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Home My WebLink AboutCode Compliance Pick Up TrucksCITY OF PALM DESERT PUBLIC WORKS STAFF REPORT REQUEST: Award of Bid for the Purchase of Two Replacement Pickup Trucks SUBMITTED BY: Carlos Hernandez, Maintenance Services Manager VENDOR: Moss Bros. Ford 1900 W. Valley Blvd. Colton, CA 92324 DATE: April 27, 2006 ATTACHMENTS: ACM for Development Services Memo Dated March 21, 2006 Riverside County Memo Dated April 10, 2006 Recommendation: By minute motion, award the purchase for two Ford F-150 pickup trucks to Moss Bros. Ford of Colton, California in the amount of $35,655.24; appropriate to fund 530. These vehicles will be used by City Code Enforcement staff and will be purchased with Abandoned Vehicle Authority funds. Discussion: On Monday, April 10, 2006 sealed bids were opened for the purchase of two F-150 pickup trucks with the following proposals received: Moss Bros. Ford, Colton $35,655.24 Raceway Ford, Riverside $35,832.52 Fairview Ford, San Bernardino $35,891.79 Person Ford, La Verne $36,004.33 The two F-150 pickup trucks are being purchased for Code Compliance staff through the Riverside County Abandoned Vehicle Service Authority's budget. These funds are currently used to reimburse jurisdictions within the Riverside County for purchases such as vehicles. The Abandoned Vehicle Service Authority fund may be eliminated by the State of California in July 2006 and therefore it would be advantageous for the City to purchase the two pick-ups now. GIPubWorkslStaff Reportsl20061April 2713 Award bid two F-150 pickups for CodeO ward bid to Moss Bros two pickups. doc The two 2000 year model Honda Civic vehicles currently used by Code Compliance staff, also purchased with Abandoned Vehicle Service Authority funds, were scheduled to be replaced in the 2007-08 fiscal year. By replacing them now, the City is able to utilize the funds available from the County. The two Honda Civic vehicles will be assigned to the Visitor Center staff for their use until the time they need to be surplused and would not be replaced. Alternative fuel vehicles in this category are not readily available. Ford Motor Company no longer manufactures these vehicles. The types of alternative fuel vehicles that may be available are not serviceable locally. Public Works staff has reviewed the bids and recommends the award of purchase to Moss Bros. Ford. Funds need to be appropriated to the vehicle replacement fund account number 530-4195-415-4030. The City of Palm Desert will be fully reimbursed from the County of Riverside Abandoned Vehicle Service Authority's budget. Submitted By: C?r1osernandez Maintenance Services Manager Approval o er C ACM for Services Carlos /ritea� City Manager Department Head: AV," r M Greenwood, P. ector of Public Works I a), 11, - Paul Gibson Finance Director G.IPub WorkslStaff Reports12006L4pril 270 Award bid two F-150 pickups for CodelAward bid to Moss Bros two pickups. doc CITY OF PALM DESERT BUILDING & SAFETY DEPARTMENT INTEROFFICE MEMORANDUM To: Homer Croy, ACM for Development Services From: Pedro Rodriguez, Senior Code Compliance Officer Date: March 21, 2006 Subject: Fleet Vehicle Replacement On February 15, 2006, 1 attended an Abandoned Vehicle Service Authority meeting. One of the items of discussion on the agenda was the surplus revenue in the service authorities budget. The State of California is proposing to take back the surplus funds that are left in the Abandon Vehicle Service Authority's budget. These funds are currently used to reimburse jurisdictions within Riverside County for all purchases such as vehicles, supplies, and equipment that are used by code compliance staff to enforce abandoned vehicle ordinances and regulations. In 2000, the previous Maintenance Services Manager, Tom Bassler, purchased