HomeMy WebLinkAboutC23480 Hartzog & Crabill Consulting Engineering - Design of Traffic Signal Modification at San Pascual and Fred Waring 566-05L
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Award Contract No. C 23480 to Hartzog & Crabill Consulting
Engineers, for the design of the Traffic Signal Modification at
San Pascual Avenue and Fred Waring Drive
(Project #566-05)
SUBMITTED BY: Mark Greenwood, P.E.
City Engineer
APPLICANT: Hartzog & Crabill Consulting Engineers
275 Centennial Way, Suite 208
Tustin, California 92780
DATE: February 24, 2005
CONTENTS: Agreement
Vicinity Map
Recommendation:
By Minute Motion:
1. Award contract No. C23480 to Hartzog & Crabill, of
Tustin, California, in the amount of $10,200.00, for the
design of the Traffic Signal Modification at San Pascual
Avenue and Fred Waring Drive (566-05).
2. Set aside a 10% contingency for said agreement.
3. Authorize the Mayor to execute the same.
Discussion:
It has become necessary to modify this signal from a pedestrian operation
(triggered by pedestrian activity at San Pascual Avenue crossing Fred Waring
Drive) to a six -phase signal full vehicle actuation (triggered by traffic flow both at
San Pascual Avenue and Fred Waring Drive).
Staff Report
Page 2 of 2
February 24, 2005
Proposals were received form the following firms:
Kimley-Horn
Lin Consulting, Inc.
Hartzog & Crabill, Inc.
David Evans and Associates
Katz, Okitsu & Associates
DKS Associates
Riverside, California
Diamond Bar, California
Tustin, California
Palm Desert, California
San Bernardino, California
Irvine, California
Contract No. C23480
After careful review of proposals, and considering the qualifications of each firm
as it relates to the project at hand, staff is recommending the contract be
awarded to Hartzog & Crabill, of Tustin, California. Upon selection of the firm,
Hartzog & Crabill's cost proposal was also reviewed and staff is confident in the
value being received.
Funds are available for this project in account No. 400-4565-433-4001.
Therefore, staff recommends that City Council by minute motion, award contract
No. C to Hartzog & Crabill, of Tustin, California, in the amount of
$10,200.00, for the Traffic Signal Modification at San Pascual Avenue and Fred
Waring Drive, and set aside a 10% contingency to said agreement.
Submitted By:
Mark Greenwood, P.E.
City Engineer
Approva
A M for D- - •pment Services
1
City Manag
/cls
Department Head:
Michael Errante, P.E.
Director of Public Works
Finance Director
G:1PubWorks\StafReports120051February 241Award Contract Hartzog & Crabill.dot
CONTRACT NO. C23480
AGREEMENT
THIS AGREEMENT, made and entered into this 24th day of February, 2005, by
and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter
referred to as "CITY" and Hartzog & Crabill, Consulting Engineers, hereinafter referred
to as "ENGINEER".
WITNESSETH:
WHEREAS, ENGINEER is a corporation, the principal members of which are
Professional ENGINEERS duly registered under the laws of the State of California; and
WHEREAS, CITY desires to engage ENGINEER to render certain technical and
professional engineering services as set forth in Exhibit "A" (Engineer's Proposal of
Services) in connection with the design of Traffic Signal Modification at San Pascual
Avenue and Fred Waring Drive (Project 566-05)
NOW, THEREFORE, the parties hereto agree as follows:
(1) CITY hereby agrees to engage ENGINEER to perform the technical
and/or professional services as hereinafter set forth.
(2) ENGINEER shall perform all work necessary within the schedules
provided herein to complete the services set forth in Exhibit "A" attached hereto and by
reference incorporated herein and made a part hereof.
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CONTRACT NO. C23480
(3) All information, data, reports and records and maps as are existing
and available from the CITY and necessary for the carryings out of the work outlined in
Exhibit "A" hereof shall be furnished to ENGINEER without charge by CITY and CITY
shall cooperate in every way reasonable in the carrying out of the work without delay.
(4) ENGINEER represents that, it employs or will employ at its own
expense, all personnel required in performing the services under this Agreement.
(5) All of the services required hereunder will be performed by
ENGINEER or under its direct supervision, and all personnel engaged in the work shall
be qualified and shall be authorized or permitted under state and local law to perform
such services.
(6) The execution of this Agreement by the parties hereto does not
constitute an authorization to proceed. CITY's Director of Public Works has not
authorized ENGINEER to proceed.
