HomeMy WebLinkAboutComputer Equipment Purchase for Palm Desert Police Dept.i- P
CITY OF PALM DESERT
Office of the Assistant City Manager
Community Services Division
Staff Report
REQUEST: Request for Approval of Computer Equipment Request by the Palm
Desert Police Department
SUBMITTED BY: Sheila R. Gilligan, ACM/Community Services
DATE: May 12, 2005
CONTENTS 1. Preliminary Minutes of April 13, 2005, Public Safety Commission
Meeting
2. Report from Palm Desert Police Department dated 04/27/05
Recommendation:
By Minute Motion, ratify the City Manager's approval of the recommendation of the Public Safety
Commission to approve the Palm Desert Police Department's proposal to expend approximately
$11,728.59 in Cal COPS (Supplemental Law Enforcement Services Funding - SLESF) Grant
funding to purchase computer equipment.
Discussion:
At its meeting of April 13, 2005, the Public Safety Commission considered the attached proposal
from the Palm Desert Police Department to expend funds from the Cal COPS (Supplemental Law
Enforcement Services Funding - SLESF) Grant to purchase five new computers. This new
equipment would replace and update existing computers which are between four and five years old
and which are becoming problematic. The Commission unanimously recommended that the City
Council concur with the Police Department's proposal to expend approximately $11,728.59 from
this grant to purchase the computers.
The report was submitted to the City Manager for approval because the need for these new
computers was urgent, and the equipment order was pending in conjunction with similar orders
from the City of Ranch Mirage and the County of Riverside. Staff's recommendation is that the City
CkngriI ratify the • Manager's approval of this expenditure.
SHEILA R. OfLLI
' ACM/Community Services/41-'-.2
CARLOS L. ORTiEt3A
City Manager
PAUL S. GIBSON
Director of Finance
PRELIMINARY MINUTES
PUBLIC SAFETY COMMISSION APRIL 13, 2005
Upon question by Commissioner Nethery as to the position of the
courts on this bill, Lt. Thetford responded that the courts had been
doing video interviewing for a long time.
Ms. Scully added that the bill had not yet gone before the Assembly
Public Safety Committee and could be amended between now and
September 20, 2005.
Commissioner Nethery stated that if this was an unfunded mandate,
he would not be in favor. He said he would want to see how it would
be funded first.
Ms. Scully noted that if the program were expanded to include a Palm
Desert location, she was sure the City would have to participate in the
funding.
Upon further question by Commissioner Nethery, Lt. Thetford stated
that he felt it would be fair for the Police Department to pay for part of
it through grant funding to support allowing front line law enforcement
to stay in the City rather than having to leave the City to provide
testimony.
Ms. Scully stated that this matter had also been agendized for the
next Legislative Review Committee meeting, and that committee was
interested in the recommendation from Public Safety Commission.
Commissioner Nethery moved to, by Minute Motion, support AB 1127 in concept but
with concerns relative to funding and cost of implementation as well as its impact on the
City and local police agency. Motion was seconded by Commissioner Butzbach and
carried by a 5-0 vote.
J. Consideration of Request from the Palm Desert Police Department for
Computer Equipment (Item L)
Lt. Thetford reviewed the staff report and recommendation.
Vice Chairman Lebel moved to, by Minute Motion, recommend that the Palm Desert
City Council concur with the Police Department's proposal to expend approximately
$11,728.59 in Cal COPS (Supplemental Law Enforcement Services Funding - SLESF)
Grant funding to purchase computer equipment. Motion was seconded by Commissioner
Kirkwood and carried by a 5-0 vote.
