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Home My WebLink AboutC21661 Ratification Funding of PM10 Mitigation MeasuresREQUEST: SUBMITTED BY: DATE: CONTENTS: Recommendation: CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Ratify the City Manager's execution of a contract amendment to extend the deadline for the funding of PM-10 mitigation measures. Michael Errante, P.E., Director of Public Works October 27, 2005 Resolution 02-140 Amendment A to Contract MS03068 (extension for City Contract C21661) By Minute Motion: Ratify the City Manager's execution of Amendment "A" to Contract MS03068 to extend the deadl;ne for the funding of PM-10 mitigation measures. Executive Summary: On November 14, 2002 the City Council adopted resolution 02-140 which approved the application for an MSRC grant for soil stabilization and wind fences. The resolution also authorized the City Manager to execute the grant contract document between the City and SCAQMD for the MSRC funding allocation. Due to staffing shortages at Caltrans, the project for which we received the funding is being delayed in the approval process. Additionally, in the construction phase, a missing water meter caused a substantial delay. The City requested an extension of the term of the contract for the funds from SCAQMD. Amendment "A" was sent to the City to extend the funding through April 2006. The City Manager has executed this contract amendment. Therefore, st ff recommends that City Council, by minute motion, ratify the City Manager's execu�lion,pf�Pe amendmer , to extend the deadline for funding of PM-10 mitigation measures. Director of Plic Works Director of Finance i nt Services City Manager G RESOLUTION NO. 02- 140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE APPLICATION FOR A FISCAL YEAR 2002103 MSRC COACHELLA VALLEY PM-10 REDUCTION PROGRAM GRANT FOR WIND FENCE AND SOIL STABILIZATION IMPROVEMENTS WHEREAS, the Mobile Source Air Pollution Reduction Review Committee (MSRC) shall make available $1.0 million to CVAG member jurisdictions for Fiscal Year 2002/03 for funding of qualified PM- 10 mitigation projects in the Coachella Valley; and WHEREAS, the City of Palm Desert has already been awarded $326,790 in funds from the Federal TEA-21 Congestion Mitigation and Air Quality Improvement (CMAQ) program in support of the City's PM-10 wind fence and soil stabilization improvements and WHEREAS, an 11.47% "local match" of the TEA-21 CMAQ award is available under the MSRC grant program; and WHEREAS, the City wishes to file an application (Attachment 1) applying for the "local match" in the amount of $42,339. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert California, as follows: 1. The City hereby approves the application for the MSRC Coachella Valley PM-10 Reduction Program grant in the amount of $42,339, for the following improvements: Soil Stabilization Improvements City owned parcel (East side of Portola 600 LF south of Frank Sinatra) City owned parcel (Gerald Ford 2,600 LF east of Monterey) Frank Sinatra Drive (Median Island from Holister to Oortola) Wind Fence/Wind Breaks Cook Street (West Parkway from Fran Sinatra to Gerald Ford) Gerald Ford Drive (North Parkway from Monterey to Portola) City Owned Parcel (Gerald Ford 2,600 LF East of Monterey Avenue) 2. The City authorizes the proposed project, and commits the Public Works Department to the proposed PM-10 projects identified in paragraph 1 above. 3. The City commits to the budget and implementation schedule as set forth in the application for Fiscal Year 2002/2003 MSRC Coachella Valley PM-10 Reduction Program funding, filed on November 5, 2002. 4. The City Council authorizes the City Manager, or his designee, to be the Lead Agency Representative as agent of the City of Palm Desert to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties, which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. 5. The City Council authorizes the City Manager to execute the grant contract document between the City and SCAQMD, upon concurrence of the City Attorney, for the MSRC funding allocation. G kDuoWorkbkStaH ReCo'1s%MSRC Resolucon PIA 1C Reduclinn Program doc Resolution No. 02-iQ Adopted: Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the Palm Desert City Council held on this 14th day of November, 2002, by the following vote to wit: AYES: BENSON, CRITES, FERGUSON, SPIEGEL, KELLY NOES: NONE ABSENT: NONE ABSTAIN: NONE RICHARD S. KELLY, Mayor City of Palm Desert, California ATTEST: RA H`&LLED. KLASSEN�City {erk City of Palm Desert, California (City Seal) APPROVED AS TO FORM: DAVfB'J. ER N , City Attorney City of Palm esert, California WRC Mobile Source Air Pollution Reduction Review Committee September 13, 2005 Ryan Gayler City of Palm Desert 73-510 Fred Waring Drive Pahn Desert, CA 92260 Dear Mr. Gayler: Please find enclosed two copies of Amendment -A- to contract PMS03068 for signature by the City of Palm Desert. After the appropriate signatures have been obtained, please mail both orip-inals back to nic at the following address: Matthew Mackcn/ie MSRC/AB2766 21865 Copley Drive Diamond Bar, CA 91765 After the contract amendment has been executed by this a<g..ency, I will return one copy for your files. Please call me if you have any questions regarding this amendment. Sincerely, Matthew Mackenzie MSRC Contracts Administration (909) 396-2 164 RnCI RECEIVE[) Sip i ?n^- PUS vORKS E p7� 21865 East Copley Drive. Diamond Bar, California 91765 909/396-2479 or 396-3043 fax 909/396-3682 F Contract No. MS03068A �;F. South Coast Modification W Air Quality Management District This modification consists of 3 pages. 