(7) The ENGINEER shall work closely with the CITY's Director of
Public Works, or his designated representative, who shall be the principal officer of the
CITY. The ENGINEER shall review and receive the Director of Public Works approval
of the details of work as it progresses. The Registered Civil Engineer hereby
designated by the ENGINEER as its representative for supervision of the work required
by this Agreement is Trammell Hartzog.
(8) The ENGINEER warrants that he has not employed or retained any
company or person, other than a bona fide employee working solely for the consultant,
to solicit or secure this Agreement, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the consultant,
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CONTRACT NO. C23480
any fee, commission, percentage, brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, CITY shall have the right to annul this Agreement without
liability, or in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift or contingent fee.
(9) The right is reserved by the CITY to terminate the Agreement at
any time upon seven (7) days written notice, in the event the project is to be abandoned
or indefinitely postponed, or in the event the ENGINEER's services, in the sole
judgment of CITY, are unsatisfactory or because of the ENGINEER's failure to
prosecute the work with diligence or within the time limits specified or because of his
disability or death. In any such case, the ENGINEER shall be paid the reasonable
value of the services rendered, based upon ENGINEER's standard hourly rates, up to
the time of the termination. The ENGINEER shall keep adequate records to
substantiate costs and provide copies of original timecards in the event of termination or
suspension.
(10) All documents including tracings, drawings, estimates, reports,
investigations and computations shall be delivered to and become the property of the
CITY. CITY acknowledges and agrees that all plans, specifications, reports and other
design documents prepared by ENGINEER pursuant to this agreement shall be used
exclusively on this project and shall not be used for any other work without the written
consent of ENGINEER. In the event CITY and ENGINEER permit the re -use or other
use of the plans, specifications, reports or other design documents, CITY shall require
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CONTRACT NO. C23480
the party using them to indemnify and hold harmless CITY and ENGINEER regarding
such re -use or other use, and CITY shall require the party using them to eliminate any
and all references to ENGINEER from the plans, specifications, reports and other
design documents.
(11) The ENGINEER shall comply with all federal, state and local laws,
ordinances and regulations applicable to work.
(12) No change in the character or extent of the work to be performed
by the ENGINEER shall be made except by supplemental authority in writing between
CITY and the ENGINEER. The supplemental authority shall set forth the changes of
work, extension of time and adjustment of the fee to be paid by CITY to the ENGINEER,
if any.
(13) In connection with the execution of this Agreement, the ENGINEER
shall not discriminate against any employee or applicant for employment because of
race, religion, color, sex or national origin. The ENGINEER shall take affirmative
actions to insure equal employment opportunity and that employees are treated during
their employment without regard to their race, religion, color, sex or national origin.
Such actions shall include, but not limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay, or other forms of compensation and selection for training, including
apprenticeship. This clause shall be included in each related subcontract, if any,
awarded by the ENGINEER.
(14) The CITY agrees to pay the ENGINEER for the work required by
this Agreement on the following basis:
4
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CONTRACT NO. C23480
ENGINEER shall submit invoices monthly for services performed in the
previous month not to exceed the total contract amount of: $10,200.00 (Ten Thousand
Two Hundred Dollars and 00/100 ONLY). CITY agrees to pay all undisputed invoices
within thirty (30) days of receipt of invoice. CITY agrees to notify ENGINEER of
disputed invoices within fifteen (15) days of receipt of said invoice.
(15) The ENGINEER agrees to complete the work and submit the Final
Design engineering phase as displayed in Exhibit "A".
(16) In the event that any judgment is entered in any action upon this
Agreement, the party hereto against whom such judgment is rendered agrees to pay the
other party an amount equal to the reasonable value of the legal services performed in
his or its behalf in such action and that such amount may be added to and made a part
of such judgment.
(17) This Agreement shall be binding on the successors and assigns of
the parties, but it shall not be assigned by the ENGINEER without written consent of the
CITY.
(18) The ENGINEER shall be an independent contractor, not an
employee of the CITY.
(19) Prohibited interests are as follows:
No officer, member or employee of the CITY during his tenure or one year
thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof. The parties hereto covenant and agree that to their knowledge no member of
the City Council, officer or employee of the CITY has any interest, whether contractual,
non -contractual, financial or otherwise, in this transaction, or in business of the
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CONTRACT NO. C23480
contracting party other than the CITY, and that if any such interest comes to the
knowledge of either party at any time a full and complete disclosure of all such
information will be made in writing to the other party or parties, even if such interest
would not be considered a conflict of interest under applicable laws.
