HomeMy WebLinkAboutFinance Dept. - CD Imaging.LTTY COUNCIL ACTION:
APPROVED DENIED
RECEIVED OTHER
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Original on File
REQUEST:
DATE:
CONTENTS:
4 OF PALM DESERT
1'rvz FINANCE DEPARTMENT
w`Yth City Cl
STAFF REPORT
Recommendation:
APPROVAL OF CD IMAGING OF FINANCE DEPARTMENT ACCOUNTS
PAYABLE, CASH RECEIPTS, BANK RECONCILIATIONS, BUSINESS
LICENSE FILES, LEDGERS AND JOURNALS
AUGUST 24, 2006
CALIFORNIA CD IMAGING QUOTE
By Minute Motion:
1) Approve the CD imaging of Finance Department accounts payable, cash
receipts, bank reconciliations, business license files, ledgers and journals; and
2) Authorize California CD Imaging to perform the CD imaging of said documents.
Background:
The Finance Department requests that the accounts payable, cash receipts, bank
reconciliations, business license files, ledgers and journals be CD imaged in order to vacate file
cabinets that will be moved to make space available for staff.
California CD Imaging can image said documents at the following rates:
Accounts Payable
Business License
Cash Receipts
Bank Receipts
Payroll Reconciliation
Document Preparation
$0.15 per page
$0.15 per page
$0.14 per page
$0.14 per page
$0.14 per page
$0.02 per page
It is staffs recommendation that the City Council approve the imaging of the above mentioned
Finance Department records and authorize California CD Imaging to perform the CD imaging of
said files.
Submitted By:
aul S. Gibson, Director of Finance/City Treasurer
Approval:
Carlos L. Orta, City Manager
CALIFORNIA
IMAGING
CEN TER
August 8, 2006
10700 Jersey Blvd., Suite 230 Rancho Cucamonga, CA 91730
(909) 481-9199 fax(909)481-9172
740 E Texas St., #206 Fairfield, CA 94534
(888) 423-4237
Scanning Prices
The following are scanning prices provided by Califomia CD Imaging Center to The City of Palm
Desert Finance Department.
Accounts Payable
Cash Receipts
Bank Receipts
Business License
Payroll Reconciliation
Document prep
$0.15 per page
$0.14 per page
$0.14 per page
$0.15 per page
$0.14 per page
$0.02 per page
If you have any questions, please feel free to call.
Michael Friedman
President