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HomeMy WebLinkAboutC23490 MOU Retired ans Senior Volunteer Pgrm (RSVP) for Citizens on Patrol Pgrm COPSREQUEST: CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT Approve Memorandum of Understanding, Contract No. C-23490 between the Retired and Senior Volunteer Program (RSVP) and the City of Palm Desert SUBMITTED BY: Bob Kohn, Director, Special Programs DATE: February 24, 2005 CONTENTS: Proposed Memorandum of Understanding Recommendation: By Minute Motion, approve Contract No. C-23490 , a Memorandum of Understanding between the Retired and Senior Volunteer Program (RSVP) and the City of Palm Desert to provide insurance and volunteer hour points for members of the Palm Desert Citizens on Patrol Services program. Executive Summary: The City of Palm Desert's Citizens On Patrol Services (COPS) program has been in operation since late 2002. In relation to that program, the City executed a Memorandum of Understanding, C-20280, which provides various types of insurance, recognition, and publicity to the COPS volunteer members. MOU #C-20280 expired January 2005. Discussion: At its May 10, 2001, meeting, the Palm Desert City Council approved the formation of a Citizens On Patrol Services (COPS) program. That program currently consists of 14 volunteer members. At its August 22, 2002 meeting, Council approved a Memorandum of Understanding between the City and Retired and Senior Volunteers Program (RSVP) to provide insurance and volunteer hour points for members of the City's COPS program. Volunteer membership in RSVP ensures liability issues are addressed and the volunteers receive recognition for the hours they donate to the program. That MOU has expired. The Memorandum of Understanding between RSVP and the City of Palm Desert is needed to comply with federal regulations which govern RSVP programs throughout the country. Staff recommends the City of Palm Desert enter into the MOU with RSVP to Staff Report RSVP MOU 1/5-08 February 24, 2005 Contract No. C23490 and meets the needs of the Riverside County Office on Aging, the City of Palm Desert, and the individuals who are serving as ambassadors to the City by participating in its Citizens on Patrol Services program. Staff is requesting Council's approval of a new 3-year MOU with RSVP, effective January 2005 through January 2008. Submitted By: Director of Special Programs Approval: Carlos L. ega City Manager Concur: Sheila R. Gilligan Assistant City Manag Director of Community Services 2 Contract No. C23490 MEMORANDUM OF UNDERSTANDING BETWEEN Retired and Senior Volunteer Program (RSVP) 73-750 Catalina Way, Palm Desert, CA 92260 Name of Volunteer Station: Palm Desert - Citizens on Patrol Name of Station Volunteer Coordinator who will act as liaison with RSVP and be responsible for orientation and supervision of volunteers is: Robert Kohn Address: 73-510 Fred Waring Drive, Palm Desert, CA 92260 Telephone Number: (760) 346-0611 Fax: (760) 340-0574 Non Profit 501(c) (3) No. MOU Contract Period: 1/05-08 An RSVP Representative is available for assistance or any questions at: Phone (760) 341-0401 Fax (760) 340-9585 E-mail fferguson@co.riverside.ca.us This Memorandum of Understanding (MOU) will guide the working relationship between both parties. This MOU may be amended, in writing, at any time with concurrence of both parties and must be renegotiated at least every three years. PROVISIONS OF MEMORANDUM OF UNDERSTANDING A. Retired and Senior Volunteer Program (RSVP) 1. Recruit, interview, and enroll RSVP volunteers and refer volunteers to the volunteer station. 2. Instruct RSVP volunteers in proper use of monthly reports, reimbursement guidance, and program procedures. 3. Provide RSVP orientation to volunteer station staff prior to placement of volunteers, and other times, as the need arises. 4. Periodically monitor volunteer activities at volunteer station to assess, discuss needs of volunteers and volunteer station. 5. Furnish accident, personal liability, and excess automobile insurance coverage as required by program policies. Insurance is secondary coverage and is not primary insurance. 6. Reimburse qualifying RSVP volunteers for transportation cost between their home and volunteer station in accordance with RSVP policies. 7. Specify, either by written information or verbal that RSVP volunteers are participants of RSVP publicity; radio, TV print or verbal presentation. B. Volunteer Station: Contract No. C23490 1. Interview and make final decision on assignment of volunteers. 2. Implement orientation, in-service instruction, or special training of volunteers. 