HomeMy WebLinkAboutC24330 Van Dell & Associates - North Sphere Drainage Study 517-05CITY OF PALM DESERT CONTRACT No, C24340
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Award Contract No. C24340 to Van Dell & Associates, to Provide
Engineering Services for the North Sphere Drainage Study Project
(517-05)
SUBMITTED BY: Mark Greenwood, P.E.
City Engineer
APPLICANT: Van Dell and Associates, Inc.
255 E. Rincon Street, Suite 323
Corona, California 92879
DATE:
CONTENTS
Recommendation:
September 22, 2005
Proposal
Agreement
Vicinity Map
By minute motion, award contract No. C 24340 to Van Dell and Associates,
Inc. of Corona, California in the amount of $319,371.00, plus a 10%
contingency, to provide engineering services for the North Sphere Drainage
Study (Project No. 517-05).
Discussion:
Since the adoption of existing master drainage studies, the City has experienced significant
growth and expansion, especially within the north sphere area. The north sphere boundary
is the area between the east and west city limits and Country Club Drive on the south and
Ramon Road on the north. Along with exponential growth, the City has implemented a new
general plan amendment that changed the characteristic development traits of this northern
area. Therefore, the North Sphere Master Drainage Study is needed and will provide a
comprehensive long-range plan for the development of drainage facilities within the
corporate northern city limits.
A Notice Inviting Proposals was advertised and staff solicited proposals from the
professional community. Proposals were received from the following firms:
Hall & Foreman, Inc.
Harris & Associates
Mactec
Nolte Associates, Inc.
Van Dell & Associates
West Consultants Inc.
Willdan
Irvine, California
Palm Desert, California
Cathedral City, California
Corona, California
Corona, California
San Diego, California
Foothill Ranch, California
Award Contract Van Dell & Associates North Sphere Drainage Study 517-05
Page 2 of 2
September 22, 2005
After careful review and scoring of the proposals and considering the qualifications of each
firm as it relates to the project, staff short-listed Nolte and Associates, Wilidan, and Van Dell
and Associates for interviews. Based upon the combined scoring of the proposals and
interviews, staff recommends the contract be awarded to Van Dell and Associates of
Corona, California. Upon selection of the firm, Van Dell and Associates' cost proposal and
work scope were also reviewed and staff is confident with the value being received.
Funds are available for this project in account No. 232-4370-433-3010.
Therefore, staff recommends that City Council, by minute motion, award contract No.
C to Van Dell and Associates, Inc. of Corona, California in the amount of
$319,371.00, to provide engineering services for the North Sphere Drainage Study, and set
aside a 10% contingency to said agreement.
Submitt d
Mark Greenwood, P.E. `
City Engineer
Approval:
V'4�
Homer Croy
ACM for Development ices
4 ��;
Carlos Orteg�
City Manage
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De
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Director of Public Works
Paul Gibson
Finance Director
GAPub WorW,StaH Reports120051September 2215 Award Contract Van Dell Assoc North Sphere Drainage 517-05%Award contract Van Dell Assoc North Sphere Drainage Study
517-05.doc
CONTRACT NO. c24340
AGREEMENT
THIS AGREEMENT, made and entered into this 22"d day of September, 2005,
by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter
referred to as "CITY" and Van Dell and Associates, Inc., hereinafter referred to as
"ENGINEER".
WITNESSETH:
WHEREAS, ENGINEER is a corporation, the principal members of which are
Professional ENGINEERS duly registered under the laws of the State of California; and
WHEREAS, CITY desires to engage ENGINEER to render certain technical and
professional engineering services as set forth in Exhibit "A" (Engineer's Proposal of
Services) in connection with the design of Project: North Sphere Drainaqe Studv 517-
05.
NOW, THEREFORE, the parties hereto agree as follows:
(1) CITY hereby agrees to engage ENGINEER to perform the technical
and/or professional services as hereinafter set forth.
(2) ENGINEER shall perform all work necessary within the schedules
provided herein to complete the services set forth in Exhibit "A" attached hereto and by
reference incorporated herein and made a part hereof.
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CONTRACT NO. C24340
(3) All information, data, reports and records and maps as are existing
and available from the CITY and necessary for the carryings out of the work outlined in
Exhibit "A" hereof shall be furnished to ENGINEER without charge by CITY and CITY
shall cooperate in every way reasonable in the carrying out of the work without delay.
(4) ENGINEER represents that, it employs or will employ at its own
expense, all personnel required in performing the services under this Agreement.
(5) All of the services required hereunder will be performed by
ENGINEER or under its direct supervision, and all personnel engaged in the work shall
be qualified and shall be authorized or permitted under state and local law to perform
such services.
(6) The execution of this Agreement by the parties hereto does not
constitute an authorization to proceed
authorized ENGINEER to proceed.
CITY's Director of Public Works has not
(7) The ENGINEER shall work closely with the CITY's Director of
Public Works, or his designated representative, who shall be the principal officer of the
CITY. The ENGINEER shall review and receive the Director of Public Works approval
of the details of work as it progresses. The Registered Civil Engineer hereby
designated by the ENGINEER as its representative for supervision of the work required
by this Agreement is Max P. Vahid, PE. No
(8) The ENGINEER warrants that he has not employed or retained any
company or person, other than a bona fide employee working solely for the consultant,
to solicit or secure this Agreement, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the consultant,
2
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CONTRACT NO. c24340
any fee, commission, percentage, brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, CITY shall have the right to annul this Agreement without
liability, or in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift or contingent fee.
(9) The right is reserved by the CITY to terminate the Agreement at
any time upon seven (7) days written notice, in the event the project is to be abandoned
or indefinitely postponed, or in the event the ENGINEER's services, in the sole
judgment of CITY, are unsatisfactory or because of the ENGINEER's failure to
prosecute the work with diligence or within the time limits specified or because of his
disability or death. In any such case, the ENGINEER shall be paid the reasonable
value of the services rendered, based upon ENGINEER's standard hourly rates, up to
the time of the termination. The ENGINEER shall keep adequate records to
substantiate costs and provide copies of original timecards in the event of termination or
suspension.
(10) All documents including tracings, drawings, estimates, reports,
investigations and computations shall be delivered to and become the property of the
CITY. CITY acknowledges and agrees that all plans, specifications, reports and other
design documents prepared by ENGINEER pursuant to this agreement shall be used
exclusively on this project and shall not be used for any other work without the written
consent of ENGINEER. In the event CITY and ENGINEER permit the re -use or other
use of the plans, specifications, reports or other design documents, CITY shall require
3
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CONTRACT NO. c24340
the party using them to indemnify and hold harmless CITY and ENGINEER regarding
such re -use or other use, and CITY shall require the party using them to eliminate any
and all references to ENGINEER from the plans, specifications, reports and other
design documents.
(11) The ENGINEER shall comply with all federal, state and local laws,
ordinances and regulations applicable to work.
(12) No change in the character or extent of the work to be performed
by the ENGINEER shall be made except by supplemental authority in writing between
CITY and the ENGINEER. The supplemental authority shall set forth the changes of
work, extension of time and adjustment of the fee to be paid by CITY to the ENGINEER,
if any.
(13) In connection with the execution of this Agreement, the ENGINEER
shall not discriminate against any employee or applicant for employment because of
race, religion, color, sex or national origin. The ENGINEER shall take affirmative
actions to insure equal employment opportunity and that employees are treated during
their employment without regard to their race, religion, color, sex or national origin.
Such actions shall include, but not limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay, or other forms of compensation and selection for training, including
apprenticeship. This clause shall be included in each related subcontract, if any,
awarded by the ENGINEER.
(14) The CITY agrees to pay the ENGINEER for the work required by
this Agreement on the following basis:
4
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CONTRACT NO. c24340
ENGINEER shall submit invoices monthly for services performed in the
previous month not to exceed the total contract amount of three hundred nineteen
thousand three hundred seventy-one dollars ($319,371.00). CITY agrees to pay all
undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify
ENGINEER of disputed invoices within fifteen (15) days of receipt of said invoice. CITY
will retain Five Percent (5%) of each invoice amount, to be released upon satisfactory
completion of the terms of the total contract agreement.
(15) The ENGINEER agrees to complete the work and submit the Final
Design engineering phase as displayed in Exhibit "A".
(16) In the event that any judgment is entered in any action upon this
Agreement, the party hereto against whom such judgment is rendered agrees to pay the
other party an amount equal to the reasonable value of the legal services performed in
his or its behalf in such action and that such amount may be added to and made a part
of such judgment.
(17) This Agreement shall be binding on the successors and assigns of
the parties, but it shall not be assigned by the ENGINEER without written consent of the
CITY.
(18) The ENGINEER shall be an independent contractor, not an
employee of the CITY.
(19) Prohibited interests are as follows:
No officer, member or employee of the CITY during his tenure or one year
thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof. The parties hereto covenant and agree that to their knowledge no member of
5
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CONTRACT NO. c24340
the City Council, officer or employee of the CITY has any interest, whether contractual,
non -contractual, financial or otherwise, in this transaction, or in business of the
contracting party other than the CITY, and that if any such interest comes to the
knowledge of either party at any time a full and complete disclosure of all such
information will be made in writing to the other party or parties, even if such interest
would not be considered a conflict of interest under applicable laws.
The ENGINEER hereby covenants that he has, at the time of this
Agreement, no interest, and that he shall not acquire any interest in the future, direct or
indirect, which would conflict in any manner or degree with the performance of services
required to be performed pursuant to this Agreement. The ENGINEER further
covenants that in the performance of this work no person having any such interest shall
be employed by the ENGINEER.
(20) The ENGINEER shall indemnify and save harmless the CITY, its
officers and employees from and against any liability, loss, cost or expense resulting
from any injury or damage to persons or property caused by the negligent acts or
omission of the ENGINEER, its agents or employees, while engaged in the performance
of this Agreement. The ENGINEER shall submit to CITY, prior to the Notice to Proceed
is issued, certification of adequate coverage for "errors and omission" insurance in
amounts approved by the City Attorney. Any such insurance shall not be canceled prior
to written notice to and approval from the CITY.
(21) In case of conflicts within the contract documents, the document
precedence shall be as follows:
(a) This Agreement;
6
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CONTRACT NO.
(c) Exhibit "A" (Engineer's Proposal of Services, and any written
modifications thereto).
IN WITNESS WHEREOF, said parties have executed this Agreement the
date first hereinabove written.
CITY OF PALM DESERT
Municipal Corporation
Buford A. Crites, Mayor
Date:
ATTEST:
Rachelle Klassen, City Clerk
APPROVED AS TO CONTENT:
Michael Errante, P.E.
Director Of Public Works
David J. Erwin, City Attorney
Company Name
Van Dell and Associates, Inc.
Authorized Signature
Date:
C24340
7
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CONTRACT NO. C24340
EXHIBIT "A"
ENGINEER'S PROPOSAL
CST
SERVICES
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VAN DELL AND ASSOCIATES, INC.
255 E. Rincon Street, Suite 323
Corona, California 92879
951 /340-0030
FAX 951 /340-0041
August 9, 2005
Mr. Mark Greenwood, P.E.
City Engineer
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-7098
Dear Mr. Greenwood:
z
Engineers
Planners
Surveyors
Thank you for providing the opportunity to submit this proposal for professional services to
prepare a storm water management master plan for the North Sphere of the City of Palm Desert
(City). We have thoroughly reviewed the requirements in your Request for Proposal including
Addendum Nos. 1, 2, 3, 4 and 5; identified key issues; and developed an approach which we
are confident will result in a successful project.
Van Dell and Associates, Inc. (VA) has assembled an outstanding team of professionals to
address all aspects for development of the North Sphere Master Drainage Study. VA will serve
as the prime consultant responsible for overall project management and direction, data
collection, field survey, hydrology and hydraulic modeling analysis, coordination with Coachella
Valley Water District (CVWD) and Riverside County Flood Control and Water Conservation
District (RCFC&WCD), preparation of drainage master plan, and presentation of the Final
Report to City Council. The VA Team will be led by our Project Manager, John Wolter, P.E.,
who has experience directing numerous projects involving storm water management studies,
storm water planning and storm water facilities design in Riverside County and the Coachella
Valley. To support VA with specific tasks, we have included Bucknam and Associates, Inc. (BA)
and DMI Mapping, Inc (DMI) to serve as sub -consultants on our team. BA will focus on the
prioritization of recommended improvements, development of a Capital Improvement Program,
evaluation of funding sources and recommendation for development fees. DMI, a certified DBE
in California, will perform the aerial photography and topographic mapping. DMI's participation
in the project exceeds the City's DBE goal of 3%.
