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Home My WebLink AboutC25120 Cost Distribution Agreement w-CA Department of TransportationREQUEST: CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Authorize the Mayor to Execute the Cost Distribution Agreement with State of California Department of Transportation for Maintenance of the Route 74 at Shadow Mountain Drive Traffic Signal. SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: April 13, 2006 CONTENTS: Agreement (2 Copies) Copy of Cover Letter Vicinity Map Recommendation: Authorize the Mayor to execute the Cost Distribution Agreement with the State of California Department of Transportation for maintenance of the Route 74 at Shadow Mountain Drive traffic signal. Discussion: The City of Palm Desert will be installing a traffic signal at the intersection of State Route 74 and Shadow Mountain Drive. Once the installation is completed, a cost -sharing agreement is required between the City of Palm Desert and the State of California for the maintenance and operation of the traffic signal. A Cost Distribution Agreement has been prepared and signed by the State of California. The agreement with the State outlines the responsibilities of each party for the costs to maintain and operate the traffic signal installation. A summary of the agreement is as follows: 1. Palm Desert will install the traffic signals and safety lighting on Route 74 at Shadow Mountain Drive. 2. Palm Desert will be responsible for 50% of the maintenance and electrical energy costs to operate the traffic signals and safety lighting. The State will be responsible for the remaining 50%. 3. The State will own and operate the traffic signal and lighting system and will pay 100% of the operating costs. Agreement with State of C.....Jrnia for Traffic Signal at Route rnd Shadow Mountain Page 2 of 2 April 13, 2006 4. Palm Desert will be responsible for 100°/0 of the costs to maintain, repair and replace the Emergency Vehicle Pre-emption System. 5. Palm Desert will be responsible for 100% of the costs to maintain, repair and replace the internally illuminated street name signs. Cost to the City is anticipated to be approximately $5,000.00 per year. Funding for the maintenance of the traffic signal and safety lighting system will come from Account No. 110- 4250-433-3325. The attached agreement has been signed by the State of California. After execution, one copy of the agreement will be returned to the State. The Encroachment Permit to construct the traffic signal will be issued by the State upon receipt of the executed agreement. Therefore, staff recommends that City Council, by minute motion, authorize the Mayor to execute the subject agreement. Submitted By: M Greenwood, P.E. Director of Public Works Approval: '4 Homer Croy Paul Gibson ACM for Develo ent Services Director of Finance • L'ITY COUNCIVOTION: OVED DENIED Carlos O City 0 RECEIVED OTHER F ETZ DATE AYES:�411�?. ,Q ena J/ NOES: ( ABSENT:/V ABSTAIN: { -Q VERIFIED BY: IU Vnt Original on File 1 h City Clerk's Office G:\PubWorks\Staff Reports\2006\April 13\11 Approve Cost Distribution Agrmt Traffic Signal Hwy 74 Shadow Mtn\Auth Mayor to execute cost agreement with Caltrans.doc $TATL: OF CALIFORNIA—BUSINESS. (TRANSPORTATION AND HOUSING AGENCY ARNOLD SCHWARZENEGGER, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 8 ELECTRICAL MAINTENANCE DEPARTMENT 175 W. CLUSTER STREET SAN BERNARDINO, CA 92408 PHONE (909) 388-7092 FAX (909) 388-7093 TTY (909) 383-6300 March 23, 2006 Mr. Michael J. Errante Director of Public Works City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Dear Mr. Errante: Permit No. 08-04-N-SN-1250 Flex your power! Be energy efficient! Caltrans has received an application for an Encroachment Permit to install traffic signals and safety lighting on Route 74 at Shadow Mountain Drive in City of Palm Desert. We have prepared the enclosed Cost Distribution Agreement for Traffic Signals and Lighting. Please sign both copies of the enclosed Agreement. Keep one copy for City's records. Return one copy to me at the Caltrans Electrical Maintenance Office, 175 W. Cluster Street, San Bernardino, CA 92408. The Encroachment Permit will be issued upon receipt of the Cost Distribution