3. Submit Monthly Volunteer Reporting to RSVP by the 10th of the month. • Programming for Impact statistical data reflecting volunteer impact on community. • Individual volunteer hours 4. Provide supervision of volunteers on assignments. 5. Furnish volunteers with materials required for assignment. 6. Provide for adequate health and safety of volunteers. 7. Furnish Volunteers with transportation required during their assignments. 8. Investigate and report, accidents, and injuries involving RSVP volunteers immediately to the RSVP office. All reports must be submitted in writing. C. Other provisions: 1. If meals are provided to volunteers, please complete this portion: Contributed meals are FEDERALLY FUNDED under: Title III of the Older Americans Act Other (federal) funding source Contributed meals are not provided by FEDERAL FUNDS. Meals will be provided to RSVP volunteers at a free or reduced price when hours of service has been or will be volunteered during that day. If free or reduced meals are provided, and not federally funded, space for this reporting will be added to the Monthly Volunteer Time Sheet. 2. Separation from Volunteer Service: The volunteer station may request the removal of an RSVP volunteer at anytime. The RSVP volunteer may withdraw from service at the Volunteer Station or from the Retired and Senior Volunteer Program at anytime. Discussion of individual separations will occur among RSVP staff, Volunteer Station Staff and volunteer to clarify the reasons, resolve conflicts, or take remedial action, including placement with another Volunteer Station. 3. Religious Activities: The Volunteer Station will not request or assign RSVP volunteers to conduct or engage in religious, sectarian, or political activities. Contract No. C23490 4. Displacement of Employees: The Volunteer Station will not assign RSVP volunteers to any assignment, which would displace employed workers or impair existing contracts for services. 5. Accessibility and Reasonable Accommodation: The Volunteer Station will maintain the programs and activities to which RSVP volunteers are assigned accessible to persons with disabilities and provide reasonable accommodation to allow persons with disabilities to participate in programs and activities. 6. Prohibition of Discrimination: The Volunteer Station will not discriminate against RSVP volunteers or in the operation of its program on the basis of race, color, national origin, sex, age, political affiliation, religion, or on the basis of disability, if the volunteer is a qualified individual with a disability. 7. Specify, either by written information or verbally, that RSVP volunteers are participants in the Volunteer Station's program in all publicity featuring such volunteers, whether it be radio, TV, print or verbal presentation. Display an RSVP placard where it may be viewed by the public. 8. Conditions of this Memorandum of Understanding may be amended or terminated in writing at anytime at the request of either party. It will be reviewed every three years to permit needed changes. 9. This Memorandum of Understanding contains all the terms and conditions agreed upon by the contracting parties. No other understanding, oral or otherwise, shall be deemed to exist or to blind any of the parties hereto. 10. This Memorandum of Understanding will be in effect upon dated signature of the Director. Signed: Robert P. Kohn, Director of Special Programs Name and Title, Volunteer Coordinator Date Fran Ferguson Date Director, Retired and Senior Volunteer Program Signed: Buford A. Crites, Mayor Date Contract No. C23490 MEMORANDUM OF UNDERSTANDING BETWEEN Retired and Senior Volunteer Program (RSVP) 73-750 Catalina Way, Palm Desert, CA 92260 Name of Volunteer Station: Palm Desert - Citizens on Patrol Name of Station Volunteer Coordinator who will act as liaison with RSVP and be responsible for orientation and supervision of volunteers is: Robert Kohn Address: 73-510 Fred Waring Drive, Palm Desert, CA 92260 Telephone Number: (760) 346-0611 Fax: (760) 340-0574 Non Profit 501(c) (3) No. MOU Contract Period: 1/05-08 An RSVP Representative is available for assistance or any questions at: Phone (760) 341-0401 Fax (760) 340-9585 E-mail fferguson@co.riverside.ca.us This Memorandum of Understanding (MOU) will guide the working relationship between both parties. This MOU may be amended, in writing, at any time with concurrence of both parties and must be renegotiated at least every three years. PROVISIONS OF MEMORANDUM OF UNDERSTANDING A. Retired and Senior Volunteer Program (RSVP) 1. Recruit, interview, and enroll RSVP volunteers and refer volunteers to the volunteer station. 