HomeMy WebLinkAboutSlurry Seal at Desert Willow - IPSvi S
REQUEST:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Ratify the City Manager's Authorization to Hire I P S, Inc. for the
Slurry Seal Application of the Parking Lot at Desert Willow Golf
Course
SUBMITTED BY: Mark Greenwood, P.E., City Engineer
DATE: November 10, 2005
CONTENTS: Memo of Authorization
Vicinity Map
Recommendation:
By minute motion, ratify the City Manager's authorization to hire I P S, Inc. for the
slurry seal application of the parking lot at Desert Willow Golf Course.
Executive Summary:
The Public Works Department solicited bids for the slurry seal and striping of the Desert Willow
Golf Course parking lot. The following bids were received:
I P S, Inc.
NPG
Asphalt M.D.'s
$14,860.00
$16,666.00
$17,396.00
There is a small window of time for applying slurry seal material. In seeking to expedite the
purchase order process, Public Works Department staff requested that the City Manager
authorize the creation of a purchase order for I P S, Inc. Therefore, staff recommends that
Council ratify the City Manager's authorization of I P S, Inc. for the slurry seal of the subject
parking lot.
Subiated B
Mark Gree wood, P.E.
City Engineer
City Manager
Michael Err -Ante, P.E.
Director of Public Works
Finance Director
/rg/dhl
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: Carlos L. Ortega, City Manager
From: Michael Errante, Director of Public Work
Date: October 21, 2005
Subject: AUTHORIZE CREATION OF P.O. FOR IPS
The parking lot for Desert Willow Golf Course is set to receive a slurry seal application
and new striping. The Public Works department followed the municipal code in
selecting a contractor to do the work. A purchase order has been requisitioned, but the
Finance department has not approved the purchase order because the Director of
Finance is not comfortable with the way the municipal code is currently written.
The Public Works department would like to get a purchase order printed as soon as
possible because we are trying to complete the work while the window of opportunity is
still open. The Director of Finance will allow the purchase order to be printed if you sign
authorization, then have your authorization ratified before Council at a future meeting.
It is the preference of Public Works staff that the municipal code be followed, but in the
interest of expediting the purchase order process we are requesting your authorization
of a purchase order with International Paving Solutions, Inc.
The bids for the slurry seal of Desert Willow were as follows:
I P S, Inc.
NPG
Asphalt M.D.'s
$14,860.00
$16,666.00
$17,396.00
If you concur, please sign your authorization for creating the purchase order.
Carlos L. Orter', City Manager
G:\PubWorks\Ryan Gayler\Word Fdes\Memosvnemo-cargos IPS PO authonzat on doc
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DESERT WILLOW PARKING LOT
VICINITY MAP
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