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HomeMy WebLinkAboutOrd 1092 PDMC 2.72 Dissolving the Technology CommitteeCITY OF PALM DESERT COMMUNITY SERVICES DIVISION CITY CLERK OPERATIONS STAFF REPORT REQUEST: INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL, RESCINDING ITS ORDINANCE NOS. 935 AND 1010, DISSOLVING THE TECHNOLOGY COMMITTEE SUBMITTED BY: Rachelle Klassen, City Clerk DATE: March 10, 2005 CONTENTS: I. Staff Report II. Ordinance No. 1092 III. Palm Desert Municipal Code Chapter 2.72 IV. Ordinance No. 935 V. Ordinance No. 1010 Recommendation: Waive further reading and pass Ordinance No. 1092 to second reading, dissolving the City's Technology Committee. Executive Summary: The Technology Committee was established in 2000 by Ordinance No. 935 to provide advice to the City Council on matters of technology as they relate both to residents of Palm Desert and to staff inside City Hall, and with particular attention to the City's cable television franchise agreement. The Committee provided valuable assistance in focusing the City's efforts, especially with adoption of the Information Technology Strategic Plan (ITSP) and launch of the City's first e-gov website. With such matters requiring little attention after ITSP's adoption, the Technology Committee has served its function well for the City. City Council and staff agree that it would be appropriate to dissolve the Committee at this time. Discussion: In 1998, City Council determined that with the rate of speed at which technological changes were impacting daily life, it would be in the City's best interest to form a committee to provide advice to the City Council on these issues. Ordinance No. 935 was adopted in February 2000 to establish the Committee, and Ordinance No. 1010 was adopted in February 2002, increasing its membership by two to a total of seven members. Ordinance to Dissolve Technology Committee March 10, 2005 One of the first matters to be considered by the Technology Committee was review of the renegotiation process for the City's cable television franchise agreement. It was anticipated that the Committee would have an important role in this process. However, after an in-depth examination of all regulations governing these transactions, it was revealed that the City's role and ability to sanction related activity is virtually nil. Most of the authority lies with the Federal Communications Commission (FCC). The Committee then undertook other matters. It reviewed proposals for a consultant who would help develop the City's Information Technology Strategic Plan. The Plan presented by The Gartner Group was approved in March 2001. Another 2001 achievement was forwarding a recommendation to the City Council to approve City Hall voice mail, pursuant to a strict policy for its implementation, which has served the City well —residents, City Councilmembers, the public generally, and staff —for the past four years. With the Committee's review and advice in 2002, the e-gov website was launched. In fact, because it was effective in dealing with the aforementioned issues, there is little other subject matter for it to review at this time. After giving serious consideration to its mission, the City Council, with staff's concurrence, has authorized the dissolution of the Technology Committee. Should future circumstances warrant reestablishment of this or a similar advisory body, staff will stand ready to provide the necessary organization and background it obtained by working with this group over the past five years. City Council has directed, instead, that staff work diligently to ensure internal technological needs are being met and maintained, to serve the needs both inside and outside City Hall. Your passage of Ordinance No. 1092 to second reading, dissolving the Technology Committee, is, therefore, respectfully requested. Submitted by: RACHELLE D. KLASSEN, CMC SHEILA R. GILLIGAN, ACM FOR CITY CLERK COMMUNITY SERVICES/P.I.O. Approved: CARLOS L. ORTEGA CITY MANAGER rdk W:IAgenda Items12005-Mar 101Dissly Tech Cmte1S.R. dissolve tech cmte.wpd 2 Ordinance to Dissolve Technology Committee March 10, 2005 Attachments (as noted) W:IAgenda Items12005-Mar 101Dissly Tech Cmte1S.R. dissolve tech cmte.wpd 3 Ordinance to Dissolve Technology Committee March 10, 2005 One of the first matters to be considered by the Technology Committee was review of the renegotiation process for the City's cable television franchise agreement. It was anticipated that the Committee would have an important role in this process. However, after an in-depth examination of all regulations governing these transactions, it was revealed that the City's role and ability to sanction related activity is virtually nil. Most of the authority