two Honda Civic vehicles for code compliance. These vehicles were initially purchased with city funds, after submitting the invoices for reimbursement to the Abandon Vehicle Service Authority, the City was reimbursed the full cost of the vehicles. During a recent discussion with Maintenance Services Manager, Carlos Hernandez, he informed that the two 2000 Honda Civics are scheduled to be replaced in the 2007 fiscal year. I advised him of the potential loss of funds from the Abandoned Vehicle Service Authority. Therefore, I am recommending the two vehicles be replaced before July 1, 2006, so 1 that can submit the cost of the vehicles to the Abandoned Vehicle Service Authority for reimbursement. If the vehicles are not replaced before the July 1, 2006, deadline, and if the State's proposal to eliminate the surplus funds from the Abandon Vehicle Service Authority's budget is approved in July of 2006, the cost for replacement of these two vehicles will be exclusively at the expense of the City in the 2007 fiscal year. I am submitting this request for your consideration and approval. Time is of high importance to allow Carlos Hernandez to go forward with the bidding process, purchase the vehicles, and to submit the required paperwork for reimbursement before the proposed deadline. Upon receiving your approval, I will submit a request to the Abandoned Vehicle Service Authority to secure the funds for reimbursement of the vehicles. CADocurnents and SeWngslprodrigueALoaal SaWngslTernporary Internet ReMOLKIM2008 AVA Purchas of City Vehides.doc Should you need additional information or clarification on this matter please feel free to contact me. Respectively submitted, Pedro Rodriguez Senior Code Compliance Officer Reviewed and Conc � k� Homer Croy Paul ' Ion ACM for Develo ent Services Direct r f Fin ce Attachments: Documentation of previous purchase and reimbursement of vehicles for code compliance with Abandon Vehicle Service Authority funds. C:Oocumerts and SeWngs%prodrigueALocal SettfngsWemporary Internet ReskOLKIMOD8 AVA Purchas of City Vehicles.doc V1. I 1 Il 1 Y VLv V V. V� r r r r...i • .., v r V�. ...EVEN rrN � � r LV V V I V • J! r • VL 7607766356 alb of Palm 0"Prt Co 03.05 34 p m f14•I 0•2006 /�, i E I I Y OE P 0 1 M R I 73-510 FRAn WARING DR1VN Pu.M DESEA7, CALMORNiA 9226o-2478 TEu 760 346--o6i1 NAx: 76o 341-7098 ittEoE�pelm•desert, otg phi 10, 2000 I Ir. James M Dnroe kverside Co inty Department of Building & Safety M.A. Service Authority Administrator .0. Box 11440 iverside, C Nfomia 92502 !E. Requeir! for Approval of M4W Equipment Put chase 7hnoug►h A. k A. Funds. be City of Palm Desert is requesting the approval of the Riverside County bamdoned �shide Abatement Service Authority to phase equipment th t is ecessary in the operation of our City's Abandoned Vehicle Abatement Pr+ofiram. 'approved t City will make these purchases and submit the invoices and oceipts aloe with the quarterly report for full reimbursement of the cost. he foliowk-� is the summary and cost of the equipment requested. quipmsnt:. Two 2005 Ford F-150 Pidc up Trucks. saps: d truck will be used 100% of the time for transportation of code rcement Moore to and from abandoned vehicle abatement inspections and Lctivities. Th second truck will be used 50% of the time for transportation of de enforoement officers to and from abandaed vehicle abatement inspections activities. :oat: The to6l cost for both trucks is $35 W6,24. The City is requesting aimburseme of $28,226-40, 100% for one vehicle and 50% of the sewn shide, 'our consideration and approval of A,V.A. funds to purchase these vehidel are really appr ated by the City of Palm Desert. Flsrt'i Code Jr. roe Supervisor /00 °/a 5a % Z 004 - F- 150 - S L*te C-.*-6 L 412 C A 6 gIVERMA"C f AYA ijEAV�E AUTB.IQE 1 , gMOTlUS fR N3 797.5 7 �+ is- e