8
•
PALM DESERT POLICE
DEPARTMENT
Served by the Riverside County Sheriffs Department
Bob Doyle, Sheriff - Coroner
Bob Doyle, Sheriff- Coroner
April27, 2005
TO: Carlos Ortega, City Manager
FROM: Lieutenant Steve Thetford
SUBJECT: Computer Equipment request
Recommendation:
By signature, recommend your approval of the Police Department's proposal to expend
approximately $11,728.59 in Cal COPS (Supplemental Law Enforcement Services
Funding - SLESF) Grant funding to purchase computer equipment. The following report
was submitted to the Public Safety Commission on April 13, 2005, whereby they
concurred with the Police Department's proposal to expend Cal COPS funds to purchase
new computer equipment. This report is being submitted to the City Manager's office
for approval due to the fact that the need is urgent and the equipment order is pending in
conjunction with similar orders from the City of Rancho Mirage and the County
Executive Summary:
In 1999/2000, the Palm Desert Sheriff's Station, utilizing various funding sources,
purchased numerous desktop computers for the station. Five of the computers that were
purchased by Palm Desert were placed in the Sergeant's Office. Since all the computers
were purchased with different funding sources, from different contract cities, we have a
variety of systems within our station. The sergeant's office currently has a collection of
computers that were purchased by the contract cities and the county, which includes the
five that were purchased by Palm Desert.
The computers are between four and five years old and are becoming problematic. Some
do not have sufficient memory or cache to run our current programs and none are
equipped with compact disc rewrite capability. Our County Information Technology staff
has been reluctant to assist us with computer problems on city owned equipment. Over
the years, this has been an issue of debate because the computers do not meet "County
Standards." Because of our proximity to Palm Desert, we have utilized city staff as a
resource for Information Technology support. This proposal will resolve the issue of
responsibility for us and require the County IT staffto provide the necessary support.
Our recommendation is to purchase five new computers to replace and update the Palm
Desert computers for the sergeant's office through our County vendor. The computers
will be purchased through the County via Palm Desert Station funds and it is requested
that the Palm Desert Station be reimbursed for this cost via the City of Palm Desert Cal
Cops funds.
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This purchase is being completed in conjunction with similar support that will be
provided by Ranch Mirage and the County. It will provide the sergeants with new
computers that will directly support the patrol staff who work at the Palm Desert Station.
This will provide us with County IT support and relieve the support we receive from
Palm Desert city staff.
Equioment to be Purchased:
Vendor: Jaguar MicroAge
Equipment: (5) HP Desktop Computers
(See attached quote for detail)
Cost Analysis:
The City of Palm Desert has received $100,000.00 in the Cal Cops (Supplemental Law
Enforcement Services Fund) for FY 2004-2005. There is approximately $23,000
remaining in this account that was obtained by the city as a one-time grant to be
expended exclusively on front line law enforcement services by providing personnel
support, equipment, and programs. The total cost of this proposal would be $11,728.59.
(See attached quote)
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County Req
Riverside County Purchase Order Number:
Total Purchase amount on this PO:
VENDOR:
Jaguar MicroAge
4135 Indus Way
Riverside, CA 92503
LVPA
$11,728.59
Phone 909/273-7959 Fax 909/734-5615
Please Ca I TSB Prior to delivery.
BILL TO :
Riverside Co Sheriffs Dept/ TSB
1260 Palmyrita Ave
Riverside, Ca 92501
ATTN: Jill Watier
Phone: 909/955-2043 FAX:909/955-2756
DESCRIPTION
1. PB472A DC5000(3.0GHz/512MB/40GB/48xCDRWDVDRom Combo/XP)
2. Kingston 1Gb (KTH-D530/1G) must be added in pairs
3. PD9744AA (L1955 - 19" flat) separate JBL speakers available
4. 1.44 INTERNAL Floppy Drive Kit (DS710B)
5. 48x CD ROM (DC143B)
CHARGE TO: 10000-260-030-2300-523640
Ship to 6217-27170
ITEM ID RI20400-00007
Prepared by Jill Waller
03/18/05
SHIP TO:
Riverside County Sheriffs Dept
1260 Palmyrita Ave
Riverside, Ca 92501
ATTN: Jill Watier
Phone:909/955-2043 FAX:
UNIT COST QTY TOTAL COST
$837.00 5 $4,185.00
$358.00 10
$554.00 5
$27.00 5
$43.00 5
$3,580.00 2.5 GB total memory
$2,770.00
$135.00
$215.00
Sub Total $10,885.00
Tax $843.59
TOTAL $11,728.59