lies with the Federal Communications Commission (FCC). The Committee then undertook other matters. It reviewed proposals for a consultant who would help develop the City's Information Technology Strategic Plan. The Plan presented by The Gartner Group was approved in March 2001. Another 2001 achievement was forwarding a recommendation to the City Council to approve City Hall voice mail, pursuant to a strict policy for its implementation, which has served the City well —residents, City Councilmembers, the public generally, and staff —for the past four years. With the Committee's review and advice in 2002, the e-gov website was launched. In fact, because it was effective in dealing with the aforementioned issues, there is little other subject matter for it to review at this time. After giving serious consideration to its mission, the City Council, with staff's concurrence, has authorized the dissolution of the Technology Committee. Should future circumstances warrant reestablishment of this or a similar advisory body, staff will stand ready to provide the necessary organization and background it obtained by working with this group over the past five years. City Council has directed, instead, that staff work diligently to ensure internal technological needs are being met and maintained, to serve the needs both inside and outside City Hall. Your passage of Ordinance No. 1092 to second reading, dissolving the Technology Committee, is, therefore, respectfully requested. Submitted by: RACHELLE D. KLASSEN, CMC SHEILA R. GIL IGAN • 1 M FOR CITY CLERK Approved: CARL'OS LTEGA CITY MAN ER rd k Attachments (as noted) COMMUNITY SERVI•/P.I.O. H:IWPdata\WPDOCSIStaffReportsldissolve tech cmte.wpd 2 ORDINANCE NO. 1092 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, REPEALING CHAPTER 2.72 (RESCINDING ORDINANCE NOS. 935 AND 1010) OF THE PALM DESERT MUNICIPAL CODE AND DISSOLVING THE TECHNOLOGY COMMITTEE WHEREAS, the City Council established the Technology Committee on February 24, 2000, with adoption of Ordinance No. 935, for the purpose of advising the City Council on technological issues in the community; and WHEREAS, the Committee's success warranted a membership increase to seven (7) members, which was effected by the adoption of Ordinance No. 1010 on February 28, 2002; and WHEREAS, over the past five years, the Technology Committee has reviewed issues of importance within its purview and provided timely advice to the City Council thereon; and WHEREAS, due to the effectiveness of the Technology Committee, its mission has been accomplished at this time. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Palm Desert, California, does hereby determine that it is in the public interest that the Technology Committee be dissolved at this time, as follows: Section 1. That Chapter 2.72 of the Palm Desert Municipal Code is hereby repealed in its entirety. Section 2. The City Clerk of the City of Palm Desert, California, is hereby directed to publish this ordinance in the Desert Sun, a newspaper of general circulation, printed and published in the County of Riverside and circulated in the City of Palm Desert, and shall be in full force and effect thirty (30) days after its adoption. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this day of , 2005, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: BUFORD A. CRITES, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Chapter 2.72 TECHNOLOGY COMMITTEE Page 1 of 2 Palm Desert California Municipal Code ^ Up « Previous » Next - Main TOC - Collapse ? Search Chapter 2.72 TECHNOLOGY COMMITTEE 2.72.010 Technology committee mission and duties. A. TechnologyCommittee Purpose. The purpose of the technologycommittee is to guide cit y policy and to serve as technology advisors to the city council. B. Committee Responsibilities. 1. Advocate for effective use of computer and telecommunications technology in myriad aspects of the city of Palm Desert and the lives of its citizens; 2. Advise the city of Palm Desert on issues relating to computer and telecommunications technology use and policy; 3. Develop recommendations to city council for all telecommunications regulatory and franchise matters, including, but not limited to, review of city Ordinance 318; 4. Serve as goodwill ambassadors to the community at large regarding telecommunications issues, especially those that require regional coordination. C. Recommendation and Action. All review and recommendations shall be made and forwarded to the city council, which shall be the final determining body of all actions recommended from the technology committee. (Ord. 935 § 1, 2000) 2.72.020 Membership. A. The technology committee shall consist of seven members appointed from the community at large, representing both residential and business interests. Membership may be comprised of people recognized as having expertise in computer or telecommunications technology, expertise in related regulatory and legal issues, or the management and application of telecommunications and information systems. Members of the committee or any other group or individual may recommend nominees for membership. Appointments shall be made by the city council. B. Nonvoting liaisons to the technology committee are appointed as follows: 1. The mayor shall appoint two members of the city council as nonvoting liaisons to the committee. 