Agreement. Sincerely, NET TENNANT Signal and Lighting Coordinator, District 8 "Caltrans improves !nobility across California" Cost Distribution Agreement for Traffic Signals and Lighting Permit No. 08-04-N-SN-1250 Project Location: Route 74 at Shadow Mountain Drive, City of Palm Desert City of Palm Desert will install traffic signals and safety lighting on Route 74 at Shadow Mountain Drive. City and State agree to cost distribution stated below. Maintenance and Electrical Energy Costs Commencing upon construction and continuing until determined otherwise by mutual agreement, City of Palm Desert agrees to pay Caltrans for City's proportionate share of the ongoing monthly maintenance and electrical energy costs for the traffic signals and safety lighting at the intersection. City's share is 50% of maintenance and electrical energy costs. Caltrans will pay 50% of maintenance and electrical energy costs. Caltrans will own and operate the traffic signal and lighting system and pay 100% of the operating costs. Maintenance, Repair and Replacement of Emergency Vehicle Preemption System If installed, all costs for the maintenance, repair and replacement of an Emergency Vehicle Preemption System are the responsibility of City of Palm Desert. When necessary for repair or replacement, Caltrans will test, remove and reinstall Preemption System upon notification by City. Maintenance and Materials for Internally Illuminated Street Name Signs If installed, City of Palm Desert agrees to purchase all materials for installation and ongoing maintenance of the internally illuminated street name signs, including signs, sign panels and all hardware. Caltrans agrees to maintain the internally illuminated street name signs. Caltrans will notify City of Palm Desert when materials are required for repair and maintenance of the signs. At any time City of Palm Desert wishes to terminate this agreement, the signs will be replaced with signs of reflective sheeting. Cost Distribution Agreement Route 74 at Shadow Mountain Drive Page 2 Approved by: City of Palm Desert Agency Caltrans Agency 3-24.-06 Signature Date Signature - Date Mayor Title City Clerk Electrical Superintendent Title Cost Distribution Agreement for Traffic Signals and Lighting Permit No. 08-04-N-SN-1250 Project Location: Route 74 at Shadow Mountain Drive, City of Palm Desert City of Palm Desert will install traffic signals and safety lighting on Route 74 at Shadow Mountain Drive. City and State agree to cost distribution stated below. Maintenance and Electrical Energy Costs Commencing upon construction and continuing until determined otherwise by mutual agreement, City of Palm Desert agrees to pay Caltrans for City's proportionate share of the ongoing monthly maintenance and electrical energy costs for the traffic signals and safety lighting at the intersection. City's share is 50% of maintenance and electrical energy costs. Caltrans will pay 50% of maintenance and electrical energy costs. Caltrans will own and operate the traffic signal and lighting system and pay 100% of the operating costs. Maintenance, Repair and Replacement of Emergency Vehicle Preemption System If installed, all costs for the maintenance, repair and replacement of an Emergency Vehicle Preemption System are the responsibility of City of Palm Desert. When necessary for repair or replacement, Caltrans will test, remove and reinstall Preemption System upon notification by City. Maintenance and Materials for Internally Illuminated Street Name Signs If installed, City of Palm Desert agrees to purchase all materials for installation and ongoing maintenance of the internally illuminated street name signs, including signs, sign panels and all hardware. Caltrans agrees to maintain the internally illuminated street naive signs. Caltrans will notify City of Palm Desert when materials are required for repair and maintenance of the signs. At any time City of Palm Desert wishes to terminate this agreement, the signs will be replaced with signs of reflective sheeting. Cost Distribution Agreement Route 74 at Shadow Mountain Drive Page 2 Approved by: City of Palm Desert Agency Caltrans Agency Signature Date Signature Date Mayor Electrical Superintendent Title Title City Clerk