Our unique combination of local familiarity, sophisticated technical expertise, team experience,
successful experience with RCFC&WCD and CVWD, and dedication to providing quality service
with practical solutions equip us with the tools to deliver excellent service to the City. The
following are a few points that we hope will stand out in our proposal:
➢ Relevant project experience including Drainage Master Plans for the City of Hemet, Town
of Yucca Valley, City of Newman, and City of Newport Beach; Water Quality Management
Plan for Lake Mathews Watershed; Sierra lakes Integrated Storm Water and Water
Quality Management Plan in the City of Fontana; Cajalco Creek Dam and Detention Basin
in Riverside County; Drainage Studies and Design for Ivy Ranch, Fiesta De Vida, and
North Star in the City of Palm Desert;
Offices in:
Orange County
And Inland Empire
August 9, 2005
RA
Mr. Mark Greenwood, P.E.
City of Palm Desert
Page 2 of 2
➢ Extensive Flood Control experience with RCFC&WCD and CVWD;
➢ Over 100 years of combined flood control experience of key personnel; and
➢ Over 75% of business is from repeat clients.
We look forward to the opportunity to work with the City and have the available resources to
commit to this project. We welcome your review of our proposal and look forward to discussing
the details of our scope of work with you. Should you have any questions regarding the
information contained in our proposal, please call John Wolter at (951) 340-0030 or me at (949)
474-1400.
Sincer ly,
Max P. Vahid, PE
Chairman and CEO
MPV/cmj
Enclosure
cc: John Wolter
Dan Villines
Gene Kowalski
Contracts
XWaexWng\PmpoWsW-2005%Pubt6Pairn 09WWorth Sphere DeWnao Swdy1CVRLTR doc
Van Dell and Associates, Inc, Proposal to Provide
July 28, 2005 Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
TABLE OF CONTENTS
SECTION PAGE
COVER LETTER
A. FIRM PROFILE......................................................................................... 1
A.1 Consultant Identification
A.2 Relevant Skills and Experience
A.3 Role of Sub -Consultants
A.4 Office Location
B. RELEVANT PROJECT EXPERIENCE............................................................. 4
C. PROJECT TEAM AND AVAILABILITY............................................................ 8
CA Team Organization Chart
C.2 Statement of Staff Availability
C.3 Key Personnel Resumes
D. PROJECT APPROACH............................................................................. 25
D.1 Project Understanding
D.2 Approach
D.3 Work Plan
0.4 Project Schedule
E. PROJECT CONTROLS............................................................................. 37
E.1 Quality Assurance and Quality Control
E.2 Project Coordination and Communication
E.3 Schedule and Budget Management
EA Issue Resolution
F. COST PROPOSAL........................................(SEPARATE SEALED ENVELOPE)
* , . , Page 1
Van Dell and Associates, Inc.
July 28, 2005
Si CTioN Azj,j • - .
A-1 CONSULTANT IDENTIFICATION
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Van Dell and Associates, Inc. (VA) is a well established consulting engineering firm
providing services in the fields of water resources engineering, land development
engineering, transportation engineering, and land surveying. The firm was founded in
1973 and has offices in Irvine and Corona, California.
For over 32 years, VA has been providing high -quality services to private and public
sector clients throughout Southern California. This work has benefited from the synergy
within a multi -disciplinary firm that combines the diverse talents and experience of our
staff to achieve client goals. Our success in this approach is reflected in VA's repeat
business rate of over 75%.
Our technical staff consists of professional engineers, planners, and surveyors with the
broad range of skills required for creative solutions to complex problems. Our staff,
coupled with the application of the latest technical applications, has helped VA
accumulate an impressive record of accomplishment in the fields of:
WATER RESOURCES SURVEYING
➢ Drainage, Flood Control & Water Quality ➢ Photogrammetric Control Surveys
➢ Water Distribution and Pump Systems
➢
Topographical Surveys and Mapping
➢ Watershed Management / Flood Routing
➢
Property Boundary and ALTA Surveys
➢ Infiltration and Detention Basins
➢
Records of Survey and Monumentation
➢ Water Quality Wetlands
➢
Global Positioning
➢ Sewer Collection Systems
➢
3-D Laser Scanning
➢ Water Reservoir and Tank Design
➢
Construction Staking
➢ Reclaimed Water Systems
TRANSPORTATION LAND IDEVELOPMENT
➢ Transportation and Traffic Engineering
➢
Master Planning
➢ Project Feasibility & Concept Assessment
➢
Entitlement Processing
➢ Street and Highway Design
➢
General and Specific
➢ Traffic Signal, Striping and Signing Design
➢
Tract Maps
➢ Pavement Rehabilitation Design
➢
Grading, Drainage and Water Quality
➢ Retaining and Sound Wall Design
➢
infrastructure Design
We provide each project with professionals experienced in the required specialty, who will
seek out their client's wants and needs for the project. Our employees strive to produce the
level of engineering analysis that will meet the projects objectives, provide innovative
solutions and altematives, comply with agency review and approval requirements, and
support a problem -free implementation of the project.
A.2 RELEVANT SKILLS AND EXPERIENCE
VA has developed highly specialized skills in the technical field of water resources. Our
water resources department is staffed with an exceptional level of qualified management
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Page 1
Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Blaster Drainage Study
City of Palm Desert, California
and technical staff who have substantial experience in storm water management studies,
storm water planning, storm water design, urban run-off water quality and GIS mapping.
Provided below are a few highlighted relevant qualifications to demonstrate VA's ability to
provide the required drainage study services requested by the City:
➢ Key management staffs project experience includes Storm Drain Master Plans for the
City of Hemet, Town of Yucca Valley, City of Newport Beach and City of Newman; City
of Palm Springs Municipal Golf Course Drainage Facilities Design; Wasewater River
Levee Improvements; Andreas Cove Flood Control Master Plan; Lake Mathews
Watershed, Water Quality and Drainage Management Plan; Sierra Lakes Integrated
Storm Water and Water Quality Management Plan; and Brandenburg Properties Run
Off Management Plans;
➢ Extensive flood control, engineering, water quality management planning and GIS
development experience within the Inland Empire Area;
➢ Over 100-years combined flood control experience of key staff; and
➢ Extensive knowledge of and experience in obtaining approval on various storm water
improvement projects from local public sector agencies including City of Palm Desert,
County of Riverside, Riverside County Flood Control and Water Conservation District,
and Coachella Valley Water District.
A.3 ROLE OF SUB -CONSULTANTS
To support VA with specific tasks, we have included two firms: Bucknam & Associates
Inc. and Digital Mapping, Inc. to serve as sub -consultants on our team. Company profiles
describing the sub -consultants' project responsibilities and qualifications are provided
below.
SUCKNAM & ASSOCIATES INC.
30131 Town Center Dr., Suite 295 ,A"ft t4x 17ooe
Laguna Niguel, CA 92677
(949) 363-6461; Fax: (949) 363-6505 01
Primary Contact: Mr. C. Stephen Bucknam
Bucknam & Associates Inc. (BA) will have project responsibility for:
➢ Categorize and Prioritize Recommended Improvements
➢ Assessment of Alternative Funding Mechanisms
➢ Fee Study with Recommendations
➢ Capital Improvement Program Report
BA services will be provided under the leadership of C. Stephen Bucknam Jr., P. E. who
will serve as Program Manager. -Mr. Bucknam, a former Deputy City Manager, City
Engineer and Chief Engineer of Utilities has over thirty seven (37) years of experience;
half of which was in the public sector In responsible management positions. Recent
consulting assignments in progress or recently completed have included: Development of
a Funding Program Analysis for the City of San Juan Capistrano's sewer system,
Drainage System Financial Analysis for the City of Newport Beach, Wastewater System
7CA4rk aPU"_20051PUbWfWM D"B"01h Syhen Dmhw swyw po" c ftmdoo
Page 2
Van Dell and Associates, Inc.
July 28, 2008
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Program Plan for the City of Laguna Beach, Financial and Infrastructure Management
Plan (FIMP) for the City of Glendale's water system, Program Management of the
preparation of the City of Arcadia's Sewer Master Plan, Development of an Infrastructure
Funding Analysis for the City of Newport Beach for the Newport Coast Area including a
Water & Wastewater System Budget plan over a twenty year planning horizon,
Development of a Water Systems Operations Plan for the City of Huntington Beach, a
Water Resources Program Plan for the City of Westminster, program planning for the
cities of Huntington Beach, Arcadia, Newport Beach, Cypress and Rancho Cucamonga.
Support services will be made available to the City through key Bucknam & Associates
staff and sub -consultants.
BA's primary sub consultant will be Mike Whipple, Financial Advisor. His support services
are in the areas of program strategy and financial services respectively. Mr. Whipple has
over thirty-nine (39) years of experience in financial analysis and underwriting relative to
pubic infrastructure programs.
DIGITAL MAPPING, INC.
21062 Brookhurst St., Suite 101
Huntington Beach, CA 92646
(714) 968-5459; Fax: (714) 968-2429 ra„�, ;,a ,,, ,
Primary Contact: Mr. Gencaga Allyazlcioglu IF - I F 1111111 1e11 11 11
Digital Mapping, Inc. (DMI) will have project responsibility for:
Aerial Photography and Mapping
DMI is a California Corporation and a woman -owned business (WBE) certified by the
Office of Small & Minority Business in the County of Los Angeles and San Bernardino
County. DMI has over 25 years of experience in aerial photography, digital
photogrammetry, digital orthophotography, scanning, and related services, which are all
performed in-house. DMI has carried out a large portion of work in the Southern
California area along with Mexico, and throughout the Western United States.
DMI's list of clients include the California Department of Transportation; San Bernardino
County, City of Mission Viejo, City of San Juan Capistrano, County of Orange, Integrated
Waste Management Department, private civil engineering and surveying firms, as well as
developers and realtors.
A.4 OFFICE LOCATION
VA's Inland Empire Division is headquartered in Corona,
California. From this office, we serve both western la. in q --
Riverside County and the Coachella Valley. Our office WN OIL
location is approximately 84.5 miles from the City's Offices.
Other than site work and sub -consulting input, the proposed
services will be performed at VA's Inland Empire office
location.
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Van Dell and Associates, Inc.
July 28, 200b
RELEVANT PROJECT EXPERieNcE
Proposal to Provide
Professlonal Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Listed below are relevant projects illustrating VA's skill and experience in providing master
drainage studies, storm water planning, and storm water design services. The City Is welcomed
to contact the provided references for an objective testimonial of VA's capabilities and quality of
work.
OWNER: City of Newport Beach
PROJECT NAME: Storm Drain Master Plan
PROJECT DESCRIPTION: A Storm Drain Master Plan was prepared
for the City's entire storm drain system including evaluation of
existing tidal gate systems on Balboa Island and Balboa
Peninsula.
SERVICES PROVIDED: Collected and reviewed available information; conducted field reconnaissance of
the City's drainage areas; performed hydrologic analyses based on current Orange County criteria;
evaluated and analyzed the Tidal gates on Balboa Island and Balboa Peninsula; developed a hydraulic
model; analyzed the system deficiency; recommending upgrades to the City's drainage system;
performed cost analysis and developed prioritization plan for system upgrades; prepared city drainage
map in a format compatible with the existing clty Geographic Information System (GIS); and prepared
the Final Storm Drain Master Plan Report for presentation to the City Council.
VALUE OF IMPROVEMENTS: $18.5 million
REFERENCE: Mr. Steve Badam; (949) 644-3311
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: N/A
OWNER: City of Hemet
PROJECT NAME: West Hemet Storm Drain Master Plan
PROJECT DESCRIPTION: A comprehensive Storm Drain Master Plan was prepared for the western
portion of the City of Hemet.
SERVICES PROVIDED: Performed hydrologic and hydraulic analysis for West Hemet and Reinhart
Canyon areas of the City; prepared a program EIR and biological assessment of the Project area;
developed a 2-dimensional hydraulic model; determined drainage system deficiencies; and prepared a
conceptual plan for flood control improvements to mitigate potential flooding while maintaining
hydrological conditions for endangered species habitat within the Project area.
VALUE OF IMPROVEMENTS: Unknown
REFERENCE: Mr. Ken Edwards, (909) 780-1727
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: Riverside County Flood Control & Water Conservation
District, Resource Agencies and Local interests.
