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Home My WebLink AboutCVWD - Street Closure for Nighttime WorkCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Receive and File the Informational Report on the CVWD Sewer Line Installation and Allow the Night Closure of Two Streets Required for the lnstallation of the Sewer Line SUBMITTED BY: Ryan Gayler, Project Administrator DATE: April 27, 2006 ATTACHMENTS: The Pipeline, Palm Desert Sewer Improvement Project Ffyers Desert Sun Article RECOMMENDAT(ON: Staff recommends that Councii, by minute motion, receive and file this informational report and allow the night closure of 42"d Avenue and Corporate Way for installation of the sewer line along those streets. DISCUSSION: The Coachella Valiey Water District (CVWD) identified a need for an upgraded sewer line to service residents of Cathedral City, Rancho Mirage, and Palm Desert. The new sewer iine will help accept the increased volume that comes with the new development within the three cities. CWVD awarded the $12 million sewer constructian contract to ARB, Inc. ARB is a large construction company based aut of Lake Forest, California, experienced in large-scale sewer line construction. This project is one of the most complex sewer projects ever undertaken in Palm Desert and the Coachella Valley. The project will install a thirty-three inch sewer line along approximately three and one half miles of streets within the City of Palm Desert. Beginning at the sewer treatment plant off of Cook Street, the sewer installation will proceed as follows: • North on Cook Street to 42"d Avenue � West on 42"a Street to Corporate Way • North on Corporate Way to Hovely Lane East • West on Hovely Lane East to Portola Avenue • North on Portola Avenue to Hovely Lane West • West on Hovely Lane West to Monterey Avenue • North on Monterey Avenue to Country Club Drive. Receive and File Informational Report and Allow the Night Closure of Two Streets Page 2 of 3 April 27, 2006 The CVWD scheduie calls for the sewer line construction project to be completed within one year. The depth of the sewer line varies between 12 and 24 feet at its deepest point. These depths make the instal(ation of the sewer line more complex and would resuit in substantial impact to city streets, u#iliiies, landscaping, and signals. Therefore, the City encroachment permit issued to CVWD and their contractor includes substantiai requirements for construction, maintenance of traffic, lane closures, protection of utilities, reimbursement for city staff inspection, and restoration of streets inctuding pavement, medians, landscaping, and traffic signal loop detectors. The encroachment permit also includes requirements for heightened project public outreach and awareness. As a condition of the project, CVWD is required to provide and distribute project information and handle questions and complaints via an established website and hotline. CVWD has hired a public relations firm, Adler and Associates, to communicate project information and perForm outreach in conformance with our requirements. Several flyers have been generated and mailed to residents and businesses notifying them of the impending project (see attached flyers). As the project progresses through various areas, the following outreach activities will be conducted: 1) open houses will be held to inform the public of the project and impending closures and give them the opportunity to ask questions and respond to their questions, 2) individual adjacent residents, owners, and businesses will be directed contacted, and 3) media releases will be issued to local newspapers, radio, and television stations. Attached is a recent article that was printed in the Desert Sun April 11, 2006 regarding the project. Night work is being allowed in the first section of the project: Cook Street, 42"d Avenue, and Corporate Way to lessen the