HomeMy WebLinkAboutRes 05-19 and 05-20 - Amending FY 2004-05 Budget as a result of Mid-Yr AdjstmntsCITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: Approve amending the fiscal year 2004-2005 Budget as a result of
Mid -Year Adjustments.
DATE: February 10, 2005
CONTENTS: Resolution 05- 19 Amending the Fiscal Year 2004-05 Budget.
Resolution 05- 20 Amending the Salary Schedule, Salary Ranges.
Visitor Center Mid -Year Budget Adjustment -Listing of Equipment/Furniture
Recommendation:
1. By Minute Motion, approve Resolution 05- 19 Amending the fiscal year 2004-
2005 Budget as a result of Mid -Year Adjustments.
2. By Minute Motion, approve Resolution 05- 20 Amending Resolution 04-73
Salary Schedule, Salary Ranges, and allocated positions.
Background:
Staff has completed a Mid -Year analysis of the current budget and financial position of
the City. The estimated revenues for the General Fund are $44.886 million versus
estimated expenditures of $41.5 million. Sales Tax is estimated to end up at $15.9
million (includes receiving 3.8 million from ERAF triple flip shift) and T.O.T. at 7.5
million.
Original Budget Carryover Enc. Revised Budget Est. Revenue/Expense
Revenues 43,841,000 44,886,000
Expenses 41,898,954 3,267,832 45,166,786 41,500,000
The following are additional amounts needed due to Mid -Year Budget review of
expenses. There are several departments that staff is requesting adjustments to,
however, the overall affect is an additional $203,000 which will be offset by the
estimated revenue increase of $1.2 million in Sales Tax.
•
•
$ 70,000 for Virginia Waring Piano Competition ($50,000 - Original approval
given in last years budget) and for the Coachella Valley Arts Alliance/Rose
Parade (20,000)
$ 18,000 for advertising due to publishing the Personnel Ordinance in its entirety.
$ 295,000 transfer from Landscaping Budget to Public Works Budget to cover for
the following: 1.)Feasibility study for Eldorado West ($120,000);
2.)Survey Services for network of benchmarks to establish vertical earth
movement control ($75,000); 3.)GIS Consultant to link vertical benchmarks to
our GIS Mapping ($50,000); 4.)Publish three books: Flora, Maintenance
Guidelines, and Landscape Maintenance ($50,000).
$ (295,000) decrease in Landscaping Services Budget to transfer to Public
Works Budget to cover cost reflected in previous items above.
$ 4,000 transfer from Professional Account to Capital Outlay account.
Mid -Year Budget Adjustments 2004-05
$10,000 increase for new budget for Historical Committee to research for
Historical Buildings within Palm Desert (amount is for purchase of digital
cameras, committee attendance at conference, and mileage for travel around
City).
$ 100,000 increase for Professional Building Plan Review to cover the increase
in building permits activity, and to handle permits that would normally be handled
by the Supervising Plans Examiner whose position is currently vacant.
$ 5,000 increase for the Employee Recognition program.
Other Funds Appropriation Adjustments:
• $ 15,000 for El Paseo Merchants Advertising (Fund 271).
• $ 225,000 added to Fund 400 for Traffic Signal at Highway 74 and Shadow
Mountain.
• $ 259,076 added to Fund 400 to budget for equipment and furniture for the new
Visitor Center (list attached).
Modification to Salary Schedule, Ranges and allocated classifications:
Staff is requesting that the previous position title Parks and Recreation Planning
Manager be reclassified and approve the amendment to Resolution 04-73 with the
attached Resolution 05- 20 .
Old Position:
Parks and Recreation Planning Manager - Range 760
New Position:
Parks and Recreation Service Manager - Range 820
Staff recommends approval of the two resolutions amending the City Budget and Salary
Schedule.
Submitted By:
Paul S. Gibson
Director of Finance/City Treasurer
Approval:
Carlos Orteg City Manager
CITY OF PALM DESERT
VISITOR INFORMATION CENTER
INTEROFFICE MEMORANDUM
To: Paul S. Gibson, Director of Finance/City Treasurer
From: Donna Gomez, Visitor Information Center Manager
Date: January 20, 2005
Subject: MID -YEAR BUDGET ADJUSTMENT REQUEST
Due to the anticipated completion of the new Visitor Information Center and its
scheduled opening of July 2005, it is necessary to budget for needed equipment and
furniture in the FY04-05 budget. The following itemized expenses are being requested
for consideration during the mid -year budget process.