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Page 4
Van Dell and Associates, Inc. Proposal to Provide
July 28, 2006 Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
OWNER: San Bernardino County Transportation and Flood Control Department
PROJECT NAME: Yucca Valley Flood Control Master Plan
PROJECT DESCRIPTION: A Flood Control Master Plan was prepared for the City of Yucca Valley. Use of
flood peak retarding facilities, natural systems, and water conservation were incorporated in
development of the environmentally sensitive Master Plan.
s
SERVICES PROVIDED: Performed hydrology, hydraulic and sediment studies; prepared facility concept
design; and organized community involvement to obtain imput.
VALUE OF IMPROVEMENTS: $15 million
REFERENCE: Mr. Ken Miller, (909) 387-2571
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: City of Yucca Valley
OWNER: Andreas Cove Development Company, Inc.
PROJECT NAME: Andreas Cove Flood Control Master Plan
PROJECT DESCRIPTION: A Flood Control Master Plan was prepared to Include avoidance of flood prone
areas, use of existing watercourses, containment, erosion control, sediment control that will reliably
control 100-year flows through the project, prevent damage to buildings and infrastructures, and meet
the requirements of the National Flood Insurance Program.
SERVICES PROVIDED: Performed hydrological analyses, hydraulic analyses and sediment transport
studies; provided structural analysis and design; and prepared preliminary plans and specifications for
flood control facility.
VALUE OF IMPROVEMENTS: $3 million
REFERENCE: Mr. Al Bushman, (619) 328-8311
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: Riverside County Flood Control & Water Conservation
District
OWNER: Palm Canyon LLC
PROJECT NAME: Brandenburg Properties Runoff Management Plan
PROJECT DESCRIPTION: A comprehensive Runoff Management Plan was prepared for the Brandenburg
Properties located in the City of Palm Springs. Key Staff provided preliminary design services for flood
control facilities including restoration and stabilization of a reach of Palm Canyon Wash, two regional
debris/detention basins, several concrete and riprap lined open channels and reinforced concrete
underground box conduits.
SERVICES PROVIDED: Performed hydrologic, hydraulic and sediment transport flood plain studies for the
project area and the watersheds tributary to the project site; provided geometric design, structural
analysis and design, and utility design for the facilities; prepared plans and specifications; provided
wetland restoration and right-of-way services; and prepared a Storm Water Pollution Prevention Plan
(SW PPP).
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Van Dell and Associates, Inc. Proposal to Provide
July 28, 2005 Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, CalHomle
VALUE OF IMPROVEMENTS: $20 million
REFERENCE: Mr. William Baron, (408) 279-5200
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: City of Palm Springs, Riverside County Flood Control &
Water Conservation District, and Caltrans
OWNER: City of Palm Springs
PROJECT NAME: City of Palm Springs Municipal Golf Course
Drainage Project
PROJECT DESCRIPTION: Engineering analysis and design services
were provided for the golf course drainage facilities, as well as theq�-
Palm Canyon Wash and Tahquitz Creek facilities.
SERVICES PROVIDED: Performed hydrologic, hydraulic and sediment transport studies for various storm
events; provided geometric design, and structural analysts and design for the drainage facilities;
prepared plans and specifications; provided wetland restoration and right-of-way services; prepared a
"Letter of Map Revision;" and prepared a Storm Water Pollution Prevention Plan (SWPPP).
VALUE OF IMPROVEMENTS: $3 million
REFERENCE: Mr. Dave Barakian, (760) 323-8253 ext. 8732
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: Riverside County Flood Control & Water Conservation
District, U.S. Army Corps of Engineers and Resource Agencies
OWNER: Riverside County Flood Control and Water Conservation District
PROJECT NAME: Whitewater River Improvements
PROJECT DESCRIPTION: Engineering analyses and design services for an eight -mile reach of the
Whitewater River through the City of Palm Springs. Project included preparing final design PS&E for the
slope lining and drain inlets for the W hitewater River Levee.
SERVICES PROVIDED: Performed hydrology and hydraulic studies; provided structural analysis and
design, utility design, and street Improvement design; prepared plans, specifications and cost estimates;
provided right-of-way services; and prepared an application and obtained a "Conditional Letter of Map
Revision" (CLOMR).
VALUE OF IMPROVEMENTS: $10 million
REFERENCE: Mr. Frank Peairs, (909) 955-1200
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: City of Palm Springs and Federal Emergency
Management Agency
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Page 6
Van Dell and Associates, Inc. Proposal to Provide
July 28, 2005 Professional Engineering Services for the
North Sphere Master Drainage Study
-- — - - City of Palm Desert, California
OWNER: Berger Foundation (' Ve,
PROJECT NAME: Northstaryl/•cI�I�UQS
PROJECT DESCRIPTION: A champion golf course and a resort development.
SERVICES PROVIDED: Performed hydraulic analyses for conveyance of the regional off -site flows through
the golf course under four different conditions.
VALUE OF IMPROVEMENTS: Unknown
REFERENCE: Ms. Georgia Celehar, Senior Storm Water Engineer - CVWD; (760) 398-2651
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: Coachella Valley Water District, Riverside County
Transportation Department and U.S. Army Corps of Engineers
OWNER: Lakemont Properties
PROJECT NAME: Fiesta De Vida
PROJECT DESCRIPTION: The project Is a master planned / resort development in Coachella Valley of
Riverside County.
SERVICES PROVIDED: Performed hydrology and hydraulic analyses for all off -site and on -site drainage
areas and developed a conceptual flood control system to convey off -site flows through the proposed
golf course.
VALUE OF IMPROVEMENTS; Unknown
REFERENCE: Ms. Georgia Celehar, Senior Storm Water Engineer - CVWD; (760) 398-2651
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: Coachella Valley Water District
OWNER: GHA Holdings
PROJECT NAME: Ivy Ranch
PROJECT DESCRIPTION: The project is a development situated in a flood plain created by flooding from
upstream alluvium fans and localized riverien flows in Riverside County, California.
SERVICES PROVIDED: Performed hydraulic and flood routing analyses for off -site flows (thousand palm
flows) and prepared a comprehensive flood control system to convey flows.
VALUE OF IMPROVEMENTS: Unknown
REFERENCE: Ms. Georgia Celehar, Senior Storm Water Engineer - CVWD; (760) 398-2651
OTHER PUBLIC AGENCIES INVOLVED IN PROJECT: Coachella Valley Water District
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Page 7
Van Dell and Associates, Inc.
July 20, 2005
PROJECTTEAM AND_AVAII-ABILrrY
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, CaWornla
For this project, we have assembled a highly qualified team consisting of VA, Bucknam and
Associates (BA), and Digital Mapping, Inc. (DMI). VA staff has extensive experience in storm
water management and drainage facilities design in Southern California and the local area.
BA provides extensive experience in developing capital improvement programs, obtaining
federal and state funding grants and implementing development fees for local agencies in
Southern California and the Inland Empire. DMI has performed aerial photography, aerial
survey and topographic mapping for many communities in the Inland Empire.
CA TEAM ORGANIZATION CHART
VA has organized an integrated project team structure that provides strong direction of
project staff under our project manager, Mr. John Wolter, P.E., while allowing for
individually focused teams to be responsible for each major project component. Mr.
Wolter will serve as the prime contact to the City and will provide overall project
management and direction, focusing particularly on the data collection, survey,
hydrology and hydraulic modeling analysis, coordination with CVWD and RCFC&WCD,
preparation of drainage master plan and presentation to City Council.
BA will focus on prioritization of recommended improvements, development of Capital
Improvement Program, evaluation of funding sources and recommendation for
development fees. Steve Bucknam, P.E. will direct BA efforts and will oversee
development of the Capital Improvement Program and recommended developer fees.
DMI will perform the aerial survey and topographic mapping. Staff from VA and BA will
participate in the technical review of all submittals to the City.
Alan Swanson with VA brings extensive experience in development of drainage master
plans and drainage facility design and he will provide project overview and quality
assurance for the project. In addition, his extensive experience with CVWD, Riverside
County and Bechtel Corporation will provide for enhanced communication and
coordination of project goals.
Our integrated project team structure will provide effective project direction, hands-on
control, and comprehensive coordination. Efficient coordination within our proposal
Team is facilitated by long-standing relationships among the firms. VA, DMI and BA
have worked together on a number of projects in a similar capacity.
VA's Team Organization Chart is provided on the following page.
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Page 8
Van Dell and Associates, Inc.
July28, 2005
C.2 STATEMENT OF STAFF AVAILABILITY
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
The professionals listed in Section CA - Team Organization Chart will be available for
the duration of the proposed contract and will provide the necessary resources to
successfully completing all tasks on time and within budget. The table provided below
illustrates the key personnel's approximate percentages of time each key team member
is assigned to other projects, administrative tasks and other commitments, as well as
each key team member's availability to perform the required services stated in the City's
RFP. Additional staff members are available to meet peak workload requirements or to
accelerate the schedule as needed.
Max Vahid - Principal -in -Charge
30%
30%
Up to 40%
John Wofter - PM / Storm Water Quality Mngr.
35%
15%
Up to 50%
Alan Swanson - Technical Advisor QA/QC
35%
10%
Up to 55%
Dan Villines - Drainage Master Plan Mno_r.
45%
5%
Up to 60%
Herman Chang - Drainage Master Plan
35%
5%
Up to 60%
Eli Ruiz - Drainage Master Plan
40%
5%
Up to 56%
Roger Chung - Drainage Master Plan
45%
50/0
Up to 50%
Gene Kowalski - Survey & Mapping Mngr.
50%
00/0
Up to 50%
David Bosman - Storm Water Quality
45%
00/0
Up to 55%
Connie Barret - GIS Formatting Mnar.
45%
59/Q
Up to 50%
Stephen Bucknam - CIP/Fee Schedule Mnq_ r.
50%
511/0
Up to 451%
Michael Whipple - CIP/Fee Schedule
500/0
5°/0
Up to 45%
C.3 KEY PERSONNEL RESUMES
The key personnel selected to manage/participate on the project have extensive
experience individually and as a team in providing the requested services. Detailed
resumes highlighting VA's proposed key personnel's education, registrations and
relevant experience are provided on the following pages.
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Page 10
Van Dell and Associates, Inc.
July 28, 2005
MAX P. VAHID, P.E.
PRINCIPAL -IN -CHARGE
Education
BS / 1980 / Civil Engineering
1988 / Graduate College
Itpistration
1990 / Professional Engineer / California No. 46292
Years of Experience
25
Professional and Technical Experience
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Max Vahid, PE offers more than 25 years of extensive experience in the planning, design, management
and construction of water resources, watershed management, ecosystem restoration, flood control and
storm drain facilities, wastewater collection and treatment facilities, and water distribution systems. He
has experience managing large-scale, multi -disciplinary public works projects for municipal and public
agencies. He has been involved in the development and management of flood plain studies, storm drain
and flood control master plans, flood control facilities design, major watershed restoration, groundwater
recharge and wetland restoration projects. His responsibilities include the development of project
concepts; performing value engineering; preparation of design concept reports; preparation of detailed
construction level plans, specifications and cost estimates; preparation of construction contract
documents; and interaction and coordination with public agencies, consultants and reviewing agencies.
Mr. Vahid has an extensive amount of knowledge of standards and regulations set by Caltrans, State
Division of Safety of Dams (DSOD), Federal Emergency Management Agency (FEMA), and the U.S.
Army Corps of Engineers and all of flood control districts in Southern California.
Key Relevant Prof
i
West Hemet Storm Drain Master Plan; Hemet, CA
City of Hemet
Principal -in -Charge responsible for overseeing engineering services for the City of Hemet Storm Drain
Master Plan. Engineering services include preparation of a drainage master plan, preparation of an EIR,
determination of jurisdictional habitat for endangered species, and delineation of waters of U.S. in West
Hemet and Reinhardt Canyon.
Storm Brain Master Plan; Newport Beach, CA
City of Newport Beach
Principal -in -Charge responsible for managing the activities related to development of a storm drain
master plan for the City of Newport Beach. The project included comprehensive hydrologic analysis of
the storm drain system for the entire city, identifying flooding areas and deficient pipes, sized the required
upgrade pipes, developed a prioritization report for implementation of the proposed upgrades, and
prepared necessary maps for inclusion in the City's GIS system.
