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Home My WebLink AboutRatify C23750 Aquatic Design Group City/College of the Desert (COD) Aquatic FacilityContract No. C23750 REQUEST: SUBMITTED BY: CONTRACTOR: DATE: CONTENTS: Recommendation: By Minute Motion: Discussion: CITY OF PALM DESERT/ PALM DESERT REDEVELOPMENT AGENCY DEVELOPMENT SERVICES STAFF REPORT Ratify Staffs Authorization to Proceed with a Professional Design Services Contract with Aquatic Design Group for Conceptual Design of the City/COD Aquatic Facility. Martin Alvarez, Senior Management Analyst Aquatic Design Group 1950 Kellogg Avenue Carlsbad, CA 92008 May 12, 2005 Aquatic Design Group Proposal/Contract Ratify Staff's Authorization to proceed with a professional design services contract with Aquatic Design Group for conceptual design of the City/COD aquatic facility in the amount of $7,500.00, plus a 10 percent contingency. Staff has met with representatives from College of the Desert (COD) and we have identified a site for a joint use pool. The site is approximately 2.5 acres and is located generally at the corner of San Pablo Avenue and Parkview Avenue (See Location Map). In order to determine if this site is feasible to accommodate an aquatic facility, staff contracted with Aquatic Design Group of Carlsbad, California, to develop several conceptual design options for a future aquatic facility. Aquatic Design Group was under contract with the City to prepare the construction documents for the former COD pool renovation project. They are well qualified and have previous knowledge of COD's campus, needs and procedures. Under the new contract, Aquatic Design group will work with City staff, COD and other user groups to determine the community's facility and program needs. With input from the users, Aquatic Design will provide several conceptual designs for this site. Once a preferred conceptual design is completed, Aquatic Design will provide construction and maintenance cost estimates. Staff will return to the City Council with a full report and Staff Report Ratify Aquatic Design Group Contract Page2of2 May 12, 2005 Contract No. C23750 agreement with COD. Funds for this project are available in Account No. 850-4549- 454-4001. Therefore, staff recommends that City Council, by minute motion, ratify staff's authorization of a professional services contract with Aquatic Design Group in the amount of $7,500.00, plus a 10 percent contingency related to the conceptual design of the City/COD aquatic facility. Submitted B artin Alvarez Senior Management Analyst Approval: l% AC41for De City Manager, opment Services Z17/1 Finance Director 4-10ave Yfigoy fi, Director of RDA Housing �La ri Aylaian, Development Manager McCarthy, ACM f6r% Redevelopment G 1DevServiceslMartin Alvarez\Word Files12005 SRlaquaticdesignrati doc �- AQUATI� �il�..�DESIGN GROUP 1.0 INTRODUCTION CONTRACT NO. C23750 PROPOSAL FOR CONSULTANT SERVICES 1.1 AQUATIC DESIGN GROUP, INC. of Carisbad, California (hereinafter referred to as "CONSULTANT"), proposes to provide consulting design services to CITY OF PALM DESERT, (hereinafter referred to as "CLIENT") for the following project: Palm Desert/College of the Desert Aquatic Center Palm Desert, California 2.0 3.0 1.2 In conformance with the Request for Proposal dated 14 April 2005 as issued by Mr. Martin Alvarez, CONSULTANT shall provide: SCOPE OF WORK 2.1 CONSULTANT shall prepare a master plan design package as required for the development of a Multi-Purpose Aquatic Center located in Palm Deserf, California. Design shall conform with a suggested site footprint of approximately 2.5 acres. SCOPE OF SERVICES 3.1 In conformance with the above scope of work, CONSULTANT shall furnish the following services: 3.1.1 Attend program meetings with City, College, and various user groups, as identified by CLIENT to determine program goals for a Multi-Purpose Aquatic Center. 