impacts to the high concentration of businesses on these streets. The sewer line is also at its deepest on 42nd Avenue and Corporate Way and will require more room for construction. Because these streets are also narrow, the contractor also requested that these streets be closed during nighttime construction from 7:00 p.m. to 5:30 a.m. Emergency vehicles and business owners would be granted local access. For these reasons and for traffic safety, the City Director of Public Works and the Traffic Engineer recommend that these streets be closed to through traffic for the sewer installation. The contractor has already begun work within the CVWD sewer treatment plant. Traffic control is scheduled to be in place on Cook Street this week. The median will be removed and the lanes restriped to provide two lanes in each direction. The contractor proposes to have a six hundred (600) foot median closure in place along the route. When the work is completed in that section, the contractor will pave back the completed portion and set up another 600' section for construction. G:\PubWorks\PROJECTS�549-05 Improvement District 53 SewerlStafl ReportsUnfo item - CVWD project.doc Page 2 of 3 Receive and File lnformationai Report and Allow the Night Closure of Two Streets Page 3 of 3 April 27, 2006 Staff recommends that Councii receive and file this report, and allow the closure of 42"d Avenue and Corporate Way during the planned nighttime construction. Submitted By: Department Head: f�^�' M reenwood, P.� Dir ctor of Public Works Approval: ,� �% � �� ,.,.-,^ �'�� omer L. Croy ACM for Development Senrices Carlos L. Orte City Manager G:\PubWorksIPROJECTS1549-OS lmprovement Distrid 53 SewerlStaff ReportsVnfo item - CVWD project.doc Page 3 of 3 �i�#��i`.:tY�.e�"p�ajecX�riii�ves_°ti� _resi�:' i�,t�;�e�s': ��a�mation:� 8��U73I.:: - "B.�NJA11�': ��'ILT.Mt1N . � ., .. , . _..... _� -- __ :--.,:__�.-,.�. �: � .••rr.=: :. �,��:._ �, . a .:....�-..: +� w X.. _ I �' � .. .. .. .:'.:.'„ .; � y. ,. .. . ��. �� :. :„ ..:, ' , ; _i ;� ',;,,,.�:,,a .,'::::� ..,;.-�...�, i. — _ .v�'` ? S. - \Za '� _ _ _ - ' ^ y .. ..::. :�� ''•..�::. :::: :.x^..�, i,:: y�..:;?.r...`.a��.::._.�.".`..�'. , '::•.�.i` .� . :.t: . ...,.... �,.. ... 'a'.+•.': ::�:,: .. .a ; .�'::.':�.,• ='n:' �... � �, �: .�..II II II IIII .. �: . � . .-. , . . .. . ......... .. .. .. n.... ... .. . .. .:.. . . . .._ . =`;:; � PALM DESERT SEWER IMPROVEMENT PR4JECt UPDATE ISSUE 1 - WINTER 2006 Dear neighbars, �US1' AROUMD THE CORMER: CVWD PREPARES fOR AMBITIOUS SEWER PROJECT As you know, the Coachella 1/alley continues fo gr6w rapidly as more and more peopfe seek out the sfrong neighborhoods and quality of life we enjoy here in our desert citres. While we, at the Coache/la UalleyWaterDisfrict, anti,cipate the demands that future d v! e e opment wil! put on ou� infrastructure, we are planning ahead so that our customers continue to receive the quality service that they have come to expect. Therefore, we want to inform you of our upcoming Palm Desert Sewer Improvement Project - an ambitious plan to repJace existing sewer pipeline along some, of the city's busiest streefs in order to accommodate the growfng communities of Palm Deserl, Rancho Mirage and Cathedra! City. We understand this will create some unavoidable inconveniences for residents and businesses, including road closures and defours, temporary Ioss of street parking and traffic delays among others. We wrfl be making every effort to mr�rmize disruptions to your daily routines and to keep you informed about this project with progress repoKs and construction schedule updates. We wilialso be schedulrng public meefings fo answer questions and to keep the community informed. Thank you for your patience dunng this time as we continue to do what is necessary to tiestserve our customers and the peop/e of . the Coache//a l/aJley. Steve Robbins CVWD Genera/ Manager Chief EngFneer � The Palm Desert Sewer Improvement Project is a bold effort by the Coachella Valley Water District (CVWD) to install a new 33-inch sewer pipeline 3.5 miles across Monterey Avenue and Cook Street and along Hovley Lane West, Portola Avenue and Hovley Lane East. wnucn� .... COUNiRY ....... . . .. . B ........ ...... � CLU ._... ... �i::::n::::; q iiiii�OU � Qiii�i � nl ubDr�`:�..... �:;:.: _ .. .J�`..�.�� :� -- --- -- p " - - � � � � � • . � . . . . . . . . � � . . . . ' � . . . . . ,. 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A larger-capacity pipeline is needed to replace the existing pipeline, which is unsuitable to accommodate the rapid development and future growth for the cities of Palm Desert, Rancho Mirage and portions of Cathedral City. Moreover, the new sewer iine wiit prevent potential sewer spills during peak wet-weather periods when existing trunk sewers are vulnerable. The $12-million project is funded through the CVWD's Sanitation Capacity Charge, which is a one-time fee paid by homeowners or business customers who connect to the districYs sewer system for the first time. Construction wili take place in segments of 600 feet at a time. The first phase will begin along Cook Street up to 42"° Avenue. Then, work crews will continue along 42^°, Corporate Way and Hovley Lane East where many businesses operate. The project will (runtinued on back) , ) ,. _ � JUST AROUND TNE CORNER: CVWD PREPARES FOR AMBITIOUS SEWER PROJECT (continued from fronf) require lane closures to allow for trenching of up to 24 feet around locations including the Paim Desert Post Office and James Carter Elementary School as well as various businesses. CVWD officials are making all necessary preparations to accommodate businesses and residents who will be affected by construction schedules as weil as street closures and detours. Some of the construction will be completed at night to minimize traffic disruption. Public meetings will be scheduled to allow residents and business owners to address any questions or concerns regarding the project. Mailers and flyers will be delivered to all residents and businesses in the project area with notificatian of ineeting times as well as regular updates and construction alerts. Information on how to contact CVWD representatives who will be available to assist residents or business owners during the project will also be provided. Construction is set to begin March 27t" with a project completion date expected for February 2007. � QUICK FACTS . ,, .F s : . o Proje�t: The Palm Desert Sewer Improvement Project o Party: The Coachella Valley Water District o GOqlt To accornmodate rapid development and fu#ure growth o Slse: Concrete pipe 33 incfies in diameter, 3.5 miles long and up to 24 feet deep � COSt: $12 million paid through a one-time sewer connection charge o LO�tlt�01l: Along portions of Monterey, Portola and 42nd avenues, Hovley Lane East and West and Cook Street and Corporate Way o Duration: March 2006 to February 2007 o Time: Construction to begin March 27th. Pubiic ta be notified of progress. % / ,�, PAlM DESERI' SE�IIIER � ,`, .;�; ��lpQ0�7l��lC�a4 C�G30�L��CQ � �: COACHELLA VALLEY WATER DISTRICT 85-995 Avenue 52 Coachella, CA 92236 � _._.._._ _......... _.-, 1 PRSRT STO � U.S, Postage s PAID s Coachella, CA s Permil #??? ( � F . ) �'' , �« � � r } � � � � � � � � �.. � � � � � �� QUESTIONS & ANSWERS � o Q; WHAT IS THE PALM DESERT SEWER IMPROVEMENT PROJECT? �".