Brandenburg Properties Run Off Management Plan; Palm Springs, CA
Palm Canyon LLC
Principal -in -Charge responsible for overseeing the preparation of a comprehensive storm runoff and
sediment management plan for the watershed tributary to Palm Canyon Wash and southern portion of
City of Palm Springs. The work included performing hydrologic, hydraulics and sedimentation studies for
the watershed, preparation of a flood control system to convey and mange flood flows and sediment
loads, preparation of a Runoff Management Plan Report and obtaining approvals from the City and
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Page 11
Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Riverside County Flood Control and Water Conservation District. The work also included detail design of
all regional flood control facilities identified in the Plan. The project Included coordination between two
developers with adjacent sites, the City and Agua Clients Indian Tribe Development Agency.
City of Newman — Storm Drain Master Plan Update; Newman, CA
City of Newman
Principal -in -Charge responsible for overseeing engineering services to update the storm drain master
plan for the City of Newman. Engineering services included analyzing and modifying the city's storm
drainage system base map; reviewing and evaluating studies and technical data; conduction field
investigations; analyzing land use projection bases on the city's General Plan; preparing the area -wide
Master Plan; and identifying funding sources.
City of Palm Springs Municipal Goff Course Drainage Project
City of Palm Springs
Principal -in -Charge responsible for overseeing hydrologic analysis and computed discharges for various
storm events; performance of hydraulic analysis of the Palm Canyon Wash and Tahquftz Creek utilizing
the U.S. Army Corps of Engineers HEC-2 computer program; and sediment transport analysis for the
Palm Canyon Wash and Tahquitz Creek. Mr. Vahid utilized the hydrologic, hydraulics and sedimentation
studies for the preparation of design plans for the drainage facilities for the golf course, prepared and
submitted a "Letter of Map Revision" (LOMR) for the project and obtained approval from FEMA.
Master Plan of Drainage for University of California, Irvine
University of California, Irvine
Principal -In -Charge responsible for development of a comprehensive storm drain and water quality
master plan for UC Irvine Campus. The work included performing hydrologic, hydraulics and water
quality studies for the entire storm drain system assuming fully development condition of the campus,
identifying system deficiencies, development of a plan for system upgrade, development of a plan for
implementation of Best Management Practices, estimate of system upgrade costs and preparation of a
report summarizing the results.
Cajalco Creek Dam and Detention Basin; Riverside, CA
Metropolitan Water District of Southem California (MWD)
Principal -in -Charge responsible for overseeing the management and design of Cajalco Creek Dam and
Detention Basin Project, a $27 million project in Riverside, California. The project consisted of a 45-foot
tali earthfill dam with storage capacity of 2,011 acre-feet. The activities included development of design
concept report; preparation of the preliminary and final construction plans, specifications, cost estimate,
and construction contract documents. He was responsible for obtaining approvals from the MWD, the
Riverside County Transportation Department, and the DSOD.
Sierra Lake Development; Fontana, CA
Lewis Homes
Principal -in -charge responsible for providing construction oversight and development of The Integrated
Flood Control, Water Conservation, and Storm Water Quality for one square mile of the Sierra Lake
Development. His duties also included developing the Operation and Maintenance Manual and the
monitoring program for the Integrated Storm Water Management Program provided for 100-year flood
flows to be directed to infiltration basins within the project site.
Chino Basin Storm Water, Recharge and Imported Water Recharge Facilities Improvements, San
Bernardino County, Calffomia
Inland Empire Utilities Agency
Principal -In -Charge overseeing engineering and geotechnicai services for the preliminary and final design
for improvements of 19 recharge facilities in San Bernardino County. The Scope of Work includes field
survey and aerial topography, geotechnical investigation, hydraulic analysis and flood routing and
preliminary design of the basins, inlet and outlet structures and related facilities. The design services
anticipated to be completed is spring of 2003.
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Page 12
Van Dell and Associates, Inc.
July 28, 200b
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
JOHN S. WOLTER, PE
PROJECT MANAGER / STORM WATER QUALITY TASK MANAGER
Education
BS / 1967 / Civil Engineering
Rggigtration
1972 / Professional Civil Engineer / California No. 22695
Years of Experlence
35
Professional and Technical Experience
Mr, Wolter has over 35 years of experience as a professional civil and has been responsible for a wide
range of municipal and private projects Including design and construction of storm drain, water, sewer,
street, highway, dredging, detention basin, infiltration basin, water quality and coastal projects. His
experience includes serving as a Principal Civil Engineer for the City of Newport Beach for 25 years. As
Manager of the Cooperative Projects Section of the Public Works Department he was responsible for
preparation of plans, specifications and cost estimates for various drainage, storm water quality and flood
control projects including the preparation of a Storm Drain Master Plan for the City's entire storm drain
system including evaluation of existing tidal gate systems on Balboa Island and Balboa Peninsula. His
planning experience includes: watershed planning, master plan development, natural river management
planning and development, mitigation site planning and development, riparian/wetland site development,
and National Pollutant Discharge Elimination System (NPDES). His regulatory permitting experience
includes obtaining permits from the U.S. Army Corps of Engineers Section 404 Permits, California
Department of Fish and Game Section 1600 Streambed Alteration Agreements, and State Water
Resources Control Board Section 401 Water Quality Certification.
Kev Reis ant Pro",
St Drain Master Ian; Newport Beach, CA
C of Newport B oh
Pr 'act Man r responsible for the preparation of a storm drain master plan for the City of Newport
Bead . e scope of services included preparation of drainage boundary mapping and drainage system
upgrades compatible with the City's GIS System.
Storm Water Quality Master Plan; Seal Beach, CA
City` of Seal Beach
Project Manager responsible for the development and preparation of a Water Quality Master Plan for the
City. The scope of services included development of an ad hoc Citizen Committee to participate in
development of the plan, collection and reviewing of existing City facilities and activities, collection and
review of local, State and Federal Water Quality regulations, prioritization of resource areas within the
City, review of available BMPs for consideration and development of an implementation plan Including
legislation, enforcement, BMP development, new development, education and partnering activities to
meet the City's short-term and long-term water quality needs.
Sierra Lake Recharge Basin; Fontana, CA
Lewis Homes of California
Project Manager responsible for providing construction oversight and development of The Integrated
Flood Control, Water Conservation, and Storm Water Quality for one square mile of the Sierra Lake
Development. His duties also included developing the Operation and Statement of Qualifications For
Page 13
Van Dell and Associates, Inc. Proposal to Provide
July 28, 2005 Professional Engineering services for the
North Sphere Waster Drainage Study
- City of Palm Desert, California
Maintenance Manual and the monitoring program for the Integrated Storm Water Management Program.
The project provided for 100-year flood flows to be directed to infiltration basins within project site.
NPDES Program; Corona, CA
City of Corona
i Project Manager responsible for developing a master plan for sewer percolation pond use within the City.
He designed and developed mitigation sites; .designed airport flood improvement; and developed an
Enforcement Compliance Strategy and Municipal Facility Strategy for City National Pollutant Discharge
Elimination System (NPDES) Program.
Storm Water Master Plan and Water Quality Bmp Plan
University of California Irvine
Project Manager responsible for the preparation of a Storm Drain Master Plan updated for the 1,500-acre
university campus. The scope of services included preparation of drainage boundary mapping existing,
and drainage system index mapping and drainage system upgrades mapping; recommendation and
prioritization of storm drain upgrades; cost estimates for proposed storm drain upgrades. In addition, a
Campus Water Quality BMP Master Plan and a construction site BMP storm water quality management
manual for future campus construction was prepared.
East Raymond Basin Watershed Management Plan; Sierra Madre and Arcadia, CA
Cities of Sierra Madre and Arcadia
Project Manager responsible for developing a comprehensive Watershed Management Plan for the
Eastern Unit of the Raymond Basin to evaluate Santa Anita Creek Watershed hydrology, Santa Anita and
Sierra Madre spreading grounds capacity and the existing dams and infrastructure hydraulics in order to
recommend improvements to enhance infiltration to the East Raymond Basin. Services Include providing
engineering and design services for watershed analysis which Includes the collection and evaluation of
existing rainfall and stream flow data; preparation of watershed hydrology, hydraulic and sediment yield
studies, and HEC-1 hydraulic modeling of existing and alternative facility improvements to evaluate run-
off available for infiltration; preparation of alternative improvements to catch and divert run-off; and
preparation of alternative Improvements to the spreading grounds to increase infiltration capacity. VA will
also prepare preliminary design alternative exhibits, coordinate with the Los Angeles County Department
of Public Works and prepare summary task reports and final reports for the project.
Cajalco Creek Dam and Detention Basin; Riverside, CA
Metropolitan Water District of Southern Califomia (MWD)
Task Manager for the design of the Cajalco Creek Dam and Detention Basin Project, a $27 million project
in Riverside, California. The project consisted of a 45400t tall earthfill dam with storage capacity of 2,011
acre-feet. The activities included development of design concept report; preparation of the preliminary
and final construction plans, specifications, cost estimate, and construction contract documents. He was
responsible for the preparation of technical specifications.
i Chino Basin Storm Water, Recharge and Imported Water Recharge Facilities Improvements, San
Bernardino County, CA
Inland Empire Utilities Agency
Task Manager responsible for technical specifications for improvements of 19 recharge facilities In San
Bernardino County. The Scope of Work included field survey and aerial topography, geotechnical
investigation, hydraulic analysis and flood routing and preliminary design of the basins, inlet and outlet
structures and related facilities. The design services were completed is spring of 2003.
i
San Joaquin Marsh Enhancement Plan; Orange County, CA
The Irvine Company
Project Manager responsible for providing design and construction oversight services for the development
of the 45-acre San Joaquin Marsh Enhancement Plan as a mitigation bank for The Irvine Company
projects in the San Diego Creek watershed. The project provided for 100- year flood flows to be directed
to infiltration basins within project site.
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Page 14
Van Dell and Associates, Inc.
July 28, 2005
ALAN A. SWANSON, PE
TECHNICAL ADVISOR QA/QC
Education
MS / 1967 / Civil Engineering
BS / 1964 / Civil Engineering
Realstration
1967 / Professional Engineer / California No. C17663
Years of Experience
36
Professional and Technical Experience
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Mr. Swanson has over 36 years of experience as a professional civil engineer. His experience Includes
working for the Los Angeles County Flood Control District for 16 years. His consulting engineering
experience includes managing the planning, design and construction supervision of dams, debris basins,
spreading grounds, water quality basins, flood control channels, and storm drain facilities in Southern
California. He provided technical reviews of flood control and drainage design studies and construction
documents for several consulting firms and public works agencies.
Kev Relevant Prolects
Whitewater River Levee Improvements; Riverside County, CA
Riverside County Flood Control and Water Conservation District
Project Manager responsible for the preparation of the contract documents for the construction of seven
miles of levee improvements on the Whitewater River. The services were provided for the Riverside
County Flood Control and Water Conservation District in Palm Springs. He prepared the necessary
submittal documents and obtained a Conditional Letter of Map Revision from the Federal Emergency
Management Agency (FEMA) to revise affected flood insurance rate maps.
Yucca Valley Master Plan of Drainage; Yucca Valley, CA
San Bernardino County Flood Control District
Project Manager responsible for the preparation of the Master Plan of Drainage within the Town of Yucca
Valley for the San Bernardino County Flood Control District.
Brandenburg Properties Run Off Management Plan; Palm Springs, CA
Palm Canyon LLC
Project Manger responsible for the development of a storm runoff and sediment management plan for the
project. The project included coordination between two developers with adjacent sites; preparation of a
Master Plan of drainage for the entire area that was reviewed and approved by both the city and the
Riverside County Flood Control and Water Conservation District.
Water Quality Management Facilities; Various, CA
Various Clients
Project Manager responsible for managing the preliminary and detailed design of the water quality
management facilities included in the Drainage Water Quality Management Plan for the Lake Mathews
Watershed. He performed the preliminary design studies for the Cajalco Creek Retarding Basin (Lake
Mathews Detention Basin), Cajalco Creek Sedimentation Dam, and the realignment of Cajalco Road.
Additionally, he performed the detailed design studies for the Lake Mathews Estates Water Quality Pond
and the Alexander Street Water Quality Wetland (West).
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Page 15
Van (Jell and Associates, Inc.