1. RECITALS A. The South Coast Air Quality Management District (hereinafter "AQMD") and the City of Palm Desert (hereinafter "CONTRACTOR") have previously executed a Contract No. M903068 for soil stabilization, wind fencing, and vegetation. B. CONTRACTOR is not able to meet project schedule and is requesting a Contract extension. Subcontractors are behind schedule and Caltrans review process took longer than planned. Therefore, a modification to this Contract is necessary to extend the date by which performance must be completed. 2. MODIFICATION - The parties therefore agree to modify the existing Contract, at no additional cost to AQMD, as follows: A. The term of this Contract is extended for an additional period commencing October 3, 2005 and terminating April 2, 2006. B. Attachment 1A - Statement of Work, attached hereto and included herein by this reference, supersedes the original Statement of Work. C. All other provisions of the above -referenced Contract shall remain in full force and effect. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT By: Barry R. Wallerstein, D. Env., Executive Officer Date: APPROVED AS TO FORM: Kurt R. Wiese, District Counsel By: IlModiTcabon 15 December 2004 CITY OF PALM DESERT By: Name: d Title: Date: Attachment I — Statement of Work City of Palm Desert Hereinafter Referred to as CONTRACTOR Contract Number MS03068A Project Description CONTRACTOR will implement soil stabilization improvements on two parcels and a median island, as well as installing wind fences in three locations for the purpose of reducing emissions of particulate matter (PM,Q). The project will consist of clearing and application of soil stabilizer over a total of 891,600 square feet and installation of 15,800 linear feet of wind fencing. Statement of Work CONTRACTOR shall complete the following tasks as specified below and in Attachment 3, Supporting Documents -- Site Map: A. Install approximately 3,000 linear feet of wind fencing and stabilize approximately 1.65 acres of unimproved roadway shoulder along the west side of Cook Street between Frank Sinatra Drive and Gerald Ford Drive. A polymer soil stabilizer (or equivalent approved by MSRC staff) shall be applied to the project area by a licensed operator. B. Remove and replace approximately 5,000 linear feet of existing, dilapidated wind fencing; remove excess sand build-up; and stabilize approximately 3.0 acres of dirt parkway area along the north side of Gerald Ford Drive between Monterey Avenue and Portola Avenue. A polymer soil stabilizer (or equivalent approved by MSRC staff) shall be applied to the project area by a licensed operator. C. Install approximately 3,800 linear feet of wind fencing and stabilize approximately 20.0 acres of disturbed area located on the south side of Gerald Ford Drive approximately 2,600 linear feet east of Monterey Avenue. A polymer soil stabilizer (or equivalent approved by MSRC staff) shall be applied to the project area by a licensed operator. D. Grade, install irrigation system and plant vegetation on approximately 20.0 acres of disturbed area on the east side of Portola Avenue approximately 600 linear feet south of Frank Sinatra Drive. E. Install irrigation system and plant vegetation on approximately 20,400 square feet within a raised median island on Frank Sinatra Drive approximately 2,600 linear feet east of Monterey Avenue. CONTRACTOR shall be reimbursed according to the costs stated in Attachment 2 — Cost Schedule, after verification that stabilization, wind fencing and vegetation are complete. Attachment 1 A — Statement of Work City of Palm Desert Hereinafter Referred to as CONTRACTOR Contract Number MS03068A Project Schedule (based on date of Contract execution) Task Start Site desiq_ n and permitting Month 1 Prepare sites, apply stabilizer, install Month 2 fencing and plant vegetation Interim Report Final Report Hardware: None. Reports Completion Month 1 Month 815 Month 57 Month 57 Month 4-016 Month 4016 Interim Report: A concise interim report shall be submitted at the approximate halfway point in the overall project schedule. At a minimum, the interim report should address the following topics: tasks completed, issues or problems encountered, resolutions implemented, and progress to date. An interim report that does not comply will be returned to the CONTRACTOR as inadequate. Final Report: A Final Report shall be submitted by the CONTRACTOR in the format provided by AQMD staff. Report shall include, at a minimum: a) an executive summary; and b) a detailed discussion of the results and conclusions of this project. CONTRACTOR will identify any barriers encountered and solutions developed to overcome the barriers, and impact of project on future PM10 mitigation projects. In the event the CONTRACTOR files for bankruptcy or becomes insolvent or discontinues this project, the following items revert to the AQMD for disposition into the AB 2766 Discretionary Fund account: none 2