normal and customary for the City of Palm Desert. Anything over 36" Box size will be paid at the contractual hourly rate plus materials with a 15% Mark -Up. *To Include the following: Stakes (if needed), cinch ties, clean-up, water in (dig hole, set tree, back fill) adding irrigation if needed. 1 Gallon Shrub Installed $ 6100 5 Gallon Shrub Installed $ 15-00 15 Galion Shrub Installed $ 6 ,(? v *15 Gallon Tree Installed $ 70, Q_ *24" Box Tree Installed $ / 9 S. Dy *30" Box Tree Installed $ L(00 , 00 *36" Box Tree Installed $ -/7S, Q_ Page 41 of 50 EXTRA WORK PRICING SCHEDULE LANDSCAPE MAINTENANCE AREA No. 2 TURF MAINTENANCE Hybrid Bermuda Sod Only Aerification: Core Deep Tine Renovation: Top Dressing: Sweeping: Labor & Equipment Labor & Equipment Labor & Equipment Labor & Equipment Labor & Equipment *Overseeding (Seed Application Only): Labor & Equipment Mowing: Labor & Equipment $ , SS per sq ft $ , o / per sq ft $ . h I per sq ft $ /D. D o per 1,000 sq ft $ 2.0o per 1,000 sq ft $ 7,00 per 1,000 sq ft $ 41, 00 per 1,000 sq ft $ S, QQ_per 1,000 sq ft TOTAL $ !% 11.E l . 07 *This line item is strictly for the application of seed. No scalping or sweeping, as that is covered in the renovation line item. Therefore, this is a labor and equipment price per 1, 000 sq. ft. only. At the City's discretion, additional work may be paid for Time and Materials using hourly labor rate and materials plus a 15% markup on materials. Page 42 of 50 GARZA LANDSCAPING INC. ................................................................................................................................................................................................ I ...... 81-101 Indio Blvd B-1 Indio, CA. 92201 Phone (7600) 775-9988 Fax (760) 342-0722 HORTICULTURAL TRAINING AND EXPERIENCE I have 28 years of hands on experience in the landscaping construction and landscaping maintenance trade. I stated my own business in 1977 after receiving an AA degree in Ornamental Horticulture from College of the Desert. I studied classes such as Turf Grass Management, Plant Identification, Entomology, Landscape Design and Planning, Conservation of Natural Resources, Soils and Plant Nutrition, Arboriculture, Pesticide Laws and Regulations and many other related courses that I can apply at work on a daily basics. I am familiar with most irrigation clocks and certified through Altec Irrigation in the proficiency of the Leit solar clocks, such as the ones used by the City of Palm Desert In the past I have employed up to 150 employees, maintained many Home Owner Associations and several city contracts in various cities, and landscaped hundreds of residences and tract homes in the Coachella Valley. I have worked continuously for the City of Palm Desert for the last 7 years in several of the city landscape maintenance areas. I have maintained areas No.1, No.2, No3, No.6 and No.7. I am very familiar with all the different plants and their requirements, and understand the expectations and requirements of the City of Palm Desert, due to the many years of our relationship. GARZA LANDSCAPING INC. 81-101 Indio Blvd B-1 Indio, CA. 92201 License # 437953 LANDSCAPE MAINTENANCE AREA No. 2 PROJECT No. 902-XX CONTRACT No. C23610 I received the following addenda (3) 1. Addendum No. I 2. Addendum No. 2 3. Addendum No. 3 AGREEMENT THIS AGREEMENT is made and entered into the City of Palm Desert on this 25th day of August 2005, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY", and Garza Landscaping, Inc., referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on July 7, 2005, the CITY invited bids for landscape maintenance services for City maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a proposal, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: (1) TERM. The term of this Agreement shall be from October 1, 2005, through September 30, 2006 or to such later date as may be agreed in writing between parties. (2) CITY'S OBLIGATIONS. For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore the total sum eighty-nine thousand two hundred twenty dollars ($89,220.00) as set forth in the Contract Documents and adopted by the CITY. (3) CONTRACTOR'S OBLIGATION For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the Specific Terms and Conditions. (4) HOLD HARMLESS AND INDEMNIFICATION, CONTRACTOR agrees to defend, indemnify, and hold harmless The City of Palm Desert, its officials, officers, employees, representatives, and agents from and against all claims lawsuits, liabilities or damages of whatsoever nature arising out of our connection with, or relating in any manner to, any act or omission of CONTRACTOR, his agents, employees, subcontractors and employees thereof in connection with, the performance or non- performance of this Agreement. The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the CITY and do whatever is necessary to protect the City of Palm Desert, its official, officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. (5) AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing, signed by the CONTRACTOR and approved by the City Council of the CITY. GAPubWorks\Staff Reports\2005\August 25\Attachments\Agreement LMA2.doc Page 1 of 3 (6) TERMINATION. If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or condition contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perform; which notice must give CONTRACTOR a three-day notice of time thereafter in which to perform said work or cure the deficiency. If CONTRACTOR fails to perform said work or cure the deficiency within the three (3) days specified in the notice, such shall constitute a breach of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, except as otherwise set forth herein, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligation of CONTRACTOR's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY's Notice of Termination, minus any offset from such payment representing the CITY's damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined in the CITY's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. The City Council may terminate the contract with 30 days written notice for any reason. (7) INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid Submission Form(s), Addendum Nos. ; Change Orders; additional or supplemental specifications, drawing, maps or diagrams; and CITY issued forms relating to this project, are hereby incorporated in and made a part of this Agreement. (8) COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by this reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. (9) ANTI -DISCRIMINATION. In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of any person because of the age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. G:\PubWorks\Staff Reports\2005\August 25\Attachments\Agreement LMA2.doc Page 2 of 3 (10) AUDIT. CITY shall have the option of inspecting and/or auditing all records and other written material used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. (11) NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail, return receipt requested, addressed as follows: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260 (12) LITIGATION COSTS. In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. (13) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do warrant that each individual executing this Agreement on behalf of each party is a person duly authorized. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first hereinabove written. CITY OF PALM DESERT A Municipal Corporation BUFORD A. CRITES, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA APPROVED AS TO FORM: DAVID J. ERWIN, CITY ATTORNEY GAPubWorks\Staff Reports\2005\August 25\Attachments\Agreement LMA2.doc Page 3 of 3 CONTRACTOR APPROVED AS TO CONTENT: MICHAEL J. ERRANTE, P .E. PUBLIC WORKS DIRECTOR