July 28, 2006
DAN D. VILLINES, PE
DRAINAGE MASTER PLAN TASK MANAGER
Education
BS / 1990 / Civil Engineering
Reaistrations
1996 / Professional Engineer / California No. C55210
Years of Exaorlenoe
15
Professional and Technical Exoerlence
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Mr. Vililnes' experience includes hydraulic and structural analyses for the preparation of design plans,
specifications and cost estimates for drainage, flood control, water supply, wastewater facilities. He has
extensive knowledge of computer based hydraulic models for both open canal and piping systems for the
purpose of determining cost effective and efficient hydraulic conveyance systems. He has been involved
in the analysis, design, and construction of numerous hydraulic based projects in southern California.
Kev Relevant Prolects
Northstar; Riverside County, CA
Berger Foundation
Project Manager responsible for performing hydraulic analyses for conveyance of the regional off -site
flows through this champion golf course and resort development. Provided analyses under four different
conditions.
Fiesta De Vida; Coachella Valley, CA
Lakemont Properties
Project Manager responsible for hydrology and hydraulic analyses for all off -site and on -site drainage
areas and developed a conceptual flood control system to convey off -site flows through the proposed golf
course.
Sierra Lakes; Fontana, CA
Lewis Operating Corporation
Supervised the development of a preliminary design to manage storm water runoff with infiltration basin.
Supervised the preparation of construction drawings for the facilities required for the implementation of
the plan.
i Palm Canyon Wash and the San Jacinto Wildlife Area Floodplain Study; Riverside, CA
City of Palm Springs
Project Engineer responsible for preparing and analyzing the computer based hydraulic models for both
natural and improved conveyance systems for the purpose of determining fioodplain limits, channel sizing
of open and closed systems, and computing the vertical and horizontal alignments of flood control levees.
Watershed Modeling; San Bernardino, Riverside, and Orange Counties, CA
Various Clients
Project Engineer responsible for assisting with the preparation of hydrologic computer models of
watershed areas in existing and proposed states of development utilizing both rational and unit
hydrograph methods of analysis. The projects analyzed Included the Andreas Cove Country Club and
Canyon Park Resort and Spa, Riverside County; portions of the San Diego Creek Watershed, Orange
County; and Sierra Lakes Development and Oakcrest Development, San Bemardino County.
I
Page 16
Van Dell and Associates, Inc.
July 28, 2005
HERMAN L. CHANG, PE
DRAINAGE MASTER PLAN STAFF
Education
BS / 1976 / Civil Engineering
Realstrations
1982 / Professional Engineer / California No. 34433
Years of Experience
28
Professional and Technical Experlence
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Mr. Chang has over 28 years of comprehensive civil engineering experience in the planning and design of
public works and land development projects. He has been responsible for the preparation of hydrology
and hydraulic studies, flood plain studies and construction plans for a wide variety of improvements
including grading, street, utility, sewer and water systems, drainage, and detention basins. He is familiar
with public agency standards and is very knowiedgeable of a broad range of design techniques.
Kev Relevant Prolects
City of Fullerton Storm Drain Master Plan; Fullerton, CA
City of Fullerton
Responsible for preparing feasibility study and analysis for the project concept report for the Storm Drain
Master Plan. Flood area study, pipe sizing and route/destination recommendation were Implemented to
the City of Fullerton.
15th Street Percolation Basin - Flood Control Study; Upland, CA
City of Upland
Responsible for preparing a Flood Control Study for the le Street Percolation Basin Project, a 42-acre
site. The project is to provide basin management plans to give recommendations and solutions for 100-
year storm, with upstream future development and downstream flood control for the City of Upland.
Lawrenceburg 1150 MW Power Plant Facility - Flood Plain Study; Lawrenceburg, IN
City of Lawrenceburg
Prepared and provided the Flood Plain Study Report for the 100-yr flood control for the PSE&G
Lawrenceburg 1150 MW Power Plant Facility. Prepared construction documents including the design of
the on -site detention/water quality basin for zero increase outflow to the affluent of the Ohio River Flood
Plain. Filed NPDES permit with the Indiana Water Quality Control Board. Project location is within limits
of the City of Lawrenceburg, State of Indiana. The Power Plant grading pad was set at an elevation of 2
feet above 500-yr flood level. Also submitted the NPDES permit to State Agency for Flood and Erosion
Control purposes with the State of Indiana.
Waterford 1130 MW Energy Facility; Waterford, OH
City of Waterford
Prepared engineering construction documents for a 200 AC -FT Cooling Pond for the PSE&G Waterford
1130 MW Energy Facility, in Waterford, Ohio. The facility includes the intake water and discharge water
lines to the Power Cells. The Levees elevation were designed to protect spills resulted from the effect of
wind. The hydraulic design of the pond Included wave oscillation analysis for wind up to 60 mph over the
exposed water surface of the cooling pond.
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Page 17
Van Dell and Asdociates, Inc.
July 28, 2005
ELI M. RUIZ, PE
DRAINAGE MASTER PLAN STAFF
Education
BS / 1973 / Civil Engineering
Post Graduate Management Courses
Years of Experience,
31
Reaistratlons
1990 / Professional Civil Engineer / California No. 46158
1974 / Professional Civil Engineer / Philippines No. 13642
Prof�naI and Technical Experience
Proposal to Provide
Professional Engineering Services for the
North Sphere Mastar Drainage Study
City of Palm Desert, California
Mr. Ruiz offers 31 years of professional experience in design and construction of drainage facilities,
highways, roads, bridges, water supply systems and sewer systems. He has participated in design and
construction of road and drainage facilities in the Cities of Coachella, Caiimesa, San Jacinto, Temecula,
Fontana, Irvine, Cerritos, Tustin, El Toro, Santa Clarita, Moorpark, Signal Hill, Long Beach, and Anaheim,
Counties of San Bernardino, Riverside, Los Angeles, and Orange, and the State of California. His project
experience includes preparation of PS&E's and SWPPP for the NPDES program, floodplain analysis,
structural analyses of foundation structures for signal poles, overhead signs, and retaining walls, and
design of energy dissipators.
KEY RELEVANT PROJECTS
Eastern Transportation Corridor, Foothill Transportation Corridor and San Joaquin Hills
Transportation Corridor, Orange County, CA
Senior Drainage Engineer responsible for the preliminary design of onsite and offsite drainage systems,
preparation of preliminary best management plans, design of energy dissipators (impact type, velocity
control rings, Contra Costa dissipater, riprap), and preliminary design of drainage pumping station.
Scope of work included design of bridge deck drainage systems, design of pavement runoff filtration
systems using compost filters, floodplain analyses for various major waterways, bridge scour analyses,
channel revetment design, flood routing and detention basin design, and design and sizing of drainage
inlets and catch basins, preparation of preliminary drainage best management plan and SWPPP.
Roripaugh Ranch Project; Temecula, CA
Ashby USA, LL.0
Project Engineer. 800-acre multi -tract land development project including roads, sewer main and collector
lines design, water supply system, and onsite drainage system.
Tract 30943; San Jacinto, CA
J. D Pierce
Project Engineer for 211-lot, 50-acre land development project. Development includes preparation of
street improvement plans, sewer plans, street lighting, water supply system, drainage system design and
plans, widening of Sanderson Avenue, and offsite 30-Inch sewer trunk line connecting to lifting station.
Widening of State Route SR-66 (Foothill Blvd from East Avenue to Hemlock Avenue)
City of Fontana
Project Manager for the design of street improvement, drainage system and traffic signal structures per
Caltrans standards. Served as a liaison between the City of Fontana and Caltrans.
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Page 18
Van Dell and Associates, Inc.
July 28, 2005
ROGER T. CHUNG, PE
DRAINAGE MASTER PLAN STAFF
Education
BS / 1999 / Civil and Environmental Engineering
Realstration
2DO3 / Professional Engineer / California No. C65388
Years of Exnerfence
6
Professional and Technical Exaerlence
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Mr. Chung has over 6 years of civil engineering experience which Includes hydrology, hydraulic and
structural analysis for the preparation of drainage studies, drainage master plans and the preparation of
design plans, specifications, and cost estimates for water supply and flood control facilities. Mr. Chung
has been involved in the hydraulic analysis and design of numerous water recharge and flood control
projects in San Bernardino, Riverside, Orange and Los Angeles Counties.
Kev Relevant Protect$
Palm Canyon Wash and the San Jacinto Wildlife Area Floodplaln Study; Riverside, CA
City of Palm Springs
Senior Design Engineer responsible for preparing and analyzing the computer based hydraulic models for
both natural and improved conveyance systems for the purpose of determining floodplain limits, channel
sizing of open and closed systems, and computing the vertical and horizontal alignments of flood control
levees.
Cajalco Creek Dam and Detention Basin; Riverside, CA
The Metropolitan Water District of Southern Califomia
Senior Design Engineer responsible for the preparation of structural analysis and details for the concept
design report and the final construction drawings for a $25 million project, including a DSOD jurisdictional
dam, spillway, outlet tower, and Maintenance Bridge and a one -mile realignment of the Cajaico Road
Expressway. Performed engineering support services during two years construction of the project.
Watershed Modeling; San Bernardino; Riverside, and Orange Counties, CA
Various Clients
Design Engineer responsible for assisting with the preparation of hydrologic computer models of
watershed areas in existing and proposed states of development utilizing both rational and unit
hydrograph methods of analysis. The projects analyzed included the Andreas Cove Country Club and
Canyon Park Resort and Spa, Riverside County, California; portions of the San Diego Creek Watershed,
Orange County, California; and Sierra Lakes Development and Oakcrest Development, San Bernardino
County, California.
Liberty Development; Lake Elsinore, CA
The Town Group
Design Engineer responsible for performing an on -site channel hydraulic modeling and analysis,
hydrological studies and routing analysis, and a golf course pumping analysis as well as preparing the
construction plan set.
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Van Dell and Associates, Inc.
July 28, 2005
DAVID R. BOSMAN
STORM WATER QUALITY STAFF
Education
BS / 1992 / Computer Science
Years of Experience
12
Professional and Technical Experience
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Mr. Bosman has over 12 years of civil engineering experience and has been involved in a wide range of
public and private projects, which includes highway design, residential and commercial development,
storm water quality management, storm drain systems, water and sewer improvements, flood control
channels, natural treatment systems and the preparation of improvement design plans, specifications,
and cost estimates for water supply and flood control facilities. Mr. Bosman has experience in National
Pollutant Discharge Elimination System (NPDES) compliance, Best Management Practices (BMP) design
and implementation, riparian/wetland site development, preparation of technical reports including Water
Quality Management Plans and Storm Water Pollution Prevention Plans, in Orange, Riverside, San
Bernardino, Los Angeles and San Diego Counties.
Kev Relevant Prolects
San Diego Creek Watershed Natural Treatment System; Orange County, CA
Cities of Irvine and Orange
Senior Design Supervisor responsible for the preparation of the final design for Regional Natural
Treatment Systems within the San Diego Creek Watershed. Responsibilities included design of
ecosystem -based constructed water quality treatment wetlands, habitat creation and addressing regional
water quality treatment needs.
Fontana Auto Mall; San Bernardino County, CA
City of Fontana
Project Manager responsible for the final design and improvements of on -site grading, drainage, water
and sewer improvements, preparation of erosion control, NOl and SW PPP reports. Off -site
improvements included local street widening, storm water drainage improvements, sewer study and
Improvements, final cost estimates and construction coordination.
Mission Valley Storm Water Study; San Diego County, CA
City of San Diego
Senior Design Engineer responsible for the coordination and preparation of hydrology studies and
analysis of existing storm drains within the Mission Valley East neighborhood. Duties Included storm
drain improvement plans, cost estimates and drainage studies for proposed alternatives where
deficiencies existed.
Southridge Village; San Bernardino County, CA
City of Fontana
Senior Design Engineer responsible for the preparation of N0i's, erosion control, Best Management
Practice (BMP) management, Storm Water Pollution Prevention Plans and Water Pollution Control
Drawings for Tracts 14243, 14244 and 14245 of Southridge Village master Development.
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Page 20
Van Dell and Associates, Inc.
July 28, 2005
GENE P. KOWALSKI, LSIT
SURVEY AND MAPPING TASK MANAGER
Education
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
B.Sc. / Engineering / University of Alberta, Edmonton, Canada
(Equivalency of a U.S. Baccalaureate Degree in Surveying Engineering)
I MIstrations
LSIT / California No. LST6399
Years of Experlence
29
Professional and Technical Experience
Mr. Kowalski has over 29 years experience in surveying/mapping successfully dealing with client issues
and conflict resolution using sound principles of land surveying. He has been In responsible charge on
numerous public/private projects including large scale boundary surveys, cadastral surveys, right-of-way
engineering, photogrammetric control projects, construction projects, GPS control projects, topographic
surveys, oil field surveys and native land claims. His land surveying experience Includes organization,
business development, project management, offioa/field coordination, title/deed analysis, boundary
analysis, design/calculations, 3D scanning, mapping, modeling, recordation process and construction
staking. He is familiar with the surveying procedures required by various municipal and state agencies.
