HomeMy WebLinkAboutC22860 CA2 Steven Burt & Associates - LMA 4 904-CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Contract Amendment No. 2 to Contract No. C22860
for Landscape Maintenance Services in Landscape
Maintenance Area 4 (Project No. 904-XX)
SUBMITTED BY: H. Spencer Knight, Landscape Manager
APPLICANT: Steven Burt & Associates, Inc.
77-755 Darby Road
Bermuda Dunes, California 92203
DATE: June 9, 2005
CONTENTS: Contract Amendment No. 2
Vicinity Maps: LMA 1, LMA2, LMA 4
Recommendation:
By Minute Motion:
Approve Contract Amendment No. 2 to Contract No.
C22860, Landscape Maintenance Area (LMA) 4, with
Steven Burt & Associates, Inc., of Bermuda Dunes,
California, in the amount of $ 42,656.00 for landscape
maintenance services at Entrada del Paseo and the Baja
Park.
Executive Summary:
Staff is requesting that the Entrada del Paseo landscape and the Baja
Park that were originally part of LMA 1 and 2, respectively, be added to
LMA 4. Steven Burt and Associates, Inc. is the contracted vendor for this
area and has the horticultural expertise and experience to appropriately
maintain the unique plant material in these landscapes. The approval of
this request will ensure that these City landscapes will receive the required
maintenance needed to insure good growth and aesthetic value.
Contract Amendment No. 2 to Contract C22860 with Steven Burt & Assoc., Inc.
for Landscape Maintenance Services for Entrada del Paseo & Baja Park
Page 2of3
June 9, 2005
Discussion:
The Baja Park and Entrada del Paseo are excellent examples of innovative
desert landscape designs that incorporate new desert plant and hardscape
materials. Maintaining these landscapes requires more than a fundamental
knowledge of horticulture. When these areas were incorporated into the City's
landscape maintenance program they were included in existing Landscape
Maintenance Areas based on location.
On April 4, 2005, the City Clerk for the City of Palm Desert advertised and called
for bids for Landscape Maintenance Area No. 1 and 2. On Tuesday, May 3,
2005 the bids were opened and read aloud. Shadow Palms Gardening Service
and Steven Burt and Associates, Inc. were the only two (2) responsive bidders.
Shadow Palms Gardening Service was the low bidder.
Staff conducted a field review of various sites presently maintained for other
entities by both companies. Of the Shadow Palms Gardening Service sites
visited, only two are considered "desert landscaping" and the others were lush -
style landscapes. Although the company's maintenance practices on these sites
met City standards, the areas were small in size and did not have a sophisticated
plant pallet. Shadow Palms Gardening Service's line item cost in their May 3 bid
for the $18,000 for Baja Park and $6,000.00 for Entrada del Paseo. The Baja
Park bid is 42% less and the Entrada del Paseo bid is 71 % less than staff's
estimate. In staffs opinion, Shadow Palms Gardening Service has significantly
underbid these areas.
The areas managed by Steven Burt and Associates were all desert -style
landscapes and were maintained at an excellent level. Work done on City
landscapes by this company has also demonstrated their ability to work with a
sophisticated plant pallet.
On May 25, 2005 staff talked with Steven Burt and Associates staff and they
agreed to this contract modification using their line item costs in their May 3,
2005 bids. The yearly bid for the Baja Park is $ 23,112.00 and for Entrada del
Paseo is $ 19,544.00. Their bid for the Baja Park and for Entrada del Paseo is
26% less and 6% less, respectively, than staff's estimate. It is staffs opinion that
Steven Burt and Associates' bids are adequate to provide the required services.
G:IPubWorkslStaff Reports12005Wune 9VWpprove Contract Amendment 2 for C22860 LMA 4 Steven Burt 904-XX.doc
Contract Amendment No. 2 to Contract C22860 with Steven Burt & Assoc., Inc.
for Landscape Maintenance Services for Entrada del Paseo & Baja Park
Page 3 of 3
June 9, 2005
Therefore, staff recommends the approval of Contract Amendment No. 2
to Contract No. C22860 (Landscape Maintenance Area 4) with Steven
Burt & Associates, Inc., of Bermuda Dunes, California, in the amount of
$42,656.00 for landscape maintenance services at Entrada del Paseo and
the Baja Park.
Submitted By:
City Manager
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Department Head:
Michael Er --ante, P.E.
Director of Public Works
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CITY OF PALM DESERT
CONSTRUCTION CHANGE ORDER
P.O. #
Contract # C22860
Project # 904-XX
Project Description: LANDSCAPE MAINTENANCE AREA #4
Contractor Name Steven Burt & Associates, Inc. Contractor
Street Address 78-755 Darby Road Vendor # 5578
City, State, Zip Bermuda Dunes, CA 92203
Contract Change Order # 2
Pursuant to the terms of the original contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated, all work shall conform to the terms, general conditions, and special provisions of the original contract.
_DESCRIPTION OF CHANGE
Add landscape maintenance for Entrada del Paseo and the Baja Park
Contingency used? (circle one) Yes No Increase/becrease in Amount 1 $
If yes, amount moved to base: f $ Increase/Decrease in Days
I Contract Amount (include past change orders) $135,205.00 I I Contract Date of Completion
Plus/Minus Current Change Order $ 42,656.00 Plus/Minus Current Change Order
Revised Total Contract Amount $177,861.00 I Revised Date of Completion
1. ORDERED BY:
Department Head
3. APPROVED BY:
City Manager Date
2. CERTIFIED FUNDS AVAILABLE
Director of Finance Date
4. APPROVED BY:
City Council Date
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we
will provide all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified
work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses fort any delays.
ACCEPTED BY:
Contractor/Vendor Date
CONTRACT NO. C22860
CONTRACT NO. C22860
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