Loading...
HomeMy WebLinkAboutFirms for Constructability Reviews of Capital Improvement Projects (CIP)CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Use of Firms to Provide Constructability Reviews of Various Capital Improvements Projects SUBMITTED BY: Mark Greenwood, P.E. City Engineer DATE: March 24, 2005 CONTENTS: Statements of Qualification Recommendation: By Minute Motion, approve use by staff of recommended firms to provide Constructability Reviews of various Capital Improvements Projects. Discussion: Constructability reviews are helpful in ensuring cost-effective projects, by eliminating costly construction mistakes, errors, omissions, or confusing detail on the design plans. Having these reviews will minimize change orders, claims, and clarify specification and plan ambiguities. In the past, when these services were necessary, proposals were generally solicited on a project -by -project basis. In an effort to eliminate the repetition of this procedure, the Public Works Department prepared a list of typical services required in a constructability review. On February 10, 2005, staff advertised a Request for Proposal. Eighteen (18) firms responded. Staff reviewed these proposals and based upon their professional qualifications as well as demonstrated understanding of the services needed, staff is recommending the following firms: Berg & Associates Coachella Valley Construction Services, LLC Harris and Associates Lim and Nascimento Corporation Palm Desert, California Indio, California Palm Desert, California San Bernardino, California Staff Report - Approve Firms for Constructability Review of Capital Improvement Projects Page 2 of 2 March 24, 2005 It is recommended that these firms be determined to be qualified for a period of one year from City Council approval, with an option for one additional year, based on mutual agreement by the Public Works Department and the consultant. Funds are available in the various project accounts for this service. Therefore, staff recommends that City Council approve the use of Lim and Nascimento Corporation, Harris and Associates, Coachella Valley Construction Services, LLC, and Berg & Associates for Constructability Reviews of various Capital Improvements Projects scheduled for construction. Submitted By: Mark Greenwood, P.E. City Engineer Approval: Department Head: Michael Errante, P.E. Director of Public Works M for Develop t Services Finance Director City Manager /cls G:\PubWorks\Cora Sales\My Documents\Constructability Review\2005\Staff Reports\STAFF REPORT Approve Firms.dot Berg & Associates, I Construction Management Cora L. Salas Capital Improvement Projects Technician Public Works Department City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California 92260 Dear Ms. Salas: Berg & Associates, Inc. is pleased to respond to your invitation for proposals to provide constructability review services for the City's Capital Improvement Projects.Please see our proposal enclosed. We have enjoyed working with the City of Palm Desert in the pist and look forward to an opportunity to be of further service. Sincerely, Ltoi Deborah Berg Chief Executive Officer Enclosures: Berg Proposal for Constructability Review Services, three (3) copies 302 West 5th Street, Suite 210 San Pedro, CA 90731 310 548-9292 Fax 310 548-9195 City of Palm Desert Section 1 — Firm Overview Constructability Review Capital Improvement Projects Berg & Associates, Inc. is a well -established full service construction management firm located in southern California since 1980. Our Engineers, Itispeptors and Document Control personnel have contributed to the successful completion of numerous large-scale transportation projects. For twenty-five years we have beer managing public works construction projects with a track record for successful project elivery. Clients include the Riverside County Transportation Commit sior} for which we have recently completed construction management of the SR 60 HOV lane construction project. Work involved demolition, reconstruction, retrofit, widening and new construction of five (5) bridges, extensive landscape, signaliz Lion, CCTV, and signage per Caltrans standards. In the Desert community, we have provided constructibn management for the Washington/ White water Wash Bridge at Highway 111, federally -funded City of La Quinta Street Improvements, and previous constructability reviews for the Cities of Palm Desert, Indio, and Indian Wells. Berg & Associates, Inc. has always considered constructabili reiTiew as a primary and significant aspect of effective construction management. nderstandable plans that reflect actual site conditions and staging accompanied by consistent and accurate bid documents facilitate lower bids and fewer change orders luring construction. The process is vitally important to the goal of claims avoidance. Berg & Associates, Inc. provides a quick turn -around providing comments and recommendations in a timely cost-effective manner. For this prpject, Tom Berg shall perform the duties of project manager, serve a primary evieWer, and shall assign necessary review tasks as appropriate for structures, utilities, qtities, grading, etc. Tom Berg, P.E., is known for detailed analysis of plans and kee field reconnaissance. His extensive experience -- 30 years of managing complex hi hway construction projects -- has given him a unique and practical knowledge of wo progression, buildability, construction staging and phasing. His reviews have resulted in documentable cost savings to the client. Currently located in La Quinta and IPalnR Desert, Mr. Berg is available to begin the review immediately. Berg & Associates, Inc. maintains full General Liability, Professional Liability, Automobile, Worker's Compensation and Employer Liability Insurance. We adhere to all known local, State and Federal laws and maintain company poticies to provide equal employment practices and a safe drug -free workplace. 1 Berg & Associates,. Inc. Lim And Nascimento Engineering Corporation February 22, 2005 City of Palm Desert Public Works Department 73-510 Fred Waring Drive Palm Desert, CA 92260 Attention: Ms. Cora L. Salas, Capital Improvement Project Technician Statement of Qualifications for Constructability Review ibr City's Capital Improvement Program SUBJECT: Dear Ms. Salas: The LAN Team (LAN) is pleased to this response to request for Statement of Qualifications. Enclosed are three (3) copies of our Statement of Qualifications (SOQ), to provide professional consulting services for Constructability Review for the City of Palm Desert Capital Improvement Program. We recognize the importance of this project to the City, and look forward to having the opportunity to provide the City with our services. LAN Engineering was founded by principals with over 40 years of combined experience. Founded in March 1994, LAN has established itself as a leader in the construction of transportation related projects. Its professional practice is exclusively in the planning, design, and construction management of bridge/railroad bridge, transportation facilities and freeway/roadway projects. LAN has built a reputation for outstanding design, technological innovation, strong project management, and strict cost, schedule and, control. The firm has consistently devised efficient and ,cost-conscious solutions to complex highway, facilities and bridge problems. Over the past 10 yea s, LAN has been entrusted by its clients, including Caltrans, the City of Palmdale, the Alameda Corrid r Transportation Authority, San Bernardino Associated Governments, the County of Orange, and other ajott cities. In approximately 10 years, LAN, as Prime Consultant, has successfully completed over 100 design and construction management projects with revenue of over $50 million. LAN's goal is to be completely responsive to the changing needs of our, clients. With over 85 employees in Southern California, LAN provides immediate, responsive, and effective service to its clients. Our ability to provide quick response to daily changing of project needs, has earned LAN an excellent reputation in the engineering industry. With offices in Irvine, San Bernardino, Palmdale, Concord, and satellite operations in Yucaipa, Oceanside, Rialto and Los Angeles, LAN provides immediate, responsive, and effective service to our clients. Our proposed Project Manager, Mr. Christopher E. Mockus, PE, is the teams contact for the selection process. Mr. Mockus has dedicated his entire 13-year career to managt g and working on transportation related projects throughout Southern California as a construction mana er. He has extensive experience with complex construction projects that are involving multiple disciplin s. He also has strong knowledge and hands-on experience with claims analysis and resolution as a former Board of Review Member and Claims Manager for Caltrans. Through this experience he has the background and experience to assist the City in ensuring the applicable technical expertise is assigned for each consructability review to ensure the analysis and comments provided assure clarity, consistency, completnes§ and east of construction. Office Location: LAN will manage the project from our San Bernardino office. Contact Information: E-Mail: Chris.Mockus@lanengineering.com Phone: 909.890.0477 and fax: 909.890.0467 In order to facilitate and expedite the City's review process, we have st manner to respond to the RFQ requirements. Transmittal Letter Project Understanding Key Personnel Project Experience Summary/Conclusion Appendix I Appendix II Contents ctured our SOQ in the following Project Understanding and Management Approach. Project organizational chat, Project Manager and technical reviewer's resumes Relevant Project Experience Why the City should select LANi/Cost Information Example of a Constructability Review performed by LAN Billing Selected staff from Group Delta, a specialty sub -consultant firms wit.i Expertise in Geotechnical and Materials, will augment the LAN project team. This highly reputable firm has been selected specifically because of their ability to work closely as a part of the project team, and for the technical experience they offer. Our confidence comes from having affiliations with this firm on other projects, and finding their work to be of the highest quality. References: Among the many firms with distinguished construction management and engineering service records, LAN is unsurpassed in terms of our commitment and responsiveness to clients and project needs. Our claim is validated by our past performance with similar construction assignments. Time after time, we have honored our commitments and fulfilled our obligations for every client we served. We encourage City of Palm Desert to contact any of our previous and current client to assess our ability to provide quality services, experienced personnel, and responsiveness of our staff' and management. Most recently LAN as Construction Manager has completed some of the most successful construction project for Caltrans and numerous Regional Transportation Authorities. On the neat page is a table summarizing the nature and relevancy of recently completed projects. A client reference is also included in the table, and is a person who is familiar with LAN's capabilities and record of pefornance on providing effective construction management and constructability review services through ut California. LAN maintains a strict program of quality and cost control procedures that is adaptable and tailored to each project we manage. As a testament to the quality and cost effectiveness of our Mork, LAN has worked extensively with ACTA on several recent CM contracts that included constructabilky reviews. As an example, LAN completed its assignment as CM for the RIGS and PCH GS not only oh schedule but also $600, 000 and $1, 300, 000, respectively, under the CM budget authorized by ACTA. cc l (('(iti( ) IZo c LTC MCC ACTA Pacific Coast Highway Grade Separation and 5 Other Projects ($150 Million — 5 Projects) Citywide Bridge Construction Program City of San Bernardino ($ 5 Million — 2 projects) SR 210 Segments 9, 10 , 11: I-10 Truck Climbing Lane: 1-10 Widening: ($ 150M — 5 Projects) Construction Management Engineering + Inspection Constructability Reviews Construction Management Engineering + Inspection Constructability Reviews Construction Management Engineering + Inspection John Doherty, PE ACTA - CEO 310.233.7480 IJarb Thaipjer, PE City Engineer 909.799.4401 1 Herald Lantis, PE SANBAG - Manager 760.802.7730 We thank you for taking the time to review our qualifications package . nd plledge to you the commitment of our team to meet or exceed the City's expectation in every aspect of this assignment. We look forward to meeting with you to further discuss our qualifications in the next phae of your selection process. Very truly yours, LIM AND NASCIMENTO CORPORATION Christopher $. Mockus, P.E. PROJECT MANAGER February 22, 2005 Ms. Cora L. Salas Capital Improvement Projects Technician Public Works Department City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 0 0 Harris & Associates Program Managers Construction Managers Civil Engineers Subject: Qualification Statements — Constructability Review For the City's Capital Improvement Projects Dear Ms. Salas, Harris & Associates is pleased to respond to the City of Palm Desert' Constructability Review For Capital Improvement Projects. Providing timely high quality services to public agencies is what Harris & Associates has been in the business of providing for the last 30 years. We pride ourselves in listening to our client's needs, doing the job right the first time, meeting schedules, and minimizing the amount of our clients time. ➢ Consultant Team Experience - Harris has been exceeding our client's expectations, which has resulted in repeat assignments and our subsequent establishment as an "as -needed on -call" consultant for many public agencies. We currently provide to over 15 public agencies in Southern California, including the Cities of San Diego, Palm Desert, Carlsbad, Poway, Irvine, and Huntington Beach. ➢ Experienced Project Team - Harris & Associates has formed highly skilled team of professionals who have extensive civil design experience wor g in busy metropolitan areas. Our team is experienced in addressing the traffic, community, a d infrastructure needs of growing metropolitan communities. ➢ Local Experience - The team is dedicated to providing quality�constructability review services to the City of Palm Desert. Our experience with devel ping and processing construction documents for Palm Desert and will expedite permitting and city plan review. Through the information provided in our qualifications, we trust that you will recognize our commitment to offering a seasoned team of qualified personnel with trong technical skills that will promote the success of your projects. Our team is capable of respon g at a moments notice, supporting your endeavors, with the time and resources necessary to eet your program, budget, and schedule. Sincerely, -j? Ramiro Herrera J 'frey . Cooper, PE Project Manager enior ice President 34 Executive Park, Suite 150 Irvine, California 92614-4705 949.655.3900 FAX 949.655.3995 irvine@harris-assoc.com COACHELLA VALLEY CONSTRUCTION SERVICES, LLC February 08, 2005 Mr. Michael Errante, P.E. City of Palm Desert Department of Public Works 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Re: Proposal to Provide Constructability Review Services for the City of Palm Desert's Capital Improvement Projects Dear Mr. Errante, Coachella Valley Construction Services, LLC (CVCS) is pleased to resbond perform constructability review services for the City of Palm Desert's Capital to your request for a proposal to Improvement Projects. Coachella Valley Construction Services, LLC is a company developed to brovi'de project "support to the public works and private sector" participating in the vast and rapid growth of infrastructure in the Coachella Valley. CVCS provides services intended to assist the construction sector with Project planning and development. CVCS specializes and offers the following Pre -bid Construction SUpport Services as part of the Constructability Review element: • Detailed Review and Analysis of Design Drawings. • Detailed Review and Analysis of Referenced Specifications ?nd the Contract Documents. • Quantity Take -off Verification. • Construction Budget Review. • Construction Estimating. • Construction Scheduling. • Value Engineering. CVCS provides questions, comments and recommendations related to the clority, consistency, and thoroughness of design as it relates to the plans, referenced specifications, contract docu ents, budget estimates, scheduling and construction. Additionally, CVCS provides an independent document review and plan check making corrections to confusing, conflicting and/or ambiguous language, construction details, quantities and construction notes. Our objective is to review plans and specifications for these potential errors or omissions that may be costly to the project after the award of a contract, and to bring these to the agencies attention prior to the bidding process. These "risk reducing services" are intended to assist the agency with project budgeting and project cost control during the planning stage. Another service provided by CVCS is "value engineering". During pl n review, value -engineering alternatives are recommended, related to material utilization and/or methods of construction, relative to their effectiveness, efficiency, economy and life cycle in today's market prices. This service can prove to be a "cost savings service" should value engineering alternative options become availabl, to a given project. Coachella Valley Construction Services, LLC CVCS also offers Construction Management Services with the folloWingjspecific project tasks as part of its construction support services during the construction phase of a project: Construction Management (Daily Activities). I Project site -visit for contractor and owner interaction to verify Contractor activities and construction progress as it relates to the project plans, specifications, contract documents, project schedule, project safety and cleansiness. • Verification and review of contractor material, labor and equipment utilization. • Review of daily inspection reports as provided by the prof ct inspector. • Review of project correspondence including: material su mittpl requirements, project schedules, weekly schedule up -dates, RFI's, change orders, etc. • Coordination of participating utility agencies, agency inspEctors and/or representatives to facilitate construction progress. Construction Management (Weekly Activities). • Weekly Construction Progress Meeting with the contractor and).' agency/owner personnel. At these weekly meetings participants will review an agenda which disc.isses the projects progress relative to the following items: • Project schedule. • Construction activity updates. • Statement of working days or remaining time for completio. • Review and response to new and outstanding action items nd/or project concerns. • Project safety, traffic control, cleansiness and appearance. Weekly Project Photos are produced to verify contractor ctivities, construction progress, and the projects commitment to project safety, traffic control, cleansiness and appearance. Construction Management (Monthly Activities) • Schedule of Values review and verification. • Change Order review and verification. • Extra Work review and verification. • Field Quantity review and verification. • As -built Drawing review and verification. • Progress Payment/Payment Requisition review and verifica ion. I These services are intended to assist the agency with contract adrkinistrative requirements specific to the contract, relative to the start, progress, and successful completion of a prof ct. Coachella Valley Construction Service$, LLC