He has a thorough understanding of the preparation of ALTA, Legal Descriptions, Reoords-of-Survey, Lot
Line Adjustments, Corner Records and Tentative/Final Tract/Parcel mapping.
Kev Relevant Prolects
Counties of Orange, Los Angeles and Riverside, CA
Performed design/supervision of master -planned communities which includes residential, commercial,
educational and recreational facilities. Preparation/supervision of Legal Descriptions, Lot Line
Adjustments, A.L.T.A., Record -of -Survey, Tentative/Final Tract/Parcel Mapping, Aerial control,
Topography, GPS control projects, R/W Engineering and Construction surveys throughout the counties
for various clients both private and public. Duties included project management, offlce/field coordination,
title/deed analysis, boundary analysis, design/calculations, mapping and recordation process.
Boundary Survey, Newport Beach, CA
Director of Survey & Mapping responsible for a boundary analysis and survey of property located in a
very complex area bounded by State Route Right of Way, Orange County Flood Control Easement and
the City of Newport Beach boundary lines. Project required working closely with Caltrans and the City of
Newport Beach to establish existing and proposed new boundary lines in this very sensitive area. Also,
provided right-of-way engineering and support services to various public agencies associated with this
project.
EAFB Flight Line Deluge System, Edwards Air Force Base, CA
Director of Survey & Mapping responsible for topographic field survey/mapping, and pipeline right-of-way
engineering and support for the replacement of the flight line deluge system for Edwards Air Force Base
(EAFB). Project required close coordination with EAFB and pipe designers associated with this highly
restricted and sensitive area.
Irvine Ranch Water District, Irvine, CA
Director of Survey & Mapping responsible for the metes and bounds legal descriptions/plats for 2 new
reservoirs, access roads and slope easements.
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Van Dell and Associates, Inc.
July 28, 2005
CONNIE BARRETT, LSIT
GIS FORMATING TASK MANAGER
Education
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Foreign Technical Degree / 1987 / Surveying and Mapping
Environmental Systems Research Institute (ESRI), ArcCAD & ArcView / 1994 / Instructor Certification
Reaistrations
1987 / LSIT / California No. ZL003638
19941 ArcCAD Instructor Certification / California
1993 / AutoCAD Instructor Certification / California
Years of Experience
17
Professional and Technical Exoerlenc@
Ms. Barrett offers 17 years of surveying, mapping, and GIS experience. She has worked on several large
municipal GIS base maps and database population, usually organizing and overseeing the map
generation and data population, as well as testing the systems operability and integration into client's
operations. She is certified as a GIS ArcCAD and ArcView Instructor by ESRI and has been involved in a
number of GIS projects and client training efforts. Her skiffs focus on appropriate data collection and
organization for efficient Integration into a new or an existing GIS systems.
Kev Relevant Proffitt
Tejon Mountain Village; (Lebec, CA
Tejon Ranch Company
GIS Analyst responsible for the civil engineering and land surveying consultation on the Tejon Mountain
Village Project. Supervised the engineering and surveying Items that worked in close conjunction with the
Tejon Ranch GIS staff, which included such tasks and responsibilities as analysis and conversion of any
GIS data received from various sources into formats suitable for engineering applications.
.let Propulsion Laboratories; Pasadena, CA
Jet Propulsion Laboratories (JPL)
Mapping and GIS system developer responsible for preparing a facility GIS system for this facility
occupying nearly 1,000 acres of land and is populated by numerous buildings, mechanical assemblies,
operational utilities, and is laced with miles of fiber optic cable. Main responsibilities at the early stages of
the project included the organization and coordination of the survey aspects of data collection. During the
mid=stages of the project, she was one of several GIS specialist organizing and classifying the Information
and structuring the graphical data aspects of the GIS system database.
Drainage Facilities Base Map; Orange County, CA
Moulton Niguel Water District
GIS Analyst responsible for preparing the district facilities base map for Integrating it into the existing
Orange County base map, and for incorporating the district's facilities and record drawings, with the
inclusion of maintenance, service and billing records.
Water Duality Management Plan; Irvine, CA
Irvine Ranch Water Disinct
GIS Analyst responsible for providing GIS coverage for integrating the existing GIS system for water
quality management and tracking purposes into the hydrology watershed and drainage course.
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Van Dell and Associates, Inc.
July 28, 2005
STEPHEN SUCKNAM, JR., PE
CIP AND FEE SCHEDULE TASK MANAGER
Education
BS / 1967 / Civil Engineering
MS / 1972 / Environmental Engineering
ftIstrations
Registered Professional Engineer / California No. 20903
Years of Experience
37
Professional and Technical Experience
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Over 37 years experience in the administration, management, planning, design and construction
management of public works and development programs and projects Including: water and wastewater
projects, transportation, drainage, including: program management, master planning, infrastructure
planning, maintenance programming, environmental studies, street, highway, alley, storm drain, water
and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells,
reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements,
hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, RNV
negotiations, acquisitions and documentation, project management, production control, operations
studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities,
assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils,
and direction of technical advisory committees to joint powers agencies and water districts.
Kev Relevant Protects
Provided consultation on the preparation of the 1999-Drainage Master Plan for the City of Newport Beach
California involving the development of a 20 System Improvement Plan for the City. This work done in
collaboration with the prime consultant and the City identified several categories of drainage deficiencies
and recommend the establishment of repair and replacement programs. A conceptual level costs
estimate for the improvements was projected for all program elements.
Directed a drainage system study for the City of Mission Viejo, California. This study included a complete
field inventory of the drainage and flood control system for this newly incorporated city of 76,000 in
southern Orange County. A complete and thorough review was made of the County of Orange records
and those of the developer, The Mission Viejo Company, In order to assure that all facilities under City
jurisdiction were identified, as opposed to those remaining the responsibility of the Master and
Neighborhood Homeowners Associations.
' Directed the preparation of the City of Sierra Madre's 2002 Water System Financial Plan. This
comprehensive report developed a ten-year Water System Improvement Plan, which set forth Capital
Improvement requirements for the City's water System. The analysis also Identified water supply and
water rates issues and made recommendations to increase water supply reliability. A water rate analysis
of comparative agencies was conducted and recommendations made to establish a ten-year water rate,
service charge and capital charge program to fund both the water system operations and capital
programs. The analysis included review of several alternative funding programs and presentations to City
Council leading to the approval of an initial two-year budget working towards the ten-year program
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Page 23
Van Dell and Associates, Inc.
July 28, 2006
MICHAEL WHIPPLE
CIP AND FEE SCHEDULE STAFF
Education
MBA / University of Califomia, Los Angeles
SS / Engineering
Professional Experience
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Mr. Whipple began his career in financial management in 1971 as a municipal financial advisor at
Stone and Youngberg. In 1977, he joined Miller & Schroeder as an investment banker. He
founded a municipal financial advisory and investment-banking firm in 1985. He has specialized in
structuring and marketing tax-exempt bonds.
Mr. Whipple has prepared reports analyzing optional methods for financing public improvements,
analyzing fiscal impacts of new developments, establishing rates, charges and development
impact fees, establishing rates and method of apportionment of special taxes and reviewing
Investments and recommending policies and procedures for investment of public funds. He has
also acted as the financial advisor or investment banker for projects financed with federal or state
grants or loans, and local funding methods including special assessments, special taxes, lease
obligations, tax increment revenues, property and sales taxes, and revenues from user charges
and fees.
Mr. Whipple is currently serving the former Mayor of the City of Laguna Niguel California and is
presently serving on its City Council.
Recent Pubic Sector Clients have included:
➢ City of Bellflower;
➢ City of San Juan Capistrano;
➢ City of Norwalk;
➢ City of La Palma; and
➢ City of Sierra Madre.
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Full Van Dell and Associates, Inc.
July 28, 2006
PROJECT APPROACH
DA PROJECT UNDERSTANDING
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
In the past few years, the City has experienced significant growth and expansion within
the north sphere area. Along with the significant growth, the City has implemented a
new general plan amendment which changed the characteristic development traits of the
north sphere area. The current City Master Drainage Plan (NBS LOWRY/1993) and
three drainage studies in the project area, Feasibility Study, Mid -Valley Storm Water
Project (Bechtel Corporation/1990), Draft "Without Project" Hydrology Study for
Thousand Palms Whitewater River Basin (Bechtel Corporation/1997) and Bermuda
Dunes Area Drainage Study (Engineering Resources of Southern California, Inc./1997)
were all prepared during the 1990's and do not account for the current growth and
present day development conditions. The City is proposing to update the
aforementioned studies into a modified North Sphere Master Drainage Study (Study), for
the area southerly Country Club Drive to 800' northerly 1-10, creating a comprehensive
long range plan for funding and development of drainage facilities within the corporate
northern limits and the City's sphere of influence.
The VA team understands the City's request to develop a comprehensive plan that
describes the City's existing drainage facilities, drainage deficiencies, recommended
improvements, estimated costs, funding strategies, and development fees. This proposal
presents our approach and qualifications to address the following needs for the City:
Upgrade mapping of drainage areas and existing drainage facilities;
➢ Confirm accuracy of service area boundaries, land use designations and
population growth estimates;
➢ Incorporate Coachella Valley Water District (CVWD) and Riverside County Flood
Control and Water Conservation District (RCFC&WCD) Master Drainage Plans
and insure concurrence by CVWD and RCFC&WCD with technical approach,
drainage criteria, and problem areas;
➢ Mitigate flood hazards and flood control impacts;
➢ Eliminate local hydraulic deficiencies;
➢ Develop approaches to mitigate water quality issues;
➢ Develop and prioritize capital improvement programs; and
➢ Recommend funding alternatives and development fees for implementations of
drainage improvements.
The VA team, with expertise in all the major task areas, proposes to fully integrate the
work effort. Team members have worked with CVWD, RCFC&WCD and the U.S. Army
Corps of Engineers (ACOE) on many projects and recognize the importance of obtaining
concurrence from CVWD and RCFC&WCD who own and operate regional facilities
within the drainage area. In addition, key team members have extensive experience as
City Engineering and Management staff responsible for administrating capital
V:WwkebWroposw1s10001 M05_65Wroposal Cortent_091505.doc
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Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
improvement programs and development fees and we are committed to developing the
most practical and cost effective Improvement Program.
D.2 APPROACH
The City's current Master Drainage Plan describes watershed boundaries within the City
into four distinct zones. The boundaries of this Study include the northern portion of
Zone 2 (south of Country Club Drive, northerly to Palm Springs Ridge line). All of Zone
3 (Palm Springs Ridge line, northerly to proposed Mid -Valley Channel which parallels
southerly side of Interstate 10 (1-10), and a portion of Zone 4 (1-10 to 800' northerly 1-10).
The Zone 1 (old city boundaries) area will not be included in this study. The study area
has some unique issues related to flood control.
➢ The portions of Zone 2 within the study area drains southerly towards the White
Water River and must provide storm runoff to be conveyed through existing
development located between the study area and the White Water River.
➢ The Zone 3 area drains northerly to the proposed Mid -Valley Regional Channel
and must meet CVWD criteria for the 100-year storm event and retain all
incremental runoff produced by development.
➢ The Zone 4 area, north of 1-10 drains southerly to the 1-10 levee where the storm
runoff is detained and then directed under the freeway into the proposed Mid -
Valley Regional Channel. The recommended study improvements review and
provide for the safe conveyance of the storm flows around the Tripalms, Ivey
Ranch, and proposed North Star development. In addition, the recommended
study improvements must meet CVWD's criteria for the Mid -Valley Regional
Channel and Caltrans criteria fro culvert crossing under the 1-10. The CVWD
criteria is the 100-year storm event with all incremental runoff produced by
development retained on site.
The Study area is characterized by several regional facilities that originate in watersheds
under the jurisdiction of the RCFC&WCD, the CVWD, and/or ACOE. VA staff has
worked with these agencies on projects in the local area (Ivey Ranch, North Star and
White Water River) and are familiar with these regional facilities. VA will review the
reports provided by the City and reports collected from these agencies which provide
hydrologic and hydraulic characteristics for the regional facilities. VA will consolidate the
available information on a Regional Drainage System Map. Upon assembly of the
Regional Drainage System Map, VA will then participate in meetings and coordination
activities though our existing contacts within these agencies to verify, update, and/or
revise the assembled drainage system data and drainage criteria for the local areas
tributary to the regional facilities.
