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HomeMy WebLinkAboutRight-of-Way (ROW) Acquisition Services - Universal, Spectrum, and OverlandCITY OF PALM DESERT/ PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE USE OF UNIVERSAL FIELD SERVICES INC., SPECTRUM LAND SERVICES, AND OVERLAND PACIFIC/CUTLER, INC. FOR RIGHT-OF-WAY ACQUISITION SERVICES FOR THE CITY OF PALM DESERT AND THE PALM DESERT REDEVELOPMENT AGENCY. SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST CONTRACTOR: UNIVERSAL FIELD SERVICES, INC. 18377 BEACH BLVD., CA 92648 SPECTRUM LAND SERVICES 725 TOWN & COUNTRY RD., STE. 410 ORANGE, CA 92868 OVERLAND PACIFIC & CUTLER, INC. 41555 COOK ST., STE. 250 PALM DESERT, CA 92260 DATE: MARCH 24, 2005 CONTENTS: PROPOSALS FROM UNIVERSAL FIELD SERVICES, INC., SPECTRUM LAND SERVICES, AND OVERLAND PACIFIC/CUTLER, INC. Recommendation: By Minute Motion, that the Agency Board: 1. Approve use of Universal Field Services, Inc., Spectrum Land Services, and Overland Pacific & Cutler, Inc. for right-of-way acquisition services for the City of Palm Desert and the Palm Desert Redevelopment Agency; 2. No set -aside necessary. Executive Summary: By approving the staff recommendation, the Agency Board will authorize the professional services needed to manage various right-of-way acquisition projects over the next three years. This will minimize the potential for changing firms and associated costs. G:\RDA\Maria Hunt\WPDATA\WALKER\staff reports\032405ROWacgnsvices.doc Staff Report Approval of ROW Acquisition Services Page 2 of 2 March 24, 2005 Discussion: The City of Palm Desert and the Palm Desert Redevelopment Agency have periodic need for professional services from right of way (ROW) acquisition firms. These services may be limited in scope and quantity such as for the acquisition of a single residential parcel, or maybe as comprehensive, such as acquiring portions of a large number of properties owned by diverse groups with conflicting interests for a road widening. The City and the Agency are interested in retaining three well qualified firms who will augment staff and assume responsibility as an agent of the City/Agency in the acquisition of property. Because a single property transaction routinely takes six months or more, the City/ Agency desire three-year agreements with the selected firms in order to minimize the potential for changing firms during transaction. Both the City of Palm Desert and the Palm Desert Redevelopment Agency jointly issued a Request for Statements of Qualifications for Right -of -Way Acquisition Services. A panel, comprised of representatives from Planning, Public Works and the Redevelopment Agency, were asked to review and evaluate the six proposals received on the following criteria: firm history and resources, key personnel, previous experience, rates, and special considerations, i.e. a local office. Through the review process, staff selected three firms that will be held on file and utilized as needed. Depending on the project, the best certified firm would be selected to complete the tasks involving right -of- way acquisition. A purchase order for these services will be opened on a case -by -case basis. Submitted by: Approval: /(4u.0 47ilipt, Catherine Walker Senior Management Analyst mh Approval: n McCarthy Redevelopme Dave Yrigoyen Director of evelopment/Housing Paul S. Gibson, Director of Finance Carlos L. Orte City ManagerlExec. Director ///11\10 UNIVERSAL I Mi, 4 FIELD SERVICES, INC. February 14, 2005 Lauri Aylaian Redevelopment Manager Palm Desert Redevelopment Agency 73=510 Fred Waring Drive Palm Desert, California 92260 18377 Beach Boulevard — Suite 220 Huntington Beach, CA 92648 Tel: (714) 842-7333 Fax: (714) 842-7353 Email: kmelton@ufsrw.com RE: Request for Qualifications for Consulting Right of Way and Real Property Acquisition Services Dear Ms. Aylaian: Universal is pleased to provide our qualifications for consulting right of way and real property acquisition services. We have been providing right of way and acquisition services to government clients for over four decades. Universal has the skills and demonstrated ability to deliver right of way acquisition services in a timely and cost effective manner. In all the years of offering our services, we have never had to decline or not complete a project on time and within budget due to lack of qualified personnel resources. All work is preformed in full conformance with Federal and State laws, Caltrans' procedures, and the Uniform Relocation Assistance and Real Property Acquisition Policies Act. The Federal regulations which implement the Uniform Act have recently changed. The final rule is now effective. Our right of way approach and procedures will reflect the new regulations. Our team is fully familiar with these regulations. I have worked closely with the Federal agencies when the current regulations were developed and he provided input and guidance. Subsequently, I co -developed a series of workshops for the