The ENGINEER hereby covenants that he has, at the time of this
Agreement, no interest, and that he shall not acquire any interest in the future, direct or
indirect, which would conflict in any manner or degree with the performance of services
required to be performed pursuant to this Agreement. The ENGINEER further
covenants that in the performance of this work no person having any such interest shall
be employed by the ENGINEER.
(20) The ENGINEER shall indemnify and save harmless the CITY, its
officers and employees from and against any liability, Toss, cost or expense resulting
from any injury or damage to persons or property caused by the negligent acts or
omission of the ENGINEER, its agents or employees, while engaged in the performance
of this Agreement. The ENGINEER shall submit to CITY, prior to the Notice to Proceed
is issued, certification of adequate coverage for "errors and omission" insurance in
amounts approved by the City Attorney. Any such insurance shall not be canceled prior
to written notice to and approval from the CITY.
(21) In case of conflicts within the contract documents, the document
precedence shall be as follows:
(a) This Agreement;
(c) Exhibit "A" (Engineer's Proposal of Services, and any written
modifications thereto).
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CONTRACT NO. C23480
IN WITNESS WHEREOF, said parties have executed this Agreement the
date first hereinabove written.
CITY OF PALM DESERT Hartzog & Grabill, Consulting Engineers
Municipal Corporation
Buford A. Crites, Mayor Authorized Signature
Date: Date:
ATTEST:
Rachelle Klassen, City Clerk
APPROVED AS TO CONTENT:
Michael Errante, P.E.
Director Of Public Works
David J. Erwin, City Attorney
7
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CONTRACT NO. C23480
EXHIBIT "A"
ENGINEER'S PROPOSAL
OF
SERVICES
G:\PubWorks\Staff Reports\2005\February 24\Attachments\DESIGN AGREEMENT -San Pascual and Fred Waring.doc
SUBJECT: PROPOSAL TO PROVIDE PROFFESSIONAL ENGINEERING AND
DESIGN SERVICES TO PROVIDE PS&E FOR THE TRAFFIC SIGNAL
MODIFICATION PROJECT AT FRED WARING DRIVE AND SAN
PASCUAL AVENUE, PROJECT NO. 566-05
PROFESSIONAL FEES
HCI is proposing a total not -to -exceed fixed fee cost of $10,200.00 to complete all the tasks
described in our work proposal for the signal modification project. A cost breakdown is provided
below:
Task Description Fee
1 Pre -Design Conference $ 500.00
2 Field Review $ 500.00
3 Utility Coordination $ 200.00
4 Preliminary Design — Fred Waring/San Pascual $ 8,400.00
- Includes 90% Specs, Signal, Street & Signing/Striping Plans
5 Specifications — Special Provisions $ 300.00
6 Final Design - Fred Waring/San Pascual $ 300.00
- Includes 100% Specs, Signal, Street & Signing/Striping PS&E
Project Total: $10,200.00
Additional fees such as attendance at a City Council meeting, or any activities outside our
proposed Scope of Work will be invoiced on a time -and -materials basis per our current fee
schedule. Invoicing for any additional work above -and -beyond what is detailed in the tasks of
our Scope of Work may typically include hours for a Principal and Associate Engineer, as well
as a Senior Designer. Attached is our Schedule of Hourly Rates for your reference.
Hartzog & Crabill
Consulting Engineers
Schedule of Hourly Rates
Classification Hourly Rates
Expert Witness / Deposition $240
Litigation Consultation $215
Two -Person Survey Crew $200
Litigation Field Evaluation $185
Principal Consultant $135
Registered Land Surveyor $125
Senior Engineer $115
Associate $105
Mural Artist $100
Senior Designer / Cadd $ 95
Traffic Signal Systems Specialist $ 90
Draftsperson / Cadd $ 80
Technician $ 65
Word Processor $ 50
Clerical $ 40
Out of pocket expenses (blueprinting, reproduction, and printing) will be invoiced at cost plus
15%. A 15% fee for administration, coordination and handling will be added to subcontracted
services. Mileage will be invoiced at $0.43 per mile. Scheduled overtime will be performed at
125%. This Schedule of Hourly Rates is effective as of July 1, 2004. Rates may be adjusted
after that date to compensate for increases of inflationary trends.
275 Centennial Way, Suite 208, • Tustin, CA 92780 • (714) 731-9455
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DATE. FEB. 2005
TRAFFIC SIGNAL MODIFICATION
FRED WARING DR. AT SAN PASCUAL AVE.
VICINITY MAP
SCALE NONE
By. MSD
SHEET NO.
1
DEPARTMENT OF PUBLIC WORKS CITY OF PALM DESERT