�8 The Palm Desert Sewer Improvement Project will see the installation of a new 33-inch sewer pipeline along 3.5 miles of roadway along Monterey Avenue and Cook Street and along Hovley Lane West, Portola and 42"d Avenues, Corporate Way and Hovley Lane East in Palm Desert. o QS WHY IS THE PALM DESERT SEWER IMPROVEMENT PROJECT NECESSARY? �°�8 The project was developed by the Coachella Valley Water District (CVWD) to accommodate rapid development and future growth for the cities of Palm Desert, Rancho Mirage and portions of Cathedral City. Moreover, the new sewer line will prevent potential sewer spills during peak wet-weather periods when existing trunk sewers are vulnerable. o Q; HOW MUCH WILL THE PROJEtT COST AND WHO IS PAYING FOR IT? � The estimated cost is $12 million, which will be funded through the Coachella Valley Water District's Sanitation Capacity Charge — a one-time sewer connection fee paid by homeowners or business customers when they first connect to the district's sewer system. \ � o Q: WHEN WILL CONSTRUCTION BEGIN ON THIS PROJECT AND WHEN Wlll IT BE COMPLETED? Q8 The project will begin March 27th and is expected to be completed by the end of February 2007. o Q: AT WHAT TIMES WILL C(iNSTRUCTION BE TAKING PLACE? �° 8 In the area around 42"d Avenue and Corporate Way, work will be conducted at night to minimize disruption to local businesses, including the Palm Desert Post Office. Overnight street closures are planned in this area. Work will be carried out during daylight hours in the balance of the project area making temparary lane closures and detours necessary. '� �� ' i j � � i I � �v � � �� " � �� '��j' QUESTIONS & ANSWERS ��ont.j l o Q: Wlil STREETS ALONG THE PIPELINE STIL1 BE AtCESSIBIE? Q8 The project wiil require significant lane closures aiong city streets to accommodate trenching to a depth of 24 feet in certain locations. Traffic along Monterey, Hovley Lane West, Portola, Hovley Lane East, Corporate Way, 42^d Avenue and Cook Street will be obstructed at various times throughout the one-year construction period. Gonstruction crews will endeavor to maintain access to all area businesses during the business day. All street closures and detours will be announced in advance, a Q: Wltl THE PUBLIC BE MOTIFIED OF Rt}AD CLOSURES AND DETOURS? C%8 Nearby residents and businesses wi(I be notified in advance of the times and locations of these closures. Also, information will be delivered to residents and businesses in the project area with regular updates and construction alerts on the status of the project. This information can also be obtained online by visiting www.cvwd.org/pd_construction_update.htm. Public meetings will be scheduled to discuss project construction, related closures and detours. Also, you can turn to local newspapers, television and radio stations for information about street closures, detours or other traffic situations in the construction zone. o Q: HOW tAN I OBTAIN FURTHER INFORMATION ABOUT THE PROJECT? Q8 Members of the public can learn more by calling our hotline at (760) 832-0739 or visiting the Coachella Valley Water District online at www.cvwd.org/pd_construction_update.htm � , � � � ` , ,1 � � � . � � �� A new 33-inch sewer pipeline will be installed across 3.5 miles of busy Palm Desert streets between Monterey Avenue and Cook Sfreet and along Hovley Lane West, Portola Avenue and Hovley Lane East. GOALS: The improvement project was developed by the Coachella Valley Water District (CVWD) to accommodate rapid development and future growth for the cities of Paim Desert, Rancho Mirage and portions of Cathedral City. Moreover, the new sewer line wi(I prevent potential sewer spills during peak wet-weather periods when existing trunk sewers are vulnerable. PROJECT LOCATfON: PROJfCT DURATtQN: March 27"' 2006-February 2007 �OST: $12 million to be funded througF� CVWD's Sanitation Capacity Charge (a one-time sewer connection fee paid by homeowners or business customers when they connect to the district's sewer system). BUSINESS A�CESS: Construction crews will endeavor to maintain access to all area �o ;,;�aY �� :::: businesses during the business day. in the area � twe ':::;`�Count::::` Iub Dr '.:::i: `::::::: ....................... .. ............,.......... : :::;:;;:: :::::::::::::::::::::: : • .... . .................... .i ;:::: :::::::::::::::::::::: :::::.. . C .,.