International Right of Way Association (IRWA) which briefed public agencies on the new regulations. Universal's commitment to quality is a constant and integral part of our ongoing effort to offer the best service in the industry. We are proud that our team members and staff have worked on other redevelopment projects in the area. This local experience is critical to understanding the project and the challenges it presents. I welcome the opportunity to discuss our proposal further, and to provide any additional information that you may request. You may contact Kent Melton, Project Manager, or myself at the above address. We appreciate the opportunity to submit our qualifications and look forward to working with you on this project. Sincerely, UNIVERSAL FIELD SERVICES, INC- James H. Finnegan; S enior Vice President COORD/NA TED LAND & RIGHT OF WAY SERVICES SINCE 1958 FROM :SPECTRUM LAND SERVICES FAX NO. :714-508-4119 Feb. 11 2005 02:58PM P3 /'EC TRy Land Services "Beyond Service ... Solutions" February 11, 2005 City of Palm Desert Palm Desert Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260 ATTN: Ms. Lauri Aylaian - Redevelopment Manager RE: Request for Statements of Qualifications (RFQ) for Right of Way Acquisition Services for the City of Palm Desert and the Palm Desert Redevelopment Agency To Whom it May Concern: Thank you for allowing Spectrum Land Services the opportunity to present this proposal to the City of Palm Desert. Enclosed you will find five (5) copies each of the Request for Qualifications Proposal in a sealed envelope for your review. The proposal will clearly describe Spectrum Land Services approach, qualifications, personnel, fees and other specified information requested to successfully accomplish the objectives required by the City of Palm Desert. Please note our new address and phone number as the foIIowing: 72S Town d'c Country Road Suite 410 Orange, CA 92868 714-568-1800 If you have any questions, please call myself at (714) 568-1800 ext. 221 or Richard Maldonado at (71.4)568-1800 ext. 230. Sincerely, osep P. Peterson, President Spectrum Land Services Federal Tax ID: 33-0877530 Spactrum Land Servicos RFQ for ROW Services — City of Palm Desert Fobruary 2005 2 725 Town & Country Road, Suite 410 • orange, CA 92868 • Phone (714) 568-1800 • Fax (714) 568.1805 Www.spectrumland.com February 8, 2005 Ms. Lauri Aylaian Redevelopment Manager Palm Desert Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260 41555 Cook Street, Suite 250 Palm Desert, CA 92260 760.776.1238 ph 760.776.1636 fax www.OPCservices.com RE: Statement of Qualifications for Right of Way Acquisition Services Dear Ms. Aylaian, I am pleased to provide you with the accompanying statement of qualifications for your on -call right of way acquisition services needs. Overland, Pacific & Cutler, Inc. provides a full suite of real estate services to public and private entities. We have provided real estate related services to numerous redevelopment agencies, community development agencies, economic development agencies, cities, school districts, water agencies, transportation authorities, airports and other special districts throughout the Western United States, Texas, Pennsylvania and Ohio for over 20 years. We specialize in service to public agencies and are the recognized experts in implementing projects under the Uniform Act, all types of federal funding, and many state and local funding sources. Below is a bulleted list of the core services that we provide: • Property and Right of Way Acquisitions and Negotiations • Project Cost Studies and Estimates • Project Management • Real Property and F&E Appraisal • Title & Escrow • Relocation Assistance Plans and Implementation • Goodwill Analysis • Property Management • Expert Witness Testimony For many of our clients, Overland, Pacific & Cutler, Inc. is the established and pre -qualified on -call services provider. Due to our vast staff base (consisting of over 117 full time, multi-lingual, multi - disciplined personnel), local positioning, experience and ability to handle all types and sizes of projects, many agencies throughout Southern California and nationally have contracted multi -year agreements with our firm to provide on -call services. Having OPC as your on -call provider allows the Palm Desert Redevelopment Agency to have the flexibility of calling upon our firm for small tasks such as a one or two parcel job or obtaining advice same day. Additionally, having OPC as your on -call consultant will allow the City to have a dedicated real estate division that can handle large scale projects at short notice. On -call service agreements allow you to utilize our firm at your own pace and on your own terms. We look forward to successfully serving all of your on -call real estate needs. If you should have any questions or need anything further, please do not hesitate to contact me. Sincerely, Overland, Pacific & Cutler, Inc. Bob Stoddard Project Manager Page 2 OVERLAND PACIFIC & CUTLER, INC.