HomeMy WebLinkAboutC20992 Extension Steven Burt & Assciates - LMA 5 905-CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Extension of Contract No. C20992 with Steven Burt
& Associates, Inc. for Landscape Maintenance Area No. 5
for Fiscal Year 2005/2006 (Project No. 905-XX)
SUBMITTED BY: H. Spencer Knight, Landscape Manager
APPLICANT: Steven Burt & Associates, Inc.
78-755 Darby Road
Bermuda Dunes, California 92201
DATE: June 23, 2005
CONTENTS: Letter from Steven Burt & Associates, Inc.
Vicinity Map
Recommendation:
By minute motion, approve the extension of Contract No. C20992
with Steven Burt & Associates, Inc. of Bermuda Dunes, California in
the amount of $184,919.48 for landscape maintenance services of
Landscape Maintenance Area No. 5 for Fiscal Year 2005/2006.
Discussion:
The subject contract was awarded by City Council to Steven Burt & Associates,
Inc. of Bermuda Dunes, California on June 26, 2003. This contract covers the
following areas: the Soccer Park, Olson Field, Cook Street Sports Complex, the
Parkview Office Complex and the Civic Center Park. Steven Burt & Associates,
Inc. provided excellent services last year. They have asked for a three and a half
percent (3.5%) cost of living increase over last year's contract amount. This
would amount to a $6,253.32 increase to the existing contract amount of
$178,666.16. Based upon their past performance, staff recommends this cost of
living increase.
Funds are available in the Park Maintenance account numbers 110-4611-453-
3320 and 110-4611-453-3371, Civic Center Park Maintenance account number
110-4610-453-3320 and the Palm Desert Office Complex Maintenance account
number 510-4195-495-3371.
Approve Extension C20992 Steven Burt & Assoc. for LMA No. 5
Page 2 of 2
June 23, 2005
Therefore, staff recommends that City Council, by minute motion, approve the
extension of contract number C20992 with Steven Burt & Associates, Inc. in the
amount of $184,919.48 for fiscal year 2005/2006.
Submitted By:
I
Ifl. Sp ncdr fight
Lands ape anager
Approval:
ACfv'ffor Develo ent Services
City Manager
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Department Head:
Michael Errante
Director of Public Works
a
Finance Director
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06/05/2005 21:40 7607723674 STEVENBURT PAGE 02
STEv_EN__BuRTTM
& ASSOCIATES, INC.
A LANDSCAPE COMPANY
May 25, 2005
Spencer Knight
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Ri:: Contract No. C22860 — Landscape Maintenance Area No. 4 (Project No. 904-XX)
and Contract No. C20990- Landscape Maintenance Area No. 5 (Project No. 906-03)
Dear Spencer,
We would like to express our thanks and appreciation to the City of Palm Desert Tor your
cooperation and support over the last two years. Although, we continue to make Improvements
in our operating efficiency, while maintaining our high quality of service, we experience
escalating operating expenses. Our labor rates have increased over 5% since last year. The
strong economy In the Coachella Valley has created a labor shortage and it has been necessary
to pay higher wages to attract and retain good employees. We have partially offset the wage
increases through higher productivity, especially from foremen and supervisors.
Health insurance has increased 13% over last year. The company provides health insurance to
all employees and the company covers 100% of the employee's premium and 600/6 of the
dependents.
Our worker's compensation expenses are up over 50% since last year. By switching to a self -
funded high deductible policy we have been able to significantly reduce our premiums.
Our fuel expenses have increased 29% over last year. We are in the process of updating our
fleet with newer trucks that have better fuel economy.
We appreciate the opportunity to provide landscape maintenance services to the City of Palm
Desert and wish to extend the term for another year for the contract period of July 1, 2005
through June 30, 2006. We are requesting a 3.5% increase in accordance with the consumer
price index for the Los Angeles -Riverside -Orange County area.
ncerely,
L ulle y
Business Development Manager
78-755 Darby Road • Bermuda Dunes. CA 92201 • (760) 772-3673. * Fax (760) 77 2.3674 & Lie. # 647984
Received Jun-06-2005 09:50 From-7607723674 To -PALM DESERT PUBLIC W Page 002
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