HomeMy WebLinkAboutRes 05-97 Check Signatures and Collectiong Matured Inactive DepositsCITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: APPROVE RESOLUTION NO. 05-97 AMENDING
RESOLUTION NO. 81-61, CLARIFYING PROVISIONS FOR
CHECK SIGNATURES AND COLLECTING MATURED INACTIVE
DEPOSITS OF THE CITY OF PALM DESERT
DATE: JUNE 23, 2005
SUBMITTED BY: PAUL S. GIBSON, FINANCE DIRECTOR
CONTENTS: RESOLUTION NO. 05-97
Recommendation:
By Minute Motion, that the City Council approve Resolution No. 05-97
Amending Resolution No. 81-61, clarifying provisions for check signatures
and collecting matured inactive deposits of the City of Palm Desert.
Background:
Current practice for the City of Palm Desert is that checks be signed by either the City
Treasurer, Assistant Finance Director or Director of Information Systems, and the Mayor
or Mayor Pro-Tempore in the case of his or her absence. In some cases, this creates a
potential issue of neither the Mayor nor the Mayor Pro-Tempore being available for
signature.
Approval of this resolution will allow any member of the City Council to sign checks,
thereby resolving the potential situation of both the Mayor and Mayor Pro-Tempore
being unavailable due to prior obligations, i.e. attending out-of-town meetings and
conferences.
Submitted By:
Paul S. Gibson, Director of Finance/City Treasurer
Approval:
Carlos L. Ort
, City Manager
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RESOLUTION NO. 05-97
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA AMENDING RESOLUTION NO. 81-61,
CLARIFYING PROVISIONS FOR CHECK SIGNATURES AND
COLLECTING MATURED INACTIVE DEPOSITS OF THE CITY OF
PALM DESERT
The City Council of the City Of Palm Desert, California, DOES HEREBY
RESOLVE as follows:
SECTION 1: Subsection F of City Council Resolution No. 75-6 as amended by
Resolution Nos. 76-107 and 77-17 and 81-61 shall read as follows:
"F. All checks so drawn together with a signed copy of the register of
demand shall be forwarded to the City Treasurer and, if found correct, signed by
two of the following, one person from each group:
Group 1 — City Treasurer, Assistant Finance Director, or Director of
Information Systems;
Group 2 — Any member of the City Council of the City of Palm Desert,
California.
The Finance Director shall distribute warrants and/or checks to the
claimants legally entitled thereto. All demands and warrants and/or checks shall
be filed in numerical order by the City Treasurer."
SECTION 2: Subsection G of Resolution NO. 81-61 be and the same is hereby
amended to read as follows:
"G. Receipt of the proceeds of matured Inactive Deposits shall be
acknowledged by the signature of the City Treasurer or the Assistant Finance
Director."
Resolution No. 05-97
PASSED, APPROVED AND ADOPTED by the City Council this 10th day of
November, 2005, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
BUFORD A. CRITES, Mayor
ATTEST:
RACHELLE D. KLASSEN, City Clerk
City of Palm Desert, California