2. Instruct RSVP volunteers in proper use of monthly reports, reimbursement guidance, and program procedures. 3. Provide RSVP orientation to volunteer station staff prior to placement of volunteers, and other times, as the need arises. 4. Periodically monitor volunteer activities at volunteer station to assess, discuss needs of volunteers and volunteer station. 5. Furnish accident, personal liability, and excess automobile insurance coverage as required by program policies. Insurance is secondary coverage and is not primary insurance. 6. Reimburse qualifying RSVP volunteers for transportation cost between their home and volunteer station in accordance with RSVP policies. 7. Specify, either by written information or verbal that RSVP volunteers are participants of RSVP publicity; radio, TV print or verbal presentation. B. Volunteer Station: Contract No. C23490 1. Interview and make final decision on assignment of volunteers. 2. Implement orientation, in-service instruction, or special training of volunteers. 3. Submit Monthly Volunteer Reporting to RSVP by the 10th of the month. • Programming for Impact statistical data reflecting volunteer impact on community. • Individual volunteer hours 4. Provide supervision of volunteers on assignments. 5. Furnish volunteers with materials required for assignment. 6. Provide for adequate health and safety of volunteers. 7. Furnish Volunteers with transportation required during their assignments. 8. Investigate and report, accidents, and injuries involving RSVP volunteers immediately to the RSVP office. All reports must be submitted in writing. C. Other provisions: 1. If meals are provided to volunteers, please complete this portion: Contributed meals are FEDERALLY FUNDED under: Title III of the Older Americans Act Other (federal) funding source Contributed meals are not provided by FEDERAL FUNDS. Meals will be provided to RSVP volunteers at a free or reduced price when hours of service has been or will be volunteered during that day. If free or reduced meals are provided, and not federally funded, space for this reporting will be added to the Monthly Volunteer Time Sheet. 2. Separation from Volunteer Service: The volunteer station may request the removal of an RSVP volunteer at anytime. The RSVP volunteer may withdraw from service at the Volunteer Station or from the Retired and Senior Volunteer Program at anytime. Discussion of individual separations will occur among RSVP staff, Volunteer Station Staff and volunteer to clarify the reasons, resolve conflicts, or take remedial action, including placement with another Volunteer Station. 3. Religious Activities: The Volunteer Station will not request or assign RSVP volunteers to conduct or engage in religious, sectarian, or political activities. Contract No. C23490 4. Displacement of Employees: The Volunteer Station will not assign RSVP volunteers to any assignment, which would displace employed workers or impair existing contracts for services. 5. Accessibility and Reasonable Accommodation: The Volunteer Station will maintain the programs and activities to which RSVP volunteers are assigned accessible to persons with disabilities and provide reasonable accommodation to allow persons with disabilities to participate in programs and activities. 6. Prohibition of Discrimination: The Volunteer Station will not discriminate against RSVP volunteers or in the operation of its program on the basis of race, color, national origin, sex, age, political affiliation, religion, or on the basis of disability, if the volunteer is a qualified individual with a disability. 7. Specify, either by written information or verbally, that RSVP volunteers are participants in the Volunteer Station's program in all publicity featuring such volunteers, whether it be radio, TV, print or verbal presentation. Display an RSVP placard where it may be viewed by the public. 8. Conditions of this Memorandum of Understanding may be amended or terminated in writing at anytime at the request of either party. It will be reviewed every three years to permit needed changes. 9. This Memorandum of Understanding contains all the terms and conditions agreed upon by the contracting parties. No other understanding, oral or otherwise, shall be deemed to exist or to blind any of the parties hereto. 10. This Memorandum of Understanding will be in effect upon dated signature of the Director. Signed: Robert P. Kohn, Director of Special Programs Name and Title, Volunteer Coordinator Date 7:� 7 Fran Ferguson Date Director, Retired and Senior Volunteer Program Buford A. Crites, Mayor Date