2. Four city staff members are appointed as nonvoting liaisons to the committee: (a) city clerk; (b) manager of the city information systems department; and (c) management analyst. 3. In addition, each telecommunications carrier using rights -of -way resources within the city may designate a nonvoting liaison representative. (Ord. 1010 § 1, 2002; Ord. 935 § 2, 2000) 2.72.030 Terms of membership. General reappointment ntment members the discretion of the city four-year co nc It recognizing, , however, that it is the c member t shallbe sl terms the eligible for PP tY , 9 � � 9, tY goalmany qualified and willing individuals as possible an opportunity to serve their community. Three unexcused absences shall constitute automatic resignation per Ordinance 899. (Ord. 935 § 3, 2000) 2.72.040 Meetings. Regular meetings shall be conducted every month, at a time to be determined by the committee. (Ord. 935 § 4, 2000) 2.72.050 Officers. A chairperson and vice -chairperson shall be selected by the membership to serve one-year terms. Such annual review and appointment is to promote equal opportunity to the membership to service in a leadership role. (Ord. 935 § 5, 2000) 2.72.060 Record keeping. City clerical staff shall keep written records of actions taken or recommendations made. Meeting minutes are available to the public upon request. (Ord. 935 § 6, 2000) http://www.codemanage.com/palmdesert/index.php?topic=2-2_72&expand=1 2/23/2005 Chapter 2.72 TECHNOLOGY COMMITTEE Page 2 of 2 http://www.codemanage.com/palmdesert/index.php?topic=2-2_72&expand=1 2/23/2005 volsviw AMENDED 'EY ORDINANCE # t©/0 DATED: - a e - r`ia ORDINANCE NO. 935 --re". -6, a31t10 p12, # 3olV nttaao A e3EIN3fNli RDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING A TECHNOLOGY COMMITTEE FOR THE CITY. WHEREAS, the City of Palm Desert strives to attract business, institutions, and visitors to the City; and WHEREAS, the City is fast becoming the economic center of the Coachella Valley; and WHEREAS, the availability, cost, and quality of telecommunications infrastructure and services withing the City plays a critical role in City and Regional development and quality of life, and are matters of great importance to citizens, schools, institutions, and private businesses located within the City; and WHEREAS, the City last adopted a Telecommunications Ordinance, number 318, on January 27, 1983, and this Ordinance requires immediate revision in light of changes in Federal legislation; and WHEREAS, the City has a responsibility to establish sound procedures for the use of publicly owned right-of-way in order to enable a diversity of telecommunications services within the City; and WHEREAS, The City has the opportunity to utilize and leverage computer and telecommunications technologies generally, to enhance the quality and efficiency of City administrative operations and public outreach communications; NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Palm Desert, does hereby determine that it is in the public interest that a Technology Committee be formed, to advise the City Council with a view toward enhancing the social, educational, and economic life of the City. BE IT ORDAINED as follows: Section I: TECHNOLOGY COMMITTEE MISSION AND DUTIES Technology Committee Purpose The purpose of the Technology Committee is to guide City policy and to serve as technology advisors to the City Council. Committee Responsibilities • Advocate for effective use of computer and telecommunications technology in myriad aspects of the City of Palm Desert and the lives of its citizens; • Advise the City of Palm Desert on issues relating to computer and telecommunications technology use and policy; • Develop recommendations to City Council for all telecommunications regulatory and franchise matters, including, but not limited to, review of City Ordinance 318; ORDINANCE NO. 935 • Serve as goodwill ambassadors to the community at large regarding telecommunications issues, especially those that require regional coordination. Recommendation and Action All review and recommendations shall be made and forwarded to the City Council, which