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Home My WebLink AboutC23020 Extension of Interim Director for HR - Duane K. Munson 07/14/2005��.•-��.--.� CITY OF PALM DESERT ._..�. _. > j Office of the Assistant City Manager Community Services Division Staff Report m t co Q Q c� REQUEST: Request for Extension of Contract No. C23020 with Inter■m H irin N Resources Director Duane K. Munson o z ,;; SUBMITTED BY: Sheila R. Gilligan, ACM/Community Services `~ a. DATE: June 9, 2005 ❑ CONTENTS 1. Addendum #2 to Contract No. C23020 2. CaIPERS approval letter dated May 5, 2005; Staff Report and Resolution No. 05-30 dated April 14, 2005 3. January 27, 2005, Six -Month Extension of Contract Recommendation: By Minute Motion: 1)Approve the extension of Contract No. C23020 for Interim Human Resources Director Duane K. Munson; 2) authorize the City Manager to execute Addendum #2, extending the term of the contract to December 31, 2005. Discussion: At its meeting of April 14, 2005, the City Council adopted Resolution No. 05-30, seeking approval from the California Public Employees' Retirement System (CaIPERS) for an extension of 920 hours of employment for Interim Human Resources Director Duane K. Munson. A copy of the adopted resolution was forwarded to CaIPERS, and the City received a letter dated May 5, 2005, granting approval of an additional 960 hours through December 31, 2005. Since the existing contract with Mr. Munson expires on July 29, 2005, staff is requesting an nsi n through D mber 31, 2005, to coincide with the CaIPERS extension approval. MEETI ,,/SHEILA R. GILLTGAN` ACM/Community Services CONTINUED TO ❑ PASSED TO 2ND READING Approval: CARLOS L. OR A City Manager CITY OF PALM DESERT Addendum #2 to Contract No. C23020 Agreement for Professional Services Human Resources Director between The City of Palm Desert and Duane K. Munson Dated July 26, 2004 Section II.B. "Term" of the above -referenced contract provides for two additional three- month extensions of the Agreement by mutual consent of both parties, both of which were activated and approved by the Palm Desert City Council at its meeting of January 27, 2005, extending the contract to July 29, 2005. At its meeting of April 14, 2005, the Palm Desert City Council adopted Resolution No. 05-30, requesting an extension of the maximum hours of employment (960) after retirement for the Interim Director of Human Resources pursuant to Government Code Section 21221(h). The City of Palm Desert received a letter from CalPERS dated May 5, 2005, granting an extension through December 31, 2005. This addendum to Contract No. C23020 declares the mutual consent of the City of Palm Desert and Duane K. Munson to extend the term of the Agreement to December 31, 2005. The remaining terms of the Agreement continue in full force and effect. Dated: CITY OF PALM DESERT Carlos L. Ortega, City Manager Dated: Duane Kenneth Munson Approved as to form: Dated: David J. Erwin, City Attorney Benefit Services Division P.O. Box 942711 Sacramento, CA 94229-2711 (888) CaIPERS (225-7377) Ca1PERS TDD - (916) 326-3240; FAX (916) 326-3933 May 5, 2005 City of Palm Desert Attention: Rachelle D. Klassen, City Clerk 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Dear Ms. Klassen: Re: Extension r GC 21221(h) for Duane K. Munson Reply To: Section 460 This is in response to your request for an extension of the post -retirement employment for Mr. Munson beyond the 960 hours per calendar year 2005. Your request complies with the requirements of Section 21221(h) of the California Government Code. Therefore, Mr. Munson may continue employment as Interim Director of Human Resources for an additional 960 hours through December 31, 2005. The extension is granted through December 31, 2005 only. Appointments under this subdivision may not exceed a total of one year. If you have any questions, please contact me at the above address or telephone me at (916) 795-3120 Sincerely, / �V 6-,l -- Liz Burke Retirement Program Specialist Administrative Support and Resolution cc: Duane K. Munson California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Illy Of PHA 01HRI 73-510 FRED WARING DRIVE r PALM DESERT, CALIFORNIA 92260-2578 I ' TEL: 760 346-o6r r FAX: 760 340-0574 41 info@pat m-desert.org^� Cl 0 April 20, 2005 California Public Employees' Retirement System Benefit Services Division/Post Retirement Services Post Office Box 942716 Sacramento, California 95814-2716 Dear Sir or Madam: Subject: Resolution No. 05-30 — Requestinq an Extension of the Maximum Hours (960) of Emtalovment After Retirement for the Interim Director of Human Resources Pursuant to Government Code Section 21221(h) At its regular meeting of April 14, 2005, the Palm Desert City Council waived further reading and adopted Resolution No. 05-30. This resolution requests an extension of the maximum hours of employment (960) after retirement for the Interim Director of Human Resources pursuant to Government Code Section 21221(h). Enclosed for your reference in this matter is a certified copy of Resolution No. 05-30. We would appreciate a response indicating whether or not this request has been granted. If you have any questions or require any further information, please do not hesitate to contact our offices. Sincerely, RACHELLE D. KLASSEN, CIVIC CITY CLERK RDK/mgm Enclosure (as noted) cc: Shiela R. Gilligan, ACM for Community Services Paul S. Gibson, Director of Finance/City Treasurer Duane K. Munson, Interim Director of Human Resources RESOLUTION NO.05-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, REQUESTING AN EXTENSION OF THE MAXIMUM HOURS (960) OF EMPLOYMENT AFTER RETIREMENT FOR THE INTERIM DIRECTOR OF HUMAN RESOURCES PURSUANT TO GOVERNMENT CODE SECTION 21221(h) WHEREAS, the California Public Employee's Retirement System (Cal PERS) administers the retirement program for all contracting agencies in compliance with the Government Code; and WHEREAS, retirees