HomeMy WebLinkAboutC24560 - Coachella Valley Printing - 2006 Community CalendarContract No
C245!T-1 fy�
CITY OF PALM DESERT
COMMUNITY SERVICES
STAFF REPORT
REQUEST: Consideration of a staff recommendation to enter into an
agreement with Coachella Valley Printing Group for the printing of
the 2006 annual calendar.
DATE: November 10, 2005
CONTENT: 2006 Community Calendar Printing Quotes
Recommendation:
By Minute Motion, approve the agreement with Coachella Valley Printing Group for
printing of the 2006 Community Calendar in the amount of $27,135.
Executive Summary:
The Coachella Valley Printing Group is a quality printing company and fully capable of
printing the 2006 Community Calendar at the lowest cost, while meeting all
specifications and postal requirements.
Background:
Staff requested bids for printing of the 2006 Community Calendar. The specs included
printing 40,000 copies of a 24-page calendar, 4-page cover, folding to 8 Yz by 11, saddle
stitches and hanger hole. Prints 4/4 color with a pencil friendly coating. Following are
the bids received:
Coachella Valley Printing Group: $27,135
Papillon Graphics: $28,500
Printing Place: Passed on bid.
Staff recommends that Coachella Valley Printing Group be approved to print the 2006
Community Calendar. Funds are available in accourftnumber 110-44i�-414-3091.
Submitted By: (/
Kristy Kne®ng
Marketing Manager
Approval:
Carlos L. OrtePf
City Manager
Sheila R. G' ligi3n
Assistant ity ana er
i
Paul 'i on
Dire o of Fin e
Coachella Valley Printing Group, Inc.
Customer Estimate
45-140 Towne Street
Indio, CA 92201
Phone : 760-342-5586 Fax : 760-775-1716
FULL GALLOP MARKETING COMM. Estimate #
41-750 RANCHO LAS PALMAS
BUILDING D, SUITE 3 Customer Id
RANCHO MIRAGE, CA 92270 Estimator
Phone :760-568-9744 Ext Salesman
Fax :760-568-9784 Date
Email : fullgallop@dc.rr.com
Dear: PIPER CLOSE
We are pleased to submit the following quotation.
This quotation is valid for 30 days beginning Monday, October 3, 2005
Overall Description
JOB DESCRIPTION:
24 PAGE TEXT
Finished Size
Terms
ART ITEMS:
MATCHPRINT
PREPRESS ITEMS:
: 2006 CALENDAR, 24 PAGE + 4 PAGE COVER
:8.5X11
INK REQUIREMENTS:
TOTAL # COLORS
COLOR 1
COLOR 2
COLOR 3
COLOR 4
STOCK DESCRIPTION:
100# DISCOVERY DULL BOOK
62251
FG1
LEON
MARCUS LANTERO
Monday, October 3, 2005
4
# SHEETSIDES w/ 4 COLORS
: 3
Black
# SHEETSIDES w/ 3 COLORS
: 0
Cyan
# SHEETSIDES w/ 2 COLORS
: 0
Magenta
# SHEETSIDES w/ 1 COLORS
: 0
Yellow
# SHEETSIDES w/ 0 COLORS
: 0
ADDITIONAL FEATURES:
Drill Holes, Fold, Collate, Carton Pack
10/5/2005
Primary Element
( Quote # 62251 ) Page 1 of 2
Additional Element # 1
JOB DESCRIPTION:
4 PAGE COVER
Finished Size : 8.5 X 11
ART ITEMS:
- PRE-FLIGHT DISK, MATCHPRINT
PREPRESS ITEMS:
INK REQUIREMENTS:
TOTAL # COLORS
: 5
COLOR 1
: Black
COLOR 2
: Cyan
COLOR 3
: Magenta
COLOR 4
: Yellow
COLOR 5
: DULL VARNISH
STOCK DESCRIPTION:
100# DISCOVERY DULL COVER
ADDITIONAL FEATURES:
Carton Pack
GROSS TOTALS:
QUANTITY
Total Net Cost
Coachella Valley Printing Group, Inc.
Date
# SHEETSIDES w/ 5 COLORS
: 1
# SHEETSIDES w/ 4 COLORS
-.0
# SHEETSIDES w/ 3 COLORS
: 0
# SHEETSIDES w/ 2 COLORS
: 0
# SHEETSIDES w/ 1 COLORS
: 0
# SHEETSIDES w/ 0 COLORS
: 0
45,000
500.00
Purchaser's Acceptance Date
( Quote # 62251 )
Page 2 of 2
P A P 11, A lzyl) IN I (' S ---
Tel: 760.776.8714 Fax: 760.779.0723
QUOTATION
DATE: September 28, 2005
CLIENT: The City of Palm Desert
ATTENTION: Piper Close
DESCRIPTION: City Calendar for 2006, 24 Page + 4 page Cover, prints 4/4 (process) throughout with overall
pencil friendly Aqueous. Bleeds included with heavy coverage. Die -score Cover, FS&T with 24 pages to final size
of 8-1/2 x 11, stitches on the 11" way with 1-hanger hole. Carton pack convenient.
DTP/PROOFS: Composite Color Proofs / Digital Blueline from CREF supplied
Customer/Designer to syoply electronic We with all elements (i.e. high-res images, screen builds, vamish masks, printer fonts and imported
graphics) in place plus a set of marked -up lasers. Papillon Graphics to preflight trap Me and prepare for printing.
QUANTITY: 40M and 45M
STOCK: 100# Discovery Dull Cover / 100# Discovery Dull Book
40M 45M 11 x 14 Scans to Disc
PRICE: $28,500.00 $30,995.00 $40.00 ea.
i
Prices are good for thirty days and subject to inspection of film, an, disk or any other materials furnished to Papillon Graphics, Inc. Customer
alterations will bill as additional cost. Any OVERS will be shipped at no additional cost Please add sales tax if applicable.
SCHEDULE: Per Request
DELIVERY: Included to: Palm Desert Post Office
45300 Portola Ave.
Palm Desert, CA 92260
TERMS: Net 30 days
Thank you for the opportunity to submit this quotation. Please call if you have any questions or need any
revisions. AzAdliAzew
From: "Anthony Matranga, The Printing Place" <anthony@theprintingplace.net>
Subject: RE: calendar
Date: September 29, 2005 11:17:16 AM PDT
To: piperclose@mac.00m
Thank you Piper, I'll pass on this one. To big.
I
----Original Message -----
From: piperclose®mac.com Imailto:piperctose®mac.coml
Sent: Thursday, September-79, 2005 9:09 AM
To: anthony®theprintingplace.net
Subject: calendar
Hi Anthony, attached are the specs on the annual community calendar
should you want to quote it. I anticipate the files to be delivered
by the first week in November and I would like the calendar delivered
to the PD post office the week before Thanksgiving.
Thanks,
Piper