-•�-=:--=-==-� �= ��y= -I- ' ....• ;;::: . -- ---- around 42^� Avenue and Corporate Way work .... . . .. ........... ..-...... ... . ... ........... . . .. ..- ..... r::::::�: :;;:; will be conducted at ni ht to minimize disru tion :..:::::.. :::::::::::::::::::::::::::::::::::::: :[i � �::m..... 9 P :::: � :: ........ :::::::::: :::::::::::::::::::: ::::::::: .................... iiifiiiMARRI01i iiiiiii �:�:`:::i: :::: m ::: : :........ .::......: ...........•:::...•: ,,, �.. `� ,;� ::: oESEar ;: to local businesses, including the Palm Desert :�:::: . ::::::................:...........:::::::::... ::::::::: ::::::::::::::: .... I::: ::::; ::::::Hovley Lane West;::::::::::: , ::': ' ::�: S�soa� ; �::;;; 1!1 :::;: :;;;, � :.: Post Office. In the balance of the project area, I�: :::::: : :: � � :::� ::::: �u:�:::: SW�:N :::: ............. ........ ::::::::::::::::::::::: '- � �.::::::ii:i '.iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii - �o�ux�n ��° °°� �� ::::: some work will be carried out during daylight :: 1 1 ;::E: saootof ::::::::E:::::: :E::::E::6. : : In .. 'i: E:: .. . :::::::::::::::::::::::::::::::::r,: ::iiiii:::ii[iii:iiiiiiiL`ii''y';ii:iii[ii:iiii`i ii.,...y .......:::...::.::...:::.::.....:...::.: ... :..... :.::::: ',:::ii ....; THEOESERT'riiiiir'rii::�::::::::::, ..... .... .......................... ... ::;:: � � 3 : ::::::::::: :::::: .:::i: : ::: ..;::::, . . . . . .. . ... . . . . ;": '°:,;;;; hours and temporary lane closures and detours :: n1� ::� �' � .` ::::�Hovley Lune East :::::'s:,... $ ::: ::: i:::: I's:::. '�:: will be necessary. ^ , E'P6sY':: :: o+::, :Ei iil'� ii �� 1�`: (AR ER i SpR R�' � iOFFNE ii i: I� fii ..:.. ...... ...... ..... .............. .. a ::�iE':iii?EifiE ':E ....� � iii !iiiidiii!iiii.. �� iIENIENTANYi:::::... iiiiii• ........ iiii:i• iiii I IA :iiiiii:iiiii�! iiiiiiiii�CHAPARRAIiii I��0 S<HOOL ��:::::�:: 'p �'` .... .. `o°"'°Y ::: '� - „;.. �:�:: pUBllt MEETINGS• The Coachella Valle Water iiiiiiir ::::::::::::::::::: N7 � .. RAN<NO �� Eiiiii;ciliiiiiiii ?EEiEiiiii ClU6 iii 1�'::::�::;::�:::;:::::::i: i::s42nd.Ave • Y lAS � �„MONTFREY i'Ei .....iiii:iiii.iiiiifiiii::i � PORTOIA:iiiiii::� EiiiiiiiiiiiiiEiiE .... ::i: . . . :::: PA�: „�ooxTRY :::::::::::::::..... �::::;:::: :;;:::�o�N,�Y':::':;::.....,,....::::::::::;: :'?;� District is scheduling meetings for all area COl1kiRS . ... .. <►�a ' � :::::"w ::::::::::::::°::::�� :` `::::::::::_-' .. ... ..�"�. : ::: . .... .... ...... ... + :;::; residents and affected businesses to alert them ................................. .. ......... ...................................... ......._ :::.... ,_._: SawerConstrocNan iif�'r:EEEi . . 1 iEiEii 11 iiiiii'r'iiii'r'iiiiiiii:ii;i:ii;ii;iiiiii:di:ii:.' �� :::::�� ....::::i:iii:iiii • • � � � �� `��°� � � � �� to the construction calendar, to answer questions .... ::::.... ..... .... . ............................................... .............. ..... ,::::::::: .�. ..:............................................ � .............. ............... ... , ..,... TRAfFIC ISSUES: The project will require significant lane closures along city streets to accommodate trenching to a depth of 24 feet in certain locations. Traffic along Monterey, Hovley Lane West, Portola, Hovley Lane East, Corporate Way, 42^d Avenue and Cook Street will be obstructed at various times throughout the one- year construction period. All street closures and detours will be announced in advance. and receive feedback. PUBLtC NOTiFiCATI0N5: Mailers and flyers wili be delivered to all residents and businesses in the project area and wifl include regular updates and construction alerts on the progress of the Palm Desert Sewer Improvement Project. For more information cail our hotline at (760) 832-0739 or visit www.cvwd.org/pd_construction_update.htm 1 J 1 � �