D.3 WORK PLAN
This section summarizes our Team's scope of work for the major tasks based on our
project understanding. The scope of work contained in this proposal reflects the
comprehensive scope of work contained in the RFP and highlights our observations and
assumptions for each task.
Task 1 — Kick -Off Meetinq
Y:Wwketn&(opou(sk0001 005_fVPmposai Cmdein 091505.doc
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FullVan Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
The VA team will meet with City staff to introduce the consulting team, review scope of
work, confirm project schedules, discuss drainage issues and technical approach,
identify team member roles, review VA Quality Control, obtain available City project
information and discuss procedural/project management protocol. For the purpose of
this proposal, we have assumed two (2) VA staff members and sub -consultant staff will
participate in this meeting.
Deliverable: Meeting Minutes
Task 2 — Research and Review Existinq Proiect Information
The VA team will perform general data collection activities that will include the following:
➢ Obtain and review project information from the City including improvement and
grading plans, drainage master plans and drainage studies, subdivision maps,
surveys, drainage facilities atlas, and right-of-way and easement atlas.
> Research and review existing project information from CVWD and RCFC&WCD
including improvement plans, hydrology criteria, master plans and studies.
➢ Perform site investigations of existing drainage facilities.
➢ Develop list of the collected data, maps and plans to be used as base sheet.
Deliverable: List of Collected Data, Plans and Maps
Task 3 — Confirm Service Areas, Land Use and Population Estimates
The VA team will review existing City information to confirm service area boundaries,
land use designations and population estimates. The team will review findings and
recommendations with City staff to obtain concurrence.
Deliverable: Memo Report describing findings and recommendations
Task 4 — Incorporate RCFC&WCD and CVWD Master Plans
The VA team will review available reports, studies, and Master Plans developed and/or
adopted by the RCFC&WCD, CVWD, and the ACOE to define the regional facilities that
drain the Study Area. Flow rates and hydraulic characteristics for each of these facilities
will be extracted from the available data and summarized on a Regional Drainage
System Map. The final Regional Drainage System Map will be used as the hydraulic
control for the analysis of the local watersheds within the Study Area that drain to the
regional facilities. The regional facilities will include, but may not be limited to, the ACOE
levee/channel project for the Thousand Palms watershed located north of the 1-10; the
Mid -Valley Channel located to the south of the 1-10; and the Whitewater River located to
the south of the study area.
Deliverables: - List of CVWD and RCFC&WCD Facilities
- List of Improvement plans obtained
- Draft of Master Plan, Studies obtained
- Regional Drainage System Map
Y'1Merkeon0'Propose1s10001 _2005_851Proposal Comen<_091505.doc
Page 27
Van Dell and Associates, Inc.
July 28, 2006
Proposal to Provide
Professional Engineering Services for the
North Spheres Master Drainage Study
City of Palm Desert, California
Task 5 — Meetinas and Coordination with CVWD. RCFC&WCD. and ACOE
The VA team will coordinate with City staff and schedule meetings with CVWD and
RCFC&WCD to review City's plan for development of the Study. Issues to be
coordinated and discussed are:
➢ Technical approach;
➢ Review draft Regional Drainage System Map and confirm available studies and
plans for regional facilities;
➢ Problem areas with limitations in existing drainage infrastructure;
➢ Mid -Valley Channel plans for implementation;
➢ Issues to resolve; and
➢ Process to obtain CVWD, RCFC&WCD and ACOE review and concurrence with the
proposed Study.
VA anticipates that up to two (2) meetings with each of these agencies will be required:
➢ Initial meeting to review technical approach, design criteria and problem areas; and
➢ Meeting to review agency comments on draft Study.
The updated information will be used to finalize the Regional Drainage System Map. It
is possible that this coordination effort may result in requests by these agencies to
perform detailed or additional studies of the regional facilities to further define their
respective hydrologic and hydraulic characteristics. This task excludes the performance
of any additional regional studies requested by these agencies. If additional studies are
required, a description of the additional scope of work and estimated fees will be
prepared for consideration by the City.
For the purpose of this proposal, we have assumed that two VA staff will attend each
meeting. At four hours per meeting a total of 48 staff hours will be required for nine
meetings.
Deliverables: - Agenda and Minutes for each meeting
- Final Regional Drainage System Map
Task 6a — Tonoaraahic Survev and Marmina
The VA team will coordinate and assemble record boundary information necessary to
conduct a field survey to compile planimetric features affecting drainage including
drainage delivery systems, storm drain manholes/inlets/outlets/structures, catch basins,
retention/ detention basins, curbs and gutters, paving, channels, ditches, etc.
Control data (supplied by City) will be assembled from City, County or site specific xyz
control (CCS83, Zone IV) and established for the project area. in the field, the survey
crews will mark on street panels (tied off to property boundaries) for the aerial
photogrammetry, locate/mark existing culture and locate center line monumentation.
Field data will be reduced in the office and used to both verify and supplement the aerial
topographic data. Aerial topography verification will be done by comparing the
generated topographic plans with initially obtained field survey data. For most of the
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Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
project, the aerial photogrammetry should pick up a majority of the physical details for
use on the base plans. Should, however, relevant details be obscured from the aerial
topography by trees, these details will be identified in the field by additional survey for
inclusion on the plans.
When atmospheric conditions are conducive to aerial photography and the on -ground
panels and utility features have been marked, the project area (including 100 feet
beyond project boundary) will be flown. DMI, our sub -consultant will perform the aerial
survey. The subsequent digital data will then be converted into the two dimensional
AutoCAD models required for the preparation of project base plans.
Twenty (20) hours of a 2-man field survey crew has been included for verification of
vertical datum continuity between existing as -built plans and the survey vertical datum.
The VA team will prepare topographic mapping of the study area. The survey data will
be down loaded and compiled to create topographic mapping of the area, including
surface features, culture and contours. The Final Map will be at a scale of 1" =100' with
2 foot contours on City's Plan Sheets (24" x 36").
For the purpose of this proposal, we have assumed that right-of-way and easement
drawing layers are available from City's GIS atlas. Twenty (20) hours of VA staff time
has been included for right-of-way and drainage easement digitizing in predetermined
areas, if needed. If additional time is required to digitize right-of-way, easements and
property line over the whole study area additional authorization.
Deliverables: - A CD containing the mapping topographic and orthometric files in
AutoCAD 2004 format.
- A CD containing the aerial photo at same scale and sheet size as the
topographic map.
Task 6b — Preoare Hvdroloov Map
The VA team, using the topographic base map from Task 6a and the Regional Drainage
System Map from Task 4, will prepare a Hydrology Map defining the local watersheds
within the study area. The Hydrology Map will be prepared at 100-scale and will show
watershed boundaries and drainage areas, existing and proposed conveyance systems,
analytical node locations, and other relevant information including street names, and
significant physical features. Upon completion of the hydrological analyses, the
Hydrology Map will be updated to include computed 10-, 25-, 50-, and 100-year peak
flow rates at significant locations within the study area.
Deliverables: - Two prints of Final Hydrology Map
- AutoCAD drawing of Hydrology Map
Task 7 — GIS Formattinq
The VA team will format the Drainage Master Plan to be compatible with the existing City
GIS mapping atlas. The hydrology map and the proposed drainage facility map will be
prepared in AutoCAD format consistent with the translation requirements into an
ArcView application. Our GIS Task Manager, Connie Barrett, has extensive experience
in the preparation of GIS Mapping. This task will provide for a review of the Clty's GIS
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Van Dell and Associates, Inc.
July 28, 2008
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
atlas with staff and preparation of the base maps, hydrology map, existing drainage
system map and master plan improvement maps as layers which can be incorporated
Into the City's GIS atlas. The maps will include pertinent drainage area and drainage
facility information and will be prepared in AutoCAD format. Drainage areas and
boundaries will be closed polygons for conversion to future GIS by the City.
Deliverable: Task 7 draft memo report summarizing the drainage area.
Task 8 — Prepare Drainaae Master Plan of Existina Drainaae Facilities
The VA team will use existing "as -built" plans obtained from the City, CVWD and
RCFC&WCD for the preparation of an Exiting Drainage System Map showing the
existing City facilities including existing storm drains and catch basins, flood control
channels, roadway conveyances, and defined fioodways. Upon completion of the
hydrological analyses, the Exiting Drainage System Map will include computed 10-, 25-,
50-, and 100-year flow rates at significant locations along the existing systems.
VA will submit the draft plan to the City for review and comments and will incorporate
City comments into the final draft plan of existing drainage facilities.
Deliverable: - Two sets of prints of the final draft plan on standard size sheets at scale
of 1" = 100'.
- AutoCAD drawing of Drainage Master Plan of existing drainage facilities
Task 9 — Evaluate Water Quality
The VA team will address urban runoff water quality. This task will provide for a review
of the City's current program under the National Pollutant Discharge Elimination System
(NPDES) permit and potential water quality issues for significant storm drain lines within
the Study area. Based on the review, VA's team will make recommendations of
available approaches and systems including estimate of probable construction cost for
consideration by City staff. With concurrence and approval of City staff, the
recommendations will be incorporated into the Drainage Master Plan and CIP.
Deliverable: Task 9 draft memo report summarizing the findings and recommendations
Task 10 - Prepare Storm Drain System Models
The VA team will prepare a rational method computer model of the watersheds located
within the study area. The general approach will be to evaluate the City's drainage
system, with channel, underground conduit and street flow capacity being calculated.
Several Detention/Retention basins are part of the City's drainage system. Analysis of
these basins will not be part of this study; rather it is assumed that previous studies of
the basins will provide the necessary information to analyze the City's drainage system.
The computer model will be assembled using software developed by Civil Design
Software Inc., and will use the methodology presented in the Riverside County
Hydrology Manual. The computer model will be structured to compute flow rates at
significant points along existing or proposed drainage systems. Separate computer
models will be created to determine 10-, 25-, 50-, and 100-year peak flow rates.
Deliverable: 10-; 25-, 50- and 100-year hydrologic analysis computer data and results.
XWWt1WOPropo"�a P_V*1P4h*V3Wn On"rNk h 80WO Dndnsps SIWy%prepwd C "t&O
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Van Dell and Associates, Inc.
F -1 July 28, 2006
Task 11 — Caoacity Analvsis
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
The VA team will evaluate the hydraulic capacity of existing and proposed storm drain
systems. This evaluation will apply a normal -depth method of analysis to existing or
proposed conveyance systems using conveyance geometry, slope, the computed flow
rates and the City's drainage conveyance criteria. Drainage facilities that demonstrate
an inability to convey the computed 25-year peak flow rates and meet the City's
drainage conveyance criteria will be designated as deficient.
Deliverables: - AutoOAD map depicting deficient storm drain elements.
- Table of existing storm drain element capacities and design flows.
Task 12 — Cateqorize Problem Areas and Recommend Solutions
Upon Identification of deficiencies and problem areas within the study area further
hydraulic analyses will be performed to determine proposed solutions. Analyses to
determine proposed solutions will also use normal depth methodology. The identified
deficiencies and proposed corrective improvements will be tabulated and discussed in
the Master Plan Report.
Deliverables: - Memo report which categories and lists problem areas, identifies
limitation of existing drainage system and recommends possible
solutions.
- AutoCAD map depicting recommended drainage systems
improvements.
Task 13 — Prioritize Recommended Proiects and Prepare Cost Estimate
The VA team will prepare construction cost estimates for the recommended projects
developed in Task 12. BA will prepare a criterion for prioritizing projects and prepare a
list of projects for short term (5 years), medium term (10 years) and long term (20 years).
A draft report describing the prioritization criteria and a Table of projects and estimated
construction cost for each prioritization category will be submitted to the City for review
and comment. VA staff will incorporate City comments in the final draft report.
Deliverables: - Two copies of Final draft prioritization memo report.
- AutoCAD map depicting recommended drainage system improvements.
- Table of projects and estimated construction cost for each prioritization
category.
Task 14 — Evaluate and Soecifv Alternatives for 25-vear Flood Protection
The VA project team will evaluate and specify alternatives for 25-year protection. Based
on the information and understanding of the drainage within the study area obtained in
Tasks 1-9, 13 and 14, VA will study the existing drainage system deficiencies identified
and evaluate alternatives Improvements (new storm drain, parallel storm drain, levees,
detention basins, etc.) for providing 25-year flood protection. VA will prepare a memo
report summarizing our findings and listing alternative improvements for the deficiencies
identified. VA will incorporate City's comments prior to categorizing areas with the most
serious limitations and recommending altemative solutions.