3.1.2 Conduct a site review of the proposed site for a new aquatic center. 3.1.3 Prepare a detailed design program indicating project capabilities. 3.1.4 Prepare and present several site plan options for staff review. 3.1.5 Upon receipt of comments from CLIENT, prepare a consensus site plan for a new aquatic center. Proposal for Consultant Services- Master Plan Palm Desert/College of the Deserf Aquatic Center Page 2 of 4 4.0 4.1 4.2 format. 4.3 CONTRACT NO. C23750 3.1.7 Prepare a master site plan to include all program elements as approved by CLIENT. Master site plan to be provided in 24" x 36" format, largest scale possible. 3.1.8 Provide a preliminary development budget, construction cost estimate and construction schedule for master site plan. EXCLUSIONS TO SCOPE OF SERVICES Economic feasibility study. Meets and bounds survey/topographic map of site in digital Scale models and detailed design. 5.0 COMPENSATION 5.1 CLIENT shall compensate CONSULTANT for services rendered as follows: 5.1.1 Basic Services: The Scope of Services described above shall be compensated for on an hourly basis (in conformance with the rates outlined in Article 5.3, below), plus reimbursable expenses, not-to-exceed a lump sum of: SEVEN THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($7,500.00) . 5.1.2 Additional Services: If requested, additional services will be billed for on an hourly basis, in conformance with the rates outlined in Article 5.3, below. 5.1.3 Reimbursable Expenses: All reimbursable expenses shall be authorized in advance by CLIENT. Reimbursable expenses will be billed at CONSULTANT's direct cost ond shall include the following: .1 Plotting and reproduction expense of Drawings and other documents. .2 Special delivery and handling of documents and correspondence such as courier and overnight delivery services. .3 Travel and lodging expense associated with out-of- , town travel (outside of Southern California). Terms of Pavment: 5.2 Proposal for Consultant Services- Master Plan Palm Desert/College of the Desert Aquatic Center CONTRACT NO. C23750 Page 3 of 4 5.2.1 Fess shall be due and payable upon the completion of the services performed as an hourly billing in not less than monthly installments. 5.3 Houriv Rates: 5.3.1 Principal ............ . . . . . . ...... . . . . . . 5.3.2 Associate ................ ............ 5.3.3 CAD Technician ............... 5.3.4 Graphics Technician 5.3.5 Clerical ............. . . . . . . ...... . . . . . . $125.00 per hour $100.00 per hour $ 75.00 per hour $ 50.00 per hour $ 25.00 per hour 6.0 TIME 6.1 CONSULTANT shall prosecute design work in a vigorous manner, and shall deliver completed master planning documents within forty-five (45) calendar days, contingent upon receipt of: 1) authorization to proceed/retainer; and 2) site base sheet information such as meets and bounds survey/topographic map. CONTRACT NO. C23750 Proposal for Consultant Services- Master Plan Palm DeserdCollege of the Desert Aquatic Center Page 4 of 4 7.0 AUTHORIZED SIGNATURES 7. I This proposal is valid for thirty (30) calendar days from the date referenced below and is submitted for and in behalf of CONSULTANT by: AQUATIC DESIGN GROUP, INC. . By: Dennis R. Berkshire, Associate Its: Director of Client Services � By: Scott J. Ferr I AIA lu: Vice-President 15 April 2005 Date 7.2 This proposal is accepted for and in behalf of CLIENT by: CITY OF PALM DESERT By: Authorized Rep esentative's Signature (L e�!' `o S � D/�7.P f' IL— ��"/ Printed Name and Title ��Z� � Date � � ; .�t� � �..GY�.��1I C�J�`l ,��;�•� �., N + � � i� �) � I •� ♦ ' `J�� Yr� ` . � O O � � n a � r !!_ , � . .. i .J'a ! � a ' � r 1 � � s .i�r� � . ' � � r � >' � � �' �.. �� .�... _ �� ,,�. . �. �: sAN �ABLo A uE ,... �. . . �._ �;�:,��. _ � � � � 4 ..`A' _ "4 . y � D - �� :� ; �. A 0 ��x.� --. �� - G �� ""wi� � n O � lC (� < � Q f1 � 0 0 3 � e _¢�,. 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