shall be the final determining body of all actions recommended from the Technology Committee. Section II: MEMBERSHIP The Technology Committee shall consist of five members appointed from the community at large, representing both residential and business interests. Membership may be comprised of people recognized as having expertise in computer or telecommunications technology, expertise in related regulatory and legal issues, or the management and application of telecommunications and information systems. Members of the Committee or any other group or individual may recommend nominees for membership. Appointments shall be made by City Council. Non -voting liaisons to the Technology Committee are appointed as follows: The Mayor shall appoint two members of the City Council as non -voting liaisons to the Committee. Four City Staff Members are appointedas non -voting liaisons to. the Committee 1) City Clerk; 2) Manager of the City Information Systems Department; and 3) Management Analyst. In addition, each telecommunications carrier using rights -of -way resources within the City may designate a non -voting liaison representative. At this time, the following organizations have been identified as eligible participants: GTE: Bob Marra, Public Affairs Manager Time Warner: Bob Barlow, General Manager Section III: TERMS OF MEMBERSHIP General Members shall serve four-year terms. at the pleasure of the City Council. Each member shall be eligible for reappointment at the discretion of the City Council, recognizing, however, that it is the City's goal to allow as many qualified and willing individuals as possible an opportunity to serve their community. Three unexcused absences shall constitute automatic resignation per Ordinance 899. Section IV: MEETINGS Regular meetings shall be conducted every month, at a time to be determined by the Committee. ORDINANCE NO. 935 Section V: OFFICERS A Chairperson and Vice -Chairperson shall be selected by the membership to serve one- year terms. Such annual review and appointment is to promote equal opportunity to the membership to serve in a leadership role. Section VI: RECORD KEEPING City clerical staff shall keep written records of actions taken or recommendations made. Meeting minutes are available to the public upon request. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 24 t day of February, 2000, by the following vote, to wit: AYES: Benson, Ferguson, Kelly, Spiegel, Crites NOES: None ABSENT: None ABSTAIN: None ' BUFOR ' - CRI ES, MAYOR ATTEST: Rachelle D. Klassen, Acting City Clerk CITY OF PALM DESERT, CALIFORNIA APPROVED AS.T FORM: DAVID J. ERWIN, CITY ATTORNEY ORDINANCE NO. 1010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING ORDINANCE NO. 935 AS IT RELATES TO THE MEMBERSHIP OF THE TECHNOLOGY COMMITTEE WHEREAS, the City Council established the Technology Committee on February 24, 2000, for the purpose of advising the City Council on technological issues in the community; and WHEREAS, this committee has been of great assistance in dealing with issues such as telecommunications, e-government, cable franchise, etc., to the extent that it is seeking an increased membership for its board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY ORDAIN, AS FOLLOWS: Section 1: That Section 2.72.020 of the Palm Desert Municipal Code, being the same, is hereby amended to read, as follows: "Section 2.72.020 Membership. A. The Technology Committee shall consist of seven members appointed from the community at large, representing both residential and business interests. Membership may be comprised of people recognized as having expertise in computer or telecommunications technology, expertise in related regulatory and legal issues, or the management and application of telecommunications and information systems. Members of the Committee or any other group or individual may recommend nominees for membership. Appointments shall be made by the City Council." All other parts of this section remain in full force and effect. Section 2: The City Clerk of the City of Palm Desert, California, is hereby directed to publish this ordinance in the Desert Sun, a newspaper of general circulation, circulated in the City of Palm Desert, California, and shall be in full force and effect thirty (30) days after its adoption. ORDINANCE NO. 1010 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 28th day of February, 2002, by the following vote, to wit: AYES: BENSON, CRITES, FERGUSON, SPIEGEL, and KELLY NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: ARD S. KELLY, MAYO RACHELLE D. KLASSEN, DEPUTY CIT CLERK CITY OF PALM DESERT, CALIFORNIA APPROVED AS TO FORM: DAVID"J. E;r IN, CITY ATTORNEY G.\CityClrk\Karen Russo \Sbeila 2002\Ordinance 935 Amendment. wpd 2