may be employed by one or more agencies in the Cal PERS system for a total of 960 hours in any calendar year; and WHEREAS, an agency may request an extension of the 960-hour rule in a calendar year for the following reasons: • During an emergency to prevent stoppage of public business; or • Because the retired employee has skills needed in performing work of a limited duration; and WHEREAS, the City of Palm Desert requests an extension of 920 hours (through December, 2005) in order to employ an Interim Human Resources Director, Duane K. Munson, until such time as the City can complete the development and transition of Human Resources leadership to a regular full-time employee of the City of Palm Desert. NOW, THEREFORE, the City Council of the City of Palm Desert, California, does hereby authorize the City Manager to request Cal PERS to extend the maximum hours (960 of employment after retirement pursuant to Government Code Section 21221(h) for the Interim Director of Human Resources, Mr. Duane K. Munson. PASSED, APPROVED, and ADOPTED by the City Council of the City of Palm Desert, California, this 14"' day of April, 2005, by the following vote, to wit: AYES: BENSON, FERGUSON, KELLY, SPIEGEL, and CRITES NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: 4H; ar 2LL aE .KLASSE , CITY5(CLE K CITY OF PALM DESERT, CALIFORNIA BUFORD A. CRITES, MAYOR EACH DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED. IS CERTIFIED TO BE A FULL, TRUE AND CORRECT COPY OF THE ORIGINAL ON FILE AND ON RECORD I MY OFF E. Dated: F5 RAC LLE D. KLASSEN, City Clerk 3 ity Iffom CITY OF PALM DESERT Office of the Assistant City Manager Community Services Division Staff Report REQUEST: Request for Extension of Maximum Hours of Employment After Retirement for the Interim Director of Human Resources Pursuant to Government Code Section 21221(h) SUBMITTED BY: Sheila R. Gilligan, ACM for Community Services DATE: April 14, 2005 CONTENTS 1. Resolution No. 05- 03 Recommendation: Waive further reading and adopt Resolution No. 05-03 , requesting an extension of the maximum hours (960) of employment after retirement for the Interim Director of Human Resources pursuant to Government Code Section 21221(h) Discussion: Last summer, when the City's regular full-time Human Resources Director resigned, the City's Executive Management team decided to attempt to identify and appoint an Interim Human Resources Director from the ranks of the recently retired. It identified Duane K. Munson, who had recently retired into the CalPERS system from the City of Commerce. An employment agreement was successfully negotiated between the City and Mr. Munson, and this agreement was approved by the City Council in July, 2004. The CalPERS system allows for a retired employee to work in a governmental agency for up to 960 hours in any calendar year. Because Mr. Munson began last summer, the City experienced no problem with the number of hours prior to the end of 2004; however, for 2005, the 960 hours will be consumed by mid -June. In an effort to continue the services of Mr. Munson, staff is recommending that the City Council adopt the attached resolution CITY COUNCIL STAFF K6PORT RE: EXTENSION OF MAXIMUM HOURS OF EMPLOYMENT AFTER RETIREMENT FOR INTERIM HUMAN RESOURCES DIRECTOR APRIL 14, 2005 requesting that PERS approve a one-time extension for an additional 920 hours. This will carry Mr. Munson through the month of December, 2005. Mr. Munson has been very proactive in the review of the City's Human Resources Department. His accomplishments include the adoption of the Personnel Ordinance, the fine-tuning of the City's employee evaluation process, the development of a program of interaction with all employees which has significantly improved morale, and the development of an increased employee training and development effort. Mr. Munson has been successful in stabilizing the personnel issues within the City. There are several issues at the forefront which the City needs to address in a timely and cohesive manner. These include a look at the City's recruitment process, classification program, succession planning, and compensation program. Mr. Munson provides the necessary skills and experience to assist the City in addressing the personnel challenges of the future. The City of Palm Desert needs to be proactive in this effort to make sure that the future will hold the necessary policies, procedures, and programs to keep the City in a leadership position. The programs mentioned above include taking a look at the staffing of the Human Resources Department and how to best fill positions and still meet the ultimate needs of the City. This review has been initiated, and recommendations will be provided as part of the proposed budget for Fiscal Year 2005/06. Staff recommends that the City Council approve the retention of Mr. Munson's service for an additional 920 hours, through December, 2005. Submitted by: SHEILA R. GILLI ACM/Community Approval: CARLOS L. QRTEGA City Manager , ITY COUNCI�ACTION .APPROVED DENIED RECEIVED OTHER MEETYNG � U A FS: -Sr i!1:J ;J c (�14e1 NOES : L/ (i A�TSEC•r: �,1' ABSTAIN:: VERIFIED BY: )Q))6N=rCity Original on File Clerk's Office CITY OF PALM DESERT Addendum to Agreement for Professional Services Human Resources Director, Contract No. C23020 Between The City of Palm Desert and Duane K. Munson Dated July 26, 2004 Section H. B. " Term" of the above referenced contract provides for two additional three- month extensions of the Agreement by mutual consent of both parties. This addendum to Contract No. C23020 declares the mutual consent of the "City" and "Munson" to activate both of the three-month extensions of time, provided for in Section II. B. of this contract, and extending the term of this Agreement to July 29, 2005. Dated: Or Dated: Approved as to form: Dated:_47 /ZOOS /yw� CITY OF PAtU DESERT rCaro.a, City Manager Duane Kenneth Munson David rwin, City Attorney