HomeMy WebLinkAboutMinutes - Youth Committee 10/05/2004PALM DESERT YOUTH COMMITTEE
APPROVED MINUTES
TUESDAY, OCTOBER 5, 2004
6:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM
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I. CALL TO ORDER
The meeting was called to order at 6:05 p.m.
II. ROLL CALL
Present
Nick Asbury
Daniel Batalles
Tarah Fenelon
Elliott Smith (left at 6:40 p.m.)
Nick Talboys (arrived at 6:20 p.m.)
Absent
Kayleigh Hyde
Erika McQuillen
Michelle Stein
Staff Present
Pat Scully, Senior Management Analyst
Rachelle Klassen, City Clerk
PALM DESERT YOUTH COMMITTEE
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III. CONSENT CALENDAR
A. Approval of the September 14, 2004, meeting minutes
Upon a motion by Member Nick Asbury and second by Member Elliott
Smith, the Consent Calendar was approved as presented. Motion
carried by unanimous vote.
IV. NEW BUSINESS
A. Regular/Special Meeting Schedule For Remainder of 2004
Pat Scully reviewed upcoming Committee activities as well as meetings that
will be needed to plan these events and distributed sign up sheets.
Upcoming meetings were scheduled for:
1. November 2, 2004 - Election Night activities from 5:00 p.m. - 9:00
p.m. at City Hall
2. November 16, 2004 - Meeting at the JW Marriott Resort to review
logistics for the upcoming community tree lighting ceremony at 4:00
p.m. followed by dinner and card decorating work session at City Hall
3. November 23, 2004 - Community Tree Lighting Ceremony at the JW
Marriott Resort from 5:00 p.m. - 9:00 p.m.
4. December 7, 2004 - Regular Youth Committee meeting at 6:00 p.m.
at City Hall. Topic of discussion will be to plan the Holiday Party at
Hacienda de Monterey.
5. December 11, 2004 - City Committee/Commission Holiday Party
beginning at 7:00 p.m. at Desert Willow.
6. December 14, 2004 - Holiday Party at Hacienda de Monterey from
6:00 p.m. to 7:00 p.m.
V. CONTINUED BUSINESS
A. Holiday Party (form activity subcommittees, and establish working session
to prepare)
Ms. Scully reported that the Hacienda de Monterey staff has requested
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that the holiday party be held 6:00 p.m. - 7:00 p.m. on Tuesday, December
14, 2004. The December 7, 2004, Committee meeting will be devoted to
planning this party, which Member Asbury agreed to chair.
VI. OLD BUSINESS
None
VII. INFORMATIONAL ITEMS
A. November 2, 2004, Meeting Activities Relative To Participation In The
National Election
1. Oral Report by Palm Desert City Clerk Rachelle Klassen
City Clerk Rachelle Klassen reviewed the types of assistance that will
be needed on November 2, 2004, in conjunction with the national
election. She reminded the Committee to dress appropriately and
that assistance will be needed answering telephones, giving directions
to callers regarding their polling place, verifying voter registration,
answering general information questions regarding the election,
accepting ballot boxes, shuttling voters from the parking lot to the
polling places at City Hall, etc. After the polls close, accept, count,
and certify polling place boxes, etc.
2. KMIR Interviews, etc.
Ms. Scully informed the Committee that KMIR-TV intends to
broadcast live from Palm Desert City Hall on November 2nd and will
possibly be interviewing members of the Committee.
B. Palm Desert Youth Committee/Desert Springs Holiday Tree Lighting
Ceremony
1. November 23, 2004, 5:00 p.m. to 8:00 p.m.
Ms. Scully advised the Committee that this activity has been
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scheduled for the time and date indicated at the JW Marriott.
2. KMIR Coverage
Ms. Scully advised the Committee that KMIR TV will be broadcasting
this activity live and Committee members should be prepared to
possibly be interviewed.
3. Proposed Activities
Ms. Scully advised that due to the volume of activities planned for the
Committee between now and the end of the year, this subject will be
continued until that time.
Member Asbury suggested that a type of "get out the vote" program
be developed. While it is a bit late for this election, this is something
that will be pursued as a priority in the future.
C. Listing of Potential Projects For Future Action
The list will be provided at a later date.
D. Open Alternate Positions On Committee
Ms. Scully stated that there are alternate positions on the Committee
available and added that if Committee members know of anyone who is
interested in serving to have them apply.
VIII. REPORTS AND REMARKS
Member Tarah Fenelon inquired if she should provide a report on her experiences
at the League of California Cities Conference and Ms. Scully responded that she
would be requested to provide that report when the Committee meets with the City
Council after the first of the year.
Ms. Scully reminded the Committee that Lori Wimbish has been reassigned and no
longer has any responsibilities associated with the Committee. Messages
pertaining to Committee business should be left with Ms. Scully via phone
contact or voice
PALM DESERT YOUTH COMMITTEE
OCTOBER 5, 2004, MEETING MINUTES
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mail at 776-6352.
IX. ADJOURNMENT
Upon a motion by Member Nick Talboys and second by Member Daniel
Batalles, the meeting was adjourned at 6:50 p.m. Motion carried by
unanimous vote.
Respectfully submitted,
PATRICIA SCULLY, CF
SENIOR MANAGEMENT ANALYST