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Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Deliverable: Task 14 memo report summarizing alternatives for 25-year flood protection
Task 15 — Evaluate Proposed Mid-Vallev Channel and Identify Deficiencies
The VA team will review and evaluate the proposed Mid -Valley Channel project
information collected from the City, CVWD and RCFC&WCD during the Task 4 and Task
5 work effort. Estimated storm runoffs, flow rates and hydraulic characteristics for the
existing and proposed downstream, Mid -Valley Channel improvements will be extracted
from the available data and summarized. Based on a comparison of estimated storm
runoff collected from the existing project information and the storm runoff determined in
Task 6 for the City's North Sphere drainage area, VA staff will identify deficiencies in the
existing or proposed Mid -Valley Regional Channel drainage facilities.
It is possible that this effort may result in requests by the regional agencies to perform
detailed and/or additional studies of the Mid -Valley Channel to further define the channel
hydrologic and hydraulic characteristics. This task excludes the performance of any
additional regional studies. If additional studies are required, a description of the
additional scope of work and estimated fees will be prepared for consideration by the
City.
Deliverable: Task 15 memo report summarizing the evaluation and identifying
deficiencies in the proposed and existing downstream Mid -Valley Channel.
Task 16 — Evaluate the North Sphere Studv Area
The VA team will evaluate the particular drainage circumstances for the area located
from southerly of Country Club Drive to 800' northerly of 1-10. Based on the information
and understanding of the drainage patterns in the study area obtained in project Tasks 1
through 7 and 13, VA will evaluate the existing drainage system, existing drainage
studies, local and regional drainage criteria, proposed local and regional drainage
systems and new land use plans to insure that VA's hydraulic analysis and identification
of deficiencies in existing and proposed drainage systems have considered the most
current conditions and plans for the study area. VA will prepare a memo report
summarizing our findings of the drainage circumstances in the study area and submit the
report to the City for review and concurrence by the City. VA will incorporate City's
comments prior to performing hydraulic analysis and identifying drainage system
deficiencies.
Deliverable: Task 16 draft memo report summarizing drainage circumstances. within
Study area
Task 17 — Review and Evaluate Existina Citv Drainaae Fee Schedule
The VA team will review and evaluate existing drainage fee schedule. BA will be the
lead in performing this task as follows:
A. Needs Definition
A complete review of the City's current drainage system policies, procedures and
development fee structure will be conducted to ascertain the extent and sufficiency
of the existing programs to fund the operation and capital programs for the
drainage system. An assessment of current financing requirements as well as
V:1Merke5rglPropo"ls10001_2005_MProposal Content 091505 ooc
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Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North sphere Master Drainage Study
City of Palm Desert, California
future requirements based upon the Study projects recommended through a 2010,
2015 and 2025-planning horizon will be conducted. These findings will be
analyzed and recommendations made as to the need to establish multifaceted
drainage system funding mechanisms.
Deliverables: - Assessment of current and future programs financial viability
- Recommendations in regard to potential funding programs
B. Assessment of Alternative Funding Mechanisms
BA will evaluate several alternative -funding mechanisms for financing the drainage
system improvements including the following:
➢ Service Charges
➢ Developer Fees
➢ Assessment Districts
➢ State and Federal Grants
➢ Cooperative Financing with other Agencies
An evaluation of the City's existing drainage funding program as identified in Task
17.A will be included to assess compatibility and feasibility for application.
Alternative drainage service charge models will be evaluated and presented to the
City for consideration and consensus as to compatibility with existing models. An
assessment of the City's existing developer fees and exaction program will be
conducted and determinations made as to the compatibility of any proposed fee
and exaction methodologies with existing practices.
State and Federal grant and loan programs through the State Revolving funds,
Proposition 13, FEMA-Office of Emergency Services Pre -Disaster Mitigation
grants, and EPA grants through direct earmarks under the Clean Water Act as well
as grant through the U.S. Army Corps of Engineers Environmental Infrastructure
Program, will be considered and identified as options.
Potential funding through cooperative agreements with other local agencies will be
investigated as to viability and recommendations made for follow-up action with
those entities.
Once the financial pro -forma is developed which indicates the City's preference for
funding the North Sphere Master Drainage Study, a Fee Study will be conducted to
Identify Drainage Service Fees for consideration. A comparative analysis of at
least five (5) representative agencies of similar size and complexity will be utilized
in the fee study efforts.
Deliverable: Summary Memorandum on alternative funding mechanisms and fee
study with recommendations.
Task 18 — Prepare Draft Capital Improvement Proaram Report
The VA team will evaluate the prioritized projects and estimated construction costs in
order to draft a Capital Improvement Program Report for the recommended drainage
system improvements. BA will be the lead in drafting the CIP report.
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Van Dell and Associates, Inc.
July 28, 2008
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, Callfomia
The report will be prepared outlining the proposed 20-year funding and fee program for
the City drainage system. The report will provide the following basic information:
➢ Executive Summary
A Capital Improvement Program Projects Costs for 2010, 2015 and 2025
➢ Alternative Funding Program Applications
➢ Funding Program Analysis and Recommendations
➢ 20 Year Financial Plan for North Sphere Master Drainage Study's Implementation
➢ Fee Study Findings
The report will include Excel spreadsheets for presentation of the alternative drainage
funding mechanisms over the three tier -planning horizon. These will be set up for
potential use as templates to allow revisions of variables in the financial plan. Included
in the report as appropriate will be draft ordinances and resolutions to set up potential
fee programs and exactions for the recommended funding scenarios. Also included will
be programmatic strategies for obtaining State and Federal Grants and loans as well as
cooperative financing with other agencies.
Documentation will be provided for all software applications utilized in the report along
with copies of software and databases utilized in the report and its appendices. Ten (10)
copies of the Funding Plan Report along with one unbound copy will be provided for
inclusion in report to the City along with one (1) set of digital CD documentation
compatible with MS Windows and MS Office 2000.
Deliverable: Draft Capital Improvement Program Report and Documentation.
Task 19 — Prepare Draft Master Drainaae Report
The VA team will prepare the Draft North Sphere Drainage Report (report) of findings
and conclusions and recommendations. The report will include a thorough description of
the assumptions and methods used during preparation of the report and the findings and
results of the studies and analysis. All summary reports and memo reports prepared
during development of the report will be included in the report either as separate
chapters or technical appendices. In addition, this task provides for preparation of
exhibits for use at the two informal public meetings.
Deliverable: Five (5) copies of Draft Report.
Task 20 — Present Final Master Drainaae Report
The VA project team will respond and incorporate the City's into the Draft Master
Drainage Report. VA will prepare all the exhibits and present the Final Report to the City
Council. This task includes coordination with CVWD and its consultant during the
development of the master plan. This task, however, assumes that the CVWD will not
provide comments and would not require approval of the master plan.
Deliverables: - Ten (10) bound copies of Final Report
- One un-bound copy of Final Report
- CD file of entire report including figures exhibits, calculations and maps
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Van Dell and Associates, Inc.
July 28, 2005
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, California
Task 21 — Proiect Manaqement and Attendance Meetinqs
This task provides for project management necessary to coordinate activities of
consultant team, City staff and Regional agencies. In addition, this task provides for
attendance of two VA staff at up to six (6) working meetings with City staff to discuss
preliminary findings and draft report, at up to two (2) informal public meetings to present
Draft Report and one (1) City Council meeting to present Final Report.
For the purpose of this proposal, we have assumed a total of 80 hours of VA Project
Manager's time at ten hours per month with project duration of eight (8) months. VA
staff time for attendance at meetings is as follows:
➢ 1 Kick -Off Meeting — Provided for in Task 1;
➢ 6 Work Meetings - Two VA staff for a total of 60 hours at five hours per meeting;
➢ 2 Public Meetings - Two VA staff for a total of 24 hours at six hours per meeting;
➢ 1 Council Meeting- Two VA staff for a total of 12 hours at six hours per meeting; and
6 Regional Agency Meetings- Provided for in Task 5.
Deliverable: Meeting Agendas and Minutes
D.4 PROJECT SCHEDULE
The City desires to move forward with project implementation as soon as possible. It is
essential that a realistic schedule for the project is established early, and that the project
be managed and conducted so that all schedule commitments are met. The schedule
provides a means of organizing all efforts as well as producing a benchmark for
evaluating the pace of actual progress being made.
Provided on the following page is a preliminary project schedule. This schedule will
assist the City in assessing the anticipated time frames required to accomplish the
project tasks identified in the RFP. By working interactively with the City and
incorporating feedback throughout the project, the development of the plans will move
steadily toward completion.
Proper sequencing of project tasks is critical to the success of maintaining the schedule.
As the project proceeds, early identification of key issues and preparation of required
information for the City's review process will be critical in keeping the project on
schedule. The schedule accounts for the interaction among tasks and allowances for
City review at critical steps.
The proposed project schedule will be updated on a regular basis and included as a part
of a monthly progress report to the City. VA has developed a schedule based on
receiving an executed agreement and notice to proceed on October 13, 2005, and
starting work by October 17. Completion of the project is projected from this schedule to
be 8 months, which allows for City reviews of intermediate deliverables, conducting two
(2) informal work shops and presentation of the Final Master Drainage Plan to the City.
`*%MwkebrVVpTopomis10001_2005_851Pmposel CoAent_091505.doc
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Van Dell and Associates, Inc.
July 28, 2005
PROJECT CONTROLS
E.1 QUALITY ASSURANCE AND QUALITY CONTROL
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palm Desert, Callfomla
VA's Quality Management Process (QMP) is the essential foundation for the execution
of any VA project. The QMP consists of the following key activities:
Project Quality Management (PQM): This effort, which VA normally practices for
projects will be incorporated with the project kick-off meeting and includes all key City
and project team staff, establishes the project mission, critical success factors,
processes activity and tasks. This effort results in the project scope being fully
addressed through careful planning, and project team members understanding of their
roles and responsibilities.
Quality Control Reviews: The project submittals will be reviewed by qualified VA
engineers to make sure they comply with the City's specifications.
Quality Assurance/Quality Control Goal. VA's goal is to minimize overall costs and
maintain timely completion for this project, while providing the City with quality work.
Our QAlQC plan will yield a quality Master Drainage Study for the City.
E.2 PROJECT COORDINATION AND COMMUNICATION
VA's management philosophy is to be a partner with the City — an extension of your
staff. We have enjoyed this type of successful working relationship with numerous
Southern California municipalities on past projects. Our project Team's office location in
Riverside County will provide the convenience and availability necessary for this project.
Informal communications will be augmented by monthly progress meetings. The City's
project manager will be notified of our activities so that there are no surprises. Critical
information exchanged and decisions made will be documented with proven project
management controls. Regular communication with the City project manager reduces
the surprises that can impact any major water drainage plan development project.
Effective communication at every level will be integral part of the process. Key ideas
and critical decisions will be documented, and then shared as necessary among the
team. Mr. John Wolter, the team's project manager will work closely with the City project
manager to promote a seamless, cohesive effort. He will provide the City with monthly
progress reports summarizing budget information, community concerns, scheduling
updates, and action items.
E.3 SCHEDULE AND BUDGET MANAGEMENT
VA begins every project with a work plan that provides for the completion of the effort on
schedule and on budget. VA utilizes proven project management techniques that
include weekly project management reviews of both schedule and costs to verify that the
project is within expected ranges. The duration of each task, the relationship between
the tasks, and project constraints and milestones will be established, and a final detailed
schedule developed. VA will then coordinate the input of labor and cost information for
i each task into the baseline schedule. Each week, the project manager will review the
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Van Dell and Associates, Inc.
July 28, 2006
Proposal to Provide
Professional Engineering Services for the
North Sphere Master Drainage Study
City of Palen Desert, Callfornle
progress to date and resources expended. This report will serve as a valuable
management tool to evaluate project progress and to maintain quality control. In
addition, VA's internal cost -tracking system allows the project manager to monitor
budget and completion percentage against actual expenditures by using an earned -
value method.
EA ISSUE RESOLUTION
Successful issue resolution is dependent on mutual respect and trust between the major
parties involved. VA will foster mutual respect and trust through effective
communication, a proven claim control/prevention strategy, and a thorough project
documentation system.
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