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Home My WebLink AboutC21521 CV Employment Relations ConsortiumContract: C21521 y� k CITY OF PALM DESERT OFFICE OF THE DIRECTOR OF HUMAN RESOURCES STAFF REPORT REQUEST: Approve by minute motion the renewal of the contract with the law firm of Liebert Cassidy Whitmore (LCW), to maintain the City's membership in the Coachella Valley Employment Relations Consortium, and authorize the City Manager to sign this contract. DATE: CONTENTS: SUBMITTED BY Recommendation: June 23, 2005 1) Proposed Agreement for Special Services between the City and LCW 2) Membership invoice for fiscal year 2005106 Duane K. Munson, Director of Human Resources Approve renewal of the contract with LCW enabling the City to maintain its membership in the Coachella Valley Employment Relations Consortium, authorize the City manager to sign the proposed contract with LCW, and authorize the payment of the annual membership fee of $3,352.00 before August 1, 2005. Discussion: The City of Palm Desert is a long-standing member of the Coachella Valley Employment Relations Consortium. The consortium is comprised of most of the other valley cities, Coachella Valley Water District and other special districts. Membership in the consortium provides the City with several advantages: • It offers specialized training for our Human Resources staff that is essential in keeping the City in compliance with the ever -changing rules and regulations that govern employment practices. • It provides other City executives, managers, and supervisors with important training in employment practices that is useful in the performance of their daily duties. G �HrkHR Group Documents\StaH Repors\LCW Consortium 2005 doC • It entitles members to receive basic legal advise from LCW partners and associates at no additional charge. It is the only organized forum for Coachella Valley Human Resources professionals to get together on a regular basis to discuss common issues and share innovations. Fiscal Impact: $3,352.00 (Funds have been requested in the 2005/2006 Human Resources Department's City Wide Training account) DUANE K MUNSON Director of Human Resources Approval: CARLOS L. O GA City Manager ed and A r / SHEILA R. GILLI 'At Assistant City Manag Community Services PAUL GIBSON Finance Director G AHr\HR Group Documents�StaH Reports%LCW Consortium 2005 doc AGREEMENT FOR SPECIAL SERVICES This Agreement is entered into between the CITY OF PALM DESERT, A Municipal Corporation, hereinafter referred to as "City," and the law firm of LIEBERT CASSIDY WHITMORE, A Professional Corporation, hereinafter referred to as "Attorney." WHEREAS City has the need to secure expert training and consulting services to assist City in its relations and negotiations with its employee organizations; and WHEREAS City has determined that no less than nine (9) public agencies in the Coachella Valley area have the same need and have agreed to enter into identical agreements with Attorney; and WHEREAS Attorney is specially experienced and qualified to perform the special services desired by the City and is willing to perform such services; NOW, THEREFORE, City and Attorney agree as follows: Attornev's Services: During the year beginning July 1, 2005, Attorney will provide the following services to City (and the other aforesaid public agencies): 1. Five (5) days of group training workshops covering such employment relations subjects as management rights and obligations, negotiation strategies, employment discrimination and affirmative action, employment relations from the perspective of elected officials, performance evaluation (administering evaluations), grievance and discipline administration for supervisors and managers, planning for and responding to concerted job actions, current court, administrative and legislative developments in personnel administration and employment relations, etc., with the specific subjects covered and lengths of individual workshop presentations to be determined by City and the other said local agencies. 2. Availability of Attorney for City to consult by telephone. 3. A monthly newsletter covering employment relations developments. Fee: Attorney will provide these special services to City for a fee of Three Thousand Three Hundred Fifty 1l0 ), _payable in e2 Di rie payment Said f wrillrcoverugust Attorney00 etime in providing said training and consultative services and the development and printing of written materials provided to attendees at the training programs. Additional Services: Attorney shall, as and when requested by City, make itself available to City to provide representational, litigation, and other employment relations services. The City will be billed for the actual time such representation services are rendered, including reasonable travel time, plus any necessary costs and expenses authorized by the City. The range of hourly rates for Attorney time is from One Hundred Sixty to Two Hundred Sixty Dollars ($160.00 - $260.00) per hour for attorney staff and from Ninety -Five Dollars to One Hundred Ten Dollars ($95.00- $110.00) per hour for services provided by paraprofessional staff. Attorneys and paraprofessional staff bill their time in minimum units of one -tenth of an hour. Communications advice (telephone, voice -mail, e-mail) is billed in a minimum increment of three -tenths (.30) of an hour. Indeuendent Contractor: It is understood and agreed that Attorney is and shall remain an independent contractor under this Agreement. Term: The term of this Agreement is twelve (12) months commencing July 1, 2005. The term may be extended for additional periods of time by the written consent of the parties. Condition Precedent: It is understood and agreed that the parties' aforesaid rights and obligations are contingent on no less than nine (9) local agency employers entering into a substantially identical Agreement with Attorney on or about July 1, 2005. Dated: 2 LIEBERT CASSIDY WHITMORE A Profess Dated: CITY OF PALM DESERT A Municipal Corporation LIEBERT CASSIDY WHITMORE A PROFESSIONAL LAW CORPORATION 6033 West Century Blvd., Suite 500 Los Angeles, CA 90045 Tel: (310) 981-2000 Fax: (310) 337-0837 Tax ID: 95-3658973 INVOICE May 18, 2005 Sheila Gilligan Assistant City Manager of Community Services City of Palm Desert 73-510 Fred Waring Dr. Palm Desert, CA 92260-2578 (ER020-004) INVOICE NUMBER: 55292 COACHELLA VALLEY EMPLOYMENT RELATIONS CONSORTIUM Membership: 07101105 through 06130106 TOTAL AMOUNT DUE: $3,352.00 If paid after August 1, 2005 amount due is $3,452.00 (Includes $100.00 late fee)