ITEM
COMMENTS
ITEM TOTAL
Window Treatments
Roller shades
$5,000.00
Theater Seating
Benches
$5,054.00
Theater AN Equipment
DVD, video & flat screen TV
$7,500.00
Modular Office Workstations (4)
Workroom (2), secretary & tech.
$6,942.00
Alcove Displays (4)
Design & production
$40,000.00
Merchandise Fixtures
Retail display design/production
$50,000.00
Lobby Seating/Tables, misc.
Custom lounge area
$24,427.00
Telephone System
Contract wNerizon - purchase of
10 phones
$4,000.00
Data Cabling
computer/telephones
$3,500.00
Kitchen Equipment
Microwave, refrigerator, range
$4,056.00
Gallery Furnishings
Walls for display
$5,000.00
Computers
Secretary & lounge area & 1
printer
$6,440.00
Conference Room
Table w/chairs for 16 plus 6 side
chairs
$39,504.00
Second Conference Room
Table w/chairs for 10 plus 4 side
chairs
$12,077.00
Workroom Furniture
large work table
$4,236.00
Staff Room & Kitchen Equipment
Table w/4 chairs (2), microwave,
coffee maker (2)
$2,900.00
Storage Racks
Approx. 58 If of shelving 24" X 5
shelves high
$7,511.00
Back Office Reception Furniture
Table w/2 side chairs
$1,350.00
Office Furniture, Managers (3)
Desk w/return & chair, side table
& credenza
$20,820.00
Office Furniture, Coordinator (1)
Desk w/return, chair & 2 side
chairs
$3,309.00
$600.00
Misc. Office Chairs
Safe
$350.00
File Cabinets (10)
$4,500.00
TOTAL
$259,076.00
We would also request a 10% contingency amount of $24,984.00 to be applied to the
above budgeted amount.
Donna Gomez, Visitor Center anager
OVAL;
" Sheila Gilliga
/d lg
ommunity Services
RESOLUTION NO. 05-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2004-2005
BUDGET AS A RESULT OF MID -YEAR ADJUSTMENTS.
WHEREAS, as a result of a Mid -Year review of the budget, it is desirable to revise
the 2004-05 Budget;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, that the 2004-05 Budget is hereby revised as follows:
1. The amounts shown in the column entitled "Revised Appropriations" in the
table entitled "City of Palm Desert, Mid -Year 2004-05 Budget Review, Revised
Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby
appropriated to the departments, activities and projects identified therein as the
Operating Budget for 2004-05.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert
City Council held on this 10th day of February, 2005, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
BUFORD CRITES, MAYOR
ATTEST:
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
FUND/
CITY OF PALM DESERT
MID -YEAR 2004-05 BUDGET REVIEW
REVISED APPROPRIATIONS/REVENUE
OPERATING BUDGET
REVISED
DEPARTMENT - APPROPRIATIONS
GENERAL FUND APPROPRIATIONS:
Community Promotions(4416)
City Clerk (4111)
Public Works (4300)
Landscaping Services (4619)
Planning (4470)
Building & Safety (4420)
City Manager (4130)
GENERAL FUND EXPENSE- NET CHANGE
Revised Estimated Revenue:
Sales Tax
Other Funds:
El Paseo Merchants
Capital Improvement Fund 400
1,876,360
396,538
2,995,785
285,747
922,558
2,543,310
677,350
15,900,000
RES: 05-19
Exhibit "A"
CHANGE
INC/(DEC)
70,000
18,000
295,000
(295,000)
-0-
110,000
5,000
MON
$1,200,000
$ 15,000
$484,076
.RESOLUTION NO. 05- 20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, AMENDING RESOLUTION NO. 04-73 SALARY
SCHEDULE, RANGES AND ALLOCATION CLASSIFICATIONS, RECLASSIFYING
PARKS AND RECREATION PLANNING MANAGER POSITION .
WHEREAS, the City of Palm Desert has completed an evaluation of the City's
current organizational structures;
WHEREAS, the recommended staffing change was identified due to the vacancy of
the Parks and Recreation Planning Manager position and the desire to reclassify the title to Parks and
Recreation Service Manager;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, that Sections I of Resolution No. 04-73 be amended as follows:
SALARY SCHEDULE, RANGES AND ALLOCATED CLASSIFICATIONS
Reclassification from:
Position/Dept.
Salary Authorized
Ranges Positions
Planning & Community Development
Parks and Recreation Planning Manager 760 1
Reclassification to:
Development Services
Parks and Recreation Service Manager 820 1
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert
City Council held on this 10th day of February, 2005, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
BUFORD CRITES, MAYOR
ATTEST:
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA