HomeMy WebLinkAboutC23450 Tree Rite - Citywide Tree Pruning Program 932-CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Award Contract No. C 23450 to Tree Rite for the Citywide Tree
Pruning Program (Project No. 932-)0X)
SUBMITTED BY: H. Spencer Knight, Landscape Manager
CONTRACTOR: Tree Rite
78-755 Darby Road
Bermuda Dunes, CA 92201
DATE: March 24, 2005
CONTENTS: Agreement
List of Tree Locations
Recommendation:
By minute motion, award Contract No. C23450 to Tree Rite of Bermuda
Dunes, California, in the amount of $156,088.70. Authorize a 10%
contingency in the amount of $15,608.87 for the Citywide Tree Pruning
Program.
Discussion:
This year's Citywide Tree Pruning Program includes both City of Palm Desert Housing
Authority properties. The subject program was advertised in the local media; sealed
bids were requested. On March 15, 2005 at 10:30 a.m., the sealed bids were opened
and read aloud, with the following bids received:
Tree Rite (Bermuda Dunes, CA.)
California Tree, Inc. (San Marcos, CA.)
West Coast Arborists (Anaheim, CA)
$156,088.70
$225, 552.00
$270,273.00
Tree Rite has worked previously for the City of Palm Desert and has executed the work
in a timely and professional manner. Funds are available for this work in accounts
Staff Report — Award Contract No. C 23450 to Tree Rite
Page 2of2
March 24,2005
110-4610-453.33-21, 110-4611-453.33-20, 110-4611-453.33-70, 110-4611-453.33-71,
respective Assessment District Fund 200 accounts and respective Housing Authority
2004/2005 facility budgets.
Therefore, staff recommends that City Council, by minute motion, award the subject
contract to Tree Rite of Bermuda Dunes, California, in the amount of $156,088.70 and
authorize a 10% contingency in the amount of $15,608.87 for the Citywide Tree Pruning
Program.
Submitted By: Department Head:
H. Spencer Knight Michael Errante, P.E.
Landscape Manager Director of Public Works
Approval:
Homer Croy Paul Gibson
ACM for Development Services Finance Director
Carlos Ortega
City Manager
/dhl
W:AAgenda Items\2005-Mar 24\Award Contract for Citywide Tree Pruning 2005.doc
Contract No. 23450
AGREEMENT
THIS AGREEMENT is made and entered into this 24th day of March,
2005, by and between the City of Palm Desert, California, hereafter called
"OWNER", and Tree Rite, hereinafter called "Contractor."
WITNESSETH
RECITALS:
1. Contractor has submitted to OWNER its Contractor's Proposal for the
execution of OWNER'S Project 932-XX — CITYWIDE TREE PRUNING
PROGRAM, in strict accordance with the Contract Documents identified below
and OWNER has accepted said Proposal.
2. Contractor states that it has re-examined its Contractor's Proposal and
found it to be correct, has ascertained that its subcontractors are properly
licensed and possess the requisite skill and forces, has examined the site and
Contract in accordance with the Contract Documents for the money set forth in
its Proposal to be paid as provided in the Contract Documents.
AGREEMENT:
IT IS AGREED BY THE PARTIES AS FOLLOWS:
1. Contract Documents: The entire contract consists of the following:
(a) The Agreement; (b) The Notice Inviting Bids; (c) The Instruction to Bidders;
(d) The Contractor's Proposal; (e) The General Conditions; (f) The Special
Provisions; (g) The Standard Specifications as modified in other portions of the
Contract Documents; (h) Addenda Nos. ; (i) The Determination of
Prevailing Wage Rates for Public Work; (j) Any Change Orders issued; (k) Any
additional or supplemental specifications, notices, instructions and drawings
issued in accordance with the provisions of the Contract Documents. All of said
Documents presently in existence are by this reference incorporated herein as if
here set forth in full and upon the proper issuance of their documents they shall
likewise be deemed incorporated.
2. Contractor shall commence the work within ten calendar days after
the date of the Notice to Proceed and will do all things necessary to construct the
work generally described in Recital No. I in accordance with the Contract
Documents and will complete said work within Ninety (90) calendar days from
the Notice to Proceed date to the satisfaction of the Public Works Director.
3. That the Contractor agrees to indemnify, defend, and hold harmless
the OWNER, its officers, agents and employees, and the Engineer, from any and
Contract No. 23450
all claims and losses accruing or resulting to any and all contractors,
subcontractors, materialmen, laborers, and any other person, firm or corporation
furnishing or supplying work, services, materials or supplies in connection with
the performance of this Agreement.
4. Attention is directed to the "Specific Terms and Conditions" section
under "Liquidated Damages" and is hereby amended to the substitute the City of
Palm Desert in place of the State of California. Liquidated damages shall be
$250 dollars per calendar day of delay.
5. Should any litigation or arbitration be commenced between the
parties concerning the works of improvements as referenced herein, the
prevailing party in any such litigation, being the OWNER or the Contractor,
should be entitled to a reasonable sum for attorney's fees incurred in any such
litigation relating to this Contract.
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
7. Contractor shall be paid in the manner set forth in the Contract
Documents the amount of its Proposal as accepted by OWNER, subject to such
additions and deductions as may be made pursuant to the Contact Documents
and applicable law.
8. Execution of the Agreement by the parties constitutes their
agreement to abide by all applicable provisions of the California Labor Code;
constitutes CONTRACTOR'S certification that he is aware of the provisions of
said Code and will comply with them; and further constitutes CONTRACTOR'S
certification as follows:
"I am aware of the provisions of Section 3700 of the California Labor Code
which requires every employer to be insured against liability for worker's
compensation or to undertake self insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the work of this contract. "
IN WITNESS WHEREOF the parties hereto have executed or caused to
be executed by their duly authorized officials, this Agreement which shall be
deemed an original on the date first above written.
THIS SPACE INTENTIONALLY LEFT BLANK
SIGNATURES FOLLOW NEXT PAGE
Contract No. 23450
CONTRACTOR:
By: Attest By:
Signature to be notarized
Title: Title:
OWNER:
By:
Title: Mayor of Palm Desert, California
APPROVED AS TO CONTENT:
Attest By:
Title: City Clerk of Palm Desert
Michael Errante, P.E. DAVID J. ERWIN,
DIRECTOR OF PUBLIC WORKS CITY ATTORNEY
Tree Pruning
AREA
2" - 6"
7" - 12"
13" - 18"
19"-24"
25" - 30"
31"-36"
37" - 42"
TREE
TOTALS
Country Club
Cercidium floridum
2
2
Ficus
4
1
5
Cook Street
Cercidium floridum
4
4
El Dorado
Acacia smallii
2
14
5
1
22
Cercidium floridum
6
6
Civic Center Park
Acacia saligna
4
9
13
Acacia smallii
1
1
Ceratonia siliqua siliqua
1
1
Cercidium floridum
1
9
9
1
20
Geijera parviflora
3
3
Jacaranda
2
4
6
Olea europea
3
17
20
Prosopis chilensis
18
13
4
35
Rhus lancea
2
2
4
Schinus molle
3
6
9
Schinus terebinthefolius
2
1
3
Community park
Ceratonia siliqua
1
1
1
3
Eucalyptus camaldulensis
1
8
10
15
3
2
39
Rhus lancea
2
5
1
1
9
Ulmus parvifolia
3
3
6
Haystack
Brachychiton populneus
6
41
7
1
55
Olea europea
1
14
3
18
Ironwood Park
Prosopis chilensis
3
1
4
Joe Mann Park
Ceratonia siliqua
3
1
1
5
Olea europea
1
1
2
Sports Complex
Brachychiton populneus
1
4
5
Cinnamonum camphora
2
3
5
Dalbergia sissoo
2
2
Eucalyptus camaldulensis
4
3
4
11
Ficus
2
2
Gledistia triacanthos
8
3
11
Platanus spp.
2
6
4
12
Desert Willow
Acacia farinosa
55
55
Cercidium floridum
20
23
43
Prosopis chilensis
6
9
9
5
3
32
The Grove
Brachychiton populneus
7
6
6
1
20
President's Plaza III
Jacaranda
3
3
Prosopis glandulosa
1
1
Primrose
Acacia salicina
1
8
9
Fred Waring Drive
Acacia smallii
1
2
1
4
Prosopis chilensis
1
1
Prosopis chilensis 'Hybrid'
1
2
1
4
Visitor Center
Rhus lancea
3
1
4
El Paseo
Olea europea
1
1
2
2
1
7
Community Center
Olea europea
1
1
1
3
Magnesia Falls Drive
Rhus lancea
1
1
2
Monterey Avenue
Acacia stenophylla
1
1
List of Tree Locations for Pruning Program.xls Tree Pruning 1 of 2
TREE
AREA
2" - 6"
7" - 12"
13" - 18"
19" - 24"
25" - 30"
31" - 36"
37" - 42"
TOTALS
Prosopis chilensis
2
1
1
4
Highway 111
Acacia smallii I
1
6
6
13
Acacia stenophylla
9
1
10
California Villas
Callistemon viminalis
1
1
Citrus
1
1
Eucalyptus camaldulensis
6
9
14
29
Ficus
1
1
2
Fraxinus spp.
2
31
20
53
Olea europea
9
7
1
17
Pinus halapensis
6
23
5
34
Pittosporum viridiflrum
1
1
2
Pyrus kawakamii
1
1
Schinus molle
3
1
4
Taos Palms
Pinus halapensis
1
1
2
Schinus molle
1
1
2
Las Serenas
Brachychiton populneus
27
37
4
68
Citrus
1
1
Eucalyptus camaldulensis
1
10
1
12
Ficus
3
1
1
5
Geijera parviflora
8
10
1
19
Jacaranda
2
1
2
5
Olea europea
1
1
2
3
7
Pinus halapensis
1
4
5
Prunus spp.
1
1
1
3
Pyrus kawakamii
2
2
Rhuslancea
1
1
Schinus molle
2
3
5
Schinus terebinthefolius
11
12
9
2
34
Desert Pointe
Acacia saligna
1
1
3
3
8
Acacia smalliie
2
5
7
Acacia stenophylla
1
1
2
Brachychiton populneus
18
17
1
36
Prosopis chilensis
2
4
3
9
Rhuslancea
14
4
7
2
27
Laguna Palms
Brachychiton populneus
1
1
Fraxinus spp.
1
1
2
Lysiloma
1
1
Olea europea
1
1
2
Pinus halapensis
1
1
Neighbors Garden Apts
Brachychiton populneus
18
5
23
Fraxinus spp.
2
2
Pyrus kawakamii
1
1
2
Rhuslancea
5
6
11
One Quail Place
Acacia saligna
1
1
2
Acacia stenophylla
2
2
4
Brachychiton populneus
6
40
22
1
69
Callistemon viminalis
11
68
13
1
93
Citrus
2
2
Eucalyptus camaldulensis
2
82
97
5
1
187
Ficus
7
6
13
Jacaranda
5
13
3
2
23
Lagerstromea
1
1
Lysiloma
2
2
Melaleuca quinquenervia
1
3
2
6
Olea europea
2
2
1
5
Pinus halapensis
14
24
3
1
42
Pinus canariensis
1
45
6
52
Prosopis chilensis
23
32
5
60
Schinus terebinthefolius
1
1
Soccer Park
Acacia smalliiii
33
5
38
Cercidium floridum
6
4
10
Washington Charter School
Eucalyptus camaldulensis
2
1
1
4
TOTALS
164
729
481
155
59
31
3
1622
List of Tree Locations for Pruning Program.xls Tree Pruning 2 of 2